Loading...
HomeMy WebLinkAbout2016-10-20 Council (Organizational) Minutes COUNTY OF NEWELL MINUTES OF ORGANIZATIONAL MEETING OCTOBER 20,2016 The Organizational Meeting of the County of Newell was held in the County Office at Brooks,Alberta on Thursday, October 20,2016 commencing at 9:03 a.m. Members Present: Councillors C.Amulung G.Simpson A.M.Philipsen W. Hammergren T.Fyfe K. Christman E. Unruh(arrived at 9:29 a.m.) B.de Jong M. Douglass L.Juss Chief Administrative Officer K.Stephenson Director of Corporate Services L.Johnson Executive Assistant A. Nielsen 1. CALL MEETING TO ORDER The Chief Administrative Officer called the meeting to order at 9:03 a.m. l 2. EXCUSED FROM MEETING All members were present at this meeting. 3. PROCEDURES OF VOTING&APPOINTING COMMITTEES The procedures for voting and appointing Committees or Chairman of Committees are as fol lows: For all other positions, as per our Procedural8ylaw, individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and/or volunteers than there are positions available, an election will be held by secret ballot. Discussion followed regarding the Procedural Guidelines listed in the 2016 County of Newell Boards & Committees Handbook; specifically, the article stating that Council representation on boards, committees, and commissions should be rotated annually. It was noted that this book was for information purposes and there is no such statement in Bylaw 1407-02 (Meeting ProceduresJ. Organizational Meeting October 20,2016 4. NOMINATION/VOLUNTEER&ELECTION OF REEVE The Chief Administrative Officer opened the floor for nominations/volunteers for the position of Reeve. Councillor K.Christman nominated Councillor M. Douglass. The Chief Administrative Officer called two more times for nominations for Reeve. No further nominations were received. The Chief Administrative Officer declared Molly Douglass Reeve. Oath of Office—Reeve The Oath of Office for Reeve was administered to Reeve M. Douglass and commissioned by the Director of Corporate Services. Reeve M. Douglass assumed the chair. 5. NOMINATION/VOLUNTEER&ELECTION OF DEPUTY REEVE Reeve M. Douglass called for nominations/volunteers for the position of Deputy Reeve. Councillor B. de Jong nominated Councillor G. Simpson. Councilor L. Juss nominated Councilor B.de Jong. Councilor B.de Jong declined the nomination. iReeve M. Douglass called two more times for nominations for Deputy Reeve. No further � nominations were received. Reeve M. Douglass declared Councilor G.Simpson Deputy Reeve. Oath of Office-Deputv Reeve The Oath of Office for Deputy Reeve was administered to Deputy Reeve G. Simpson and commissioned by the Director of Corporate Services. 6. BOARD&COMMITTEE APPOINTMENTS 6.1 MUNICtPAL PLANNING COMMISSION (10 Councillors) The Municipal Planning Commission will consist of the full Council. As per Bylaw 1680-09, the MPC will elect a Chairperson and a Vice Chairperson at their first meeting following the Organizational Meeting. 6.2 AGRICULTURAL PEST ACT/WEED CONTROL ACT APPEAL COMMITTEE(4 Members-at-Large) The Agriculture Pest Act/Weed Control Act Appeal Committee will consist of four Members-at- Large. Councillor G. Simpson indicated that he would check whether E. Buday was still a County resident. Page 2 of 13 Organizational Meeting October 20,2016 MOVED BY COUNCILLOR W. HAMMERGREN that Elizabeth Buday, Bruce Niznik, Lois Schmidt, and Wayne Slenders appointed as Members-at-Large to the Agriculture Pest Act/Weed Control Act Appeal Committee for the FOURTH year of a four-year term. MOTION CARRIED 6.3 AIRPORT COMMISSION (1 Councillor+2 Members-at-Large) The Airport Commission will consist of one Councillor plus two Members-at-Large. a. COUNCILLOR Reeve M. Douglass called for nominations. Councillor W. Hammergren nominated Councillor L.Juss. Reeve M. Douglass called two more times for nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor L.Juss appointed to the Airport Commission. b. MEMBERS-AT-LARGE MOVED BY COUNCILLOR C.AMULUNG that Don Maclntyre and Lloyd Rommens appointed as Members- � at-Large to the Airport Commission for the FOURTH year of a four-year term. ' MOTION CARRIED 6.4 ART&VISUAL DISPLAY COMMITTEE(1 Councillor) Reeve M. Douglass called for nominations. Councillor A.M. Philipsen nominated Councillor T. Fyfe. