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HomeMy WebLinkAbout2000-12-21 Council (Regular) Minutese r a County of Newell No. 4 j~ Minutes of Council Meeting ~) . December 21, 2000 The re ular Council Meetin of the Coun of Newell No. 4 was held in the County g g h' Office at Brooks, AB on Thursday, December 21, 2000 commencing at 10:00 a.m. Members Present Reeve Councillors Administrator Recording Secretary W. Daniels V. Fabian N. Berg C. Vermeeren J. Hazbinson (10:08 a.m.) R. Steinbach M. Loewen A. Eckert M. Douglass C. Baksa A. Martens P. Hoffman 1. Excused from Meetine No members asked to be excused from this meeting. 2. Minutes 1. Council Minutes -December 7.2000 Minutes of the December 7, 2000 meeting were presented. Moved by Councillor Fabian that we adopt the minutes as circulated. Carried. 3. Call for Post Agenda Items The Reeve called for post agenda items. Arrived at Meetins Councillor Harbinson arrived at the meeting at 10:08 a.m. ~^^ December 21, 2000 Page 202 4. Adoption of A eg nda ~ Moved by Councillor Baksa that we adopt the agenda as amended. Carried. 5. Post Agenda Items 1. Division 3-8 Boundary Adjustment A letter from Councillor Berg requesting an adjustment to the Division 3-8 divisional boundary was presented to Council. Moved by Councillor Berg that we proceed with a bylaw to effect changes in the Division 3-8 Boundary as follows: Delete from Division ~,~ /,,I. 8 ~% of 1,12, 13, 24, 25 & 36-20-14-W4;,~'%Z of 1,12,13, 24, 25 & 36-21-14-W4; and that portion of ~ %z of 1-22-14-W4 lying south of the Red Deer River and add all the above to Division 3. Moved by Councillor Loewen that we postpone voting on this motion until the February 15~, 2001 Council meeting pending receipt of a request from affected ratepayers for the boundary change. Defeated. Vote on original motion. Defeated. 6. Business from Minutes 7-4 Review of Nepotism Policy This policy was not lifted from the table. 12-3 Tendering Process Policy This item will be dealt with at a future meeting. 7. Correspondence 1. County of Newell Municipal Library Board -Funding Request for Equipment A letter from the County ofNewell Municipal Library Board, requesting funds to upgrade equipment, was presented to Council as information. ~l December 21, 2000 Page 203 r~ s 2. Brooks & District Ambulance Association - 2001 Requisition A letter from the Brooks & District Ambulance Association, with regard to the 2001 requisition, was presented to Council as information. 3. Albert Klapstein, M.L.A. -Livestock Industry Public Meetings A letter from Albert Klapstein, M.L.A., with regard to the Sustainable Management of the Livestock Industry in Alberta Committee -Public Meetings and Written Submissions, was presented to Council. Moved by Councillor Loewen that we send a written submission to the Sustainable Management of the Livestock Industry in Alberta Committee and that we designate a representative to present it at the Committee's Lethbridge and/or Red Deer meeting. Carried. Moved by Councillor Baksa that the January 22"d, 2001, Workshop Session be moved to January 29"', 2001. Carried. Moved by Councillor Fabian that all Councillors be allowed to attend any one of the Sustainable Management of the Livestock Industry in Alberta Committee's meetings ~ being held in Lethbridge, Airdrie or Red Deer. Carried. Moved by Councillor Baksa that Councillor Loewen, as the Chairman of the Agricultural Service Board, present our submission to the Sustainable Management of the Livestock Industry in Alberta Committee meeting in Red Deer. Carried. 4. Lonkar Services -Industrial Garbage Pick-up A letter from Lonkar Services Ltd., requesting garbage pick-up in the Boswell Industrial Subdivision, was presented to Council. A letter is to be sent to Lonkar Services explaining that we do not have a garbage collection service and outlining options for them.' The letter from Lonkar Services will also be forwarded to the Regional Landfill Authority for their review. Albert Klapstein, M.L.A. -Livestock Industry Public Meetings (cont'd) A letter is to be sent to the Sustainable Management of the Livestock Industry in Alberta Committee stating that we feel that the south east portion of the province is being neglected and we would appreciate a future meeting being held in our region. ~- .... December 21, 2000 Page 204 5. Lake Newell Resort Owner's Condominium Association -Hamlet Status A letter from the Lake Newell Resort Owner's Condominium Association, requesting the procedure for obtaining hamlet status, was presented to Council. Moved by Councillor Harbinson that, barring any implications in the Development Agreement, Administration forward a letter to the Lake Newell Resort Owner's Condominium Association outlining the steps necessary to obtain hamlet status. Carried. Moved by Councillor Baksa that, once Lake Newell Resort becomes a hamlet, they be treated in the same manner as any other hamlet. Carried. 6. Town of Brooks -Peacetime Disaster Mutual Aid Draft Agreement A letter from the Town of Brooks, containing a draft copy of a proposed Newell Disaster Mutual Aid Agreement, was presented to Council. Moved by Councillor Loewen that we accept the Peacetime Disaster Mutual Aid Agreement as presented. Carried. 