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HomeMy WebLinkAbout1978-04-21 Council (Regular) MinutesCounty of Newell No. 4 Council Meeting April 21, 1978 W WillsonOftice Specialty LYd. 237-1607 (149 P) 208. 209. 21a. The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Friday, April 21, 1978 commencing at 10:45 a.m. Members Present Reeve Councillors Administrator T, Musgrove V. Fabian L. Brockelsby J. Hajash W. Christensen J. Boehme P. Bartlett H. Janzen D. James Planning Commission 1. Application 77 M 192 - Bob. Strach - Moved by Councillor Brockelsby that we approve the cash in-lieu-of on this subdivision as presented, Carried. 2. Application 78 M 8 - Murray - Moved by Councillor Hajash that we approve the cash in-lieu-of as set on this subdivision. Carried. 3. Application 7$ M 27 - Penner - Moved by Councillor Hajash that we approve the cash in-lieu-of on this application as presented. Carried, ~. 4. Application 78 M 59 - Lintott - Moved by Councillor Hajash that we approve this application subject to the changing of the Zoning Caveat to a Country Residence Caveat and a Service Agreement be drawn up for the service road on this subdivision. Carried. 5. Mr. Robin Moorehead, of the Planning Commission, met with the Council and the following items were discussed. The transfer and subdivision regulations were presented to the Council for study and these regulations will be discussed at a special meeting of the Council. 6. Petro-Canada Ltd. - A cheque from Petra-Canada Ltd. in the amount of $550.00, being cash in-lieu-of on their proposed subdivision, was presented to the Council. Moved by Councillor Janzen that we accept the cash. in-lieu-of in the amount of $550.00. Carried. 7. Application 77 M 76 - Munro - A letter from Mrs. Munro concerning the cash in-lieu-of that was paid on her subdivision was presented to the Council, and after discussion on the matter she was to be advised that na a.djustments could be made in this sum due to the Planning Act Regulations. Minutes Minutes of the April 7, 1978 meeting were read and adopted. Business from Minutes Item 95 - No report at this meeting, Page 30 W Willson Office Specialty Ltd. 237-1607 (149 P) 211. 212. 213. Item 153 - Petro-Canada Ltd. - Moved by Councillor Janzen that we approve the application from Petro-Canada Ltd. for installation of a tower located in SW 30-23-16-4, Carried. Item 173 - Reeve Musgrove presented a letter in regard to the study being made on Senior Citizen's Housing in villages and hamlets throughout the County, and advised that further reports will be made on this matter at a future date. Item 175 - Municipal Affairs - The Administrator advised that a letter had been received from Municipal Affairs advising that 12 - 15 Provincial Assessors would be starting work in the County approximately on May 1st on our General Assessment. Item 177 - Letter from the Medicine Hat Health Unit concerning inspection of water supplies in Hamlets was presented to the Council and ordered tabled until further information is received from the Minister of Hospital Services. Item 178 - Office Rental Charges - The Administrator presented a report on the present rental rates being charged on office space in the County Building and after discussion on this matter, it was moved by Councillor Janzen that all rental rates be increased by 10% as the rental contracts become renewable. Carried. Item 200 - Letter from the E.I.D. concerning water computation rates on the proposed Scandia Subdivision was presented to the Council and it was moved by Councillor Brockelsby that we approve the computation rates on this proposed subdivision. Moved by Councillor Bartlett that we table this motion .for more information from the E.I.D. Carried. Item 203 - Shop Committee - The Shop Committee reported on its meeting of April 18th and it was recommended that they continue with this study. Item 204 - Heavy Duty & Auto Mechanic Applications - The Administrator advised that interviews had been set up for the afternoon of this meeting in regard to these applications and it was moved by Councillor Bartlett that we hire .two heavy duty mechanics and two auto mechanics if possible. Carried. Item 205 - Assessors - The Administrator advised that he had contacted the two applicants in regard to the Assessor's position and he was advised to set up the necessary interviews with these people. Lunch Adjourned for lunch 12:30 - 1:45 p.m. Reeve Musgrove and Councillors Janzen and Brockelsby were excused from the meeting to interview the heavy duty and auto mechanics. The Deputy Reeve took over the chair in the Reeve's absence. Delegation Delegation of Mr. L. Rose and rir. & Mrs. Schmitke, of Cassils, met with the Council and presented a petition in regard to the proposed feedlot in the Cassils area. After hearing their presentation in regard to this matter, it was recommended to them that Councillor Hajash set up a meeting between the residents of Cassils and the proposed developer in order that this matter could be discussed in detail and any items clarified to the residents of the area. ~~` Page 31 PI f 214 . ICI 215. 