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HomeMy WebLinkAbout1992-01-09 Council (Regular) MinutesCounty of Newell No. 4 Minutes of Council Meeting January 9, 1992 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, January 9, 1992 commencing at 10:00 a.m. Members Present Reeve F. Workes Councillors P. Wallace V. Fabian K. Conners L. Nelson K. Bulger L. Henderson B. Scheuerman M. Douglass W. Wells Administrator D. James 1. Excused from Meeting All members of Council were in attendance at the meeting. 2. Minutes Minutes of the December 19, 1991 meeting were presented to Council. Moved by Councillor Douglass that we adopt these minutes as amended. Carried. 3. Business from Minutes 9-1 Town of Brooks - Landfill ,~~~ The Modified Landfill Committee presented their report on the iT. /~~ Town of Brooks landfill site and recommendations for County contributions to this landfill site within Divisions 5 & 10. It was the Committee's recommendation that the County share of contributions be based on the total population of the area (Brooks and Divisions 5 & 10) and that this total population be divided into the annual operating costs of this site. After discussion on this item, it was moved by Councillor Fabian that we accept the propcsal as presented by the Committee and recommend this to the Town of Brooks based on a per capita levy. Carried. Moved by Councillor Bulger that we proceed with a Contract between the County Divisions 5 & 10 and the Town of Brooks for the operation and County contribution to the Brooks Landfill Site. Carried. The Committee then presented a further report on the operation of the Town of Bassano and Villages of Duchess, Rosemary and Tilley landfills. It was also recommended that the County contribution to these operations be on a total per capita cost based on the yearly budget. Moved by Councillor Conners that we accept the proposal of the Committee on these landfill sites and advise the various Towns and Villages of this proposal in order that the Contracts may be amended. Carried. 5- Bank of Nova Scotia - Tax Penalties The Administrator presented a detailed report on the regulations for issuing of notices to mortgage companies from the Taxation Act and a report on a survey taken from twelve Counties & M.D.'s. After further discussion on this item, it was moved by Councillor Bulger that we reaffirm our position on this matter and that we ' do not cancel the penalties as requested. Also, that we review our procedures further in regard to the placement of mortgage company names on our tax roll. Carried. Page 1 Jan. 9/92 7-2 Office Caretaking Contract The Administrator advised that the Office Caretakers have accepted the proposed Contract. Moved by Councillor Wallace that we approve this Contract for 1992. Carried. 4. Municipal Policies for Approval The following Policies were presented to Council by the Municipal Policy Committee for final approval: 1. Fencing - Moved by Councillor Fabian that we approve and adopt this Policy. Carried. 2. Road Allowance Crossing - Moved by Councillor Nelson that we approve this Policy. Carried, 3. Sprinkling of Public Road Allowances - Moved by Councillor Bulger that we approve this Policy. Carried. 4. Supply of Gravel for Grader Parking - Moved by Councillor Wells that we approve this Policy. Carried. 5. Shop Committee - Moved by Councillor Henderson that we approve this Policy. Carried, 6. Fuel & Oil Purchases - Moved by Councillor Wells that we approve this Policy. Carried. 7. Auto & H.D. Shop Foremen - Moved by Councillor Conners that we approve this PoJ.icy. Carried. ~ '~'~ . Municipal Policies for Review at Next Council Meeting The Policy on Councillor's Compensation & Expenses, as amended and recommended by the Policy Committee, was submitted to each Council member and will be reviewed at a future Council Meeting. 5. Correspondence 1. Village of Duchess - Landfill Site Letter from the Village of Duchess requesting attendance of a County representative at one of their Council Meetings to discuss the Duchess Landfill Site was presented. This item was referred to Councillor Scheuerman. 2. Harvest Productions Ltd. A 'Thank You' from Harvest Productions Ltd. for the County con- tribution to their film production was presented to Council for information. 3. Bassano Curling Club - Request for Donation for Bonspiel Letter from the Bassano Curling Club requesting a donation for their bonspiel was presented. After discussion, it was moved by Councillor Scheuerman that we decline their request. Carried. Gouncillor Wells was absent from the meeting when this vote was taken. 4. Hudson Bay Route Association - 1992 Membershi Letter from the Hudson Bay Route Association requesting our 1992 membership fee in the amount of $200.00 was presented. After discussion on this item, it was moved by Councillor Conners that we approve our membership to the Hudson Bay Route Association for 1992. Vote on the motion - Lost. Councillor Wallace was absent when the vote on this motion was taken. Page 2 Jan. 9/92 Excused from Meeting Moved by Councillor Conners that we excuse Councillor Wells from this meeting at 10:55 a.m. Carried. 5. Southeastern Alberta Health Unit - Water Reports Water reports from the various Hamlets were presented, all being satisfactory. 6. ComAct - Return of Funds Letter from ComAct advising that they are unable to act on our request to return the surplus funds until their Audited Statement has been completed was presented. As this item deals with the 1990 Audited Financial Statement, it was moved by Councillor Conners that we proceed with the necessary action to collect this account in the amount of $2,639.00. Carried. 7. Treasury Branch - Taxes - SW 36-16-13-4 - Sickel Farms Moved by Councillor Fabian that he be excused from discussion and voting on this item. Carried. Information was presented to Council in regard to the taxes paid \ on SW 36-16-13-4 by the Treasury Branch, and a request for a ` -~ ~ refund of these taxe moved by Councillor s. After discussion Douglass that we ref on this item, it was use their request for ^ the refund of these taxes. Carried. 