7. Town of Brooks -Municipal Development Plan Appeal A letter from the Town of Brooks, agreeing with our proposed amendments to the County of Newell Municipal Development Plan, was presented to Council. A letter will be sent to the Town of Brooks stating that once we have adopted third reading of our bylaw amending the Municipal Development Plan, we will be ready to proceed with the development of an Inter-Municipal Development Plan. 8. Alberta Municipal Government Board -Municipal Development Plan Appeal Hearin A letter from the Alberta Municipal Government Board, with regard to the Town of Brooks appeal of the County of Newell Municipal Development Plan, was presented to Council as information. 8. Other Business 1. Chemical Pesticide Use Resolution A proposed Chemical Pesticide Use Resolution to be presented at the next Foothill Little Bow Association meeting was presented to Council and discussed. This proposal will be amended prior to it being submitted. December 21, 2000 Page 205 /,. 2. Bylaw 1338-00 -Municipal Development Plan Amendments Moved by Councillor Baksa that Bylaw 1338-00, being a bylaw to amend By-law 1218- 97, being the Municipal Development Plan for the County of Newell No. 4, receive first reading. Carried. 3. Hard Surface Reserve A list of work done on Hard Surface Roads in 2000 was presented. Moved by Councillor Eckert that we transfer $174,331.05 from the Hard Surface Reserve to the General Account to cover these expenses. Carried. 4. 2001 Awards Banquet Committee The 2001Awards Banquet will be held on February 3~d, 2001 in Tilley. The Committee will consist of Councillors Fabian, Baksa and Steinbach. Post Agenda Items (cont'd) r-- 2. Delegation -Agra Torchinskv -Bridge Files 76692 and 79064 Gordon Couldwell and Cyril Mitchell of Agra Torchinsky, along with Superintendent of Public Works, Earl Somerville, were in attendance to present the tender results for the bridge repairs to Bridge Files 76692 and 79064. Moved by Councillor Harbinson that we award the bridge files' tender to Top Notch Construction. Carried. Excused from Meeting Councillor Berg excused herself from the remainder of the meeting. Lunch Council recessed for lunch from 11:55 a.m. to 1:30 p.m. 9. In Camera Moved by Councillor Steinbach that we move in camera. Carried. .-- Moved by Councillor Douglass that we move out of camera. Carried. December 21, 2000 Page 206 Moved by Councillor Steinbach that the Administrator give direction to the supervisors regarding Christmas meals. Carried. Other Business (cont'd) 5. 2001 Budget Moved by Councillor Loewen that we adopt the 2000 Operating Budget as the interim 2001 Operating Budget. Carried. Moved by Councillor Loewen that we adopt the 2001 Special Constable Capital Budget as presented. Carried. Moved by Councillor Loewen that we adopt the 2001 Shop Capital Budget as presented. Carried. Moved by Councillor Baksa that we approve the Public Works' 10 Year Capital Plan as presented and that this plan be reviewed on an annual basis. Councillor Douglass requested a recorded vote. For Division 1 Reeve Daniels Division 4 Councillor Vermeeren Division 5 Councillor Harbinson Division 6 Councillor Steinbach Division 7 Councillor Loewen Division 10 Councillor Baksa Against Division 2 Councillor Fabian Division 8 Councillor Eckert Division 9 Councillor Douglass Absent Division 3 Councillor Berg Carried. Moved by Councillor Harbinson that we purchase 3 Cat graders from Finning and 1 Champion grader from Wajax in 2001and that we trade in four used Champion graders to Wajax. Carried. December 21, 2000 Page 207 ... Moved by Councillor Loewen that we adopt the 2001 Roads & Streets Capital Budget as amended to reflect the change in the grader tender, with the excess finances required for equipment purchases funded from the Municipal Surplus Reserve to be paid back into the Municipal Surplus Reserve over a three year period as presented, including interest calculated at 6 percent. Carried. Moved by Councillor Loewen that we adopt the 2001 ASB Capital Budget as presented. Carried. 6. Public Works Equipment Tender Awards Moved by Councillor Baksa that we award the tender for the purchase of 2 scrapers to Finning. Carried. Moved by Councillor Harbinson that we award the tender for the purchase of a tractor with 3 axles to Great West Kenworth Ltd. Carried. Moved by Councillor Steinbach that we award the tender for the purchase of 1 crawler ~' dozer to Finning. Carried. Moved by Councillor Vermeeren that we award the tender for the purchase of 1 loader to Finning. Carried. Post Agenda Items (cont'd) 2. Use of Alternate Heatine Sources A question with regard to health concerns caused by the use of alternate heating sources was discussed. Concerns of this nature should be referred to the Palliser Health Authority. 3. Treasurer's Report Moved by Councillor Fabian that we approve the Treasurer's Report forNovember, 2000. Carried. ,~- December 21, 2000 Page 208 4. Economic Development Web Site Reeve Daniels demonstrated the use of web sites promoting economic development. Moved by Councillor Baksa that we budget 20¢/capita for participation in a web site for the South Eastern Alberta Economic Development Partnership. Carried. 