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HomeMy WebLinkAbout1987-03-05 Council (Regular) MinutesCounty of Newell No. 4 Council Meeting March 5, 1987 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, March 5, 1987 commencing at 10:00 a.m. Members Present Reeve Councillors Administrator F. Workes P. Wallace V. Fabian K. Conners L. Nelson W. Christensen F. Regehr M. Douglass W. Wells D. James Excused from Meeting Moved by Councillor Wells that Councillor Scheuerman be excused from the meeting. Carried. 1. Minutes Minutes of the February 19, 1987 meeting were presented to the Council. Moved by Councillor Wallace that we adopt these minutes as circulated. Carried. 2. Business from Minutes 7-2 Certificate of Access - L. Rose This item remained tabled. 5-2 Speed Limits ~`~ Moved by Councillor Nelson that we lift this item from the table. Vote on the motion - lost. ~~ 10-10 Ferguson Road This item remained tabled. 9-4 E.I.D. - Block 11 Patricia This item remained tabled. 5-2 Drimatic Drilling Co. Moved by Councillor Conners that we lift this item from the table. Carried. Moved by Councillor Wells that we approve the cancellation of this oilwell drilling tax. Carried. 5-5 Town of Brooks - Tourism Board Representative Moved by Councillor Conners that we lift this item from the table. Carried. After a lengthy discussion on this motion, it was moved by Councillor Wallace that we amend the motion to read: "that this member be on a volunteer basis at the present time." Vote on the amendment. - Carried. Vote on the amended motion - Carried. Page 25 March 5/87 Moved by Councillor Wells that Councillor Conners be appointed as the alternate, on a volunteer basis, to this Board. Carried. 5-6 Duck's Unlimited - Verger Project This item remained tabled. 5-9 County of Newell Trucker's Association Moved by Councillor Wallace that we lift this item from the table. Carried. Further discussion took place on the matter of the County of Newell Trucker's Association letter of February 13th. Moved by Councillor Douglass that a copy of this letter be sent to the local truckers for further comment and that we obtain more information on their organization as to President, Secretary and number of members. Carried. 6-1 Medicine Hat College Moved by Councillor Conners that we lift this item from the table. Carried. After further discussion on this item, it was moved by Councillor Nelson that we support the concept of this project at this time. Carried. 7 Mental Health Council Further discussion took place on the matter of a member being appointed to this Council. Moved by Councillor Wells that we nominate Councillor Regehr as our appointee to this Council and that the Mental Health Council be advised of this. Carried. J~~'~ 9-2 Bassano Access Road - East of Bassano By-law 931-87 L A letter was received from Alberta Transportation indicating that a By-law would be required to set the speed limit as indicated at the previous meeting at 100 km day/night on the Old ~~1 Highway from Bassano to the junction of the TransCanada Highway & Secondary Road 550. Moved by Councillor Fabian that By-law 931-87, being a By-law to amend By-law 730-81 setting the speed limit on the Old ~~1 Highway from Bassano to the junction of the TransCanada Highway & Secondary Road 550 at 100 km day/night, receive first reading. Carried Unanimously. Moved by Councillor Douglass that By-law 931-87 receive second reading. Carried Unanimously. Moved by Councillor Conners that consent of Council be given for third and final reading of By-law 931-87. Carried Unanimously. Moved by Councillor Wallace that By-law 931-87 receive third and final reading. Carried Unanimously. Page 26 March 5/87 3. Correspondence 1. Alberta Career Development - 1987 S.T.E.P. Programs The Administrator advised that the applications for this Program are now available and necessary approvals are required. Moved by Councillor Wells that we apply for two projects with the Parks & Hamlet clean-up being our ~~l priority and the road clean-up our 2nd priority and that we apply for three students in each of these programs and that the rate of pay be set at $4.50/hour and $5.00/hour for supervisory staff appointed under this program. Carried. 2. Alberta Planning Board - Annual Conference Letter from the Alberta Planning Board advising of their Annual Conference to be held from April 13-16, in Grande Prairie, was presented to the Council and ordered filed. 3. Alberta Transportation - Secondary Roads 847 & 550 Letter from Alberta Transportation in regard to our request to change a portion of Secondary Road 550 and Secondary Road 847 was presented to Council indicating that they could not agree with our proposal. This letter was then ordered filed. 3(a). Alberta Transportation - Old ~~l Highway East Letter from Alberta Transportation advising that the balance of the grant for reconstruction of this road in the amount of $179,300.00 will be made available for 1987, was presented to Council for information. Moved by Councillor Conners that a thank you letter be sent to the Minister in this regard. Carried. 4. Alberta Environment - Licence to Operate The Licence to Operate for the Rolling Hills Water System was presented to Council for information. 5. Alberta Environment - Licence to Operate The Licence to Operate for the Scandia Water System was presented to Council for information. 