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor T. Fyfe appointed to the Art&Visual Display Committee. 6.5 ASSESSMENT REVIEW BOARD (4 members) MOVED BY COUNCILLOR K. CHRISTMAN that Anne Marie Philipsen, Duane Perkins, Fred Rattai, Glenn Ravnsborg,and Susan Robertson appointed as members to the Regional Assessment Review Board. MOTION CARRIED 6.6 BOW RIVER BASIN COUNCIL(1 Councillor) Reeve M. Douglass called for nominations. — Councillor W. Hammergren nominated Councillor B. de Jong. Page 3 of 13 Organizational Meeting October 20,2016 Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor B.de Jong appointed to the Bow River Basin Council. 6.7 CANADIAN BADLANDS(Reeve+2 Councillors) a. COUNCILLORS Reeve M. Douglass called for nominations. Councillor C. Amulung nominated Councillor A.M. Philipsen and Councillor E. Unruh. Councillor A.M. Philipsen declined the nomination and nominated Councillor K.Christman. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Reeve M. Douglass, Councillor K. Christman, and Councillor E. Unruh appointed as the Council Representatives for Canadian Badlands. 6.8 CITY OF BROOKS RECREATION,PARKS&CULTURE BOARD(Div.5 Councillor, Div. 10 Councillor, +1 Member-at-Large) � MOVED BY COUNCILLOR B. DE JONG that Councillor T. Fyfe, Councillor L. Juss, and Laura Lukye appointed to the City of Brooks Recreation, Parks&Culture Board. MOTION CARRIED 6.9 COUNCILLOR COMPENSATION REVIEW COMMITTEE(3 Councillors) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Councillor A.M. Philipsen. Councillor G. Simpson nominated Councillor K. Christman. Councilor B.de Jong nominated Councillor W. Hammergren. Councillor W. Hammergren declined the nomination and nominated Councillor C.Amulung. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor C. Amulung, Councillor A.M. Philipsen, and Councillor K. Christman appointed to the Councillor Compensation Review Committee. Page 4 of 13 Organizational Meeting October 20,2016 6.10 COUNTY OF NEWELL LIBRARY BOARD (1 Councillor+9 Members-at-Large) a. COUNCILLOR Reeve M. Douglass called for nominations. Councillor G. Simpson nominated Councillor K. Christman. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor K. Christman appointed to the County of Newell Library Board. b. MEMBERS-AT-LARGE The Director of Corporate Services reported that no applications had been received in response to the advertisement for members-at-large from Divisions 3 and 4. Councillor A.M. Philipsen indicated that K. Daniels had agreed to represent Division 3. Councillor W. Hammergren indicated that he would approach two potential members-at-large for Division 4. MOVED BY COUNCILLOR K. CHRISTMAN that Johene Amulung (Div. 1), Miranda These (Div. 2), Kersey Daniels (Div. 3), Nigel Seymour (Div. 5/10), Sherry Steinbach (Div. 6), Carol Dyck (Div. 7), Tracey Kuffner (Div.8),and Kim Biette (Div. 9) appointed as Members-at-Large to the County of Newell Library Board. MOTION CARRIED 6.11 COUNTY OF NEWELL WATER PROJECT(CNWP)COMMITTEE(2 Councillors) Discussion followed and Council determined that this committee is no longer required as the County of Newell Water Project is complete. This committee was removed. ARRIVED AT MEETING Councillor E. Unruh arrived at 9:29 a.m. 6.12 CRIME STOPPERS BOARD/RURAL CRIME WATCH/SAFE COMMUNITIES COMMITTEE (1 Councillor) Reeve M. Douglass called for nominations. Councillor W. Hammergren nominated CouncillorT. Fyfe. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor T. Fyfe appointed to the Crime Stoppers /Rural Crime Watch/Safe Communities Committee. Page 5 of 13 Organizational Meeting October 20,2016 6.13 EMERGENCY MANAGEMENT COMMITTEE(Reeve,2 Councillors, Director,&Deputy Director) Reeve M. Douglass called for nominations. Councillor B. de Jong nominated Councillor W. Hammergren. Councillor K. Christman nominated Councillor T. Fyfe. Councillor C.Amulung nominated Reeve M. Douglass. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Reeve M. Douglass, Councillor W. Hammergren, and Councillor T. Fyfe appointed to the Emergency Management Committee. 