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HomeMy WebLinkAbout2016-02-11 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL February 11, 2016 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, February 11, 2016 commencing at 10:20 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner S. Simpson, Development Clerk T. Green, Director of Agricultural Services J. Nesbitt, Municipal Enforcement Supervisor M. Harbicht, Director of Municipal Services M. Fenske, Manager of Finance M. Patton, Finance Intern A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: S. Sgt. T. McNulty, RCMP - Brooks Cpl. B. McDonald, RCMP - Bassano C. Oliver, Safe Communities Coordinator M. Anderson - Road Closure - Approval to Proceed T. Anderson - Road Closure - Approval to Proceed J. Brummelhuis - 16 LUA 001 S. Brummelhuis - 16 LUA 001 M. Jorgensen - Bylaw 1854-16 & Bylaw 1855-16 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:20 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. �� Regular Council February 11, 2016 3. ADOPTION OF MINUTES 3.1 Minutes - Council (2016-01-07) C-25/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that the January 7, 2016 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-26/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the agenda be adopted as presented. MOTION CARRIED 10. ADMINISTRATIVE BUSINESS 10.1 Planning & Development Report The Manager of Planning & Development presented an update on the recent activities of the Planning & Development Department. Council was given the opportunity to ask questions. C-27/16 MOVED BY COUNCILLOR LIONEL JUSS that the Planning & Development report for January 2016 be accepted as presented. MOTION CARRIED 10.2 Update - North Headgates Area Redevelopment Plan (SW 5-18-14-W4) The Manager of Planning & Development provided an update, indicating that a meeting occurred between the landowner and Sheffer Andrew Ltd. to review their proposal and to provide direction. She indicated that the next deadline is March 30, 2016 and, at this time, the work is proceeding according to schedule. The Manager of Planning & Development and the County Planner responded to questions from Council. 10.3 Road Closure - Approval to Proceed (NW 32-23-18-W4 & NE 31-23-18-W4) The Manager of Planning & Development provided background information on this item. The landowners were present to respond to questions from Council. The Manager of Planning & Development indicated that several options were discussed, including closure and lease of the road allowance and building the road to County standards. The landowner would prefer to close and purchase the land as their driveway is established and they have been using the land for storage. Councillor A. M. Philipsen asked about the possibility of creating an alternate access or swapping land. The Manager of Planning & Development Page 2 of 15 Regular Council February 11, 2016 indicated that this was not considered. T. Anderson explained their preference for closure and sale and responded to further questions from Council. She expressed concerns with not being able to build anything if the road was leased. Discussion followed regarding whether the County would need the road allowance in the future. The Director of Municipal Services responded, indicating that he did not foresee a need for this road allowance in the future. The County Planner indicated that any utility easements that may be required can be dealt with at the Public Hearing stage. C-28/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that we proceed with the process for closing and SELLING the road right of way between NW 32-23-18-W4 and NE 31-23-18-W4. MOTION CARRIED LEFT THE MEETING M. Anderson and T. Anderson left the meeting at 10:50 a.m. 10.4 Road Closure - Approval to Proceed (W 36-23-16-W4 & SE 35-23-16-W4) The Manager of Planning & Development provided background information on this item, indicating that the applicant wishes to close the road allowance and consolidate it with the land the pivot is on. The Manager of Planning & Development and the County Planner responded to questions regarding why the road allowance would be sold rather than leased. The County Planner indicated that it is the applicant's preference. C-29/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we proceed with the process for closing and LEASING the road right of way between W 36-23-16-W4 and SE 35-23-16-W4. MOTION CARRIED Councillor B. de Jong asked for clarification on the legal land description and the Manager of Planning & Development indicated that she would check it. 10.5 Road Closure - Approval