6. County of Vermilion River-Alta. Farm Fuel Distribution A11ow. Letter from the County of Vermilion River setting out their concerns in the review of this current allowance was presented to the Council with a request that this Council support the County of Vermilion River's letter to the Government on this matter. After discussion, it was moved by Councillor Fabian that we send a letter to the Government supporting the County of Vermilion River's position on this matter. Carried. 7. Town of Bassano - Landfill Site Letter from the Town of Bassano requesting County approval for the Town to purchase property within the County of Newell for purpose of a landfill site was presented to the Council. After a lengthy discussion, it was moved by Councillor Christensen that we approve this request. Carried. 8. A.A.M.D. & C. - New Ground Water Policy Letter from the A.A.M.D. & C. and a copy of the new Ground Water Policy was presented to Council for their information. Page 27 March 5/87 9. Medicine Hat Health Unit - Water Reports Water Reports from the Hamlets of Scandia, Rolling Hills and Patricia were presented to Council for information, all reports being satisfactory. 10. Brooks Health Centre - Ambulance Budget The 1987 Ambulance Budget was presented to the Council for their consideration. After a lengthy discussion on this matter, it was moved by Councillor Wells that we invite a representative from the Brooks Health Centre to attend our next meeting to present more detailed information on this budget. Carried. Lunch Council recessed for lunch from 12:00 - 1:30 p.m. Public Hearin Moved by Councillor Douglass that we recess for a Public Hearing at 1:30 p.m. Carried. Moved by Councillor Conners that we return to the Council Meeting at 1:40 p.m. Carried. 11. Chamber of Commerce - Seminar - Front Line Service Staff A brochure and information on a course sponsored by the Brooks & District Chamber of Commerce called 'The Alberta Way - Going the Extra Smile' was presented to Council. After discussion, this was ordered filed. ~,~~ 12. Alberta Municipal Affairs - AMPLE Program j~~~~' Letter from Alberta Municipal Affairs advising Council of the U Alberta Municipal Partnership in Local Employment (AMPLE) Program and the amount of grant that may be received in 1987 was presented to Council for information. 13. Duchess Fire Area Budget A copy of the 1987 budget for the Duchess Fire Area was presented to Council for information. 14. Tirol Gas Co-op - Application for Water & Sewer Hamlet of Rolling Hills Application from Tirol Gas Co-op to hook up to the Water & Sewer System at Rolling Hills was presented to Council. After discussion, it was moved by Councillor Wallace that we table this item for further information from the Hamlet Advisory Committee. Carried. 15. PanCanadian Petroleum - Cancellation of Taxes Request from PanCanadian Petroleum for cancellation of tax penalties on land recently taken over by them from Cardo Canada Ltd. was presented to Council for consideration. After discussion, it was moved by Councillor Conners that we refuse this request. Carried. 16. Newell 4-H Council A thank you card from the Newell 4-H Council was presented to Council for their information. Page 28 March 5/87 4. Treasurer's Report The Treasurer's Report for February was presented to Council. Moved by Councillor Fabian that we approve this report. Carried. 5. Cheques for Payment Moved by Councillor Douglass that we approve Cheques ~~4068 - 5454, in the amount of $1,111,979.33, less Cheque ~~5237, in the amount of $966.95, for a net amount of $1,111,012.38. Carried. Moved by Councillor Workes that he be excused from discussion and voting on Cheque X65237, in the amount of $966.95. Carried. 6. ~~lt~, Moved by Councillor Conners that we approve payment of Cheque X65237, in the amount of $966.95. Carried. Committee Reports Municipal TransAlta Utility Application - Springview Colony Irrigation System - The revised application for this irrigation service was presented to the Council. Moved by Councillor Douglass that we approve this application. Carried. TransAlta - Rolling Hills Project - SE 30-14-13-4 - Information was presented to Council advising that TransAlta proposed to bury the cable under the road allowance in SW 30-14-13-4. After further discussion, the Administrator was advised to contact TransAlta to request a detailed drawing of the crossing and also send them a copy of our Licence to Install Buried Power Cable. Once this information is received, this matter will be reviewed further. Board of Education Councillor Fabian gave this report. ricultural Service Board Councillor Nelson gave this report. M.P.C. Minutes of the Municipal Planning Commission Meeting were circulated to the Council and the following action items were presented: a) E. Boswell - Land Use Change - After reviewing this application, it was moved by Councillor Wells that we refused the application as the total area is zoned Industrial. Carried. b) Subdivision Application 87 SE 6 - Owen - After review, it was moved by Councillor Conners that we approve this application with the two road approaches being installed at the developer's cost. Carried. c) Subdivision Application 87 SE 7 - Schuett - After review, it was moved by Councillor Nelson that we approve this application. Carried. d) Development Report - The Development Report for February was presented to Council for information. 