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HomeMy WebLinkAbout2016-11-10 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL November 10, 2016 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, November 10, 2016 commencing at 10:14 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe E. Unruh B. de Jong L. Juss ABSENT: K. Christman STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC T. Green, Director of Agricultural Services M. Harbicht, Director of Municipal Services G. Tiffin, Manager of Engineering Services A. Nielsen, Executive Assistant OTHERS IN B. Parker, Brooks Bulletin ATTENDANCE: K. Steinley, Newell Regional Services Corporation R. Chandler, Applicant (Bylaw 1877-16) E. Chandler, Applicant (Bylaw 1877-16) D. Axelson, Landowner (Bylaw 1877-16) R. Anderson, Landowner (Bylaw 1877-16) J. de Jong, Christ the Redeemer Catholic Schools L. Day, Stringam LLP (North Headgates ARP) R. Redelback, Ratepayer (North Headgates ARP) 2 County Ratepayers (North Headgates ARP) 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:14 a.m. 2. EXCUSED FROM MEETING C-342/16 MOVED BY COUNCILLOR TRACY FYFE that Councillor K. Christman bee sed from the meeting. �j. M TI C RRIED Regular Council November 10, 2016 3. ADOPTION OF MINUTES 3.1 Minutes - Organizational Meeting (October 20, 2016) C-343/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that the October 20, 2016 Organizational Meeting minutes be adopted as presented. MOTION CARRIED 3.2 Minutes - Council (October 20, 2016) C-344/16 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the October 20, 2016 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-345/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the agenda be adopted as amended. MOTION CARRIED ARRIVED AT MEETING Councillor L. Juss and T. Green arrived at 10:17 a.m. 9. AGRICULTURAL SERVICES BUSINESS 9.1 ASB Update The Director of Agricultural Services presented an update on the recent activities of the Agricultural Services Department. Council was given the opportunity to ask questions. The Director of Agricultural Services responded to questions regarding bovine tuberculosis in Southern Alberta, indicating that he would share the information on the Canadian Food Inspection Agency's web site. LEFT THE MEETING T. Green left the meeting at 10:32 a.m. 10. ADMINISTRATIVE BUSINESS 10.3 Disposal of Surplus Community Bus The Director of Corporate Services provided background information on this item and responded to questions from Council. Councillor T. Fyfe provided further information on the Rotary Club's donation program, indicating that the decals will remain on the donated vehicle and could serve to promote the County wherever 1 it ends up. The Director of Corporate Services responded to questions regarding Page 2 of 12 Regular Council November 10, 2016 10.2 keeping the surplus bus as a backup unit. He noted that reliability was one of the reasons for purchasing a new bus and expressed concerns with allowing outside groups to use the old unit. Discussion followed and Council indicated that the Director of Corporate Services should proceed with disposal of the surplus community bus through the normal processes for handling surplus equipment. Policy Review - Councillor Compensation & Expenses (2016 -PLG -014) The Director of Corporate Services provided background information on this item and responded to questions from Council. Discussion followed and it was noted that the policy would be updated annually with the actual hourly compensation rate. Councillor B. de Jong asked if Councillors can only charge for attendance at meetings where minutes are taken. Discussion followed. ARRIVED AT MEETING K. Steinley arrived at 10:48 a.m. Councillor A.M. Philipsen Council directed activity," Councillor is appointed to. indicated that Councillors are remunerated for "all which includes activities of a committee that a C-346/16 MOVED BY COUNCILLOR LIONEL JUSS that Policy 2016 -PLG -014 (Councillor's Compensation & Expenses) be adopted as presented. MOTION CARRIED ARRIVED AT MEETING M. Harbicht arrived at 10:51 a.m. 11. MUNICIPAL SERVICES BUSINESS 11.1 Utilities -NRSC Report K Steinley presented the Utilities-NRSC Report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. The Chief Administrative Officer asked that K. Steinley meet with County staff in the New Year to discuss streamlining operations for efficiency. LEFT THE MEETING K. Steinley left the meeting at 10:58 a.m. ARRIVED AT MEETING A. Wickert and D. Horvath arrived at 11:00 a.m. 11.2 Director of Municipal Services Report The Director of Municipal Services presented his report to uncil, giving an overview of the highlights. Page 3 of 12 Regular Council November 10, 2016 ARRIVED AT MEETING E. Chandler and R. Chandler arrived at 11:01 a.m. