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HomeMy WebLinkAbout2001-02-22 Council (Regular) Minutes~-.. County of Newell No. 4 Minutes of Council Meeting February 22, 2001 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, February 22, 2001 commencing at 10:02a.m. Members Present Councillors V. Fabian N. Berg C. Vermeemn (10:06 am.) J. Harbinson R. Steinbach M. Loewen A. Eckert M. Douglass C. Baksa Administrator A. Martens Executive Secretary K. Weiss ,,... In the absence of the Reeve, Deputy Reeve Harbinson assumed the chair. 1. Excused from Meetins ~~ ~ Moved by Councillor Berg that Reeve Daniels be excused from this meeting. Carried. G,~'.''`.'` .... 2. Minutes 1. Council Minutes -February 1, 2001 Minutes of the February 1, 2001 meeting were presented. Moved by Councillor Douglass that we adopt the minutes. Carried. 2. Public Hearing Minutes -February 1, 2001 Minutes of the February 1, 2001 Public Hearings (3) were presented. Moved by Councillor Loewen that we adopt these minutes. Carried. ~,'^ February 22, 2001 Page 17 3. Call for Post Agenda Items - The Deputy Reeve called for post agenda items. Arrived at Meeting Councillor Vermeeren arrived at the meeting at 10:06 a.m. 4. Adoption of A eg_nda Moved by Councillor Fabian that we adopt the agenda as amended. Carried. 5. Other Business 1. ~-law 1339-01 -Municipal Borrowing By-law Moved by Councillor Fabian that By-law 1339-01, being a By-law to allow for borrowing for the purpose of General Operating Expenses, receive first reading. Carried. Moved by Councillor Baksa that By-law 1339-01 receive second reading. Carried. Moved byCouncillor Vermeerenthat By-law 1339-01 receive consent of Council for third and final reading. Carried Unanimously. Moved by Councillor Berg that By-law 1339-01 receive third and final reading. Carried. 2. Municipal Administration Leadership Workshop Moved by Councillor Douglass that the Administrator be allowed to attend the Municipal Administration Leadership Workshop from May 9 - 12, 2001. Carried. February 22, 2001 Page 18 ,.-. 3. By-law 1325-00 -Road Closure By-law r Moved by Councillor Vermeeren that By-law 1325-00, being a by-law to close and sell the following portion of highway: "Plan 7911444 - All of Stinson Avenue, Fairchild Street, Tiger- Moth Avenue, Harvard Avenue, Harvard Street and Cessna Avenue including corner cut-offs adjoining the northwest corner of Lot 1 and the southeast corner of Lot 10 both in Block 2, the southwest corner of Lot 1 and the northeast corner of Lot 10 both in Block 3, the southwest corner of Lot 1 and the southeast corner of Lot 20 both in Block 4," receive second reading. Carried. Moved by Councillor Steinbach that By-law 1325-00 receive third and final reading. Carried. 4. By-law 1340-01 -Bassano & District Recreation Area Moved by Councillor Berg that By-law 1340-01, being a By-law to establish the Bassano & District Recreation Area, receive first reading. Carried. Moved by Councillor Loewen that By-law 1340-01 receive second reading. Carried. Moved byCouncillor Vermeerenthat By-law 1340-01 receive consent of Council for third and final reading. Carried Unanimously. Moved by Councillor Douglass that By-law 1340-01 receive third and final reading. Carried. GCS, /(J , 5. By-law 1341-01 -Bassano Rural Fire Association Moved by Councillor Fabian that By-law 1341-01, being a By-law to establish the Bassano Rural Fire Association, receive first reading. Carried. Moved by Councillor Vermeeren that By-law 1341-01 receive second reading. Carried. Moved by Councillor Baksa that By-law 1341-01 receive consent of Council for third and final reading. Carried Unanimously. Moved by Councillor Steinbach that By-law 1341-01 receive third and final reading. Carved. ,^. .... February 22, 2001 Page 19 6. By-law 1342-01 -Gem & District Recreation Area Moved by Councillor Douglass that By-law 1342-01, being a By-law to establish the Gem & 4 District Recreation Area, receive first reading. Carried. Moved by Councillor Berg that By-law 1342-01 receive second reading. Carried. Moved byCouncillor Vermeerenthat By-law 1342-01 receive consent of Council for third and final reading. Carried Unanimously. Moved by Councillor Loewen that By-law 1342-01 receive third and final reading. Carried. 