to Proceed (NW 33-19-11-W4 & SW 4-20-11-W4 - Plan 222913Z) The Manager of Planning & Development provided background information on this item, indicating that the road allowance would be offered for sale to the Eastern Irrigation District along with a County - owned parcel. The land would then be consolidated into one piece. Discussion followed regarding the survey costs, which will be shared between the County and the Eastern Irrigation District. C-30/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we proceed with the process for closing and SELLING the road right of way described as Plan 2229BZ in NW 33-19-11-W4 and SW 4-20-11-W4. MOTION CARRIED Page 3 of 15 Regular Council February 11, 2016 8. DELEGATIONS 8.1 RCMP Quarterly Reports 8.1.1 Brooks RCMP (S. Sgt. T. McNulty) S. Sgt. T. McNulty presented the Brooks RCMP Quarterly Report to Council, providing an overview of the statistics and significant events. Council was given the opportunity to ask questions. C. Oliver and S. Sgt. T. McNulty responded to questions regarding the school liaison program. 8.1.2 Safe Communities Committee (C. Oliver) C. Oliver provided an update on the Safe Communities Committee and an overview of the services provided in the County. The Women's Shelter received provincial funding to hire one full-time and one part-time staff member for at risk youth case management. C. Oliver assisted with the hiring process. She related a success story regarding a youth referred to the program by the RCMP. C. Oliver also provided details regarding the habitual offender management program, indicating that Brooks has seen a lot of success with this program and is used as a resource by other departments. Council was given the opportunity to ask questions. LEFT THE MEETING Councillor L. Juss left the meeting at 11:24 a.m. 8.1.3 Bassano RCMP (Cpl. B. McDonald) Cpl. B. McDonald presented the Bassano RCMP Quarterly Report to Council, providing an overview of the statistics and significant events. Council was given the opportunity to ask questions. ARRIVED AT MEETING Councillor L. Juss returned at 11:30 a.m. LEFT THE MEETING S. Sgt. T. McNulty, Cpl. B. McDonald, and C. Oliver left the meeting at 11:31 a.m. C-31/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move into Public Hearings at 11:32 a.m. MOTION CARRIED Ujl�-n Page 4 of 15 Regular Council February 11, 2016 6. PUBLIC HEARINGS 6.1 Bylaw 1853-16 16 LUA 001 (SE 17-17-16-W4 - A to SH) Reeve M. Douglass called the Public Hearing to order at 11:32 a.m. Reeve M. Douglass reviewed the procedures that would be followed for the hearing. The County Planner stated that the intent of the Public Hearing is to hear representations on Bylaw 1853-16. The intent of this bylaw is to amend Land Use Bylaw 1755-12 by rezoning approximately 11.32 acres (4.58 hectares) in SE 17-17-16-W4 from A - Agricultural District to SH - Small Holdings District. The County Planner provided background information on this item indicating that a copy of the document had been circulated to adjacent landowners and affected agencies. There were no persons in attendance speaking in opposition to the proposed bylaw. The applicant was present to respond to questions. Council was given the opportunity to ask questions. J. Brummelhuis responded to questions regarding access to the grain bins, the dugouts on the parcel, and drainage. He indicated that he plans to clean up the land and provide access to the pivot point. The County Planner indicated that details regarding access will be determined during the subdivision stage. J. Brummelhuis responded to further questions from Council. 6.2 Bylaw 1854-16 - Road Closure & SALE (NW 12-21-17-W4) Reeve M. Douglass called the Public Hearing to order at 11:44 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Manager of Planning & Development stated that the intent of the Public Hearing is to hear representations on Bylaw 1854-16. The intent of this bylaw is to close and SELL that portion of road on Plan 1306BM lying within NW 12-21-17-W4 and that portion adjacent to the north boundary of NW 12-21-17-W4 lying west of a line drawn 50 feet perpendicularly distant southwest of the centre line of the railway as shown on Plan RW33. The Manager of Planning & Development provided background information on this item, indicating that a copy of the document had been circulated to all adjacent landowners as well as a list of affected agencies. She indicated that she would follow up with the affected agencies as no responses have been received. There were no responses from adjacent landowners. There were no persons in attendance speaking in opposition to the proposed bylaw. The applicant was present to respond to questions. Page 5 of 15 Regular Council February 11, 2016 Council was given the opportunity to ask questions. M. Jorgensen responded to questions from Council. 