216. Reeve Musgrove, Councillors Janzen and Brockelsby returned to the meeting. Reeve Musgrove took over the chair. Correspondence Medicine Hat Health Unit Letter from the Medicine Hat Health Unit concerning the sanitary land fill in the SW 5-18-13-4 was presented to the Council and a discussion followed on this matter. It was moved by Councillor Fabian that this sanitary land fill be cleaned up immediately and closed. Carried. Moved by Councillor Boehme that all County sanitary land fills be placed under the total jurisdiction of the Agriculture Service Board. Carried. Moved by Councillor Hajash that we set up a 1 mill levy to cover all costs in regard to sanitary land fills within the County of Newell. Carried. Moved by Councillor Christensen that we withdraw the two summons as issued to the two residents in the Rolling Hills area in regard to the dumping of garbage. Carried. 217. j 218. ~~~ ~~~` 219. 'May Council Meeting Moved by Councillor Hajash that the first Council Meeting in May be held on May 4th. Carried, Municipal Administrator`s Seminar - Edmonton Moved by Councillor Musgrove that the Administrator be allowed to attend the Municipal Administrator`s Seminar in Edmonton on May 5/78. Carried. Application for Road Closing and Leasing An application from J. Ressler to have the road closed and leased by him in the SW 17-19-14-4 was presented to the Council. Moved by Councillor Hajash that we refuse this request until the No. 1 Highway Development Program is finally established. Carried. 220. 221. Road Allowance Closing & Leasing Application from William Tell, Jr. to close the street west of ,Block A and between Tots A & B and a further application to lease •-these two streets,~wasresented to the Council. After discussion ~ on this items it was moved by Councillor Bartlett that we refuse this application. Carried. Alberta Government Telephones Application from Alberta Government Telephones to attach a cable to the bridge located in SE 7-21-15-4 was presented to the Council. Moved by Councillor Boehme that we approve this application subject to all maintenance and any future relocation of this cable to be borne by Alberta Government Telephones. Carried. W Willson Office Specialty Ltd. 237-7607 (149 P) 222. 223 Medicine Hat Health Unit A copy of a letter from the Medicine Hat Health Unit concerning Public Health Nuisance in the Hamlet of Rolling Hills was presented to the Council for their information, Mobile Home Licence A request from Jim Meador for extension of payments on his mobile home licence due to medical reasons was presented to the Council and it was moved by Councillor Hajash that we grant this extension as requested. Carried. • - ~ . ~;.~. Page 32 224. Mobile Home Licence ,/ Application from Mrs. G. Ruel for quarterly payments on her mobile home licence was presented to the Council. Moved by Councillor Janzen that we approve this request. Carried. 225. Delegation of Mr. George Lang, of Brooks, met with the Council and presented a proposal to them in regard to his plan for a Historical and Recreation Park within the County. After discussion on this, the Council ~ recommended that he meet with Mr. Earl Taylor who is planning a similar type of project within the County and that these two men discuss their plans and present any further information back to Council for further study: . 226. Rolling Hills & District Fire Prevention Area Letters and information were presented to Council in regard to present regulations set up by the Rolling Hills & District Fire Prevention Area. After discussion on these items it was recommended that this information be sent to the Hamlet of Rolling Hills Advisory Committee for further study and recommendations back to County Council. 227. ! E.I.D. Letter from the E.I.D. concerning the Hamlet of Patricia proposed land fill site was presented to the Council for their information. 228. I E.I.D. ~~ Letter from the E.I.D. concerning the condition of the garbage disposal pit in LSD 12-32-17-13-4 was presented to the .Council and is to be referred to the Agricullture Service Board. 229. Zander Surveys Ltd. z; Letter from Zander Surveys Ltd. advising that Land Titles requests that that portion of Road Plan 433 B.M. contained in the Martin Subdivision be cancelled and replaced with the new proposed roads. It was moved by Councillor Bartlett that we authorize the cancellation of that portion of Road Plan 433 B.M, within the Martin Subdivision. Carried. 230. ~ Town of Brooks Application from the Town of Brooks for pipeline road crossing in Sections 34 & 35-18-14-4 was presented to the Council. Moved by Councillor Hajash that we approve these road crossing applications subject to all regulations. Carried. 231. `~ Mattheis Engineering Ltd. A Road Use Agreement form for irrigation pipeline road crossing within the NE 30-22-14-4 was presented to the Council. Moved by Councillor Janzen that we approve this application. Carried. 232. Alberta Municipal Affairs }; Letter from Alberta Municipal Affairs and copy of Order In Council 757-78 which changes the area of Electoral Divisions 7 & 8, effective April 15, 1978, was presented to the Council for their information. 233. f~ Treasurer's Report ® Willson Office Specialty L[d. 237-1607 (149 P) The Treasurer's Report for March 31, 1978 was presented to the Council Moved by Councillor Bartlett that we accept this report. Carried. u~~. Page 33 234. Committee Reports °I Board of Education Moved by Councillor Bartlett that we accept this report. Carried. 