6.14 FIRE AREA COMMITTEE-BASSANO&RURAL(Div. 6 Councillor+1 Other Councillor) Reeve M. Douglass called for nominations. Councillor W. Hammergren nominated Councillor E. Unruh. Councillor E. Unruh declined the nomination. Councillor C.Amulung nominated Councillor A.M. Philipsen. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. � Reeve M. Douglass declared Councillor A.M. Philipsen and Councillor K. Christman appointed to ' the Bassano& Rural Fire Area Committee. � , 6.15 FIRE AREA COMMITTEE-ROSEMARY&RURAL(Div.7 Councillor+1 Member-at-Large) Councillor C.Amulung nominated Councillor E. Unruh and R. Lepp. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor E. Unruh and R. Lepp appointed to the Rosemary& Rural Fire Area Committee. 6.16 FOOTHILLS LITTLE BOW MUNICIPAL ASSOCIATION (10 Councillors+CAO) Full Council and the CAO will attend the meetings of the Foothills Little Bow Municipal Association. 6.17 GRASSLANDS REGIONAL FCSS(1 Councillor+1 Member-at-Large) a. COUNCILLOR Reeve M. Douglass called for nominations. (� Councillor A.M. Philipsen nominated Councillor C.Amulung and C.Wolfer. �� Page 6 of 13 Organizational Meeting October 20,2016 __ Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor C. Amulung and C. Wolfer appointed to the Grasslands Regional F.C.S.S. Board. 6.18 GRIEVANCE/SALARY NEGOTIATION/CAO PERFORMANCE EVALUATION COMMITTEE (Reeve or designate, Deputy Reeve and another Councillor) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Councillor C.Amulung. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Reeve M. Douglass, Deputy Reeve G. Simpson, and Councillor C. Amulung appointed to the Grievance/Salary Negotiation/CAO Performance Evaluation Committee. 6.19 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE(Bassano)(3 Councillors) Reeve M. Douglass called for nominations. � �` Councillor G. Simpson nominated Reeve M. Douglass, Councillor K. Christman, and Councillor E. Unruh. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Reeve M. Douglass, Councillor K. Christman, and Councillor E. Unruh appointed to the Inter-Municipal Development Plan Committee (Bassano). 6.20 INTER-MUNICIPAL DEVELOPMENT PLAN COMMI7TEE(DUCHESS)(3 Councillors) Reeve M. Douglass called for nominations. Councillor L. Juss nominated Councillor A.M. Philipsen, Councillor E. Unruh, and Councillor B. de Jong. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor A.M. Philipsen, Councillor E. Unruh, and Councillor B. de Jong appointed to the Inter-Municipal Development Plan Committee (Duchess). Page 7 of 13 Organizational Meeting October 20,2016 6.21 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE(VULCAN COUNTY)(2 Councillors) Reeve M. Douglass called for nominations. Councillor K. Christman nominated the Municipal Planning Commission Chairman and Councillor W. Hammergren. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared the Municipal Planning Commission Chairman and Councillor W. Hammergren appointed to the Inter Municipal Development Plan Committee (Vulcan County). 6.22 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE(WHEATLAND COUNTY)(2 Councillors) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated the Municipal Planning Commission Chairman and Councillor K. Christman. Reeve M. Douglass called for further nominations. No further nominations were received. ; Reeve M. Douglass declared nominations are closed. I � Reeve M. Douglass declared The Municipal Planning Commission Chairman and Councillor K. Christman appointed to the Inter-Municipal Development Plan Committee (Wheatland County). 6.23 JOINT SERVICES/INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE(3 Councillors+CAO) Reeve M. Douglass called for nominations. Councillor A.M. Philipsen nominated Reeve M. Douglass, Councillor T. Fyfe, and Councillor L.Juss. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Reeve M. Douglass, Councillor T. Fyfe,and Councillor L.Juss appointed to the Joint Services/Inter-Municipal Development Plan Committee. ' 6.24 MAYORS'&REEVES'ASSOCIATION OF SOUTHEAST ALBERTA : Reeve M. Douglass will represent the County of Newell at the Mayors' & Reeves'Association. 