6.3 Bylaw 1855-16 Road Closure & SALE (N 11-21-17-W4 & S 14-21-17-W4) Reeve M. Douglass called the Public Hearing to order at 11:47 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Manager of Planning & Development stated that the intent of the Public Hearing is to hear representations on Bylaw 1855-16. The intent of this bylaw is to close and SELL that portion of road allowance adjacent to the north boundary of Section 11-21-17-W4. The Manager of Planning & Development provided background information on this item, indicating that a copy of the document had been circulated to all adjacent landowners as well as a list of affected agencies. She indicated that she would follow up with the affected agencies as no responses have been received. There were no responses from adjacent landowners. There were no persons in attendance speaking in opposition to the proposed bylaw. The applicant was present to respond to questions. Council was given the opportunity to ask questions. The Manager of Planning & Development responded to questions from Council regarding which parcel the road allowance would be consolidated with. M. Jorgensen indicated that it did not matter which parcel the road allowance was consolidated with. C-32/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move out of Public Hearings at 11:50 a.m. MOTION CARRIED 7. BYLAWS 7.1 Bylaw 1853-16 16 LUA 001 (SE 17-17-16-W4 - A to SH) C-33/16 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1853-16, being a bylaw to amend Land Use Bylaw 1755-12 by redesignating approximately 11.32 acres (4.58 hectares) in SE 17-17-16-W4 from A - Agricultural District to SH - Small Holdings District, be given SECOND reading. MOTION CARRIED C-34/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1853-16 be given THIRD and FINAL reading. MOTION CARRIED Page 6 of 15 Regular Council February 11, 2016 7.2 Bylaw 1854-16 - Road Closure & SALE (NW 12-21-17-W4) C-35/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1854-16, being a bylaw for the purpose of closing to public travel and SELLING that portion of road on plan 1306BM lying within NW 12-21-17-W4 and that portion adjacent to the north boundary of NW 12-21-17-W4 lying west of a line drawn 50 feet perpendicularly distant southwest of the centre of the railway as shown on Plan RW33, be given FIRST reading. MOTION CARRIED 7.3 Bylaw 1855-16 Road Closure & SALE (N 11-21-17-W4 & S 14-21-17-W4) C-36/16 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 1855-16, being a bylaw for the purpose of closing to public travel and SELLING that portion of road allowance adjacent to the north boundary of Section 11-21-17-W4, be given FIRST reading. MOTION CARRIED LEFT THE MEETING A. Wickert, D. Horvath, J. Brummelhuis, S. Brummelhuis, and M. Jorgensen left the meeting at 11:55 a.m. 9. AGRICULTURAL SERVICES BUSINESS 9.1 Agricultural Fieldman's Report (January 2016) The Director of Agricultural Services presented the Agricultural Fieldman's Report to Council and responded to questions from Council. C-37/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Agricultural Fieldman's Report for January 2016 be accepted as presented. MOTION CARRIED 9.2 Funding Request - Farm Safety Centre The Director of Agricultural Services provided background information on this item. Council was given the opportunity to ask questions. Councillor B. de Jong asked about whether contributions are received from the Agricultural Societies within the County of Newell, as they are involved in the program. The Director of Agricultural Services indicated that he would get that information, as they have only provided information regarding municipal contributions. C-38/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that the County of Newell provides funding in the amount of $3,000.00 to the Farm Safety Centre in support of the "Safety Smarts" programming in local schools. Discussion followed and Council requested more information regarding the amount of funding received from Agricultural Societies. '19/16 MOVED BY COUNCILLOR BRIAN DE JONG that Motion C-38/16 be tabled. /1 MOTION CARRIED Page 7 of 15 �`�� Regular Council February 11, 2016 LEFT THE MEETING T. Green left the meeting at 12:09 p.m. LUNCH Council RECESSED for lunch at 12:09 p.m. and RECONVENED at 1:00 p.m. LEFT THE MEETING Councillor W. Hammergren left the meeting at 1:00 p.m. 8. DELEGATIONS - CONTINUED 