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HomeMy WebLinkAbout1979-11-08 Council (Regular) MinutesCounty of Newell No. 4 Council Meeting November 8, 1979 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, November 8, 1979. Reeve Musgrove called the meeting to order at 10:30 a.m. with the following Councillors is attendance; Councillors A. Vogel L. Brockelsby W. Christensen E. Grosfield H. Janzen Administrator D. James 497. Minutes Minutes of the Organization Meeting of October 15, 1979 was presented ` to the Council. Moved by Councillor Christensen that we adopt these minutes. Carried, .~~ Minutes of the October 25, 1979 Council Meeting were presented to the Council. Moved by Councillor Brockelsby that we adopt these minutes. Carried. 498. Business from Minutes Item 346 ~ Teacherage T-2 This item will be brought forward at the next Council Meeting. t Item 473 - Municipal Finance Council Further discussion took place in regard to the letter from the Municipal Administrator's Association and this letter was ordered filed. Item 4$4 - Planning Application 79 SE 189 - Pankratz This application was reviewed further and it was moved by Councillor Janzen that we approve this application subject to approval from the Eastern Irrigation District and that this land be registered by a Survey Plan and cash in-lieu-of be deferred. Carriede Item 491 ~- Underwood NlcLellari Accouxit - Scan.dia Sewer This account was reviewed further and tabled for further investigation and discussions with Underwood, Gouncillar Fabian arrived at the meeting at 10:55 a.m. 499. Cheques for Payment Moved by Councillor Vogel that we approve cheques 4494 - 4871, as per attached list, fox payment. Carried, 500. Correspondence 501. Brooks Livestock Auction Ltd. °; Application from Brooks Livestock Auction Ltd. for business licence t.o sell lumber and. metal buildings at their property in NW 8-19-14-4 was presented to Council. Moved by Councillor Fabian that we approve this application. Carried. Page 89 50:2.. Municipal Library Board ,T A letter of resignation from Louise Alberts, from the County Municipal L~btary Board, vans presented to the Council. Moved by Councillor Janzen that. we accept this resignation, with regret. Carried. Moved by Councillor Janzen that we approve the appointment of Mxs. Mary Ann McTntyre, of Brooks, to represent Division 5 on the Municipal Library Board. Carried. 5~3. x S. Tllack Application from Sharon G. Tillack, for a business licence in '. ~tE 1821-15-4 to sell piece goods, sewing notions and related articles was presented to the Council. Moved by Councillor Brockelsby that we approve this application. Carried. 504. Town o.f Brooks Letter Exam the Town of Brooks advising of the costs for the Communication System on the Ambulance was presented to the Council and this item will now be reviewed by the. County for possible assistance from the Disaster Services Program Fund for a Grant towards the cost of this equipment. Councillor Hajash arrived at-the meeting at 11;05 a.m, 5Q5., Village of Duchess -~ Letter from the 'Village of Duchess concerning the matter of Public Reserve for Subdivisions within the Village of Duchess was presented to the. Council,_and they are to be advised that presently we do not -.,,.~ ~ t have a Policy but the Council will proceed to develop a Policy with tkie Towns ~ Villages in the County in regard to this matter. ~' Moved by Councillor Brockelsby that an Ad Hoc Committee to study the cash n~lieu-of Public Reserve be set up and that this Committee consist of. three members. Carried. Nominations were opened fox this Committee; T. Musgrove nominated by L. Brockelsby, L. Brockelsby nominated by J. Hajash, J. Hajash nominated by tel. Chzistensen, E. Grosfield nominated by H. Janzen (declined). Moved by Councillor Fabian that nominations cease. Carried. Moved by Councillor Brockelsby that the School Committee Chairman be an ex officio member to this Committee. Carried. Councillor Boehme arrived at the meeting at 11:25 a.m. 506. Road Agreements .~- Road Agreements for H. Grosfield and W. Barg were presented to the f Council. Moved by Councillor Brockelsby .that we approve these agreements. Carried. 507. November 22nd Council Meeting Moved by Councillor Musgrove that the November 22nd Council Meeting be cancelled and that the next regular meeting be held on November 26th. Carried. Page 90 5p8. Clesrview Hutterite Colony ,~ Application from the Clearview Hutterite Colony for road crossing in Sec, 29-23-18-4 was presented to the Council. Moved by Councillor t Christensen that we approve this application subject to all costs being borne by the Colony and that the backslope of the drain on the east side of the road be built at a 4 to 1 slope to the field where the culvert is installed. Carried. 