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions about the County's procedures regarding exposed Telus lines. Telus is informed when construction projects are complete, but they have a limited budget. The Chief Administrative Officer suggested arranging a meeting with Telus to determine what their priorities are for reburying cable. 10. ADMINISTRATIVE BUSINESS — continued 10.6 AAMDC Fall 2016 Convention Resolutions Council was presented with the resolutions package for the AAMDC Fall 2016 Convention. The Director of Municipal Services provided further information on some of the resolutions and suggested that they support the following: - 1-16F Alberta Environment Approvals for Construction Projects - 2-16F Exemption of Municipalities from Carbon Levy - 7-16F Vegetation Management on Alberta Provincial Highways - 14-16F Conservation & Reclamation of Class 1 Gravel Pits Discussion followed regarding the resolutions related to gravel pits. The Director of Municipal Services expressed concerns with changes to reclamation rules potentially requiring additional funding. The Director of Municipal Services provided background information on Resolution 25-16F (Removal of High Tension Cable Barriers on Two -Lane Provincial Highways) and responded to questions. LEFT THE MEETING M. Harbicht left the meeting at 11:20 a.m. ARRIVED AT MEETING D. Axelson and R. Anderson arrived at 11:20 a.m. 7. BYLAWS 7.3 Bylaw 1866-16 Road Closure & LEASE (Lot 9, Block 7, Plan 4945FW) The Manager of Planning & Development provided background information on this item and responded to questions from Council. C-347/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1866-16, being a bylaw for the purpose of closing to public travel and LEASING that portion of undeveloped road allowance located directly east of Lot 9, Block 7, Plan 4945FW, be given SECOND reading. MOTION CARRIED Page 4 of 12 Regular Council November 10, 2016 C-348/16 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1866-16 be given THIRD and FINAL reading. MOTION CARRIED 7.4 Bylaw 1872-16 Road Closure & SALE (NW 31-17-12-W4 & SW 6-18-12-W4) The Manager of Planning & Development provided background information on this item and responded to questions from Council. C-349/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1872-16, being a bylaw for the purpose of closing to public travel and SELLING that portion of road between NW 31-17-12-W4 and SW 6-18-12-W4, be given SECOND reading. MOTION CARRIED C-350/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1872-16 be given THIRD and FINAL reading. MOTION CARRIED 10. ADMINISTRATIVE BUSINESS — continued 10.1 Planning & Development Report The Manager of Planning & Development presented an update on the recent activities of the Planning & Development Department. She also reported that they are working through the recommendations in the audit report prepared by Alberta Safety Codes. As the contract with the current permitting agency expires in June 2017, a new Request for Proposals will be prepared. Council was given the opportunity to ask questions. The Manager of Planning & Development responded to questions regarding the audit, indicating that it included how the County issues and manages building and construction permits as well as how the permitting agency does inspections. C-351/16 MOVED BY COUNCILLOR GORDON SIMPSON that the Planning & Development report for November 2016 be accepted as presented. MOTION CARRIED 11. MUNICIPAL SERVICES BUSINESS — continued C-352/16 MOVED BY COUNCILLOR TRACY FYFE that the Director of Municipal Services Report and the Utilities - NRSC Report for October 2016 be APPROVED as presented. MOTION CARRIED 6. PUBLIC HEARINGS C-353/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move into Public Hearings at 11:31 a.m. MOTI N CARR T' i` Page 5 of 12 Regular Council November 10, 2016 6.1 Bylaw 1873-1616 LUA 004 (SE 31-20-14-W4 - FR to RB) Reeve M. Douglass called the Public Hearing to order at 11:31 a.m. Reeve M. Douglass reviewed the procedures that would be followed for the hearing. The County Planner stated that the intent of the Public Hearing is to hear representations on Bylaw 1873-16. The intent of this bylaw is to amend Land Use Bylaw 1755-12 by rezoning approximately 3.7 acres (1.49 hectares) in SE 31-20-14-W4 from FR - Fringe District to RB - Rural Business District. The County Planner provided background information on this item indicating that a copy of the document had been circulated to adjacent landowners and to a list of affected agencies. Alberta Transportation, the Village of Duchess, and Telus had no objections to the proposed bylaw. No responses were received from adjacent landowners. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. 6.2 Bylaw 1877-16 Road Closure & SALE Reeve M. Douglass called the Public Hearing to order at 11:35 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Manager of Planning & Development stated that the intent of the Public Hearing is to hear representations on Bylaw 1877-16. The intent of this bylaw is to close and SELL that portion of road described as a portion of 1st Street in Scandia, Alberta. The Manager of Planning & Development provided background information on this item, indicating that a copy of the document had been circulated to all adjacent landowners as well as to a list of affected agencies. The Municipal Services Department has no concerns with the closure and sale of this road. One response was received from an adjacent landowner and has been included in the agenda package. There were no objections from AltaLink, Atco, or Telus. eT''V' The applicants 'arg present to respond to questions. Two adjacent landowners were present to speak in opposition to the proposed closure and sale. R. Chandler, the applicant, explained the reasons for wanting to close the road, indicating that they plan to pave it or at least improve the gravel to facilitate the movement of bees and equipment between the buildings. R. Chandler responded to questions from Council regarding maintenance of the road, indicating that the County does some snow removal but they are currently doing the grading and gravel. He indicated that there were no active utilities currently Page 6 of 12 Regular Council November 10, 2016 within the road allowance. The Manager of Planning & Development noted that Municipal Services would require an easement to be registered for any existing and future utility infrastructure. R. Anderson, an adjacent ratepayer, expressed concerns with the road closure. He suggested that all of 1st Street be closed to prevent the movement of equipment through town. The County Planner indicated that that would be a separate process from this road closure and recommended that option be explored in the future. Councillor B. de Jong asked how this road closure would negatively impact the residents of Scandia. R. Anderson replied that this road closure and sale gives the applicant control and suggested that access to the property should be from outside the hamlet. He also noted that there were other utilities within the road allowance besides the one mentioned by the applicant. The Chief Administrative Officer replied that registering an easement would provide access to any existing or future infrastructure. ARRIVED AT MEETING J. de Jong arrived at 11:48 a.m. G. Tiffin and M. Harbicht arrived at 11:50 a.m. R. Anderson asked if the equipment and structures located on the road that is not being closed would be removed. Reeve M. Douglass replied that this was outside of the matters to be discussed today. R. Chandler provided further information regarding the water line located in the road allowance which used to service a house at the end of 1st street. There is currently a stand pipe and underground turn off, but this could be capped as well. He also noted that there is a temporary building on the road allowance to be closed - it is on a skid and can be relocated. Council was given the opportunity to ask questions. R. Chandler responded to questions from Council regarding access to his property. C-354/16 MOVED BY COUNCILLOR LIONEL JUSS that we move out of Public Hearings at 11:55 a.m. MOTION CARRIED 7. BYLAWS — continued 7.1 Bylaw 1873-16 16 LUA 004 (SE 31-20-14-W4 - FR to RB) C-355/16 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1873-16, being a bylaw to amend Land Use Bylaw 1755-12 by redesignating approximately 3.7 acres (1.49 hectares) in SE 31-20-14-W4 from FR - Fringe District to RB - Rural Business District, be given SECOND reading. MOTION CARRIED C-356/16 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1873-16 be given THIRD and FINAL reading. MOTION CARRIED Page 7 of 12 Regular Council November 10, 2016 7.2 Bylaw 1877-16 Road