HomeMy WebLinkAbout2017-04-20 Council (Regular) Minutes COUNTY OF NEWELL
MINUTES OF REGULAR COUNCIL
April 20, 2017
The regular Council Meeting of the County of Newell was held in the County Office on Thursday,
April 20, 2017 commencing at 10:34 a.m.
MEMBERS Molly Douglass, Reeve
PRESENT:
COUNCILLORS: C. Amulung
G. Simpson
A.M. Philipsen
W. Hammergren
T. Fyfe
K. Christman
E. Unruh
B. de Jong
L. Juss
STAFF: K. Stephenson, Chief Administrative Officer
L. Johnson, Director of Corporate Services
A. Wickert, Manager of Planning & Development
D. Horvath, County Planner- ORRSC
M. Fenske, Manager of Finance
K. Halsted, County Assessor- Benchmark Assessment Consultants Inc.
, R. Fernell, Director of Information &Technology
' S. Kipta, IT Project Manager �
M. Marshall, IT Administrative Assistant
T. Green, Director of Agricultural Services
M. Harbicht, Director of Municipal Services
G. Tiffin, Manager of Engineering Services
A. Nielsen, Executive Assistant
OTHERS IN S. Stanway, Brooks Bulletin
ATTENDANCE: K. Jackson, Alberta Agriculture & Forestry
MP Martin Shields
C. Peters, Newell Community Action Group
1. CALL TO ORDER
Reeve M. Douglass called the meeting to orderat 10:34 a.m. f
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2. EXCUSED FROM MEETING �
All members were in attendance at this meeting.
Regular Council
April 20,2017
3. ADOPTION OF MINUTES
3.1 Minutes -Council (April 6, 2017)
C-118/17 MOVED BY COUNCILLOR GORDON SIMPSON that the April 6, 2017 Council Meeting
minutes be adopted as presented.
MOTION CARRIED
4. CALL FOR POST AGENDA ITEMS
Reeve M. Douglass called for post agenda items.
5. ADOPTION OF AGENDA
C-119/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that the agenda be adopted as
presented.
MOTION CARRIED
6. BYLAWS
6.1 Bylaw 1879-16 Road Closure &SALE (Ptn. of Road Plan 3233BM)
The Manager of Planning&Development provided background information on this
item and responded to questions from Council.
C-120/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1879-16, being a bylaw �
for the purpose of closing to public travel and SELLING a portion of Road Plan 3233BM,
be given SECOND reading.
MOTION CARRIED
C-121/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1879-16 be given THIRD
and FINAL reading.
MOTION CARRIED
LEFT THE MEETING
Councillor K. Christman declared a pecuniary interest and left the meeting at 10:37 a.m.
6.2 Bylaw 1886-17 -Amendments to Land Use Bylaw 1755-12 (Signage)
The County P/anner provided background information on this item and responded
to questions from Council.
C-122/17 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1886-17, being a bylaw to amend
Land Use Bylaw 1755-12 to address signage, be given FIRST reading.
� MOTION CARRIED
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April 20,2017
8. ADMINISTRATIVE BUSINESS
8.1 Road Closure -Approval to Proceed (NE 22-17-17-W4 8� NW 23-17-17-W4)
The Manager of Planning&Development provided background information on this
item and responded to questions from Council.
C-123/17 MOVED BY COUNCILLOR WAYNE HAMMERGREN that we proceed with the process
for closing and LEASING the road right of way between NE 22-17-17-W4 &
NW 23-17-17-W4.
MOTION CARRIED
LEFT THE MEETING
A. Wickert and D. Horvath left the meeting at 10:42 a.m.
ARRIVED AT MEETING
Councillor K. Christman returned at 10:42 a.m.
6. BYLAWS —continued
6.3 Bylaw 1885-17 -Tax Rates (2017)
The County Assessor provided information regarding how the assessment is
� calcu/ated for various types of/and. For farmland, the rate is set by the province _
and the assessor looks at production, the type of soil, topography, and other
factors to come up with the /and value. The province also provides a Base Year
Modifier that is used to calculate the assessment The County Assessor
responded to questions from Council. He indicated that assessors a/so consider
what is happening in the market, so a property value may go up or down based on
what similar properties have so/d for. There are seven market zones identified in
the County of Newe/l. The County Assessor explained what types of
improvements to a property would result in an assessment increase. The County
Assessor responded to questions from Council.
