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HomeMy WebLinkAbout1999-02-11 Council (Regular) Minutes'r' County of Newell No. 4 Minutes of Council Meeting February 11, 1999 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, February 11, 1999 commencing at 10:00 a.m. ~- Members Present 1. Excused from Meetine Reeve W. Daniels Councillors V. Fabian N. Berg E. Stobbs J. Harbinson R. Steinbach M. Loewen B. Scheuerrnan (I0: 15 a.m.) M. Douglass C. Baksa Administrator M. Bowen Recording Secretary P. Hoffman No members asked to be excused from this meeting. 2. Minutes 1) Council Minutes -January 21, 1999 Minutes of the January 21, l 999 meeting were presented. Moved by Councillor Fabian that we adopt these minutes as circulated. Carried. 2) Minutes of January 21, 1999 Public Hearing Minutes ofthe January 21,1999 Public Hearing were presented. Moved by Councillor Stobbs that we adopt theses minutes as circulated. Carried. ,~^ February I I , 1999 Page 23 3. Call for Post Agenda Items The Reeve called for post agenda items. 4. Adoption of A eg_ nda Moved by Councillor Harbinson that we adopt the agenda as amended. Carried. 5. Business from Minutes 9-2 Street Signs -Hamlet of Scandia This item will be brought forward at a future meeting. 11-ASB-1 Mowing Policv This item will be brought forward at a future meeting. 10-5 Brooks Landfill Aereement This item was not lifted from the table. 7-2 Water Systems This item will be brought forward at a future meeting. 9 Mun 1 Scott & Leza Sewell -Closure and Sale of Road Within S 'h of 23-20-13-W4 -Road Plan 3233 BM This item will be brought forward at a future meeting. February 1 I , 1999 Page 24 ..• - 11 Bylaw 1269-98 -Land Use Amendment Add Agricultural Intensive Land Use District Moved by Councillor Baksa that we lift the motion for third reading from the table. Carried. The Planner, Gord Shaw and Councillor Loewen reported on a meeting that was held in Lethbridge with regard to Proposed Regulatory Framework for Livestock Feeding Operations. Arrived at Meeting Councillor Scheuerman arrived at the meeting at 10:15 a.m. 11 Bylaw 1269-98 -Land Use Amendment Add Agricultural Intensive Land Use District (cont'd) Moved by Councillor Douglass that we table the motion for third reading. Carried. 15 MPC 1 Planning and Development Fees r^ Moved by Councillor Baksa that we lift the following motion from the table: "Moved by Counci l for Baksa that we approve the planning and development fees as presented." Carried. Moved by Councillor Baksa that we amend the subdivision application fees to $450 plus $100 per approved lot. Vote on amendment. Carried. Vote on the amended motion. Carried. 6. Post Agenda Items 1. ASB - Sprav Boom /Motor / Pumn Tender Agricultural Heldman Steve Wylie was in attendance to present costs for a spray boom, motor and pump. Moved by Councillor Loewen that we approve the purchase of a spray boom, motor and pump as presented with the excess funding of up to $759 to come from the Machinery and Equipment Replacement Reserve. Carried. February i I , 1999 Page 25 7. Correspondence 1. Municipal Affairs -Name Chanse A letter from Municipal Affairs, with regard to name changes for Counties and Municipal Districts, was presented to Council. Moved by Councillor Fabian that we accept this as information. Carried. 2. Town of Brooks -Joint Meeting A letter from the Town of Brooks, with regard to a date change for the annual joint meeting, was presented to Council. Moved by Councillor Baksa that we meet with the Town of Brooks on March 24, 1999 for our Annual Joint Meeting. Carried. 3. Letters- Proposed Consolidation of Title -Rosemary -Gem CPR Right-of--Way The County Administrator presented to Council three letters with regard to the proposed consolidation of title for the Rosemary -Gem CPR right-of--way. Moved by Councillor Loewen that, in regards to the right-of--way the County is retaining at this time, if in the future the County finds they do not require this right-of--way, it is to be offered to the adjacent landowners at the County's original purchase price of $250.00 per acre and will be subject to the same conditions requiring the landowner to pay all the legal fees and expenses incurred in the transfer of the land which must be consolidated with the quarter it was taken from. Carried. 4. Hudson Bav Route Association -Letter & Membership Dues Letters from Hudson Bay Route Association, with regard to grain shipping and membership dues, were presented to Council. Moved by Councillor Stobbs that we include in the budget membership dues to the Hudson Bay Route Association. Carried. 