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HomeMy WebLinkAbout2016-06-23 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL June 23, 2016 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, June 23, 2016 commencing at 10:17 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC K. Martin, Manager of Fire & Emergency Services M. Harbicht, Director of Municipal Services G. Tiffin, Manager of Engineering Services A. Nielsen, Executive Assistant OTHERS IN ATTENDANCE: 1. CALL TO ORDER S. Stanway, Brooks Bulletin J. Timko, County Ratepayer Reeve M. Douglass called the meeting to order at 10:17 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. 3. ADOPTION OF MINUTES 3.1 Minutes - Council (June 9, 2016) C-206/16 MOVED BY COUNCILLOR KELLY CHRISTMAN that the June 9, 2016 Council Meeting minutes be adopted as presented. U MOTION CARRIED Regular Council June 23, 2016 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-207/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the agenda be adopted as presented. MOTION CARRIED 6. BYLAWS 6.1 Bylaw 1858-16 Fire Areas The Fire & Emergency Services Coordinator provided background information on this item. The Director of Corporate Services responded to questions from Council, indicating that the proposed bylaw would be circulated to the divisional Fire Chiefs and to the Town of Bassano and Villages of Duchess and Rosemary prior to being given second and third reading. C-208/16 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1858-16, being a bylaw for the purpose of establishing Fire Protection Areas within the County of Newell, be given FIRST reading. MOTION CARRIED LEFT THE MEETING K. Martin left the meeting at 10:21 a.m. 7. AGRICULTURAL SERVICES BUSINESS 7.1 Rural Beautification Awards - Council Judge Council was presented with background information on this item. C-209/16 MOVED BY COUNCILLOR BRIAN DE JONG that Councillor E. Unruh be a judge for the 2016 Rural Beautification Awards and that it be considered a function of Council; further, that Councillor G. Simpson be the alternate in case of conflict with the judging date. MOTION CARRIED 8. ADMINISTRATIVE BUSINESS 8.4 Proposed Amendments to Municipal Government Act The Chief Administrative Officer provided information to Council summarizing proposed changes to the Municipal Government Act. Municipal Affairs is requesting feedback from municipalities regarding the proposed amendments. The Oldman River Regional Services Commission will be 1 submitting a statement on behalf of municipalities regarding the changes related �J Page 2 of 8 Regular Council June 23, 2016 to planning. The Chief Administrative Officer expressed concerns that templates are not available for the Intermunicipal Development Plan (IMDP) and Intermunicipal Collaboration Framework (ICF) documents. He suggested that the IMDPs will have to align with the ICFs and clarification is required on what needs to be included in both of these documents, as they will be required in part 17 of the Planning section of the MGA. The Chief Administrative Officer responded to questions from Council. Councillor W. Hammergren expressed concerns with the costs associated with preparing individual agreements with all neighbouring municipalities and suggested there should be a way to complete this requirement as a group. The Chief Administrative Officer indicated that the scope of the work will depend on what information must be included. While there are no changes to linear tax revenue, there are concerns with the province taking over industrial assessments and subclasses for mill rates. The Chief Administrative Officer responded to questions regarding the requirement for local plans to align with the South Saskatchewan Regional Plan, indicating that all stakeholders will be affected. The County Planner reported that she will be preparing a statement outlining ORRSC's position on the proposed changes to the MGA. She indicated that Land Use Bylaws, Municipal Development Plans, and IMDPs will all require amendments and that there will be a significant impact on how planning is done. ORRSC's statement will include an overview of each section and the potential impact to a municipality. Discussion followed. 8.3 Road Closure - Approval to Proceed (NW 31-17-12-W4 & SW 6-18-12-W4) The Manager of Planning & Development provided background information on this item. The road is currently closed and, in a recent review of the lease, the landowner has asked to purchase the road allowance. Municipal Services has no concerns with the sale of this road allowance but has recommended that a utility easement be registered on the title. The Manager of Planning & Development responded to questions from Council. J. Timko, the applicant, responded to questions from Council. He indicated that it is unlikely that the road would be developed for access to Highway 1 in the future and he would prefer to purchase the road allowance to allow permanent building construction. Discussion followed. J. Timko and the Manager of Planning & Development responded to further