ARRIVED AT MEETING
R. Fernell, S. Kipta, and M. Marshall arrived at 10:55 a.m.
The County Assessor explained how areas with different types of structures are
assessed. For instance, at Kinbrook/sland Park, they assign a va/ue to the land
and then /ook at the structures, starting with the ones of/owest va/ue based on �
what similar structures have been selling for.
The County Assessor provided information on assessment of farmland, indicating
that the first three acres of a farm site will be at market va/ue and anything over
that is assessed at the regu/ated rate. He noted that the /andowner must prove
that they are farming. The County Assessor exp/ained that commercial land is also
assessed based on market va/ue and linear assessment rates are set by the
province. He indicated that assessors are regulated to assess 20% of the County
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Regular Council
April 20,2017
per year. Further discussion on this item was postponed until later during this
meeting.
LEFT THE MEETING
K. Halsted and M. Fenske left the meeting at 11:16 a.m.
7. DELEGATIONS
7.1 Council Video Conferencing (S. Kipta & M. Marshall)
The /T Project Manager provided information on the imp/ementation of
teleconferencing and video conferencing equipment in Council Chambers for
2017. He asked Council to provide some ideas and identify any issues that could
be resolved through this project. He also noted that consideration is being given
to the possibility of livestreaming Council meetings and posting the videos on
YouTube. One of the outcomes of this project will be the ability for individuals to
participate in Council meetings remotely, saving travel time. The IT Project
Manager responded to questions from Council. Councillor T. Fyfe indicated that
there are prob/ems with being able to hear what is being said in Council Chambers,
particu/arly for members of the public. Discussion followed. The /T Project
Manager responded to further questions from Council.
ARRIVED AT MEETING
� MP M. Shields arrived at 11:26 a.m.
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The /T Project Manager indicated that an assessment for videoconferencing was
done at the same time the SmartBoard was purchased. This assessment will be
used to deve/op a project scope prior to approaching vendors. The IT Project
Manager responded to further questions from Council regarding remote access
and security. MP M. Shields indicated that video conferencing is used extensively
by the federal government, especially with international committee work. The IT
Project Manager responded to questions about how many municipalities are
making video footage of Council meetings availab/e.
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LEFT THE MEETING
R. Fernell, S. Kipta, and M. Marshall left the meeting at 11:36 a.m.
7.2 MP Martin Shields
MP M. Shields provided Council with an update on recent deve/opments at the
federal government level. There was a press conference last week regarding the
proposed Cannabis Act, which will legalize and regu/ate cannabis. MP M. Shie/ds
reported that the Alberta Urban Municipalities Association has significant concerns
� as the details for ru/es and enforcement will be /eft to the
municipalities. Collaboration between municipalities is encouraged. He
expressed concerns regarding the ability for drug and alcohol testing to occur
without cause.
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April 20,2017
MP M. Shie/ds responded to questions regarding trade with the United States and
recent comments from President D. Trump regarding Canada's dairy farmers. The
United States is investigating changes to the North American Free Trade
Agreement(NAFTA). MP M. Shie/ds provided background on the softwood lumber
agreement, which has expired, and suggested that some compromise may be
required.
Councillor 8. de Jong asked about the federa/government's willingness to address
issues in rura/ Canada; in particu/ar, the rural broadband project. MP M. Shie/ds
indicated that $500 million for high speed internet was reannounced in the 2017
budget, but he suggested that more wou/d be required to achieve the goa/ of
getting high speed internet to everyone.
MP M. Shields provided an update on the Environment Committee, which has
developed a report regarding protected spaces. He noted that a /ot of areas that
are protected provincially and municipal/y are not included in the federal inventory,
so the report recommends coordination between federal, provincial, and municipal
governments as well as indigenous groups.
