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HomeMy WebLinkAbout1985-04-11 Council (Regular) MinutesCounty of Newell No. 4 Council Meeting April 11, 1985 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, April 11, 1985 commencing at 10:00 a.m. Members Present Reeve Councillors Administrator V. Fabian P. Wallace M. Andrews F. Workes R. Hall F. Regehr A. Scheuerman M. Douglass D. James Excused from Meeting Moved by Councillor Wallace that we excuse Councillor Conners from the meeting. Carried. 1. Minutes Minutes of the March 21, 1985 meeting were read to the Council. Moved by Councillor Douglass that we adopt these minutes as read. Carried. 2. Business from Minutes _ _ 409 Petition re: Brooks Landfill __ _ _ __ __ l ~*j The Administrator gave a report to 1r District Waste Management Associat Management Operation. The Council and continue further discussion at Site the Council on the Drumheller & ion and the Crowsnest Pass Waste is to review these two reports a future Council Meeting. 10-4 Fire Truck Policy The Policy was reviewed again by County Council with some amendments being made to the proposed Policy. Following this, it was moved by Councillor Workes that we approve the Policy as amended. Carried. 6-5 F.C.M. Membership Moved by Councillor Scheuerman that we lift this item from the table. Carried. After further discussion, it was moved by Councillor Scheuerman that we do not take out a membership in this Association. Carried. 3. Correspondence __ 1. Alberta Municipal Affairs - 1985 Census The Administrator presented information to the Council in regard to the Census Report required by the Provincial Government. After discussion, it was moved by Councillor Douglass that we use the old census figures of 6199 population for the County of Newell. Carried. 2. S.E.Alberta Regional Planning Commission Letter from the Planning Commission regarding their service in taking census was read to the Council and ordered filed. Page 31 ,'~'` e,. , 3. Alberta Energy & Natural Resources - Sale of Maps Information was presented to the Council in regard to this item. Moved by Councillor Hall that we do not partake in this operation. Carried. 4. Brooks & District Chamber of Commerce A thank you letter from the Chamber of Commerce for the $1000.00 donation towards the Brooks & District Tourist Guide was read to Council for information. 5. Brooks & District Chamber of Commerce - Membership Moved by Councilor Wallace that we approve payment of our membership to the Brooks & District Chamber of Commerce in the amount of $125.00. Carried. 6. Village of Duchess - Landfill Site Letter from the Village of Duchess advising that they wish to terminate the present agreement and draw up a new agreement was presented to Council. The Administrator will acknowledge receipt of this letter and the matter was then referred to Councillor Scheuerman for further study. 7. Medicine Hat Health Unit - Water Reports _..~ Water Report from the Hamlet of Rolling Hills (satisfactory) was •-f~ presented to Council. 8. Newbrook Lodge - 1985 Requisition The 1985 Requisition from Newbrook Lodge in the amount of $62,655.09 for the County of Newell was presented to Council. Moved by Councillor Andrews that we approve this requisition. Carried. 9. Brooks Recreation Board - 1985 Requisition The Budget, as per agreement, was presented to the Council for their consideration with the Division 5 contribution to the Brooks & District Recreation Area for 1985, being $26,692.36 which will require a mill rate of .56 of a mill. After discussion, it was moved by Councillor Workes that we accept the proposed Budget and approve the setting of a mill rate at .56 of a mill for Div. 5 Recreation. Carried. 10. Minister of Municipal Affairs __ Letter from the Minister acknowledging receipt of our letter in regard to the Electoral Boundaries was read to Council for information. 11. PanCanadian - Tax & Assessment - LSD 10 of 16-18-15-4 Request from PanCanadian for a refund on their taxes for the years 1982, 1983 & 1984 on the compressor/refrigeration plant and louvres at the above-noted location was presented to Council. They advise that this equipment was not in use. After discussion on this item it was moved by Councillor Andrews that we refuse their request for a refund of taxes on this property as the proper procedure through the Court of Revision was not taken. Carried. 12. Brooks Health Centre - Ambulance Service A copy of a letter from the Town of Bassano to the Brooks Health Centre concerning the final payment on their requisition was read to Council for information. Page 32 ~~ ~~} 4. Treasurer's Report __._ The Treasurer's Report for March was presented to the Council. Moved by Councillor Wallace that we accept this report. Carried. 5. Cheques for Payment Moved by Councillor Workes that we approve Cheques 5139 - 5601, in the amount of $1,027, 437.84 for payment. Carried. 6. Committee Reports Board of Education The Board of Education Budget, as approved by the Board, was presented to Council for final approval. After a lengthy discussion on this item, it was then moved by Councillor Wallace that we approve this Budget. Vote on the motion - Lost. The Administrator is to advise the Board of Education Chairman on this matter at which time further discussions will take place in regard to the Board of Education Budget. By-law for B.Q.R.P. - 1985 Program - This matter was place on hold as the Budget was not approved. Municipal _ __ "'"' Allied Land Services - Road Approach - 14-31-20-14-4 - Further .~ discussion took place in regard to this item and the matter was tabled for more information. Petro J Land Services - Road Approach - 14-3-21-15-4 - Moved by Councillor Scheuerman that we approve the use of this old road approach at the above-noted location. Carried. Shop Committee __ _ _ ._ Councillor Workes presented this report. Medicine Hat Health Unit Councillor Andrews gave a detailed report on the Medicine Hat Health Unit operations to date. Development Report The Development Report for March was presented to the Council for information. Lunch The Council recessed for lunch from 12:00 - 1:30 p.m. 7. Delegations 1. Kay, Kay & Riggins re: Subdivision Application - 81-SE 138 McConnell & Lukye Mr. Kay cancelled the appointment for this meeting. 