10. Committee Reports Municipal No report. A.S.B. No report. Newell Foundation Councillor Steinbach gave this report. Salary Ne otg iating Committee Councillor Harbinson gave this report. Assessment Review Board No report. Airport Commission Councillor Harbinson gave this report. Disaster Services Councillor Loewen gave this report. December 21, 2000 Page 209 /^ Municipal Library Board No report. Foothills Little Bow Association No report. Municipal Budget Committee No report. Municipal Planning Commission Councillor Baksa gave this report. 00 NL 035 -Plan 7410915, Block A -Division 5 Wigemyr, Dwight & Becky -Residential Subdivision ~„~ Moved by Councillor Baksa that we approve Subdivision Application 00 NL 035 for a residential subdivision within Plan 7410915, Block A waiving Section 44 of Land Use Bylaw 1004-90 to allow the existing residence to remain as constructed within the proposed Lot 1 of the plan subject to the following conditions: 1. The registration of a caveat for the dedication of 5 metres along the northerly and westerly boundaries of the subject property for future road widening to be purchased at a rate that is consistent with County Policy at that time. 2. The applicant creating a public utility lot to encompass the dugout. Prior to endorsement of the subdivision plan, a homeowner's association is to be created to be responsible for the ongoing maintenance of the dugout and access. 3. That a joint access agreement be prepared by the landowners and registered against the titles of Lots 2 and 3 concurrently with the subdivision plan and that the landowners enter into an agreement with the County of Newell for the installation of the joint road approach prior to endorsement of the subdivision plan by the municipality. 4. The applicant meeting all requirements of the Eastern Irrigation District with respect to the conveyance of water as well as easements to service the individual lots. All costs associated with the provision of water will be the responsibility of the applicant or land owner. .~-- December 21, 2000 Page 210 5. The applicant providing any necessary easements to franchise utilities for providing services to the proposed parcels. The applicant or land owner is to be responsible for the costs associated with the modification, installation or relocation of services to the individual lots. 6. The applicant entering into a development agreement with the County of Newell pertaining to the development of a service road to the public utility lot and the fencing of the public utility lot. All costs associated with preparation of the agreement and registration on title will be the applicant's responsibility. 7. The property lines on the north and south boundaries being fenced, except at the location of the shared access. Carried. Left Meeting Reeve Daniels left the meeting at 3:46 p.m. In his absence, Deputy Reeve Harbinson took the chair. 2. Town of Brooks -Municipal Development Plan Moved by Councillor Loewen that our concerns with regard to the Town of Brooks Municipal Development Plan be sent to the Town, stressing the need for addressing our earlier concerns and that specific businesses should not be named in their plan. Carried. 3. Awarding of Contract for Area Structure Plan - Pt. NW 28-18-I4 -Division 5 Moved by Councillor Baksa that UMA Engineering and Planning be awarded the contract to undertake a statutory plan for PtNW 28-18-14-W4 in the amount of $40,000 (exclusive of expenses and GST) and that administration be authorized to enter into the necessary contracts with UMA Engineering and Planning to begin work on the statutory plan. Carried. Moved by Councillor Baksa that a steering committee be created to review the preparation of the statutory plan and that this committee consist of landowners, the MPC Chairperson, the Division 5 Councillor, a representative of the Town of Brooks and a representative of Alberta Infrastructure. Carried. Intermunicipal Subdivision Authority Councillor Baksa gave this report. December 21, 2000 Page 211 ^ Subdivision & Development Appeal Board No report. Brooks & District Ambulance Association Councillor Harbinson gave this report. Newell Regional Solid Waste Management Authority No report. Urban Fringe Committee No report. Community Impact Study Committee s^ No report. Road Ban Committee No report. Municipal Development Plan Committee No report. Grievance Committee No report. Returned to Meeting Reeve Daniels returned to the meeting at 4:00 p.m. and assumed the chair. December 21, 2000 Page 2l2 911 Councillor Baksa gave this report. Moved by Councillor Baksa that we support 911 in 2001 at $1.50/capita. Moved by Councillor Baksa that this motion be tabled. Carried. College Advisory Committee No report. Water Management of South Saskatchewan River Basin No report. Workshop Session No report. Left Meetine Councillor Baksa left the meeting at 4:12 p.m. F.C.S.S. Board Moved by Councillor Vermeeren that we approve the distribution of FCSS Funding to Brooks Pregnancy Care Centre as presented. Carried. 11. Question Period /Notice of Motion A question period was held. 12. Information Items 1. Safety Meeting Minutes December 21, 2000 Page 213 ~"" 13. Adjourn Moved by Councillor Vermeeren that the meeting adjourn at 4:15 p.m. Carried. REEV ~~~~ ADMINISTRATOR /' December 21, 2000 Page 214