7. By-law 1343-01 -Gem Rural Fire Area Moved by Councillor Berg that By-law 1343-01, being a By-law to establish the Gem Rural Fire Area, receive first reading. Carried. Moved by Councillor Douglass that By-law 1343-01 receive second reading. Carried. Moved byCouncillor V ermeerenthat By-law 1343-01 receive consent of Council for third and v final reading. Carried Unanimously. Moved by Councillor Baksa that By-law 1343-01 receive third and final reading. Carried. 8. By-law 1344-01 -Tilley & District Fire Area Moved by Councillor Loewen that By-law 1344-01, being a By-law to establish the Tilley and District Fire Area, receive first reading. Carried. Moved by Councillor Douglass that By-law 1344-01 receive second reading. Carried. Moved byCouncillor Vermeerenthat By-law 1344-01 receive consent of Council for third and final reading. Defeated. February 22, 2001 Page 20 .- 6. Committee Reports WorkshoQ Session Moved by Councillor Baksa that we purchase two new Caterpillar 14H motor graders with the 72-month buy-back and trade two 2000 Series VI graders against this purchase. Carried. Moved by Councillor Loewen that the date for future Awards Nights be changed to the second weekend in February. Carried. 7. Dele ation 1. R.C.M.P. Corporal Jackson, of the Bassano R.C.M.P., was in attendance to present a report and answer questions of Council. 8. Business from Minutes ~.., 7-4 Hiring/Supervision Policy Moved by Councillor Vermeeren that we adopt the proposed Hiring/Supervision Policy with the following amendments: delete Public Works Foremen and Shop Foreman from the list of ~ ~ ~ employees hired by a Committee established by Council and that the Superintendent of Public ~~~~`- , Works and Administrator be the Committee to hire the Public Works Foremen and Shop Foreman. Moved by Councillor Baksa that this motion be amended by deleting Public Works Foremen from the proposed motion. Vote on the amendment -defeated. Moved by Councillor Douglass that the motion be amended to adopt the Hiring/Supervision Policy as presented. Vote on the amendment -Carried. Vote on the amended motion -Carried. 8-1 Vi11aQe of Tillev Residents -Use of Mini-bus Councillor Fabian up-dated Council on this item. 9-3 Annual Meetins Council was informed that no date has been set at this time. February 22, 2001 Page 21 9. Correspondence - . 1. Alberta Milk Producers - Recognition of Rolling Hills School A letter from the Alberta Milk Producers regarding recognition of the Rolling Hills School for their contribution to the health and well-being of its students was presented to Council. Moved by Councillor Vermeeren that a suitable plaque be presented by the Reeve to the Rolling Hills School to acknowledge their leadership, hard work and dedication to the well- being of the students. Carried. 2. Alberta Municipal Affairs -Finding Agreement on Difficult Issues Workshops A letter and brochure from Alberta Municipal Affairs regarding the Finding Agreement on Difficult Issues Workshops was presented to Council. Administration was directed to contact Alberta Municipal Affairs/Alberta Agriculture, Food & Rural Development to see if it would be possible to host a Workshop in the Brooks area. The dates of Apri123-27 or May 1-4 were suggested for this proposed Workshop. It was also suggested that this Workshop be combined with the up-coming one day course, "Involving the Public in Effective Decision Making", if possible. 3. Town of Brooks -Extending Services Beyond Town Limits A letter from the Town of Brooks regarding the extension of services into the County of Newell and requesting the County's input was presented to Council. Administration was directed to invite a Committee from the Town of Brooks to attend a future meeting to discuss this matter. 0 10. Cheques for Payment/Direct Debit Register Moved by Councillor Douglass that Cheques #7757 - #7765, #7767 - #7854, #7856 - #7863, #7865 - #7907 and # 7911 - #7912, in the amount of $594,889.52, and Direct Debit Register Batches #5298, #5299 and #5320, in the amount of $7,085.55, be approved for payment. Carried. 