Reeve M. Doug/ass requested an update on bovine tuberculosis. MP M. Shields
replied that he continues to try and meet with the senior person in charge of the
Canadian Food Inspection Agency. The CF/A will return in the fall for additional
testing of trace outs and only reactors will be iso/ated, rather than entire herds.
MP M. Shie/ds provided further information regarding requests from the AAMDC
and AUMA for carbon tax exemptions for municipalities and pavement overlay
_ � projects that have been announced within the County. He also indicated that he _
met with the Chief of the Siksika Nation, who has expressed interest in working
with the neighbouring municipalities.
LEFT THE MEETING
MP M. Shields left the meeting at 12:15 p.m.
LUNCH
Council RECESSED for lunch at 12:15 p.m. and RECONVENED at 12:57 p.m.
ARRIVED AT MEETING
K. Jackson and T. Green arrived at 12:57 p.m.
7.3 Agricultural Services Key Contact Update (K. Jackson)
The Director of Agricultural Services introduced K. Jackson, the Agricultural
Service Board's new key contact with A/berta Agriculture &Forestry.
K. Jackson provided background information on herse/f and an overview of her
role, indicating that her primary client focus is horticu/ture. She is the first point of
contact for companies that are involved in either growing or processing various
, crops and provides information regarding programs and services that they can
access to grow their businesses. She indicated that they a/so play a ro/e in
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shaping policy and advocacy for agriculture-related issues that come under the
jurisdiction of other ministries.
Council was given the opportunity to ask questions. Councillor 8. de Jong asked
if the Crop Diversification Centre still partners with local businesses. K. Jackson
replied that field tria/s are still being conducted and the results are shared with the
industry. She a/so indicated that the greenhouse program is involved in applied
research on industry issues. There is still cooperation and involvement from
private growers with a strong focus on pest control and disease prevention.
K. Jackson responded to questions regarding minor use labelling, indicating that
feedback is currently being gathered on a federal animal health strategy. A review
of the Pest Act is a/so underway.
ARRIVED AT MEETING
C. Peters arrived at 1:20 p.m.
K. Jackson responded to further questions from Council. The Director of
Agricultural Services indicated that the Key Contact is an important liaison for
provincia/and federal issues.
LEFT THE MEETING
K. Jackson and T. Green left the meeting at 1:24 p.m.
� 7.4 Partnership Proposal - Newell Community Action Group(C. Peters)
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C. Peters provided background information on the Newell Community Action
Group, a non-profit organization that provides services to adults and children with
developmenta/ disabilities. They have been reaching out to different businesses
in the community to create jobs for the individuals in their program. One such
initiative involves collecting recyclab/es, which are brought back to the NCAG
facility and sorted. The participants are paid a wage from the proceeds from
returning recyclab/es. C. Peters responded to questions from Council. Councillor
8. de Jong asked if the proposa/to collect recyclables was available to individuals
in the County as wel/as organizations. C. Peters indicated that this was possib/e,
as they have a truck and trailer. Recyclab/es can a/so be brought directly to the
' NCAG facility. Councillor W. Hammergren indicated that he wou/d suggest NCAG
assist with cleaning up after the Scandia Centennial Ce/ebration. The Director of
Corporate Services responded to questions regarding the County's
recycling. Newell Recycling picks up paper and carboard on a regu/ar
basis. Empty cans and bott/es are taken by the custodial workers. C. Peters
responded to questions regarding the NCAG program and their other fundraising
� efforts. Councillor A.M. Philipsen suggested that the County's social media
channe/s be used to publicize this service.
LEFT THE MEETING
C. Peters left the meeting at 1:40 p.m.
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Regular Council
April 20,2017
ARRIVED AT MEETING
M. Fenske returned at 1:42 p.m.
6. BYLAWS —continued
6.3 Bylaw 1885-17 -Tax Rates (2017)—continued
Discussion continued. The Manager of Finance indicated that the graph provided
in the Request for Decision shows the impact to the primary ratepayers in actual
dollars. He noted that not all of the tax increases can be attributed to the proposed
change in mill rate and, in some cases, taxes will go down. The Manager of
Finance indicated that the tax rate increase is required to begin putting funds away
to address future recreation costs. The Manager of Finance responded to
questions from Council. The Chief Administrative Officer indicated that there has
been a reduction in the County's tax policy since 2013 when the fire tax rate was
removed and is now included in the general municipal mill rate. He expressed
concerns with being ab/e to cover both fire and recreation without increasing the
mil/ rate. Councillor T. Fyfe suggested reducing the proposed standardized
recreation mil/rate from 0.5 to 0.35 indicating that 0.5 is a substantial increase for
some of the divisions. She suggested that a plan be established for distributing
the recreation reserve funds before collecting the full amount.