8.1 RCMP Quarterly Reports - CONTINUED 8.1.4 Municipal Enforcement (J. Nesbitt) The Municipal Enforcement Supervisor presented the County of Newell Municipal Enforcement Report to Council, providing an overview of the statistics and significant events. Council was given the opportunity to ask questions. The Municipal Enforcement Supervisor responded to questions from Council regarding the Tobacco Reduction Act, enforcement in Hussar, and the provincial Traffic Safety Calendar. The Director of Municipal Services provided further information, indicating that Hussar has requested five hours once per month and officers will be working through Bassano on those days to reduce travel time. 7. BYLAWS - CONTINUED 7.4 Scandia Local Improvement Levies - Extending Repayment Period The Director of Corporate Services provided background information on this item, indicating that Scandia residents have expressed interest in extending the local improvement repayment period by ten years. This would require the County to bridge payments for the debenture for ten years but will result in additional interest being collected on the local improvement. He explained the process, which must include providing formal notice to allow residents to petition against the proposed bylaws. Council was given the opportunity to ask questions. The Manager of Finance indicated that there are 80 lots benefitting from the local improvement and these are owned by approximately 50 landowners. He explained that only one of the bylaws is associated with a debenture and they are not proposing to make changes to the debenture. On an annual basis, the County will collect less than what is required for the debt payment but once the debt is paid off, the County will continue to collect from the landowners for the remaining 10 years of the local improvement. The Manager of Finance responded to questions regarding the interest rates, indicating that the local improvement bylaws were passed prior to the final interest rate being established by the Alberta Capital Finance Authority. Councillor C. Amulung expressed concerns with the County bridging /���� Page 8 of 15 Regular Council February 11, 2016 the debt payments as that reduces funds for other areas. The Manager of Finance responded to further questions regarding interest rates that should be applied and how much interest the County will end up collecting. He indicated that he could determine the annual amount required to pay for the debenture. Councillor K. Christman expressed concerns regarding extending the repayment period, as infrastructure typically needs replacement after 20 years. The Manager of Finance responded to questions regarding the local improvement, indicating that several have prepaid and there is a low incidence of landowners defaulting on the payments. Councillor B. de Jong asked if the bylaws could proceed today with the interest rates being determined prior to the public hearing. The Manager of Finance indicated that he would like to determine the rate before proceeding. The Manager of Finance responded to further questions from Council. Further discussion on this item was postponed until later during this meeting. 8. DELEGATIONS — CONTINUED 8.2 Brooks Bandits - 2018 RBC Cup Bid (1:00 p.m. - T. King & J. Argue) The Chief Administrative Officer provided background information on this item. The Joint Services Committee has supported the request and recommended that the County and City would each provide $75,000.00 towards the $150,000.00 base funding amount required to offset any losses associated with hosting the 2018 Royal Bank Cup. The Chief Administrative Officer outlined the economic impact to past host communities, indicating that it is a large event that generates a lot of revenue and exposure. He provided information on the Brooks Bandits, indicating that the team is in a good position to host this event. Council was given the opportunity to ask questions. Councillor A.M. Philipsen asked if the funding commitment could be made through the 2018 Economic Development budget. The Chief Administrative Officer provided an update on plans for Economic Development. Discussion followed regarding the risk of losing the funding commitment versus the positive impact that this event would have on the region and the work that the Brooks Bandits have done in the various communities. C-40/16 MOVED BY COUNCILLOR BRIAN DE JONG that the County of Newell agrees to provide the Brooks Bandits $75,000.00 of seed money to host the 2018 Royal Bank Cup with the agreement that profits over $20,000.00 will be returned to the municipalities once