6.25 NEWELL 9-1-1 DISPATCH ASSOCIATION (1 Councillor) �� _ Reeve M. Douglass called for nominations. Page 8 of 13 Organizational Meeting October 20,2016 _ Councillor T. Fyfe nominated Councillor B. de Jong. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor B. de Jong appointed to the Newell 9-1-1 Dispatch Association. 6.26 NEWELL FOUNDATION (2 Councillors) Reeve M. Douglass called for nominations. Councillor C.Amulung nominated Reeve M. Douglass and Councillor G.Simpson. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Reeve M. Douglass and Councillor G. Simpson appointed to the Newell Foundation. 6.27 NEWELL HOUSING ASSOCIATION (1 Member-at-Large—Div.2) MOVED BY COUNCILLOR L. Juss that Cindy Wolfer appointed as a Member-at-Large to the Newell � Housing Association representing Division 2. '' MOTtON CARRIED 6.28 NEWELL RECYCLING ASSOCIATION/NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY/SOUTHERN ALBERTA ENERGY FROM WASTE ASSOCIATION (1 Councillor) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Councillor L.Juss. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor L. Juss appointed to the Newell Recycling Association/Newell Regional Solid Waste Management Authority/Southern Alberta Energy from Waste Association. 6.29 NEWELL REGIONAL SERVICES CORPORATION (NRSC)(2 Councillors) Reeve M. Douglass called for nominations. Councillor K. Christman nominated Councillor C. Amulung and Councillor B. de Jong. Reeve M. Douglass called for further nominations. No further nominations were recei ed. - Reeve M. Douglass declared nominations are closed. Page 9 of 13 Organizational Meeting October 20,2016 Reeve M. Douglass declared Councillor C. Amulung and Councillor B. de Jong appointed to the Newell Regional Services Corporation. 6.30 OLDMAN RIVER REGIONAL SERVICES COMMISSION (Municipal Planning Commission Chair) Council confirmed that the ORRSC board member will be the Municipal Planning Commission Chair appointed at the first meeting of the Municipal Planning Commission following the Organizational Meeting. 6.31 PALLISER ECONOMIC PARTNERSHIP(1 Councillor+1 Business Representative) a. COUNCILLOR(1 required) Reeve M. Douglass called for nominations. Councillor W. Hammergren nominated Councillor B. de Jong. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor B. de Jong appointed to the Palliser Economic Partnership. b. BUSINESS REPRESENTATtVE � The Director of Corporate Services reported that no applications had been received in response to the advertisement for a Business Representative. Discussion followed. Council will direct any interested parties to Councillor B.de Jong. 6.32 RECREATION BOARD (DIVISION 5 & 10) (Councillors from Divisions 5 & 10, 1 Member-at-Large from Division 5, 1 Member-at-Large from Division 10, and 1 Member-at-Large from either Division 5 or 10) MOVED BY COUNCILLOR E. UNRUH that we appoint Councillor T. Fyfe and Councillor L. Juss as Council representatives, and that Bruce Niznik, Paul Seaton, and Cathy Safronovich appointed as Members-at- Large to the Division 5 & 10 Recreation Board for the FOURTH year of a four-year term. MOTION CARRIED 6.33 RECREATION BOARD (DIVISION 6) (Councillor from Division 6 + 4 Members-at-Large from Division 6) MOVED BY COUNCILLOR T. FYFE that Councillor K. Christman appointed as the Council representative, and that Scot Bell, Kim Douglass, Tracy Hall, and Lana Hale appointed as Members-at-Large to the ' ision 6 Recreation Board for the FOURTH year of a four-year term. MOTION CARRIED , J Page 10 of 13 Organizational Meeting October 20,2016 6.34 RED DEER RIVER MUNICIPAL USERS GROUP/RED DEER RIVER WATERSHED ALLIANCE COMMITTEE(1 Councillor) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Councillor A.M. Philipsen. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor A.M. Philipsen appointed to the Red Deer River Municipal Users Group/Red Deer River Watershed Alliance Committee. 6.35 ROAD BAN COMMITTEE (REEVE. DIRECTOR OF MUNICIPAL SERVICES.+2 OTHER COUNCILLORS -AS PER BYLAW 1848-15) Reeve M. Douglass called for nominations. Councillor C.Amulung nominated Councillor G.Simpson and Councillor L.Juss. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Reeve M. Douglass, Councillor G. Simpson, and Councillor � L.Juss appointed as the Council members on the Road Ban Committee. 6.36 SHORTGRASS LIBRARY BOARD(1 Councillor) Reeve M. Douglass called for nominations. Councillor A.M. Philipsen nominated Councillor K.Christman. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor K.Christman appointed to the Shortgrass Library Board. 6.37 SOLID WASTE&RECYCLING COLLECTION COMMITTEE(3 Councillors) Discussion followed and Council determined that this committee is no longer required. This committee was removed. 6.38 SUBDIVISION &DEVELOPMENT APPEAL BOARD(5 Members-at-Large+Alternates) MOVED BY COUNCILLOR K. CHRISTMAN to appoint Lois Schmidt (Div. 3), Bruce McKellar (Di . 5), Lana Hale (Div. 6), Stewart Musgrove (Div. 8), and Collin Wildschut (Div. 8) as Members-at-La t Subdivision & Development Appeal Board for the FOURTH year of a four year term; further, t n -- Eastman be appointed as an alternate Member-at-Large. Page 11 of 13 Organizational Meeting October 20,2016 MOTION CARRIED 6.39 TOURISM REPRESENTATIVE Reeve M. Douglass called for nominations. Councillor G.Simpson nominated Councillor E. Unruh. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. Reeve M. Douglass declared Councillor E. Unruh appointed as the Tourism Representative for the County of Newell. 6.40 VETERAN'S MEMORIAL HIGHWAY DEVELOPMENT SAFETY ASSOCIATION (1 Councillor) Reeve M. Douglass called for nominations. Councillor C.Amulung nominated Councillor W. Hammergren. Reeve M. Douglass called for further nominations. No further nominations were received. Reeve M. Douglass declared nominations are closed. � Reeve M. Douglass declared Councillor W. Hammergren appointed to the Veteran's Memorial � Highway Development Safety Association. 7. BANKING RESOLUTION MOVED BY COUNCILLOR E. UNRUH that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Chief Administrative Officer, Assistant Administrator or Finance Officer be given the authority for the necessary signing of cheques for the various County bank accounts. MOTION CARRIED 8. AAMDC MASTER BOND&CRIME A copy of the County's Master Bond &Crime policy was circulated and reviewed by Council. MOVED BY COUNCILLOR C.AMULUNG that Council accepts this Bond as presented. MOTION CARRIED 9. MEETING DATES-COUNCIL. MPC, EMERGENCY MANAGEMENT COMMITTEE � The past schedule for Council and Municipal Planning Commission meetings was reviewed. It was noted that the regular Municipal Planning Commission meetings and Council meetings, have been held on Thursday of the first full week of each month and the third Thursday after that commencing at 10:00 a.m.,for MPC followed by County Council. Page 12 of 13 Organizational Meeting October 20,2016 Council confirmed their interest in continuing with this schedule. 10. COUNCILLORS' COMPENSATION& EXPENSES POLICY Council reviewed Policy 2015-PLG-014 (Councillor's Compensation & Expenses). Councillor 6. de Jong asked if the $35.00/hour base rate should be amended to reflect annual Cost-of- Living adjustments (COLA). Discussion followed. It was noted that the $35.00/hour base rate was the compensation in effect when the policy was approved however COLA adjustments have been applied since then in accordance with the policy. MOVED BY COUNCILLOR C. AMULUNG that Policy 2015-PLG-014 (Councillor's Compensation & Expenses)be amended as follows: Under article 1.(a) Remuneration—"In accordance with this article,during 2016 Councillors shall be remunerated at the rate of$37.04 per hour for all Council directed activity including travel time." further,that this article be automatically updated annually after the COLA adjustment has been applied. MOTION CARRIED � MOVED BY COUNCILLOR L. JUSS that Council APPROVES all the appointments made during this : Organizational Meeting. MOTION CARRIED 11. DESTROYING BALLOTS There were no ballots used during this meeting. 12. ADJOURN Being that the agenda matters have been concluded,the meeting adjourned at 10:01 a.m. Reeve ou y Administrator Page 13 of 13