questions from Council. Reeve M. Douglass called the question. C-210/16 MOVED BY COUNCILLOR GORDON SIMPSON that we proceed with the process for closing and SELLING the road right of way between NW 31-17-12-W4 and SW 6-18-12-W4. MOTION CARRIED LEFT THE MEETING J. Timko left the meeting at 10:56 a.m. 8.1 Road Closure by Resolution (Road Plan 3211 BZ and 3130EZ) Page 3 of 8 Regular Council June 23, 2016 C-211/16 C-212/16 The Manager of Planning & Development provided background information on this item and responded to questions from Council. She explained the process, indicating that the land will revert back to the title that the road plan was originally part of. She noted that a surveyor may be required to do a transfer section since the road connects with the Red Deer River and that the landowner is aware of potential additional costs. Council was given the opportunity to ask questions. MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that WHEREAS, the lands hereafter described are no longer required for public travel, NOW THEREFORE be it resolved that the Council of the County of Newell does hereby close the following described road, subject to rights of access granted by other legislation. PARCEL 1 ALL THAT PORTION OF ORIGINAL GOVERNMENT ROAD PLAN 3211 BZ CONTAINED IN THE NORTH WEST QUARTER OF SECTION 33 IN TOWNSHIP 21 RANGE 12 WEST OF THE FOURTH MERIDIAN, AND ALL THAT PORTION OF GOVERNMENT ROAD PLAN 3211 BZ THAT LIES WEST OF THE RED DEER RIVER IN THE NE QUARTER OF SECTION 33 IN TOWNSHIP 21 RANGE 12 WEST OF THE FOURTH MERIDIAN CONTAINING 0.64 HA (1.57 AC) MORE OR LESS EXCEPTING THEREOUT ALL MINES AND MINERALS PARCEL 2 ALL THAT PORTION OF ORIGINAL GOVERNMENT ROAD PLAN 3130EZ CONTAINED IN THE NORTH EAST QUARTER OF SECTION 32 IN TOWNSHIP 21 RANGE 12 WEST OF THE FOURTH MERIDIAN, AND IN THE NORTH WEST QUARTER OF SECTION 33 IN TOWNSHIP 21 RANGE 12 WEST OF THE FOURTH MERIDIAN AND IN THE NORTH EAST QUARTER OF SECTION 33 IN TOWNSHIP 21 RANGE 12 WEST OF THE FOURTH MERIDIAN CONTAINING 3.18 HA (7.85 AC) MORE OR LESS EXCEPTING THEREOUT ALL MINES AND MINERALS. MOTION CARRIED 8.2 Road Closure - Approval to Proceed (Road Plan 3130EZ) The Manager of Planning & Development provided background information on this item, indicating that it is an extension of the proposed road closure discussed previously. She requested approval to proceed with a road closure and sale by resolution, noting that the road allowance is currently closed and leased. Council was given the opportunity to ask. questions. The Manager of Planning & Development responded to questions regarding why road plans were established. She indicated the location of road allowances and advised that closure of this road plan would not affect access to the parcels. MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we proceed with the process for closing and SELLING Road Plan 3130EZ in SW 32-21-12-W4 and NW 29-21-12-W4. J�J" Page 4 of 8 MOTION CARRIED j Regular Council June 23, 2016 LEFT THE MEETING A. Wickert and D. Horvath left the meeting at 11.11 a.m. 8.5 Request for Letter of Support - 2018 Canadian Urban Forestry Conference Council was presented with background information on this item. C-213/16 MOVED BY COUNCILLOR LIONEL JUSS that the County of Newell provide a letter in support of the Joint Services Committee's proposal to host the 2018 Canadian Urban Forestry Conference in Brooks, AB. MOTION CARRIED 8.6 Councillor Payment Sheets (May 2016) C-214/16 MOVED BY COUNCILLOR TRACY FYFE that the May 2016 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 8.7 Payment Register The Chief Administrative Officer and Director of Corporate Services responded to questions from Council. 015/116 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Payment Register be accepted. MOTION CARRIED 8.8 Requests for Functions of Council There were no Requests for Functions of Council to be discussed at this meeting. 9. MUNICIPAL SERVICES BUSINESS 9.1 Tender Award - Tilley Infrastructure Improvements Extension The Manager of Engineering Services provided background information on this item. He provided details regarding the extension, indicating that completion of this project will address all the short and medium term issues identified in MPE Engineering's dissolution study. Tilley will also be ready for paving. The Manager of Engineering Services indicated that the tendered cost is lower than that advertised to the residents in attendance at Tilley's Annual General Meeting. He provided an explanation of the County's share and the local improvement share, indicating that the combined local improvement share is actually lower than initially advertised. The Manager of Engineering Services indicated that, in addition to advertising the local improvement, letters will be sent to the residents of Tilley outlining the breakdown of costs by project. He recommended directing the successful contractor to begin preparing for work Page 5 of 8 uwv Regular Council June 23, 2016 immediately in order to complete all deep utility work this year. The Manager of Engineering Services responded to questions from Council. 