the event is complete; further, that any monies that are unreturned will need to be funded from the 2018 Operating Budget. MOTION CARRIED 10. ADMINISTRATIVE BUSINESS — CONTINUED 10.6 Appointment of Fire Guardians Council was provided with background information on this item. The Executive Assistant responded to questions from Council, indicating that fire permits can be issued either in person or over the phone. Page 9 of 15 Regular Council February 11, 2016 C-41/16 MOVED BY COUNCILLOR TRACY FYFE that the following individuals be appointed as Fire Guardians: All Divisions — Keith Martin Rolling Hills — Bill Dickinson Tilley — Patrick Fabian Patricia — Gordon Musgrove Duchess — Gregory Witt Scandia — Trevor Sandau Brooks Rural — Kevin Swanson Bassano — Cory Cochrane Rosemary — Wilf Harder Gem — Dwayne Klassen Bow City — Jim Ketchmark and further that the Accounting Clerk, the Payroll & Finance Support Clerk, the Executive Assistant, the Administrative Assistant (Planning), the Administrative Assistant (Fire & Safety), the Executive Operations Administrative Assistant, the Records Management Technician, the IT Administrative Assistant, the Development Clerk, and the Land Assessment/Taxation Clerk be appointed as Fire Guardians for the issuance of Fire Permits only. MOTION CARRIED 10.7 Hamlet of Patricia - Community Consultation Process The Director of Corporate Services provided background information on this item, suggesting an extensive community engagement process for the Hamlet of Patricia to obtain clear direction on the required water and sewer infrastructure upgrades and a long-term plan for the community. If Council agrees, a detailed plan would be prepared for the community engagement process to identify key issues and including the residents. Council would have the opportunity to be involved. Once complete, Council would be presented with a summary that reflects options that have been reviewed extensively with the Patricia community members and preferences indicated. Council was given the opportunity to ask questions. The Director of Municipal Services provided further information, indicating that maps and costs associated with completing the recommendations outlined in the Hamlet Infrastructure Master Plan had been discussed during previous meetings in Patricia. Residents also requested the reinstatement of services that were provided in the past. The Director of Municipal Services noted that there should also be a discussion on how to build reserves for future repair costs, as there is not always grant funding available. The Director of Corporate Services responded to questions regarding the consultation, indicating that a detailed outline would be prepared for the whole process, which would include meetings and workshops that the residents would participate in and the establishment of a steering committee. He indicated that a number of interactions would be required so that everyone understands the goal, the process, and the outcomes. A summary report would be presented to Council to be considered when making decisions regarding infrastructure upgrades. The Director of Municipal Services responded to further questions from Council. Council provided direction for staff to proceed with the preparation J Page 10 of 15 Regular Council February 11, 2016 of a detailed project plan for a comprehensive public participation process for the Hamlet of Patricia. 10.8 Palliser Economic Broadband Scoping Project The Director of Corporate Services provided background information on this item and responded to questions from Council. C-42/16 MOVED BY COUNCILLOR BRIAN DE JONG that the Council of the County of Newell supports the grant application submitted by the Village of Empress (managing partner) and the Municipal District of Acadia (partnering municipality) to the Alberta Community Partnership (ACP) program to undertake the exploration of GigaBit Broadband opportunities, needs, benefits, and strategic approaches relevant to the municipalities of South East Alberta. MOTION CARRIED 10.9 Request for Letter of Support - High Load Corridor for Highway 1 The Director of Corporate Services provided background information on this item and responded to questions from Council. Councillor A.M. Philipsen asked about including Highway 41. Councillor B. de Jong replied that they considered the investment required for upgrades in addition to the importance to the region. Reeve M. Douglass noted that the Eastern Alberta Trade Corridor shows Highway 36 as the primary route. %,-43/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that the County of Newell provides a letter of support to the Palliser Economic Partnership seeking the eventual designation of Highway 1 between Medicine Hat and the Highway 36 intersection as a high load corridor. MOTION CARRIED 10.10 Funding Request- EID Historical Park The Director of Corporate Services provided background information on this item and responded to questions from Council. Council requested that the Director of Corporate Services arrange a delegation from the EID Historical Park for a future Council meeting. 