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HomeMy WebLinkAbout1988-06-23 Council (Regular) MinutesCounty of Newell No. 4 Council Meeting June 23, 1988 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, m-. June 23, 1988 commencing at 10:00 a.m. Members Present Reeve Councillors Administrator Assist. Admin. F. Workes P. Wallace V. Fabian K. Conners L. Nelson W. Christensen F. Regehr B. Scheuerman M. Douglass D. James M. Bowen - Excused from Meeting Moved by Councillor Wallace that Councillors Wells & Scheuerman be excused from the meeting. Carried. 1. Minutes Minutes of the June 9, 1988 meeting were presented to Council. Moved by Councillor Douglass that we adopt these minutes as presented. Carried. 2. Business from Minutes 8-1 Duchess Community & Agriculture Centre - Funding No reply. 7-4 Forest & Prairie Protection Act - By-law Moved by Councillor Conners that we table this for more information. Carried. 10- D. & E. Philpott - Sales Site - NW 9-20-14-4 The Administrator reported that we have had no reply from the Philpotts. This item will be brought back at the next meeting. 10-2 Brooks Public Library Moved by Councillor Douglass that we ratify this Public Notice and advertise. Carried. 4-1 County-owned Lots in Hamlets The Administrator reported on these lots. Moved by Councillor Conners that we table this item. Carried. 4-3 Subdivision 87 SE 89 - Phyllis Smit A proposal for the relocation of the service road was presented to Council. After discussion, it was moved by Councillor Workes that we approve the proposed relocation of this service road subject to the amendment of the Servicing Agreement and all costs for construction being borne by the applicant. Carried. Page 60 June 23/88 3-2 Alberta Forestry, Lands & Wildlife - Parking - NW 10-18-14-4 After reviewing this application, it was moved by Councillor Workes that we approve the construction of this parking lot as it does not fall within a County road right-of-way. Carried. 3-$ Alberta Municipal Statute Review Committee - Paper ~~3 This was presented for Council for study and is to be brought back at a later meeting. 4-1 Alberta Tourism This was presented to Council for study and is to be brought back at a later meeting. 4-2 Regional Landfill Sites After discussion, it was moved by Councillor Nelson that we contact the Town of Brooks in regard to having a feasibility study done by the Department of Environment under the Waste Management Assistance Program, at no cost to the County. Carried. 1- Red Deer & Bow River Weed Program The Administrator reported on this item. 8-3 Fire Truck Reserves After a lengthy discussion, it was moved by Councillor Fabian that we contribute up to 30% for future fire truck purchases with a limit of one purchase per year. Carried. Councillor Scheuerman arrived at the meeting at 11:05 a.m. Moved by Councillor Conners that we pay Division 4 the difference between the 20% requested and the $10,000.00 received on the purchase of their last fire truck. Moved by Councillor Douglass that we table this motion. Carried. Moved by Councillor Wallace that we budget to increase the fire truck replacement reserve to $30,000.00. Carried. Moved by Councillor Regehr that we set up a policy regarding the contribution of 30% for future fire truck purchases. Carried. Public Hearing Moved by Councillor Wallace that we recess for a Public Hearing at 11:30 a.m. Carried. Moved by Councillor Douglass that we return to the Council Meeting at 11:50 a.m. Carried. 3. By-law No. 965-88 Moved by Councillor Christensen. that we table this By-law. Carried. Lunch Council recessed for lunch from 12:00 - 1:30 p.m. Page 61 June 23/88 4. Tenders Tenders were opened for the following items: 1. Crawler Tractor - Tenders were received from Coneco Equipment, Blackwood Hodge Equipment Ltd., Vulcan Machinery & Equipment Ltd. and R. Angus Alberta Ltd. 2. Motor Grader - Tenders were received from Twin Tractor Ltd., Blackwood Hodge Equipment Ltd. and R. Angus Alberta Ltd. Presentations were made to Council by each Company. After discussion, it was moved by Councillor Nelson that we accept the bid from R. Angus Alberta Ltd. on a new D7 Series H Crawler Tractor at a cost of $222,000.00. Carried. Moved by Councillor Wallace that we accept the bid from R. Angus Alberta Ltd. on a new Caterpillar 14 Series G Motor Grader. Vote on the motion - Lost. Ploved by Councillor Douglass that we accept the bid from Blackwood Hodge Equipment Ltd. for a new Champion Model D740 Motor Grader at a cost of $128,500.00. Carried. 