5p9. Road. Use Agreement Form - E.IaD. Road Use Agreement Form from the Eastern Irrigation District for f ~ culvert installation. in NE 13-1$-13-4 was presented to the Council. Moved by Councillor Fabian that we approve this application. Carried. . a . . 510. _. Eastern irrigation District °s` Letter from the. Eastern Irrigation District concerning the rehabilitation of the Tilley canal and use of .County roads was presented to the Council, and after .reviewing the diagram. presented it was indicated that this road within the. boundaries of the 'Village. of Tilley and that the application for this road use should be made direct to the Village and not to the County. 511.. E.TADn .-~- Letter from the. E.I.D. requesting pit run and crushed gravel from the Crawling Valley Pit was presented to the Council. Moved by Councillor Hajash that we approve this request. Carried. f . . , Lunch. ---..._.~: ~ ~`` 4~ Adjaurned .for lunch 12:00 - 1:30 p.m. 512... ~~ Delega-tin 1~,~ ~ ,;u~~ -~ Members from. Alberta Environment, being R. Compland, C. Moell, and L. Kryuiak; and Mayor Tautfest from the Village of Rosemary; and Councillor Murray from the 'Town of Brooks, met with the Council to discuss Government Policies in regard to refuse grounds and also a presentation was made in regard to Regional Refuse Grounds. The Department advised that we should resubmit our application on the Bow City refuse grounds and that they would support this in all ways possible.. The Council also agreed .that they would do a further study in regard to regional land fill sites within the County of Newell to see. what support we would have from the Towns & Villages and the '' rural area of the County.& also, if the results were favourable, the possibility of a Consultant being hired by Alberta Environment to do a study, would be considered, Mayor Tautfest then spoke on the problem of the Rosemary refuse grounds and the sharing of costs and operation, and it was recommended that the Village send a letter to the County setting out their proposal and that the County would then review this request and .advise further an this matter. 513. Planning Commission -Application 79 SE 191 - Eigeard -~' Moved by Councillor Christensen that sae approve this application and that the cash in-lieu-of Public Reserve be deferred. Carried. Application 79 SE 196 - Plumes This application was submitted by the Planning Commission and as the County has not received their copy of the application to this date, it was moved by Councillor Hajash that we table this application. Carried. ,~ Brian Whitson also presented an outline of the proposed new Zoning Map for the Council to study and review. -~` A discussion dhen took place between Brian Whitson,. of the Planning Commission, and the Council in regard to the general operation of the Planning Commission and relations with the County of Newell in regard '' to applications from this County. Page 91 514.. Other: Payroll Cheques Request frown the Treasury Branch to have our Payroll Cheques number for the new accounting system at the Treasury Branch was presented Council. As we have a supply of. some 5000 cheques on hand, it was agreed that if the Treasury Branch is prepared to pay for the cost ~ obtaining new cheques, we would agree to have new cheques made with required numbers on them. 515.. Cancellation of Taxes Account Ns~. 4610 - SE $~-1914-4 ~- Gulf Oil Moved by Councillor. Vogel that we approve the cancellation of tax on this account in the amount of $424.94. Carried. _. <~ Account No. 277$ - S2 30-16-13-4 - Bronsch Moved b~ Councillor Grosfield that we approve the cancellation and of tax fox' 7.977 £~ 197$ on the improvement assessment for phis proper in the amount of $516.39. Carried. _` 3 m M z o Account. No. 9427 - SW 1421-17-4 - .Jorgensen Moved by Councillor Ch~.istensen that we approve the cancellation an. refund of tax for 1977 & 197$ an the improvement tax on this proper °`°" in the amount of $445.66. Carried. 516. Delegation Mr. T. Livingston met with. the Council and discussed the problems ii regard to tli.e leased road allowance between his property and Matthe: property, the road approach and fence and gate„ After hearing Mr. Livingston"s presentation in regard to this matter, this item w; referred tq Counchor Janzen for further study with Mr. Mattheis a~ Mr. Livingston, 517. PflW. Office Porch ,-% This item was tabled until the next Council Meeting. 