5. Millicent Ladies Thursday Club -Donation to Mini Bus A letter from the Millicent Ladies Thursday Club, with regard to a donation to the mini bus, was presented to Council for information. A letter of appreciation will be sent to them. ~~ February I I , 1999 Page 26 ~' 6. Municipal Affairs - FOIP Awareness Session for Elected Officials A letter from Municipal Affairs, with regard to a FOIP awareness session for elected officials, was presented to Council. Moved by Councillor Loewen that the March 25, 1999 Council meeting be changed to March 24, 1999 to accommodate attendance at the FOIP Seminar to be held in Calgary on March 25, 1999. Moved by Councillor Baksa that we table this motion. Carried. 8. Delegations 1. Richard Villeneuve Mr. Villeneuve was in attendance to ask Council for concessions in the purchase of land located in the N''/2 -24-17-13-W4. 9. Other Business 1. A.A.M.D.&C. -FCSS Survey ,,.._ A survey from the A.A.M.D.&C., with regard to FCSS, was presented to Council. It was the consensus of Council that the Regional Health Authorities should be allowed to access FCSS funding in situations where the local municipality has chosen not to access those funds. They felt that the Health Authorities could be allowed access when the funds are used within their municipality for the purpose for which it was intended; if the Health Authorities were responsible for the municipality's portion to access the funds and the municipality reserves the right to access the funds in the future if necessary. 2. Joint Town & County Meetin~Aaenda Items Agenda items for the Joint Town & County Annual Meeting were given. 2. Newell Recycling Margaret Jensen, Pete Wallace, Ed Chapman and Richard Villeneuve, of Newell Recycling were in attendance to ask Council for a contribution to Newell Recycling and to consider a recycling levy for future years. .-- February I I , 1999 Page 27 Correspondence (cont'd) 6. Municipal Affairs - FOIP Awareness Session for Elected Officials (cont'd) Moved by Councillor Loewen that we lift the following motion from the table: "Moved by Councillor Loewen that the March 25, 1999 Council meeting be changed to March 24, 1999 to accommodate attendance at the FOIP Seminar to be held in Calgary on March 25, 1999." Carried. Vote on motion. Carried. Nine Councillors will attend the FOIP Seminar in Calgary on March 25, 1999. Other Business (cont'd) 3. A.A.M.D.&C. -Spring Convention The registration for the A.A.M.D.&C. Spring Convention was completed. Lunch Council recessed for lunch from 11:55 a.m. to 1:00 p.m. Dele atg ions (cont'd) 2. Newell Recycling (cont'd) Moved by Councillor Loewen that we budget $7,500 for recycling for 1999 with $2,500 to go to Bassano Area Resource Recovery Association and $5,000 to go to Newell Recycling. Returned to Meetine ,,,r1, P Councillor Steinbach returned to the meeting from the lunch recess at 1:08 $.m. 2. Newell Rec,> cling (cont'd) Vote on motion. Carried. February I I, 1999 Page 28 ,~ 10. In Camera Moved by Councillor Douglass that we move in camera. Carried. Moved by Councillor Berg that we move out of camera. Carried. 1. Scandia Water Users Moved by Councillor Stobbs that a letter be sent to Tim and Kathy Anderson advising them that they are in breech of their contract with the County of Newell for acquiring water from the Scandia Water System and that the County of Newell is upholding the decision of the Scandia Water Association's time frame of August 30, 1999 for the Andersons to find an alternate source for watering their livestock and complying with the contract between themselves and the County. Carried. ,~^ 11. Public Hearing -Bylaw 1271-99 Area Structure Plan -Portion of Section 12-18-15-W4 Moved by Councillor Baksa that we recess for the Public Hearing at 2:00 p.m. Carried. .... The meeting reconvened at 2:20 p.m. 12. Bylaw 1271-99 Moved by Councillor Baksa that Bylaw 1271-99, being a bylaw to adopt the Sec.l2- 18-15-W4Rrea Structure Plan, receive second reading. Moved by Councillor Loewen that this motion be tabled. Carried. 13. Bylaw 1258-98 -Road Closure Plan 4188EZ - NE 29-21-14-W4 Moved by Councillor Douglass that Bylaw 1258-98, being a bylaw for the purpose of closing to public travel and sale of a portion of public highway in Plan 4188 EZ - NE 29-21-14-W4, receive second reading. Carried. February 1 l , 1999 Page 29 Moved by Councillor Loewen that Bylaw 1258-98 receive third reading. Carried. 14. Cheques for Payment /Direct Debit Register -December & January Moved by Councillor Fabian that Cheques #3480 - #3642, #3648 - #3722 & #3743 - #3759 in the amount of $1,007,097.40, Cheques #3644- #3646, #3724 - #2741 & #3761 in the amount of $61,767.06, Direct Debit Register Batches #4109, #4133 & #4146 in the amount of $11,465.53 and Direct Debit Register Batch #4178 in the amount of $1,023.47 be approved for payment. Carried. Excused from Meetine Councillor Baksa excused herself from the meeting at 2:30 p.m. Post Agenda Items (cont'd) 2. Hamlet of Scandia -Water & Sewer Operating Levy Increase Moved by Councillor Stobbs that we approve the Hamlet of Scandia Water Users request to increase the water operating levy by $40.00 and the sewer operating levy by $10.00. Carried. 