5. Correspondence 1. Southeastern Alberta Health Unit - Water Reports Water reports from Rolling Hills, Patricia and Scandia were presented to Council, all being satisfactory. 2. Jubilee Insurance - Personal Property & Tools A copy of this letter is to be sent to the mechanics for information. 3. County of Strathcona - Industrial Property Taxation Report Moved by Councillor Christensen that we table this item for more information. Carried. 4. Kay, Kay & Riggins - Independent Truckers Moved by Councillor Wallace that we refer this item to the P.W. Supervisor, Larry Seitz, for more information to be brought back to the next Municipal Meeting. Carried. 5. Municipal Statute Review Committee - Report ~~4 This was presented to Council for information. 6. TransAlta - 138 kV Transmission Line Information on this line was presented to Council. 7. J.H. Hogg - Account - Rainier System The Administrator reported on this item. 6. Committee Reports Municipal No report. Board of Education Councillor Fabian gave this report. Page 62 June 23/88 A.S.B. Councillor Nelson gave this report. Brooks Hospital & Nursing Home Councillor Fabian gave this report. Bassano Hospital Councillor Christensen gave this report. Southeastern Alberta Health Unit Councillor Regehr gave this report. Agriculture Development Corporation No report. Sr. Citizens' Home Councillor Regehr gave this report. S.E. Alberta Regional Planning Commission No report. Airport Commission No report. Disaster Services Councillor Scheuerman gave this report. Municipal Library Board No report. Shop No report. Moved by Councillor Wallace that the next Shop Meeting be set for June 29, 1988 commencing at 10:00 a.m. Carried. Municipal Planning Commission No report. Moved by Councillor Nelson that the next M .P.C. Meeting be set for June 29, 1988 commencing at 1:30 p.m. Carried. The Administrator advised that no date has been set for the Urban Fringe Meeting. Development Appeal Board No report. Page 63 June 23/88 7. Other Business 1. Canada Savings Bond Program A package from Canada Savings Bond Corporation regarding the purchase of Canada Savings Bonds through payroll deductions was presented to Council. Moved by Councillor Christensen that we do not participate in this plan. Carried. 2. Road Plan 3625 B.M. Moved by Councillor Scheuerman that we approve the resolution for cancellation of certain road allowances in Plan 3625 B.M. as per attached resolution, which forms part of these minutes. Carried. 3. Road Plan 7910074 - Younie Letter from Lutes, Shantz & Bell advising that these parcels could not be amalgamated without a registered plan was read to Council. Moved by Councillor Nelson that we proceed with a survey to get a registered plan consolidating these parcels. Carried. 4. ComAct Mini-bus - Contract The Administrator presented the ComAct Mini-bus Contract to Council and advised that further amendments will be made to the term of the Contract. 5. Hamlet Advisory Committee Meeting - Report The Administrator gave this report to Council. A letter is to be sent to all Hamlet of Scandia residents regarding the sewage lift station. A copy of the report on costs of the Water & Sewer Supervisors for 1987 will be sent to each of the Hamlets. A letter is to be sent to the S.E. Alberta Regional Planning Commission asking if they have the services available to carry out the mapping of the location of all lines and shut-offs of the water and sewer systems for each of the Hamlets in the County of Newell. 6. Oasis Restaurant - Street Light Request to erect a street light at the Oasis Restaurant was presented to Council. The Administrator advised on the recommendations from Alberta Transportation regarding set-back regulations. A copy of these recommendations are to be sent to the owner of the Oasis Restaurant. 7. Accounts Receivable The Administrator gave a report on delinquent Accounts Receivables. Moved by Councillor Scheuerman that we cancel the Accounts Receivable for Owen Kropf for sale of gravel in the amount of $40.00. Carried. 8. Pina Pricel_ - House Councillor Workes and the Administrator gave a report on this item. 8. Form A's The following Form A's were presented to Council: Div. 1 - Secondary Gravel - $7,200.00, Div. 1 - Local Construction Cancellation - $10,000.00, Div. 1 - Calcium - $9,000.00, Div. 2 - M.F. Road Stabilization on Sec. 876 - $20,000.00, Div. 3 - Secondary Gravel - $9,200.00, Div. 3 - Local Construction - $32,100.00 and Div. 3 - Local Construction - $12,000.00. Moved by Councillor Wallace that we approve these Form A's. Carried. Page 64 June 23/88 COUNTY OF NEWELL N0. 