0 C-216/16 MOVED BY COUNCILLOR LIONEL JUSS that Council accepts the low tender as submitted and awards the Tilley Infrastructure Improvements Extension tender to Brooks Asphalt & Aggregate for the tendered price of 3,029,258.00 plus engineering in the amount of $350,000.00 with funding from the Paving Restricted Surplus Fund; further, that Brooks Asphalt & Aggregate Ltd. be directed to proceed with work immediately. MOTION CARRIED LEFT THE MEETING M. Harbicht and G. Tiffin left the meeting at 11:34 a.m. 10. COMMITTEE REPORTS 10.1 Bow River Basin Council Councillor B. de Jong reported that the quarterly forum was held on June 8, 2016. He provided details regarding the RiverWatch program, which is available to science students in grade six. Sessions are held in the spring and in the fall. Other presentations dealt with flood mitigation and drought management. 10.2 Rural Crime Watch 0 Councillor T. Fyfe reported that the first session of the Prevent & Protect Information Series was held on Tuesday. The topic was fraud prevention and the session was well -attended. 10.3 Newell Foundation Councillor G. Simpson provided information regarding the provincial government's new strategy for seniors' housing, indicating that the Alberta Seniors Communities & Housing Association Board spent three days last week reviewing the policy and preparing recommendations to be presented to the Minister of Seniors & Housing. He also indicated that workshops have begun where Alberta Seniors & Housing is looking for feedback from stakeholders to compose an affordable seniors' housing strategy. Councillor G. Simpson responded to questions from Council. 10.4 Red Deer River Watershed Alliance Councillor A.M. Philipsen submitted a written report. Page 6 of 8 Regular Council June 23, 2016 0 10.5 10.6 Veteran's Memorial Highway Development Safety Association Councillor W. Hammergren indicated that he attended the annual general meeting. Some of the association's concerns are being addressed by Alberta Transportation. Future lobbying efforts will focus on the District Manager rather than the Minister of Transportation. He also noted that more effort will be put into promotions, as there are many other organizations concerned with provincial highways that are unaware of the existence of this association. The next meeting will be held in Brooks, AB. Federation of Canadian Municipalities (FCM) Annual Conference Councillor A.M. Philipsen submitted a written report. Councillor E. Unruh provided information regarding the study tour on festivals, which are held year round with several in the winter. There is a large francophone population in Winnipeg and a section of the town has been developed into a French cultural area. The other study tour she attended focused on innovative infrastructure and a road construction project that saw 3.7 km of road completed in one year through private/public partnerships. Councillor C. Amulung commented on the conference focusing mostly on the larger centres and expressed concerns with the underrepresentation of Canada's rural areas. To be heard at the FCM level, he suggested that one Councillor with an interest on being more involved attend the conference every year. 10.7 Reeve's Report Reeve M. Douglass reported that she attended a meeting of the Community Response Committee. For the most part, the situation has stabilized for the time being. 10.8 Palliser Economic Partnership Rural Broadband Consultation Session The Chief Administrative Officer provided an overview of the Palliser Economic Partnership Rural Broadband Consultation Session held on June 14, 2016. He indicated that the presenter would be forwarding information regarding costs. The Director of Corporate Services indicated that it was suggested the service should be developed as a municipally owned service, but there is uncertainty regarding the feasibility of hardwiring all residences to the Alberta Supernet. The Chief Administrative Officer responded to questions from Council. Discussion followed. Councillor K. Christman expressed interest in a study regarding the different services currently available in each area of the County. The Chief Administrative Officer indicated that this would be part of the study to be conducted by the Palliser Economic Partnership. Page 7 of 8 Regular Council June 23, 2016 LUNCH 0 Council RECESSED for lunch at 12:14 p.m. and RECONVENED at 1:07 p.m. 11. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 12. INFORMATION ITEMS 12.1 Strategic Priorities Chart This item was accepted as information. 12.2 Mini Bus Monthly Reports (May 2016) This item was accepted as information. 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 14. IN CAMERA C-217/16 MOVED BY COUNCILLOR ELLEN UNRUH that we move in camera at 1:07 p.m. to discuss land issues. MOTION CARRIED C-218/16 MOVED BY COUNCILLOR TRACY FYFE that we move out of camera at 2:38 p.m. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:38 p.m. Signed thisC)47 day of , 2016 60, Reeve C yYministrator Page 8 of 8