2. Tom Musgrove - M.L.A. _ _ __ __ Mr. Tom Musgrove, M.L.A., met with the Council to discuss Electoral Boundaries, County Act Revision, School Act Revision and Road Work Program in general. Page 33 f~~. g, Other Business 1. Scandia Water Project The Administrator gave a report on the opening of the bids on the Scandia Water Project. After discussion, it was moved by Councillor Andrews that we accept the bids from Contact Construction Ltd. on the building for the sum of $49,317.40; from Filax Mechanical Ltd. on mechanical & electric for the sum of $136,687.00; and from Senneker Construction Ltd. on the foundation and wells for the sum of $43,208.00. All three of these bids are subject to approval of the Local Authorities Board. Carried. 2. Scandia Water Project - Debenture By-Law 876-85 Moved by Councillor Scheuerman that By-law 876-85 receive first reading. Carried Unanimously. Moved by Councillor Hall that By-law 876-85 receive second reading. Carried Unanimously. Moved by Councillor Wallace that consent of Council be given for third and final reading of By-law 876-85. Carried Unanimously. _~ Moved by Councillor Workes that By-law 876-85 receive third and ~~ final reading. Carried Unanimously: 3. Rolling Hills Water & Sewer - Operation Report Information was presented to Council in regard to the Rolling Hills Water & Sewer hook-ups. It was indicated that some of the residents are still not hooked up to the sewer system. After discussion on this item, it was referred to Councillor Wallace forfurther study and information back to the Council at the next meeting. 4. Rod Hood - Tax Sale Property The Administrator presented information from Mr. Hood requesting that the two parcels he is buying be left in separate Title. After discussion on this item, it was referred to Councillor Hall for further study and report back to the next Council Meeting. 5. J. Tarnoczi - Service Road Agreement The matter of a Service Road Agreement and the location of road approaches for this subdivision was presented to Council. After reviewing the matter, it was moved by Councillor Workes that we request that the road approach be located at the east end of the service road and that the present road approach to Mr. Tarnoczi's property be removed and that the two other approaches covering the Stafford Subdivision be left as is. Vote on the motion - Carried. Excused from Meeting Moved by Councillor Workes that he be excused from the meeting. Carried. 6. Joe Buck Property - Rolling, Hills The Administrator advised that he has received complaints on the unsightly premises owned by Joe Buck, of Rolling Hills. After discussion this item, the matter was referred to Councillor Wallace for further study and report back to the next Council Meeting. Page 34 7. Allan Green - Bow City Property Letter of June 25, 1984 requesting Mr. Green to have this property cleaned up in the spring of 1985, was brought back to Council and referred to Councillor Andrews for further study and report back to the next Council Meeting. 8. Office Typewriter Moved by Councillor Andrews that we approve the purchase of an office typewriter in the amount of $5695.00 and that these funds be taken from the Reserve Account. Carried. 9. Computer for Office Accounting The Administrator advised the Council that the present ~~34 computer is insufficient to operate our accounting system and requested consideration for converting to a System 36 which would give sufficient memory to handle our operation as required. He presented information from I.B.M. and J.D.A. on a System 36 computer. The price, including installation is $72,000.00. After discussion on this item, it was moved by Councillor Douglass that we approve the purchase of the System 36 I.B.M. computer for office accounting purposes and that these funds be taken from the Reserve Account. Carried. 10. Tenders - Roadside Mowing Tenders on roadside mowing were reviewed by Council and referred to Ed Pratt, the Agricultural Fieldman for review and presentation back to the next Council Meeting. 11. Frank Barry - Patricia The Administrator gave a report on the proceedings with Mr. Barry to date. 9. Form A's Moved by Councillor Hall that we approve the cancellation of Div. 3 Form A - Secondary Roads - in the amount of $82,000.00, and Local Roads Construction & Drainage - $10,000.00. Carried. Moved by Councillor Andrews that we approve the Form A for Div. 3 - Local Roads Construction & Drainage - $150,000.00. Carried. Moved by Councillor Wallace that we approve the Div. 1 Form A - Special Allotment - $68,000.00. Carried. Moved by Councillor Fabian that we approve Div. Z Form A - Local Roads Gravel Only - $8,400.00. Carried. Moved by Councillor Douglass that we approve Div. 9 Form A - Local Roads Gravel - $1,400.00. Carried. Agreements for Purchase of Road Allowance Moved by Councillor Scheuerman that we approve the following Agreements for Purchase of Road Allowance: Mary & Don Berg (2 agreements), Klaus Amulung & Reuben Dewalt, Ken Green, L & H Farms Ltd. and Edwin & Albertina Tobler. Carried. Page 35 10. Post Agenda Items 1. Community Gravel _.._--- Request from the Duchess Frontier Agricultural Society for 200 yds. of crushed gravel under the Community Use Program was presented to Council. Moved by Councillor Scheuerman that we approve this request. Carried. 2. A.A.M.D. & C. - County Act Meeting Letter from the A.A.M.D. & C. advising of a special meeting to be held in Edmonton on May 27th to discuss the County Act was presented to Council for information. The matter will be discussed further at the next Council Meeting. 3. 1985 Alberta Planning Fund Requisition The Planning Fund Requisition for 1985 was presented to Council amounting to $29,822.32. Moved by Councillor Hall that we approve this Requisition. Carried. 11. Information Items _ ____ . 1. Geophysical Notice of Intent Forms The forms were presented to Council for information. 2. A.G.T. Lines Information was presented to Council in regard to this matter. 3. S.E.E.D. Summer Employment Experience Development Program Information was presented to Council in regard to this Program. 12. In Camera Moved by Councillor Douglass that we move into Camera. Carried. Moved by Councillor Hall that we return to full Council. Carried. 13. Adjourn Meeting adjourned at 4:30 p.m. Page 36