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HomeMy WebLinkAbout1993-02-11 Council (Regular) Minutes '' County of Newell No. 4 '~ Minutes of the Council Meeting February 11, 1993 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, February 11, 1993 commencing at 10:00 a.m. ~ Members Present Reeve M. Douglass '~ Councillors W. Daniels Administrator 1. Excused from Meeting All members were in attendance. V. Fabian N. Berg R. Burton W. Rommens B. Baxter M. Loewen B. Scheuerman P. Barg D. James 2. Minutes Minutes of the January 21, 1993 meeting were presented to Council. Moved by Councillor Fabian that we adopt these minutes as circulated. Carried. 3. Business from Minutes ~ 4-15 A.A.M.D. & C. - ,~ ~~. Council discussed the ~!~ sent to the A.A.M.D. f ~ that they felt it was had were: where will Agriculture Strategy Committee - Interim Report report and instructed that a letter be x C. acknowledging the report and advising a good study. The only questions they the report go and how will it be used? 7-7 Rural Fire Areas - Report Councillor Barg gave an up-date on this report and advised that further discussions and study will have to be made prior to making a final report. 4-9 Tilley & District Recreation Board - Mill Rate By-law 1070-93 Discussion took place regarding this By-law. Moved by Councillor Fabian that By-law 1070-93 receive third and final reading and that this By-law take effect for the 1993 taxation year. Carried. 6-2 E.I.D. - Proposed Road Closure - 18-15-4 By-law 1072-93 Further discussion took place regarding this proposal whereas certain County road allowances in 18-15-4 will be advertised for closure and sale to the E.I.D. in exchange for a surveyed road allowance being provided by the E.I.D. in the same area, as per the map enclosed with their application. Moved by Councillor Rommens that we approve this proposed road closure and sale in 18-15-4 and that By-law 1072-93 receive first reading. Carried. ti N 0 Moved by Councillor Loewen that By-law 1072-93 receive second reading. Carried. The necessary advertising will now be carried out on this road. Page 14 Feb, 11/93 7-4 By-law 1071-93 - Tax Sale - SW 14-20-14-4 The Administrator advised that Alberta Municipal Affairs has requested that a certified appraisal be carried out on this property. As such, it was moved by Councillor Baxter that we approve the hiring of a certified appraiser to carry out an appraisal on this tax sale property. Carried. 7-5 Bids on Rolling Hills Feasibility Study for Sewer Lagoon Councillor Daniels reported on this item and advised that the bids have been reviewed by the Rolling Hills Advisory Committee. Six bids were received with the high bid being $10,000.00, and the low bid being $1,500.00. Ploved by Councillor Daniels that we accept the bid from UMA Engineering in the amount of $1,500.00 for the Rolling Hills Feasibility Study for the sewage lagoon. Carried. 4. Correspondence 1. A.A.M.D. & C. - Membership Fee Letter from the A.A.M.D. & C. advising that our proposed membership fee for 1993 will be $5,786.75, was presented. Moved by Councillor Barg that we approve the proposed membership fee to the A.A.M.D. & C. for 1993. Carried. 2. A.A.M.D. & C. - 1993 Spring Convention - Workshop Letter from the A.A.M.D. & C. advising of possible Workshops to be held prior to the Convention on March 29th, was presented. Councillors indicated their choice of topics, if the Workshops r~, f~ ` ~j~l~J are carried out. ~,~ ~ _ 3. S.E.A.R.P.C. - Intensive Livestock Operations Letter from the Southeast Alberta Regional Planning Commission advising of the studies being carried out by the Provincial Committee regarding Intensive Livestock Operations was presented and received as information. 4. Southeastern Alberta Health Unit - Water Reports Water reports from the various Hamlets were presented, all being satisfactory. 5. Mobile Homes - Request for Quarterly Payments Requests for quarterly payments for mobile home licence fees were presented from the following: Kathy Paskall-Giles, Brian & Dawn Hektor, Tom & Sherry Stica and Tim & Sandy Nygaard. Moved by Councillor Baxter that we approve these requests. Carried. 6. Lutes. Shantz & Bell - Kimmel Subdivision 92 SE 89 Letter from Lutes, Shantz & Bell was presented advising that they are unable to register a Servicing Agreement on this property as requested by the County. After a lengthy discussion, it was moved by Councillor Barg that we approve the waiver of set-back for the garage located on this property and also advise the Commission that no Agreement will be required. Carried. 7. Linda Ohama - Presentation of "The Last Harvest" - March 20th N i`7 O Letter from Linda Ohama advising that her film, "The Last Harvest", will be shown in Brooks on March 20th was presented. After discussic it was moved by Councillor Fabian that the County participate in the pre-presentation program and that we set a budget of $500.00 for this purpose. Further, that Councillor Berg be appointed as our representative to work on this Committee. Carried. i i Page 15 Feb. 11/93 8. Bassano General Hospital Intersection Highway ~kl & S.H. 550 Letter from the Bassano General Hospital indicating their concerns with this intersection and the possibility of installing flashing lights and rumble strips on S.H. 550 was presented. After discussion, it was moved by Councillor Barg that we request more information on this item from Alberta Transportation, at Medicine Hat. Carried. 