10.11 Letter to Minister of Tourism -Paving Highway 876 to Dinosaur Park Councillor A.M. Philipsen provided background information on this item and suggested that a letter be sent to the new Minister of Culture & Tourism regarding paving Highway 876 as it would promote tourism to a World Heritage Site. Councillor C. Amulung expressed concerns with writing a letter regarding paving Highway 876 when paving Highway 873 was communicated as a priority to Alberta Transportation. He suggested mentioning both in the letter. Discussion followed and Highway 535 was suggested as well. Page 11 of 15 Regular Council February 11, 2016 C-44/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that a letter be written to the Minister of Culture & Tourism in support of paving the unpaved portions of Highway 873 inclusive of that portion of 535, and Highway 876 (connecting Hwy 1 to Dinosaur Provincial Park/World UNESCO site); further, that copies of this letter be sent to the Minister of Transportation, the Minister of Energy, and the Minister of Economic Development & Trade. MOTION CARRIED 10.12 AAMDC Spring 2016 Convention (March 14-16, 2016) The Executive Assistant provided background information and responded to questions from Council. A request has been sent to meet with the Minister of Municipal Affairs regarding linear assessment. Reeve M. Douglass indicated that the RCMP Commanding Officer is available to meet with Council if there are any issues to discuss. The Chief Administrative Officer provided information regarding the Minister of Municipal Affairs' response to the AAMDC regarding Linear Assessment, suggesting that there may be an announcement during the AAMDC Spring 2016 Convention. The Executive Assistant will arrange meetings with the Minister of Culture & Tourism regarding paving portions of Highway 876, 873, and 535 and the Minister of Environment & Parks regarding issues with the rivers. 10.13 Cheques for Payment C-45/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that cheque 182955 in the amount of $8,000,000.00 and cheque 183150 in the amount of $350,641.00 be APPROVED. MOTION CARRIED 10.14 Payment Register C-46/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Payment Register be accepted. MOTION CARRIED 10.15 Requests for Functions of Council 10.15.1 Alberta Centre for Sustainable Rural Communities Regional Collaboration Workshops (February 17, 2016) C-47/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Reeve M. Douglass be permitted to attend the ACSRC Regional Collaboration Workshop in Hanna, AB on February 17, 2016 as a function of Council. MOTION CARRIED 10.15.2 Bow River Basin Council Science Forum (February 2016) C-48/16 MOVED BY COUNCILLOR BRIAN DE JONG that Councillor E. Unruh be permitted to attend the Bow River Basin Council Science Forum in Calgary, AB on February 18, 2016 as a function of Council. MOTION CARRIED U/, Page 12 of 15 Regular Council February 11, 2016 10.15.3 Alberta Recycling Spring Seminar (February 24-26, 2016) L-49/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that Councillor L. Juss be permitted to attend the Alberta Recycling Spring Seminar in Lethbridge, AB on February 24-26, 2016 as a function of Council. MOTION CARRIED 10.15.4 ORRSC Water Body Setback Modelling Workshop (March 3, 2016) C-50/16 MOVED BY COUNCILLOR LIONEL JUSS that Councillor C. Amulung and Councillor A.M. Philipsen be permitted to attend the Water Body Setback Modelling Workshop in Lethbridge, AB on March 3, 2016 as a function of Council. MOTION CARRIED 10.15.5 Digital Futures Symposium (March 9-10, 2016) 10.15.6 Eastern Alberta Trade Corridor Local to Global Forum (March 10-11, 2016) C-51/16 MOVED BY COUNCILLOR LIONEL JUSS that Councillor B. de Jong be permitted to attend the Digital Futures Symposium on March 9-10, 2016 and the Eastern Alberta Trade Corridor Local to Global Forum on March 10-11, 2016 in Medicine Hat, AB as a function of Council. MOTION CARRIED 11. MUNICIPAL SERVICES BUSINESS 11.1 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. 