Closure & SALE C-357/16 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 1877-16, being a bylaw for the purpose of closing to public travel and SELLING a portion of 1st Street in the Hamlet of Scandia, be given FIRST reading. MOTION CARRIED LEFT THE MEETING R. Chandler, E. Chandler, R. Anderson, D. Axelson, M. Harbicht, G. Tiffin, A. Wickert, and D. Horvath left the meeting at 11:58 a.m. 8. DELEGATIONS 8.1 Christ the Redeemer Catholic Schools - Introduction of New Trustee (J. de Jong -11:45 a.m.) J. de Jong introduced himself to Council as the new trustee for Christ the Redeemer Catholic Schools. Council was given the opportunity to ask questions. Reeve M. Douglass congratulated J. de Jong on being elected. LEFT THE MEETING J. de Jong left the meeting at 12:04 p.m. LUNCH Council RECESSED for lunch at 12:04 p.m. and RECONVENED at 1:02 p.m. 7. BYLAWS — continued 7.5 Bylaw 1875-16 - Land Use Bylaw Amendment - Schedules 3 & 4 The County Planner provided background information on this item and summarized the amendments that have been made in Schedule 3 and Schedule 4. Council was given the opportunity to ask questions. The County Planner indicated that she would touch base with the Chief Administrative Officers of Duchess, Bassano, and Rosemary to ensure that they are aware of the proposed changes. Alberta Transportation will be submitting a written response for the Public Hearing for Bylaw 1876-16, which contains the changes to signage. C-358/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1875-16, being a bylaw to amend Land Use Bylaw 1755-12 to amend Schedule 3 (Standards of Development) and Schedule 4 (Use Specific Standards of Development), be given FIRST reading. MOTION CARRIED Page 8 of 12 Regular Council November 10, 2016 10. ADMINISTRATIVE BUSINESS — continued _ 10.4 Insurance Coverage for Community Association Recreation Equipment The Director of Corporate Services provided background information on this item. Municipal reserve funding was provided for a playground at Lake Newell Resort and the community association was to provide insurance coverage and be responsible for maintenance. It has been determined that, as the playground is on County land, the insurance company would not cover any loss of equipment unless the municipal reserve land was leased to the community association. The Director of Corporate Services asked if a formal lease agreement should be prepared or if the County should cover the insurance. He noted that while the additional cost of insurance is not significant, it could set a precedent. Discussion followed. The Director of Corporate Services responded to questions from Council, indicating that liability insurance is included in the County's policy and that the community associations are supposed to provide property insurance. He responded to further questions regarding how this playground was funded and the various municipal reserve parcels in the County. ARRIVED AT MEETING M. Harbicht arrived at 1:22 p.m. Councillor G. Simpson suggested that the County should provide the insurance to ensure that there is coverage in place. ARRIVED AT MEETING L. Day arrived at 1:24 p.m. The Director of Corporate Services responded to further questions regarding maintenance. ARRIVED AT MEETING G. Tiffin arrived at 1:28 p.m. Discussion followed regarding whether property insurance is required at all. The Director of Corporate Services responded to questions, indicating that the clause requiring liability and property insurance would be removed for future municipal reserve agreements. He also indicated that he would contact the Lake Newell Resort Community Association and inform them that property insurance is no longer required and liability insurance is included in the County's policy. A lease agreement is not required at this time. ARRIVED AT MEETING R. Redelback and two County Ratepayers arrived at 1:30 p.m. Page 9 of 12 Regular Council November 10, 2016 8. DELEGATIONS — continued 8.2 UPDATE North Headgates Area Redevelopment Plan (1:30 p.m.) C-359/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move in camera at 1:32 p.m. to discuss a land issue. MOTION CARRIED LEFT THE MEETING Two County Ratepayers left the meeting prior to the start of the in camera discussion. R. Redelback left the meeting during the in camera discussion. C-360/16 MOVED BY COUNCILLOR LIONEL JUSS that we move out of camera at 3:05 p.m. MOTION CARRIED LEFT THE MEETING A. Wickert, D. Horvath, M. Harbicht, G. Tiffin, and L. Day left the meeting at 3:05 