5. Cheques for Payment Moved by Councillor Baxter that we approve the following cheques for payment: ~k6061-6575, 6578, 6581-6733 & 6934-6989, in the amount of $2,281,126.19; and #6576, 6577, 6579, 6734-6932 & 6990 - 7088, in the amount of $701,247.64. Carried. 6. Delegations 1. Village of Duchess - Landfill Site Dale Shantz, Brad Gardner & Gary Weinmeyer, of the Village of Duchess, met with Council at 11:00 a.m, and gave a presentation on the operation of the Duchess Landfill Site and the limited operating space now available at the site. Discussion also took place regarding the County's lease with the Village of Duchess being cancelled effective June 30, 1993. After a lengthy discussion, it was moved by Councillor Berg that we release the Village of Duchess from the Joint Landfill Agreement to take effect June 30, 1993. Carried. Moved by Councillor Barg that a Committee of three be set up to study the educational program and alternate landfill site area for the rural Duchess area. Carried. ~~r~ ~ Moved by Councillor Loewen that Councillors Burton, Scheuerman and Barg be appointed to this Committee to carry out the study as requested. Carried. . . 2. Brooks Hospital - Presentation The Brooks Hospital Chairman, Marg Andrews, and the Administrator, Larry Smook, met with Council at 11:30 a.m. Moved by Councillor Barg that we move into camera. Carried. Moved by Councillor Berg that we move out of camera. Carried. Lunch Council recessed for lunch from 12:00 - 1:30 pm. Delegations (Cont'd.) 3. Assessment Presentation Mr. Henry Siemens and Mr. Fred Kautz met with Council at 1:30 p.m. and gave a general over-view of the assessment practices being carried out for general assessments within the Province of Alberta. 7. Committee Reports Municipal No report. :~ M ``o :~ Board of Education The Chairman advised that the next Zone 6 A.S.B.A. meeting will be held on March 10th. Page 16 Feb. 11/93 0 N n E i ,I M.P.C. Councillor Barg gave this report and the following motions were presented: i H. Jager Development - Moved by Councillor Berg that we recommend !I to H. Jager Development to proceed with an outline plan of the ~ Greenwald Inlet Area for presentation back to the Municipal Planning Ij Commission for further study. Carried. i~t Land Use Change - Wiz Lot 1 Plan 8610237 - Moved by Councillor k Baxter that we refuse this application as it is not compatible with the present Urban Fringe zoning for this area. Carried. Subdivision 93 SE 3 - E.I.D. - NW 35-19-13-4 - Tilley Landfill Site - Moved by Councillor Barg that we approve this application. k Carried. Subdivision 93 SE 4 - Reule - SW 1-15-14-4 - Moved by Councillor !~ Barg that we approve this application. Carried. j ~ A.S.B. Councillor Baxter gave this report on the C.A.E.S.A. Grant application predator control presentation and advised that the next A.S.B. meeting will be on March 4th. Policy Committee i j Councillor Rommens presented this report along with two Policies: j Sale of Equipment by Employees to the County, and Councillor's Compensation & Expenses. After discussion on these two Policies, ,~ it was moved by Councillor Rommens that we approve these Policies as presented. Carried, ~~ x~ r . ~'~ ` ~~'~ ~ jj/\ Regional Landfill Steering Committee '~ ~ An up-dated report was given on the agreement for the Regional Landfill Committee and the proposed tendering forms for site locations. Copies of these forms were given to each Councillor to be brought bark to the next Council Meeting for final approval. Delegations (Cont'd.) 4. By-law 1069-93 - Closing & Leasing of Road Allow. - 20-16-4 Mr. K.R. Stiles and a representative from Dox Investment Inc. were in attendance at the meeting to review this By-law. The Administrator also advised that a letter has been received from Mrs. Gunderson and concerns were expressed from the Eastern Irrigation District regarding canal operations. After reviewing '; all of the reports and a further discussion on the By-lava, it was moved by Councillor Loewen that we refuse the request for the closing & leasing of this road allowance and that we do not ,lf proceed with By-law 1069-93. Carried. i~ 5. Tire Tenders `'` Tire tenders received from Ford & Richards Tires and Franklin's Tires Ltd. were presented to Council for review. Mr. Jack Franklin, of Frankin's Tires Ltd., made a presentation to Council followed by a presentation by Mr. Richard Wutzke, of Ford & Richards Tires. After review and discussion of these tenders, it was moved by Councillor Scheuerman that the servicing and repairs to tires not be billed through the A.A.M.D. & C. Carried. Moved by Councillor Baxter that we award the tire tender to Franklin's ",~ Tires Ltd., of Brooks, for the service & repair and all purchases of tires, and that these tires must be billed through the A.A.M.D. & C. Trading Division. Carried. Page 17 Feb. 11/93 Excused from Meeting Moved by Councillor Barg that Councillor Rommens be excused from the meeting. Carried. 8. Other Business 1. Cost of Advertising re: Road Closure By-laws The Administrator presented information regarding the present costs for carrying out advertising for road closure By-laws and indicated that our present rate of $54.00 should be amended. A further report will be presented at the next Council Meeting. 