C-124/17 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1885-17 be AMENDED by
changing the Municipal mill rates as follows:
� � Residential - 3.8070 -
Farmland - 4.1999
Non-Residential - 7.9007.
The Manager of Finance indicated that the proposed change wou/d collect
$700,000.00 for the recreation reserve. He provided examples of various
programs and services availab/e to County ratepayers that are subsidized by the
County to varying degrees. The Manager of Finance responded to questions from
Council regarding the County of Newell water project, indicating that the user
payments versus the cost is nearly even. A summary for each system will be
distributed to Council. He indicated that the budget document illustrates costs
versus fees. The Chief Administrative Officer provided information on the 2013
fire and recreation tax rates by division. The Manager of Finance responded to
further questions from Council. Discussion followed.
VOTE ON MOTION C-124/17 - MOTION DEFEATED
C-125/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1885-17, being a bylaw to
authorize the various rates of taxation for various purposes in the year 2017, be given
SECOND reading.
MOTION CARRIED
''-126/17 MOVED BY COUNCILLOR CLARENCE AM,ULUNG that Bylaw 1885-17 be given THIRD
and FINAL reading. �
�` __,__� MOTION CARRIED
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LEFT THE MEETING
M. Fenske left the meeting at 2:12 p.m.
8. ADMINISTRATIVE BUSINESS — continued
8.2 Emergency Services Agreements with Duchess & Rosemary
The Director of Corporate Services provided background information on this item,
indicating that discussions are at a standstill. In the interest of pursuing a
coordinated and uniform approach for fire and emergency services, he indicated
that it would be appropriate for the County to provide notice inviting the Village of
Duchess and the Village of Rosemary to engage in formal negotiations leading to
a new agreement prior to the end of the year. If the negotiations are unsuccessful,
as of January 1, 2018 each municipality will be responsib/e for providing fire and
emergency services individually. The Director of Corporate Services responded
to questions from Council.
C-127/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that formal notice of County
Council's intent to renegotiate a new agreement prior to the end of the current year be
given to the Councils from the Village of Duchess and the Village of Rosemary.
MOTION CARRIED
8.3 Request to Use County Mini Bus -Scandia Centennial Celebration
The Director of Corporate Services provided background information on this item �
' and responded to questions from Council. The Scandia Centennia/ Celebration �
Committee is requesting only the bus for use throughout the weekend and will
provide their own driver with the appropriate license and a driver's abstract. The
Director of Corporate Services responded to questions from Council. Councillor
W. Hammergren indicated that the Scandia Centennial Celebration Committee
wou/d be meeting on Monday and that he wou/d determine who the drivers would
be. He provided further details regarding the event. This item will be brought back
to a future Council meeting.
8.4 Meeting with Grasslands Regional Division (Select Dates)
The Chief Administrative Officer provided background information on this
item. The meeting between County Council and Grasslands Regiona/Division will
be held on June 8, 2017 beginning at 4:00 p.m. in Council Chambers. Grasslands
Regiona/ Division has a/so asked to invite the Councils of the Town of Bassano,
Village of Duchess, and Village of Rosemary.
` 8.5 2016 Annual Report(Newspaper Version)
Council reviewed the 2016 Annual Report document which will be published in the
May 4, 2017 issue of the Weekend Regional newspaper.
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8.6 Councillor Payment Sheets (March 2017)
Councillor C. Amu/ung indicated that the change identified in the Compensation
Review for Councillor E. Unruh should be omitted.