p.m. 10. ADMINISTRATIVE BUSINESS — continued 10.5 2016/2017 Alberta Community Partnership Program The Director of Corporate Services provided Council with background information on this item and asked if there was interest in pursuing an application. Discussion followed regarding applying for funding that would advance discussions on the Intermunicipal Collaboration Framework documents that will be required under the updated Municipal Government Act. The Director of Corporate Services responded to questions from Council, indicating that the County could take the lead or wait until partners have been secured. Discussion followed regarding approaching the other municipalities. Councillor W. Hammergren suggested submitting an application to complete a study on regional services. The Director of Corporate Services indicated that the other municipalities would have also received this letter. Discussion followed. Councillor G. Simpson suggested that this item be discussed further during the November 24, 2016 Council Meeting. The Director of Corporate Services indicated that he would obtain a copy of the application package and also reach out to municipalities to see if there is interest in submitting an application. The Chief Administrative Officer reported that this item would be discussed during a CAO's meeting on November 23, 2016. 10.6 AAMDC Fall 2016 Convention Resolutions — continued Discussion followed on each of the resolutions and whether to support them. Councillor B. de Jong asked about the resolutions regarding firefighting costs and whether declaring a fire a disaster would allow access to additional funds. The Chief Administrative Officer replied that declaring a disaster provides special privileges to deal with a fire. He indicated that he was unaware as to whether additional funding can be collected. The Chief Administrative Officer provided background information and responded to questions from Council. Page 10 of 12 Regular Council November 10, 2016 10.7 Appointment to County of Newell Library Board (Division 4) Councillor W. Hammergren provided background information on this item and responded to questions from Council. C-361/16 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Holly Johnson (Div. 4) be appointed as a Member -at -Large to the County of Newell Library Board. MOTION CARRIED 10.8 Community & Regional Economic Support (CARES) Program Reeve M. Douglass reported that the Joint Services Committee had discussed submitting an application for a business incubator project. Reeve M. Douglass and Councillor L. Juss responded to questions from Council. Discussion followed and Council indicated that they supported this project. C-362/16 MOVED BY COUNCILLOR TRACY FYFE that the County of Newell provide a letter in support of the Joint Services Committee's application to the Alberta Community & Regional Economic Support (CARES) Program for the business incubator project. MOTION CARRIED 10.9 Cheques for Payment C-363/16 MOVED BY COUNCILLOR LIONEL JUSS that cheque 184921 in the amount of $487,072.60 and cheque 184922 in the amount of $ 569,664.56 be APPROVED. MOTION CARRIED 10.10 Payment Register C-364/16 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Payment Register be accepted. MOTION CARRIED 10.11 Requests for Functions of Council There were no functions of Council to discuss at this meeting. 12. POST AGENDA ITEMS 12.1 Partners in Recreation Logo Councillor T. Fyfe presented two options for a logo that will be installed in the floor at the Centennial Regional Arena. She requested feedback from Council. Discussion followed and Councillor T. Fyfe and Councillor L. Juss responded to questions from Council. Council indicated that they preferred the round logo with the figures high-fiving over the logo with the handshake. Page 11 of 12 Regular Council November 10, 2016 13. INFORMATION ITEMS 13.1 Economic Development Quarterly Report (October 2016) This item was accepted as information. 13.2 Financial Information for the Period Ending September 30, 2016 This item was accepted as information. 14. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 15. IN CAMERA C-365/16 MOVED BY COUNCILLOR GORDON SIMPSON that we move in camera at 3:45 p.m. to discuss a land issue. MOTION CARRIED C-366/16 MOVED BY COUNCILLOR CLARENCE AMULUNG that we move out of camera at 4:25 p.m. MOTION CARRIED 16. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 4:25 p.m. Signed this 7-4 day of IVni'Pii-- a {'1—'w , 2016 Reeve y dministrator Page 12 of 12