518. ~~~ Staff -~- Moved by Councillor Brockelsby that we approve the hiring of Robin Laing as roceptionst for the County Office as per salary grit Carried. Assistant Deputy Administrator -0 Moved by Councillor ,Janzen that we approve the appointment of Gerry Ledene as Assistant Deputy Administrator for the County as per agreed salary grid effective November 19, 1979. Carried. Assessors . .~ Moved by Councillor Christensen that we approve the appointment of ,John Dell a,s head County Assessor and Joanne Unchelenko as Industri~ 5 Assessor effective November 15, 1979 as per salary agreed upon by tl i Negota~ating Committee. Carried. ~' Moved by Councillor Christensen that we approve the appointment of Cheryl Robertson as Assessor"s Clerk effective November 15, 1979 as persalary gridA .Carried. °, ~.,W. Su~JeryiSOr -~' The Interview Committee for Public Works Supervisor presented its report to the Council and the recommendations were left with the { Administrator. to make the various offers to the applicants. +, . . Page 92 Excused from the Meeting Councillor Boehme requested that he be excused from the meeting. Permission granted. 519. Patricia Subdivision - Water & Sewer Councillor Musgrove presented the new Subdivision Plans of the Hamlet of Patricia and the proposal for installation of water & sewer to these two new subdivisions. Moved by Councillor Brockelsby that we ' proceed with-the installation of sewer & water to the new subdivisions ' as presented, and that the cost of this water & sewer be added to .the cost of the lots, when sold. Carried, ~ 520. Hamlet of Rolling Hills ~ .~ A map of the Hamlet of Rolling Hills was presented to the Council from the Eastern Irrigation District indicating their proposal ' to sell certain. areas of land North of the present Hamlet of Rolling ', Hills. After reviewing the proposal, it was moved by Councillor Vogel that we advise the E.1.D, of our interests in purchasing this property and that we wild. continue with further negotiations on this matter. Carried. 521, Hamlet of Patricia -~ Reeve Musgrove presented a Plan of the Hamlet of Patricia and the required access road to the dug-out. areas, and the negotiations which have taken place to date with the Irrigation District in regard to this access road. After discussion on the matter, it was moved by Councillor Musgrove that we proceed with the purchase of the access ` road in that area North of the proposed access road in Block 11 from L the E.I.D. as per price set by the Irrigation District. Carried. 522. Survey of Road ~" Reeve Musgrove requested that we proceed with survey of road and road diversion in Sec. 3-20-12-4. Carried. . . i 523. Form A - Division 2 II Moved by Councillor Fabian that we approve the Form A for Local Road ' Construction in the amount of $25,000.00, Carried. 524. Road Use Agreement ~- Moved by Councillor Fabian that we approve the Road Use Agreement Form for R & H Schiemann of Tilley. Carried. 525. .7 PanCanadian Petroleums ` Application from PanCanadian Petroleum Ltd, for 250 yards of pit run gravel from the Steveville Pit was presented to Council. Moved by Councillor Musgrove that we approve the sale of 250 yards of crushed gravel from the Steveville Pit if this gravel is going to be placed on County road allowance. Carried. 526. ~ JoAnn Trucking Ltd, Letter from JoAnn Trucking Ltd. requesting County consideration for development of a road in 19-15-4 from their property west to Highway 36 was presented to the Council and referred to Councillor Hajash for further study. 527. Office Furniture - School Office A review was made of the office furniture purchased for the school department office along with a list of items being returned and a request .for two new items, being a two-seater chesterfield chair, and four arm chairs, plus a request for approval of 14 chairs for the Board Room located in the school department office. After reviewing this request, it was moved by Councillor Christensen that we approve the purchase of the 14 chairs for the Board Room, the return of the original equipment that was ordered in the amount of Page 93 $1059.14, and approve the new order in the amount of $597,56. Further, that all requests for furniture for this office be made through. County Council prior to any purchases. Carried. 528, Adjourn Meeting adjourned at 6:OQ p.m, 6 > ¢ e /P// ps {d rJ REEVE CO NTX MINISTRATOR Page 94