235. Road Bans ~~' Moved by Councillor Musgrove that we exempt "that portion of oiled road commencing at the junction of 544 east of Patricia to 2 miles north." Carried. 236. x Administration Staff The Administrator presented information to the Council and recommendations for proposed changes to the Administration staff. After discussion on this item, it was moved by Councillor Brockelsby that the following changes be made: 1, Accountant I be deleted, 2. Secretary to the Administrator - this job be reclassified as Secretary to the Administrator and Bookkeeper. 3. Receptionist - this position be deleted from the list. 4. Purchase Order & Accounts Payable Clerk. - this position be reclassified as Receptionist, Purchase Order & Accounts Payable Clerk. and that the recommended salary for these two positions be approved effective April 1, 1978. Carried. 237. I Bow Slope Rural Fire Area The Administrator advised that the necessary advertising had been carried out on the proposed establishment o~ the fire area for the Bow Slope area and the advertising of the proposed mill rates. There being no objections to this advertising, it was moved by Councillor Brockelsby that By-law 637-78 establishing a rural fire area for Division 4 and setting of mill rates at 2 mills for operating and 2 mills for. capital, receive first reading. Carried Unanimously. Moved by Councillor Hajash that By-law 637-78 receive second reading, Carried Unanimously. Moved by Councillor Janzen that By-law 637-78 receive consent of Council for third and final reading. Carried Unanimously. Moved by Councillor Christensen that By-law 637-78 receive third and final reading. Carried Unanimously. 238. ,~' L. Benci A request from L. Benci in regard to method of payment of his cash in-lieu-of on the subdivision was presented to the Council and the Administrator was instructed to advise Mr. Benci that this amount would have to be paid to the County as set out in the Planning Act before the linen on this subdivision can be signed. OBI Willson Office Specialty Ltd. 237-1607(149 P) 239. ,,, I. Wigemyr A request from Ivan Wigemyr for County consideration of relaxing " the set-back regulation of 125' from the centre of any road was '`~. presented to the Council. Moved by Councillor Musgrove that we grant Mr. Wigemyr permission to develop a home no closer than 100' ~; from the centre of the road as requested. Carried. 240. Form A's - 1978 Road Work The following Form A's were presented to the Council for their consideration: Division 8 Local Roads Gravel - $40,592.00: Division 5 Local Roads Construction & Drainage - $26,000.00: Division 5 Local Roads Gravel Only - $40,000.00: Division 2 Local Roads Gravel Only - $8,000.00: Division 2 Local Roads Construction & Drainage - $5,000.00: Division 2 Local Roads Gravel Only - $1,000.00 Page 34 ~7~U-~~~~ Division 2 Local Roads Construction & Drainage - $4,000.00: Division 1 Secondary Roads Construction & Drainage - $75,000.00: Division 1 Local Roads Construction & Drainage - $4,100.00: Division 1 Local Roads Gravel Only - $10,837.00: Division 1 Secondary Roads Gravel Only - $9,137.00: Division 9 Local Roads Oil - $15,000.00: Division 9 Secondary Roads Gravel Only -$4,400.00: Division 9 Secondary Roads Construction & Drainage - $4,000.00: Division 9 Local Roads Gravel Only - $1,100.00: Division 9 Local Roads Construction & Drainage - $4,000.00. Moved by Councillor Janzen that we approve these Form A's as presented. Carried. 241. 242 243. 244. Division 5 Rural Fire Area Councillor Hajash presented a request from the Board of Directors of Division 5 Rural Fire Area requesting that the mill rate of this area be increased from 1 mill to 2 mills. Moved by Councillor Hajash that the necessary advertising for the increase of this mill rate be carried out and that this matter be reviewed at the next Council .Meeting of May 4th. Carried. Mechanics Applications Moved by Councillor Bartlett that we approve the hiring of B.M. Ferguson as Heavy Duty Mechanic and Raymond Laverdiere as Auto Mechanic as recommended by the interviewing committee. Carried. Regional Planning Commission Due to the establishment of the new Planning Act effective April 1, 19: it was moved by Councillor Brockelsby that we ratify the appointment of Councillor Musgrove as County Representative to the new Planning Commission Board. Carried. Adjourn Meeting adjourned at 4:55 p.m. Willson Office SpecialTy Ltd. 237-1607 (149 P) Page 3S 1978 Salary - Administration Staff 0 3 9 15 21 Payroll Accountant 767.00 821.00 848.00 875.00 972.00 Accountant II 767.00 821.00 848.00 875.00 91.8.00 Secretary to Administrator & Bookkeeper 729.00 783.00 810.00 837.00 900.00 Machine Operator 621.00 675.00 702.00 729.00 810.00 Receptionist, Purchase Order & Accounts Payable Clerk 620.00 b74.00 701.00 728.00 755.00 Assessor's Clerk 540.G0 594.00 621.00 648.00 675.00 Secretary to Superintendent 729.00 783.00 810.00 837.00 864.00 School Secretary 540.00 594.00 621.00 648.00 67.5.00 Add or subtract yearly % or $ to Grid Increase based on experience Place on Grid as per proven experience on related ~~.ork Trial period $50.00 less for 3 months in all categories except the starting group "0'° Amended - April 21, 1978 ti ~ ~.~ ~'°~ ,:, ~``~ -~