4 The County Council, of the County of Newell No. 4, hereby authorizes ~ cancellation of that part of Road Plan 3625 B.M. in the: 1. NE 23-20-14-W4M - C of T 136 T 86, which stands in the name of Adrian Antony Rommens - that area lying south of the new road plan 2. NW 24-20-14-W4M - C of T 761023951E - which stands in the name of Don Evert Berg and Mary Ann Berg - that portion of the old road plan lying north of the new plan 3. NE 23-20-14-W4M - C of T 741111256 - which stands in the name of Raymond Obert Rasmuson - that portion lying north of the new road plan 4. NW 23-20-14-W4M - C of T 741111256 - which stands in the name of Raymond Obert Rasmuson - that portion lying north of the new road plan Dated at the Town of Brooks, in the Province of Alberta this;/ day of ~y.~~c..~ 1988. ,~,, - ~,~ COU Y AD ISTRATOR .~; o •' A .~ ~ - - - - ~~ ~~z ~ I •, H ~ oc~?~ ~ A pig ~ \~ pOD ~ ---- n ~ N n W ~n ~y~ na~,a n ~ ,.-_~ o ~ n~ o ~ ~ ~ o - .~ ~WNN ~ ~ N `0 W `~ ro° ° ~. n~? ~ -~ \ , N ~ o V 0) 1 o - O ~ J ~ r „ ^a A t s~,oo C ~ ~ ~ o r n ?o ? ~ y ~ ~O ~ W ~ ~ ~ 20. IlT ~ ~ ~ cn O ~wm nj p ~. ~ ro ~ I Q N ~ I II N II II ,~ ~ - ~l Q ~ O W N ~ '~ ~ d ~ , v ~©~ m ~ ?d °~, 4 000 ~ 1 ? ~ w o o ~? o ~ ~, sA aa, - 3 ~~0~ '9 2 ~ ~ ~ ! OD• ~ ~~i 'S ! 1 W 180 ° n4 ~ c ti 17' ~+ ~ 50" !~ N 6T.OOB ck. ch. 367.131 ck. ch. ~rn 171.628ck.ch. W Co/c. 20.14 7 b x-20. //? w ~1 n ~o ~~ °, ~ t° ~~ ~ ` J w ~ ~ ~ L ~ m ~a ~ ~ -(J ~ ~~ ~~4 ~ ~~ `° . ~ I c~p ,y : 4 o ~ C C W ~ n y~.0a ~. n cn ~c. ~ T '~' ~ 1 '' -t n-v p N a1 . n ~y~~ ~~ ~~ ~~ ~~ , .~ N~ O O' CJ1 ~Q . N , o of ~ t0 ' ~ O ~ ~ ~ ~ ` O~at pW II n I, 0 ~ p ,o ,I ~ tin ~ _ -' ~ °' ~~' ~ ~~ ~ M ~ ~~ :- - ( ~ ~ . y . ~.. I v ~' Q V ` ~ ~ ~ O J' J' p p ~ N .~ ca ' ~ ~ N ~ O ~= ~ N ~ ~ -~ N ~ ~1 '' ~ I ~ ~ ' Z ~ (N ~ Calc. arc= lli 112.4 6 4 \ ' _. ti ~ ~~ ~~ 9. Information Items 1. Meeting with E.I.D. The Administrator advised Council of a meeting with the E.I.D. on July 18, 1988. 10. Post Agenda Items 1. Patricia Lots More information is to be obtained and brought back at a future meeting on this item. 2. E.I.D. Construction Councillor Regehr reported on drainage problems resulting from E.I.D. construction. This is to be referred to the P.W. Supervisor, Larry Seitz, and brought back at a future meeting. 3. Road Allowance Obstructions This item is to be brought back at the next meeting. 4. Reserve Accounts The Administrator gave a report on the Operating & Capital Reserve Accounts. Moved by Councillor Scheuerman that the interest on the following reserves be credited back to the General Bank Account: Reserve for Uncollectable Taxes, Reserve for Forfeited Taxes, Reserve for Office Renovation & Equipment, Reserve for Future Fire Truck Replacement, Reserve for Future Machinery & Equipment, Reserve for Future Vehicles, Reserve for Future Landfill Sites and Contingent Reserve. Carried. 5. Policy re: 3rd Friday Off The Administrator reported on our policy of having every 3rd Friday off. Moved by Councillor Regehr that the Administrator and Assistant Administrator be included in this Policy. Carried. 6. County Survevor Further discussion took place in regard to the proposal as presented to Council from Jake Thomas, whereas he is proposing to enter into a private contract with the County to do our construction surveys. Moved by Councillor Nelson that we approve this proposal in principle with an agreement being drafted and presented at a future meeting. Carried. 11. Adjourn Meeting adjourned at 5:00 p.m. ~f REEV COUNTY ADMINISTRATOR Page 65 June 23/88 County of Newell No. 4 Public Hearing June 23, 1988 A Public Hearing of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, June 23, 198$ commencing at 11:30 a.m. Members Present Reeve. Councillors Administrator Assist. Admin. Ken Pickett was in attendance at this Hearing. F. Workes P. Wallace V. Fabian K. Conners L. Nelson W. Christensen F. Regehr B. Scheuerman M. Douglass D. James M. Bowen The Administrator read letters and advised Council of concerns to the closure of this road allowance from: Ben R. Plumer and T.K. Persaud, and a telephone call from Philip Martin. A short discussion took place on this closure. Adjourn The Hearing adjourned at 11:50 a.m. . i REEVE ~, .. COUNTY ADMINISTRATOR