11.2 Utilities - NRSC Report The Utilities - NRSC Report was presented to Council. C-52/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Director of Municipal Services Report and the Utilities - NRSC Report for January 2016 be APPROVED as presented. MOTION CARRIED 11.3 Policy Review - Municipal Enforcement Policies The Municipal Enforcement Supervisor provided background information on this item and responded to questions from Council. C-53/16 MOVED BY COUNCILLOR ELLEN UNRUH that the following policies be adopted as presented: 2016 -CPO -001 (Code of Conduct - Community Peace Officers) 2016 -CPO -002 (Complaints Against Community Peace Officers) Page 13 of 15 Regular Council February 11, 2016 2016 -CPO -003 (Oleoresin Capsicum (OC) Spray - Use of) 2016 -CPO -004 (Baton - Use of) 2016 -CPO -005 (Records Management System, Operation Records System, & Records Retention) 2016 -CPO -006 (Emergency Response/Pursuit). MOTION CARRIED LEFT THE MEETING J. Nesbitt left the meeting at 3:00 p.m. 12. POST AGENDA ITEMS 12.1 Regional Wastewater Treatment Assessment The Chief Administrative Officer provided background information on this item and responded to questions from Council. A grant application will be submitted by the City of Brooks under the Alberta Community Partnership Program. C-54/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council authorizes the County of Newell to participate in the Regional Wastewater Treatment Assessment with the City of Brooks, Town of Bassano, Village of Rosemary, and Village of Duchess to be submitted by the City of Brooks under the Alberta Community Partnership Program; further, that the City of Brooks be appointed the managing partner for this initiative. MOTION CARRIED LEFT THE MEETING M. Harbicht left the meeting at 3:03 p.m. 12.2 Regionalization Councillor K. Christman suggested that the County hire a facilitator and invite the Town of Bassano, the Village of Duchess, and the Village of Rosemary to participate in a discussion regarding regional government as there seem to be some concerns. Reeve M. Douglass indicated that she would be meeting with the mayors of Brooks, Bassano, Duchess, and Rosemary on February 22, 2016 and discussion on this topic is planned. 13. INFORMATION ITEMS 13.1 Mini Bus Monthly Report (January 2016) This item was accepted as information. The Director of Corporate Services provided an update, indicating that invitations to tender will be sent to three companies in Canada outlining the specifications for the new mini bus. 14. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. LillID Page 14 of 15 Regular Council February 11, 2016 15. IN CAMERA There were no in camera items to discuss at this meeting. 7. BYLAWS - CONTINUED 7.4 Scandia Local Improvement Levies Extending Repayment Period — CONTINUED The Manager of Finance provided further information to Council regarding debenture payments and the amounts collected for the local improvement. If the repayment period is extended, the County would be funding $13,000 per year to repay the debenture. The residents of Scandia will continue to pay the local improvement for 10 years after the debenture is paid. He indicated that he was not able to determine the effective interest rate for the entire period, but it would be between 3.4 - 4.6%. The Manager of Finance responded to further questions from Council. He suggested fixing the interest rate that would determine a certain amount that would be returning to the County at the end of the repayment period. The Director of Corporate Services noted that Councillor W. Hammergren had indicated that Scandia would be having an annual meeting in March and this item would be a topic of discussion. He suggested that a decision could be postponed until the February 25, 2016 Council meeting. Discussion followed regarding the portion of the local improvement that is not covered by the debenture and the total annual amount that the County would be covering. The Manager of Finance responded to further questions from Council. The Chief Administrative Officer suggested that the debenture could be reapplied for with fixed rates. There is a penalty associated with this, but it would cut out the uncertainty regarding potential losses. In addition, it would not be in place for the 2016 Tax Notices. The Manager of Finance indicated that he would obtain further information regarding this option. This item will be discussed further during the February 25, 2016 Council Meeting. LEFT THE MEETING M. Fenske and M. Patton left the meeting at 3:48 p.m. 16. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 3:48 p.m. Signed thisqday of<�_ Page 15 of 15 . 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