8. Newell Associate Clinic - Inter-hosp ital Transfer by Ambulance Letter from Dr. J.M. Worms, of the Newell Associate Clinic, was presented to Council for information. A copy of this letter was provided for each Council member. 6• Committee Reports Municipal 1. Installation of Culvert - Todd Irwin This item was referred to Council from the Municipal Committee Meeting. Moved by Councillor Conners that we approve this Agreement for Installation of Culvert as presented. Carried. Councillor Fabian was absent at the time of this vote. 7• Other Business 1. Form A's Moved by Councillor Wallace that we approve the Form A for Hamlet Streets in the amount of $15,000.00. Carried. 2. Road Agreements Moved by Councillor Fabian that we approve the following Road Agreements: Steve Beblow and A.M. Irwin. Carried. 3. Patricia Water System The Administrator presented a report to Council regarding the Patricia Water System and recent information received from Mr. Alec Waters, of Alberta Transportation & Utilites, indicating that no funding would be available from the P.F.R.A., but that Transportation & Utilties would try to obtain the full maximum grant on this project of 75% of the estimated cost. After dis- cussion on this item, it was moved by Councillor Conners that we proceed with trying to obtain the full amount of grant through Alberta Transportation & Utilities on this project. Once this information is received, further discussions will take place on this project. Carried. Page 3 Jan. 9 /92 4. 1992 General Elections - Dav & Times Information was presented to Council regarding this item and a request as to whether they wanted to change the date and times of voting as allowed under ttie Act. After discussion, it was moved by Councillor Nelson that we make no changes to the present system, which is: Election on the third Monday in October, and voting times being from 10:00 a.m. - 8:00 p.m. Carried. 5. E.I.D. - Annual Meeting Council was advised that the Annual Meeting of the E.I.D. has been set for April 8, 1992. E.I.D./County Joint Meeting The proposed date for this meeting was presented and it was agreed by Council that this meeting be held on February 4, 1992. 6. Road Closure & Lease By-law 1042-91 The Administrator advised that we have now received Ministerial Approval for this By-law and it is ready for third and final reading. Moved by Councillor Bulger tYiat By-law 1042-91 receive third and final reading. Carried. 7. Road Closure & Sale By-law 1044-91 The Administrator advised that we have now received Ministerial Approval for this By-law and it is ready for third and final ~ ~ reading. Moved by Councillor Douglass that she be excused from discussion and voting on this item. Carried. Moved by Councillor Conners that By-law 1044-91 receive third and final reading. Carried. Returned to Meeting Councillor Wells return to the meeting at 11:30 a.m. 8. Road Closure - NW 35-20-18-4 A request from Grant Armstrong for the closing and sale of that portion of road allowance on tiie north boundary of NW 35-20-18-4, and the registering of the road allowance which is presently a forced road allowance through his property in NW 35-20-18-4, was presented to Council and discussed. Moved by Councillor Bulger that we approve the proposal for the closing and sale of that portion of road allowance and the registering of the forced road allowance. Carried. By-law 1046-92 Moved by Councillor Douglass that By-law 1046-92, being a By-law for the closing and sale of that portion of road allowance lying to the north of NW 35-20-18-4, receive first reading. Carried. Moved by Councillor Conners that By-law 1046-92 receive second reading. Carried. Excused from Meeting Moved by Councillor Wallace that we excuse Councillor Wells from the meeting at 11:40 a.m. Carried. Page 4 Jan. 9/92 8. Dele ation 1. Newell Regional Economic Development Advisory Committee Mr. Dave Hill, Mr. Bill Mortensen and Mr. Pat Hemsing, of the E.I.D., met with Council and gave a detailed presentation in regard to the progress to date and the proposed funding for the Newell Regional Economic Development Advisory Committee project with Westlynx Inc. After a very lengthy discussion on this item, the Administrator was advised to obtain information as to what grants might be available to the County for ttie Hamlets within the County of Newell. Once this information is received, Council will discuss the County's contribution to this project further. Lunch Council recessed for lunch from 12:15 - 1:30 p.m. 9. In Camera Moved by Councillor Conners that we move into camera. Carried. Moved by Councillor Nelson that we move out of camera. Carried. 10. Review and Setting of Meeting Dates Council reviewed the meetings for February and set dates where required. 11. Financial Statement ~ The Administrator presented information to Council regarding proposed Financial Statements and format of these Statements. After discussion, it was moved by Councillor Bulger that we develop a new format for our Financial Statement and obtain costs on these. Also, that we review this matter further at the next Council meeting for final approval. Carried. 9. Post Agenda Items 1. Road Allowance - Div. 8 Councillor Scheuerman presented information regarding this undeveloped road allowance and a request for the E.I.D. to place dirt on this road allowance. After discussion, it was moved by Councillor Scheuerman that we approve the request to place sub-soil dirt on this unused road allowance. Carried. 2. Princess Greenhouse Councillor Conners gave a report on this item. 10. Information Items The following information items were presented to Council: 1. South East Alberta Travel Association Convention 2. Alan Waller/Martin Fawluik - Retirement 3. Foothills Little Bow Meeting 4. A.A.M.D. & C. - Newsletter 5. A.A.M.D. & C. - Rainbow Report Page 5 Jan. 9/92 11. Reports The following reports were presented to Council: 1. Toward 2000 Together 2. Alberta Electoral Commission 3. S.E.A.R.P.C. - Environmentally Significant Areas Inventory 4. Bow River Report 12. Adjourn Moved by Councillor Wallace that this meeting adjourn at 2:50 p.m. Carried. REEVE C TY NISTRATOR Page 6 Jan. 9/92