7. Public Hearing By-law 928-87 Following the Public Hearing and discussions, it was moved by Councillor Wells that By-law 928-87 receive second reading. Carried Unanimously. Page 29 March 5/87 Moved by Councillor Conners that By-law 928=87 reteiv'e third and final reading with the By-law taking c[fect on final registration of the proposed subdivision. Carried Unanimously. 8. Other Business 1. Water & Sewer Maintenance Supervisor - Review An over-all review was made of the Water & Sewer Maintenance Supervisor's position presently being carried out by Frank Scobie. A report was presented to Council on the Scandia, Rainier, Patricia and Rolling Hills Water Systems by Mr. Scobie. After further discussion on this item, Council felt that this position will be requiring more time for supervision and that it will take away time from Mr. Scobie's regular position of School Maintenance Supervisor. As such, it was felt that this position should be filled by another individual. Moved by Councillor Regehr that we phase out Frank Scobie's position as Water & Sewer Maintenance Supervisor for the Hamlets and that this position be filled by another individual. Moved by Councillor Nelson that we amend this motion to read: "when a replacement is hired". Vote on the amendment - carried. Vote on the amended motion - Carried. Moved by Councillor Conners that the three Councillors involved with Water & Sewer Systems and the Administrator meet to discuss and try to obtain a person to fill this position. Carried. 2. Hamlet Advisory Committee - Joint Meetin Discussion took place in regard to setting up a Joint Meeting between all the Hamlet Advisory Committees. Moved by Councillor Wallace that we proceed with this proposal. Carried. 3. Vince Graham Property - Patricia The Administrator gave an up-date on this property transfer. 4. Date for Court of Revision Moved by Councillor Christensen that we set the d-ate of April 16, 1987 for the Court of Revision. Carried. 5. March M.P.C. Meeting Moved by Councillor Fabian that the Plarch M.P.C. Meeting be set for March 24th. Carried. 6. Tax Report The Administrator gave a tax report for the period ending March 31st. 9. Form A's Form A's for Division 1 - Local Roads Gravelling - $8,100.00, and Division 10 - Local Roads Gravelling - $25,425.00 were presented to the Council. Moved by Councillor Wells that we approve these Form A's. Carried, 10. Post Agenda Items 1. Patricia Advisory Committee Meeting - Report Councillor Conners gave this report and a number of items are to be reviewed and reported back to Council. Page 30 March 5/87 2. S.R. & B. Gas Co-op Discussion took place in regard to collection of gas bills with the Co-op. The Administrator advised that this matter is being reviewed by the School Maintenance Supervisor. 11. In Camera Moved by Councillor Wallace that we move into camera. Carried. Moved by Councillor Wells that we move out of camera. Carried. Other Business (Cont'd.) 1. Audit Fees Moved by Councillor Douglass that we approve the payment of the 1986 audit fees. Carried. 2. 1987 Auditors Moved by Councillor Wallace that we approve the appointment of Bevan, Halbert & Ginet as auditors for 1987. Carried. 3. Banking Resolution Moved by Councillor Wells that we approve the banking Resolution, attached to and forming part of these minutes. Carried. 4. Salary Committee Report The Salary Committee gave their report on the Administrative salaries. After further discussion, it was moved by Councillor Wells that we accept the recommendations as presented by the Salary Committee for the Administrative staff. Carried. 12. Adjourn Meeting adjourned at 4:20 p.m. RE E _..~ ~~ COUNTY ADM~hNISTRATOR Page 31 March 5/87 RESOLUTION A resolution of the County of Newell No. 4, of Brooks, in the Province of Alberta Whereas a By-law of the County of Newell No. 4 calls for the Reeve or Deputy Reeve and Administrator or Assistant Administrator to sign all General Account cheques And Whereas, at certain times, the Reeve and Deputy Reeve are both away at special meetings and are unavailable to sign these cheques And Whereas, emergent situations do arise during the periods of time when the Reeve and Deputy Reeve are away The Council hereby authorizes the Administrator or Assistant Administrator to issue these emergent cheques with one signature, advise the Bank that the cheque is being released with one signature, record the cheque in a register and, upon the return of the Reeve or Deputy Reeve, they attend at the Bank to sign any emergent cheques that were issued during their absence. Approved by County Council this 5th day of March, 1987. REEVE ,-<- .._-,~~ CO NTY AD ISTRATOR County of Newell No. 4 Public Hearing March 5, 1987 A Public Hearing was held in the County Office at Brooks, Alberta on Thursday, March 5, 1987 to hear any comments from the public in regard to the proposed Land Use Change covered under By-law ~~928-87 requesting a Land Use Change in part of SW 18-20-12-4 from Agricultural to Highway Commercial. The Council Members in attendance were: Councillors Wallace, Fabian, Conners, Nelson, Workes, Christensen, Regehr, Douglass and Wells. The Hearing was opened at 1:30 p.m. and the Administrator advised that no written request to meet with Council had been received and all necessary advertising had been carried out. Ron MacIsaac was in attendance at the meeting but had no comments on the application. The Public Hearing then adjourned at 1:40 p.m. ~ ~~~- ;~~ REEVE f .._,._---~ ~,~'// COUNTY AD~1'INISTRATOR ti