3. Rural Crime Watch The Administrator presented a letter from the Rural Crime Watch Association, in regards to a meeting to be held on Wednesday, February 24`", 1999 at 7:00 p.m. at the (~, Heritage Inn and requesting attendance at this meeting. 4. Alberta Agriculture -Deadline Extension The Administrator presented to Council as information a letter from Alberta Agriculture, with regard to the deadline extension for submission a Proposed Regulatory Framework for Livestock Feeding Operations Questionnaire. February 11, 1999 Page 30 5. County of Warner -Resolution for Highway Li hg ting The Administrator presented to Council as information a letter from the County of Warner, with regard to a resolution for Highway 4 Lighting. 6. Organizational Review Moved by Councillor Berg that we request proposals for an Organizational Review. Carried. Moved by Councillor Loewen that $15,000 be put into the budget for consideration of an Organizational Review. Carried. 7. Fire Reauisition -Rosemary & Rural Fire Protection Area ~ Moved by Councillor Loewen that the County of Newell portion of the Fire Requisition for the Rosemary & Rural Fire Protection Area be increased to $7,212. Moved by Councillor Douglass that this motion be tabled and that we advertise for the proposed increase. Carried. 8. Disaster Services Committee Report Councillor Scheuerman gave this report. ,-_ 9. Transfer to Reserves Administration presented information on the 1998 draft financial statement. Moved by Councillor Douglass that we transfer $60,000 to the GIS Reserve, $40,000 to the Transportation Assistance Reserve (mini-bus), $50,000 to the Purchase of Gravel Pit Reserve with the County Administrator determining the balance that will go into the Machinery & Equipment Replacement Reserve once the final figures are arrived at by the auditors. Carried. l 5. Committee Reports Policy This report will be given at the next meeting. Municipal Councillor Harbinson gave this report. ~-- Fehrnarv I I I ~Q4 16. Ouestion Period/Notice of Motion A question period was held. 17. Information Items 1. Newell Mini-Bus Report -December 18 Adjourn Moved by Councillor Stobbs that the meeting adjourn at 3:20 p.m. Carried. r EEV COUNTY ADMINISTRATOR February 11. 1999 Pa"~' ~~ County of Newel I No. 4 Minutes of Public Hearing February 11, 1999 A Public Hearing ofthe County ofNewell No. 4 was held in the County Office at Brooks, AB on Thursday, February 1 1, 1999 commencing at 2:00 p.m.. ,~"~ Members Present Reeve W. Daniels Councillors V. Fabian N. Berg E. Stobbs J. Harbinson R. Steinbach M. Loewen B. Scheuerman M. Douglass C. Baksa Administrator M. Bowen Planner G. Shaw Recording Secretary P. Hoffman The Reeve opened the Public Hearing at 2:30 p.m. There were 6 members of the public in attendance. The Public Hearing dealt with Bylaw 1271-99, being a bylaw to adopt the Sec.12-18-15- W4 Area Structure Plan. The Reeve advised those present of the procedure that would be followed for tl~e hearing. The Reeve asked for comments from the developer. Ed Sweep, one of the developers, spoke in favour of the proposed Area Structure Plan. He asked Council to consider not giving second and third reading of the bylaw at this time as there were some changes that were likely to be made. ,~-- ,,,, The Reeve asked the Planner what kind of changes could be made before the entire process ' would have to be repeated. The Planner replied that most changes, unless they were major, could be done as amendments with second and third readings. Councillor Baksa felt that if the Developer was adding land to the project, it should be readvertised with the developer bearing the cost ofadvertising. The Administrator stated that it would be okay to proceed this way and if the changes, when made, are major, a decision could be made at that time. The Reeve called for any others wishing to speak for the Area Structure Plan. There were none. The Reeve called for those wishing to speak against the Area Structure Plan. There were none. The Administrator presented letters from the Town of Brooks, the Brooks & District Fire Department and the R.C.M.P. expressing their concerns with this development. The Planner stated that these concerns have been addressed in the Area Structure Plan. The Reeve asked Council if they had any further questions. ~"' Councillor Loewen asked the developer if he had a time line for the proposed changes. Mr. Sweep stated that at this time he didn't, but he should have a better idea within a one month period. Councillor Harbinson asked how far the development would be from Lake Newell. Mr. Sweep replied that it was approximately 900 metres from the shore. They are closer to the canal feeding the lake but any spraying that they would be doing is government regulated. The Reeve then gave the developer the opportunity for rebuttal. There being no further discussion, it was moved by Councillor Stobbs that the Public Bearing adjourn at 2:20 p.m. Carried. t~rrc.l~ REEV r COUNTY ADMINISTRATOR