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HomeMy WebLinkAbout2016-05-05 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL May 5, 2016 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, May 5, 2016 commencing at 10:10 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development S. Simpson, Development Officer D. Horvath, County Planner M. Harbicht, Director of Municipal Services A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Tompkins, Road Closure - Approval to Proceed C. Christianson, Bylaw 1864-16 - 16 LUA 002 R. Havinga, Newell Regional Services Corporation 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:10 a. m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. 3. ADOPTION OF MINUTES 3.1 Minutes - Council (April 21, 2016) C-144/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that the April 21, 2016 Council Meeting minutes be adopted as presented. MOTION CARRIED Regular Council May 5, 2016 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-145/16 MOVED BY COUNCILLOR LIONEL JUSS that the agenda be adopted as presented. MOTION CARRIED 8. AGRICULTURAL SERVICES BUSINESS 8.1 ASB Update There was no ASB update provided at this meeting. 9. ADMINISTRATIVE BUSINESS 9.1 Planning & Development Report The Manager of Planning & Development indicated that she would submit a report for the May 19, 2016 Council Meeting. 9.2 Update - North Headgates Area Redevelopment Plan This item will be discussed during the in camera portion of this meeting. 9.3 Road Closure -Approval to Proceed (NW 31-14-13-W4) The Manager of Planning & Development provided background information on this item. M. Tompkins, the applicant, responded to questions from Council regarding the property. He indicated that either a greenhouse or a residence will be built on the adjacent land, depending on the outcome of his land use amendment application. The road allowance would be leased and used only for a garden. The Manager of Planning & Development indicated that structures cannot be built on a leased road allowance. C-146/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that we proceed with the process for closing and LEASING the road right of way at NW 31-14-13-W4. LEFT THE MEETING M. Tompkins left the meeting at 10:20 a.m. Page 2 of 7 MOTION CARRIED Regular Council May 5, 2016 9.4 Request for Support for Funding Application - Town of Taber Materials Recovery Facility The Director of Corporate Services provided background information on this item. The proposed Materials Recovery Facility would bring in materials from across southern Alberta, which could impact the Newell Recycling Association. He also noted that the County and Newell Regional Solid Waste Management Authority (NRSWMA) are involved in discussions regarding the potential development of an energy -from -waste facility. Councillor L. Juss reported that the request had been discussed at last week's NRSWMA meeting. The NRSWMA is not in favor of supporting this initiative as the County's own facilities are underutilized. Councillor L. Juss responded to questions from Council, indicating that, in order to participate, all of the County's refuse would have to be sent to the MRF facility and landfills would be abandoned unless the sorting was done locally. Councillor B. de Jong provided further details regarding MRF. He indicated that the County's facilities work very well and more time and energy should be spent educating the public about keeping cardboard and newsprint out of landfills. Councillor A.M. Philipsen suggested providing support for the feasibility study but expressed concerns with the second part of the resolution, which includes a commitment to sending all the County's recyclables to the new facility. Discussion followed. The Director of Corporate Services indicated that he would contact the Town of Taber and let them know that the NRSWMA would provide a formal response on behalf of the County of Newell. `147/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the request from the Town of Taber for support for a funding application for a feasibility study about a Materials Recovery Facility be referred to the Newell Regional Solid Waste Management Authority and Newell Recycling Association and that these organizations respond on behalf of the County of Newell. MOTION CARRIED 9.5 Review of County Electoral Boundaries & Council Composition The Director of Corporate Services provided background information on this item. At the April 18, 2016 Council Workshop, Council expressed interest in beginning a public discussion regarding electoral division boundary realignment and Council composition. He outlined options that could be used to initiate the process, either through informal discussions or formal public meetings, with parameters to be determined by Council. Discussion followed and Council agreed that feedback can be gathered at the County's Annual General Meeting tonight. Councillor B. de Jong noted that Vulcan County has recently changed their electoral division boundaries. The Director of Corporate Services replied that he would contact Vulcan County and determine whether there was a formal process. He also indicated the federal census would not generate information regarding divisional populations. The Chief Administrative Officer responded to questions from Council, indicating that the County can do a census next year, but the population information would not be available in time to realign electoral division boundaries prior to the 2017 municipal election. He suggested that, if Council would like to consider changing the boundaries, it could be done based on an occupied residential (dwelling) unit count total divided by the nub / Page 3 of 7 Regular Council May 5, 2016 divisions required (plus or minus 10916). Discussion followed and it was agreed that some general questions will be posed to the ratepayers in attendance at the Annual General Meeting regarding changing boundaries based on population or whether it is important to have a representative from each area. This item will be discussed further during the May 19, 2016 Council meeting. 