C-128/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that the March 2017 Councillor
Payment Sheets be accepted with the amendments recommended by the Councillor
Compensation Review Committee, omitting the amendment identified for Councillor
E. Unruh.
MOTION CARRIED
8.7 Cheques for Payment
C-129/17 MOVED BY COUNCILLOR BRIAN DE JONG that cheque 185490 in the amount of
$1,000,000.00 be APPROVED.
MOTION CARRIED
8.8 Payment Register
The Director of Corporate Services responded to questions from Council. The
Chief Administrative Officer indicated that he wou/d fonNard the information
regarding the grader p/ug-in costs to Council.
C-130/17 MOVED BY COUNCILLOR BRIAN DE JONG that the Payment Register be accepted.
MOTION CARRIED
_ � 8.9 Requests for Functions of Council .
8.9.1 Community Planning Association of Alberta (CPAA) Conference
(May 1-3, 2017)
Counci/was provided with background information on this item.
C-131/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that Councillor E. Unruh be
permitted to attend the Community Planning Association of Alberta Conference in Red
Deer, AB on May 1-3, 2017 as a function of Council.
MOTION CARRIED
9. MUNICIPAL SERVICES BUSINESS
9.1 Request for Proclamation - National Public Works Week(May 21-27, 2017)
Council was provided with background information on this item.
C-132/17 MOVED BY COUNCILLOR TRACY FYFE that Council hereby proclaims
May 21-27, 2017 as National Public Works Week.
MOTION CARRIED
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10. COMMITTEE REPORTS
10.1 Grasslands Regional FCSS
Councillor C. Amulung reported that SPEC has a new general manager and the
youth coordinator position will be transferred to SPEC. He provided information
on 'maker space' and opportunities for youth to get involved in different
projects. The Quality of Life research is being redone. Surveys will be mailed out
to County residents or they can be submitted online. Councillor C. Amulung
indicated that tickets are available for the Citizen and Junior Citizen of the Year
Awards event.
10.2 Newell Recycling Association
Councillor L. Juss reported that there will be a pancake breakfast at the Newell
Recycling depot on April 29, 2017 beginning at 9:00 a.m. The/andfill is operating
as it shou/d. Councillor L. Juss responded to questions from Council. Councillor
K. Christman thanked Newell Recycling for the donation of compost to the
Bassano Community Garden.
10.3 City of Brooks Recreation, Parks, & Culture Committee
Councillor T. Fyfe reported that the grand opening for the JBS Canada Centre will
be held on May 13, 2017 beginning at noon.
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ARRIVED AT MEETING
M. Harbicht and G. Ti�n arrived at 2:55 p.m.
Councillor T. Fyfe a/so reported that the City of Brooks Parks Department will be
transp/anting some of the grass at Lake Stafford to some other parks. In addition,
edib/e p/ants will be p/anted along the path at Lake Stafford. F/owers have been
p/anted at the City of Brooks and will hopefully bloom in the shape of a maple leaf
for Canada Day.
' 10.4 Shortgrass Library System
Councillor K. Christman reported that the Shortgrass Library System's audited
financial statements for 2016 were presented at the last meeting. An application
will be submitted to A/berta Municipa/ Affairs for grant funding to be used for
building innovations and upgrades. Councillor K. Christman will be attending the
Alberta Library Conference on April 27-30, 2017.
LEFT THE MEETING
C� u cillor L. Juss left the meeting at 2:59 p.m.
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10.5 County of Newell Library Board
Councillor K. Christman reported that the County of Newell Library Board has
passed a motion to request a funding increase from the County in 2018. The
reason for the increase is that grant funding from the Eastern Irrigation District will
end this year and costs continue to rise. She noted that reporting is complete for
all the County libraries.
10.6 Tourism Representative
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Councillor E. Unruh reported�-t�ie fu
�wil/be distributed to applicants e#the ourism Deve/opment Fund. Tours of ,
/oca/attractions wil/be given to front line workers in the tourism industry. A bid will
be submitted to host the A/berta Visitor Information Providers conference in early �
September, which will bring about 100 delegates to the area. The City of Brooks J
was invited to submit a bid to host the Alberta Senior Summer Games. The Joint �
Services Committee will be covering the costs of the annua/support contract for
the tourism kiosks and iPads. They wil/ be updated with the goa/ of distributing
them before the Victoria Day weekend. Councillor E. Unruh provided information
regarding the tourism ambassador program.