2. Sale of West Rolling Hills School Yard The Administrator advised that advertising for the sale of these lots has been carried out, with only one bid being received, from J.M. Bailey, of Rolling Hills, for the sum of $2500.00. After further discussion, it was moved by Councillor Daniels that we accept this bid for the sale of this school yard. Carried. 3. Change of Date - D.A.B. Hearing The Administrator advised that, due to problems with legal counsel, the date for the D.A.B. Hearing had to be changed from February 17th to February 24th. Moved by Councillor Berg that we approve the date of February 24, 1993 at 10:00 a.m. at the County Office for the D.A.B. Hearing. Carried. 4. Tax Sale Property - Lot 3 Block 1 Plan 7510442 - Scandia The Administrator advised that this Tax Sale Property should .l be reviewed and possibly advertised for sale. After further y discussion, it was moved by Councillor Burton that we advertise ttie sale of this Lot and the sale and removal of the building from the Lot. Carried. ~~ f 5. Scandia Subdivision - Prices on Lots for Sale The Administrator advised that, at the present time, there are approximately 18 lots for sale in the Hamlet of Scandia and, as per Council Policy, the footage charges have been added to these lots over the years. This has brought the price up to a considerable amount. After discussion, it was moved by Councillor Burton that we reduce the price of these lots to the original price as set in 1979. Carried. 6. Brooks & District Ambulance Service - 1993 Requisition The 1993 ambulance requisition was presented to Council in the amount of $88,895.35. Moved by Councillor Fabian that we approve this requisition. Carried. 7. Appointment of 1993 Auditors The Administrator advised that he is checking into this matter and will advise Council at the next meeting. i 8. Operating/Borrowing By-law for 1993 ~-law 1073-93 The Administrator presented information on the Operating/Borrowing By-law for 1993. Moved by Councillor Scheuerman that By-law 1073-93, to approve the 1993 operating/borrowing in the amount of $7,000,000.00, receive first reading. Carried. M r Moved by Councillor Berg that By-law 1073-93 receive second reading. Carried. Page 18 Feb. il/93 Moved by Councillor Burton that By-law 1073-93 receive consent of Council for third and final reading, Carried Unanimously. Moved by Councillor Loewen that By-law 1073-93 receive third and final reading. Carried. 9. Cancellation of Taxes - Account ~~7231.00 Information was presented to Council regarding these taxes. Moved by Councillor Baxter that we approve the cancellation of the outstanding tax arrears on Account ~~7231.00. Carried. 10. Annual Meeting Discussion took place regarding a date for the Annual Meeting. Moved by Councillor Berg that we set the afternoon of April 5, ' 1993 for our Annual Meeting. Carried. 11. Brooks College - Proposed Meeting with Council ' Information was presented to Council on this matter and the following dates were recommended by Council: first choice - March 11th; " second choice - March 25th. ' 12. Alberta Lands & Forests, Wildlife Division Red Deer River Study Plan Further information was presented to Council regarding the Red Deer River Study Plan. After discussion, it was moved by Councillor Douglass that we advise Alberta Lands, Forestry & Wildlife that it is this Council's opinion that enough studie s have been carried out on the Red Deer River and that this plan L is not needed. Copies of our letter are to be sent to Premier ' Klein and Tom Musgrove, M.L.A. Carried. j,,-~ 13. Shop Personnel - Class 2 Driver's Licence €~ `~ Information was presented to Council regarding the Class 2 Driver's ^ ~/'CJ ,~ ~~~ " ~'! Licence which should be held by our shop personnel. After discussion, it was moved by Councillor Barg that we approve payment of expenses Ij to transfer to the Crass 2 Licence for the shop mechanics, as requested. Carried. 14. Mini Bus - Transportation Seminar - February 18th A request from Herman Grosfield, Mini Bus Driver, to attend a ' seminar in Coaldale, on February 18th, concerning the transportation of seniors was presented. Moved by Councillor Berg that we approve this request. Carried. 9. i In Camera Moved by Councillor Barg that we move into camera. Carried. Moved by Councillor Barg that we move out of camera. Carried. December 31, 1993 Reserves Moved by Councillor Loewen that we approve the reserves as presented for the year ending December 31, 1993. Carried. i . . Page 19 Feb. 11/93 d :~ M •~• SL 10. Information Items a N ti 0 11. 12 The following information items were presented to Council: 1. A.A.M.D. & C. - Newsletters ', 2, Planner's Up-date - Resource Planning Branch ', 3. A.A.M.D. & C. - Assessment Report 4. Tax Collection Report Post Agenda Items 1. Fall Convention - Spouses Registration Fees Notice of Motion was presented by Councillor Daniels which reads as follows: "Moved by Councillor Daniels that any spouses of Councillors or staff attending the A.A.M.D. & C. Fall Convention or other Conventions, be responsible for their registration fees." Moved by Councillor Burton that we table this motion. Carried. Adjourn Moved by Councillor Baxter that the meeting-adjourn at 5:00 p.m. Carried. r CHA I RMAtN ' ~J I C'UNTY M ISTRATOR Page 20 Feb. 11/93