9.6 Payment Register C-148/16 MOVED BY COUNCILLOR TRACY FYFE that the Payment Register be accepted. MOTION CARRIED 9.7 Requests for Functions of Council Councillor A.M. Philipsen provided information regarding the Municipal Government Act (MGA) Review Minister's Tour on July 13, 2016. She also suggested that Councillors should be permitted to attend hamlet Annual General Meetings as a function of Council if they are interested. Discussion followed. Councillor C. Amulung noted that the Councillor of the division that the hamlet is within does not get to claim for these meetings. He noted that mileage could be claimed, but not time. Discussion followed regarding amending the Councillor Compensation & Expenses Policy to permit mileage claims related to hamlet Annual General Meetings. Councillor G. Simpson suggested that Annual General Meetings be defined. The Councillor Compensation Review Committee will review the Councillor Compensation & Expenses policy. C-149/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that any Councillor be permitted to attend the Municipal Government Act (MGA) Review Minister's Tour in Brooks, AB on July 13, 2016 as a function of Council. MOTION CARRIED 10. MUNICIPAL SERVICES BUSINESS 10.1 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. He provided an update on the dust abatement program and explained the timelines, indicating that the goal is to start applying calcium June 15, 2016. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions regarding ATV activity around Lake Newell, indicating that the County's Municipal Enforcement department is working with the Eastern Irrigation District and other agencies to enforce this. Councillor B. de Jong suggested some sort of event to celebrate the completion of the County of Newell Water Project. The Director of Municipal Services indicated that he would communicate this suggestion to the Manager of Engineering Services. ARRIVED AT MEETING Christianson arrived at 11:16 a.m. Page 4 of 7 Regular Council May 5, 2016 10.3 Request for Proclamation - National Public Works Week (May 15-21, 2016) The Director of Municipal Services provided background information on this item, indicating that an advertising campaign is planned but no events will be hosted this year. C-150/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that the County of Newell hereby proclaims May 15-21, 2016 as National Public Works Week. MOTION CARRIED 14. IN CAMERA C-151/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move in camera at 11:19 a.m. to discuss land and legal issues. MOTION CARRIED C-152/16 MOVED BY COUNCILLOR WAYNE HAMMERGREN that we move out of camera at 11:30 a.m. MOTION CARRIED C-153/16 MOVED BY COUNCILLOR TRACY FYFE that we move into Public Hearings at 11:32 a.m. MOTION CARRIED 6. PUBLIC HEARINGS 6.1 Bylaw 1864-16 16 LUA 002 (SW 28-18-15-W4 - A to RI) Reeve M. Douglass called the Public Hearing to order at 11:32 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The County Planner stated that the intent of the Public Hearing is to hear representations on Bylaw 1864-16. The intent of this bylaw is to amend Land Use Bylaw 1755-12 by rezoning approximately 7.12 acres (2.883 hectares) in SW 28-18-15-W4 from A - Agricultural District to RI - Rural Industrial District. The County Planner provided background information on this item indicating that a copy of the document had been circulated to adjacent landowners and affected agencies. No responses have been received. There were no persons in attendance speaking in opposition to the proposed bylaw. The Applicant was present to respond to questions from Council. Council was given the opportunity to ask questions. s Page 5 of 7 Regular Council May 5, 2016 C-154/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move out of Public Hearings at 11:34 a.m. MOTION CARRIED 7. BYLAWS 7.1 Bylaw 1864-16 16 LUA 002 (SW 28-18-15-W4 - A to RI) C-155/16 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1864-16, being a bylaw to amend Land Use Bylaw 1755-12 by redesignating approximately 7.12 acres (2.883 hectares) in SW 28-18-15-W4 from A - Agricultural District to RI - Rural Industrial District, be given SECOND reading. MOTION CARRIED C-156/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1864-16 be given THIRD and FINAL reading. MOTION CARRIED 10. MUNICIPAL SERVICES BUSINESS - CONTINUED 10.2 Utilities - NRSC Report R. Havinga presented the Utilities - NRSC report to Council, giving an overview of the highlights. He indicated that NRSC is currently monitoring Rolling Hills and keeping track of the costs associated with repairing broken curbstops and leaks, which seem to be increasing. Council was given the opportunity to ask questions. R. Havinga responded to questions regarding truck fill usage and the process and timelines associated with discharging lagoons. Councillor W. Hammergren provided details regarding a recent fire in Scandia and asked for information regarding a water leak that caused the truck fill to be shut off. R. Havinga replied that the water leak was on the main line and that there are two hydrants that bypass the facility in case of emergencies that are locked to prevent theft of water, but these are not to be used for fire protection. The Chief Administrative Officer asked about the flow level from these hydrants, indicating that there must be a method to fill trucks in emergency situations. R. Havinga replied that a meeting to discuss fire protection systems has been scheduled for next week. R. Havinga responded to questions regarding a recent water outage in Bassano, indicating that Bassano, Duchess, and Rosemary have their own distribution systems and water operators that respond to complaints, breaks, and other issues. C-157/16 MOVED BY COUNCILLOR ELLEN UNRUH that the Director of Municipal Services Report and the Utilities - NRSC Report for April 2016 be APPROVED as presented MOTION CARRIED 11. POST AGENDA ITEMS n �(1There were no post agenda items to discuss at this meeting. V Page 6 of 7 Regular Council May 5, 2016 12. INFORMATION ITEMS 12.1 Financial Information for the Period Ending March 31, 2016 This item was accepted as information. 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 14. IN CAMERA - CONTINUED C-158/16 MOVED BY COUNCILLOR BRIAN DE JONG that we move in camera at 11:46 a.m. to discuss land and legal issues. MOTION CARRIED C-159/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move out of camera at 12:19 p.m. MOTION CARRIED LUNCH Council RECESSED for lunch at 12:19 p.m. and RECONVENED at 1:00 p.m. 14. IN CAMERA - CONTINUED C-160/16 MOVED BY COUNCILLOR TRACY FYFE that we move in camera at 1:00 p.m. to discuss land and legal issues. MOTION CARRIED C-161/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that we move out of camera at 3:00 p.m. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 3:00 p.m. Signed this _a day of Reeve County Administrator Page 7 of 7