ARRIVED AT MEETING
Councillor L. Juss returned at 3:03 p.m.
- � 10.7 Reeve's Report
Reeve M. Doug/ass reported that she attended the open house on solar
development. She attended a meeting of the Mayors & Reeves Association of
Southwest Alberta where they had presentations on resource sharing in disaster
situations and a community news model that can be used to promote the
area. There was a/so discussion on concerns regarding medevac services in
southern Alberta. Reeve M. Doug/ass indicated that she attended the "Scandia
Honouring Brooks"banquet. Next year, Gem will be honoured by Brooks. She
also attended the Vimy Ridge Memoria/ service at the cenotaph and the cadet's
supper. Minutes have been distributed from the /ast Joint Services Committee
meeting. The Grass/ands Regiona/FCSS Citizen and Junior Citizen of the Year
event will be he/d tomorrow night and a meeting with loca/doctors is scheduled for
Monday. Next Friday there will be a meeting of the Mayors &Reeves Association
of Southeast A/berta and the Palliser Economic Partnership.
11. POST AGENDA ITEMS
11.1 Range Road 164(East Gem Road) Paving
Manager of Engineering Services provided background information on this
item. He indicated that this project was not successfu/ for funding under the
Strategic Transportation/nfrastructure Program(STIP). He provided an update on
the /and acquisition process, indicating that nearly all the required/and has been
Page 11 of 13
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April 20,2017
acquired. The Manager of Engineering Services responded to questions from
Council.
C-133/17 MOVED BY COUNCILLOR LIONEL JUSS that Council accepts the low tender as
submitted and awards the Range Road 164 (East Gem Road) base and paving tender to
AECON Transportation West for the tendered price of$8,818,689.00 with funding through
the paving reserve and the Stabilization Fund.
MOTION CARRIED
The Manager of Engineering Services responded to questions from Council
regarding timelines for the project and supervision.
LEFT THE MEETING
G. Tiffin left the meeting at 3:18 p.m.
The Director of Municipa/Services responded to questions regarding grader p/ug-
in costs.
11.2 Annual Safety Training Day& Long Service Awards (May 18, 2017)
The Director of Corporate Services provided background information on this item
and requested direction on/ong service award presentations, suggesting that the
County's annual Christmas party would be a more appropriate venue. He a/so
asked about recognition for members-at-large that have resigned their
� positions. Discussion followed. It was determined that long service awards for �
County staff wou/d be presented at the annua/ County Christmas Party and that,
beginning next year, awards for former members-at-large wou/d be presented at
the County's Annua/Genera/Meeting.
12. INFORMATION ITEMS
12.1 Mini Bus Monthly Report(March 2017)
This item was accepted as information.
12.2 Strategic Priorities Chart
This item was accepted as information.
13. QUESTION PERIOD/NOTICE OF MOTION
A question period and notice of motion was held.
�� Councillor 8. de Jong asked for clarification on the purpose of the annual road use
� agreement. The Director of Municipa/ Services provided information, indicating that the
Manager of Engineering Services keeps the agreements updated and there has not been
much feedback. The agreement is necessary if the conditions are disregarded. Councillor
8. de Jong indicated that an individual had questioned the amount of paperwork involved.
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April 20,2017
Councillor L. Juss asked about how well calcium was holding up for those who were trying
to extend the application for two years. The Director of Municipal Services provided
information about various ways that calcium application can be extended.
14. IN CAMERA
C-134/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that we move in camera at 3:35 p.m.
to discuss a legal issue, a labour issue, and two land issues.
MOTION CARRIED
C-135/17 MOVED BY COUNCILLOR TRACY FYFE that we move out of camera at 4:44 p.m.
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MOTION CARRIED
C-136/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that the 2017-2020 Collective
Bargaining Agreement be ratified as presented by the Negotiating Committee, thus
concluding negotiations.
MOTION CARRIED
15. ADJOURN
Being that the agenda matters have been concluded, the meeting adjourned at 4:45 p.m.
Si ned this �/ da of �vG�l�---� 2017
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