11. Post Agenda Items 1. A A M D & C -Advanced Internet & Computer Traininu Session A letter from the Alberta Association of Municipal Districts & Counties concerning an Advanced Internet and Computer Training Session scheduled at the up-coming Spring Convention was presented to Council. Interested Council members are to complete the survey _ and return it to Administration. February 22, 2001 Page 22 ,r-, Committee Reports (Cont'd.) Municipal No report. A.S.B. No report. Newell Foundation No report. Salary Ne otiatin~ Committee No report. r,,,, Assessment Review Board No report. Airport Commission No report. Disaster Services No report. Municipal Library Board No report. Foothills Little Bow Association No report. ,~- February 22, 2001 Page 23 Munic_pal Budget Committee No report. Intermunicipal Subdivision Authority No report. Subdivision & Development Appeal Board No report. Brooks & District Ambulance Association No report. ' Newell Reeional Solid Waste Management Authority Councillor Fabian gave this report. 12. In Camera Moved by Councillor Vermeeren that we move into camera. Carved. Moved by Councillor Vermeeren that we move out of camera. Carried. Moved by Councillor Loewen that we approve the transfer to reserves as per the recommendations of the Administrator plus transfer an additional $10,000.00 to reserves for Municipal Library purposes. Carried. Excused from Meeting Councillors Loewen and Douglass excused themselves from the remainder of the meeting. Lunch Council recessed for lunch from 12:07 p.m. to 1:30 p.m. February 22, 2001 Page 24 Committee Reports (Cont'd.) Municipal Planning Commission Councillor Baksa gave this report. The Municipal Planning Commission members-at-large will be invited to attend the March 12, 2001 Workshop at 3:30 p.m. to discuss farmstead separations and other various items. County Planner, Gord Shaw, was in attendance for the following eight items. O1 NL 001 - Pt. SE 19-22-19-W4M & Plan 9211403 Block 1 Lot 1 -Division 6 KarQard Loren - Re-subdivision of Farmstead Moved by Councillor Baksa that we deny Subdivision Application O1 NL 001 fora re- subdivision of farmstead in Pt. SE 19-22-19-W4M & Plan 9211403 Block 1 Lot 1. Carried. 2. O1 NL 003 - Pt. SE 29-21-14-W4M -Division 8 Bunney Hilda -Farmstead Separation ,~" Moved by Councillor Baksa that we approve Subdivision Application O1 NL 003 for a farmstead separation in Pt. 5E 29-21-14-W4M subject to the following conditions: 1. The County will require the applicant to enter into a Road Approach Agreement for the installation of an approach to the remnant parcel from a developed roadway. This must be to the satisfaction of the Public Works Department. 2. The County will need to waive the requirement under Section 31 to have only one dwelling per parcel and allow both to remain as constructed. No improvements maybe made to them except for routine maintenance to ensure structural suitability as these represent non-conforming buildings. If substantially destroyed, they may not be replaced. 3. The Eastern Irrigation District may require the applicant to provide a registrable easement as well as enter into a household agreement for the conveyance of water to the proposed parcel. All costs associated with providing water to the proposed parcel will be the responsibility of the applicant. 4. Oil and gas companies will require all instruments to be carried forward when the subdivision plan is registered at Land Titles Office. 5. Franchise utilities will require all easements to be carried forward when the subdivision is registered at Land Titles Office as well as the applicant being responsible for the costs associated with servicing the properties. Carried. ~'^ February 22, 2001 Page 25 3. Ol NL 004 - Pt. SE 20-21-16-W4M & Plan 5093 FD, Parcel A -Division 7 Parker, R. Vern -Farmstead Separation Moved by Councillor Baksa that we approve Subdivision Application Ol NL 004 for a farmstead separation in Pt. SE 20-21-16-W4M & Plan 5093 FD, Parcel A subject to the following conditions: 1. The County will require the applicant to enter into Road Approach Agreements with the municipality for the up-grading of approaches into the remnant portions of the subject properties. 2. The County will require the applicant to provide municipal reserve as a deferred reserve caveat to be registered on Plan 5093FD and to be pro-rated based on the amount of the proposed parcel to be included within this plan. The amount of deferred reserve will be calculated from the subdivision plan provided to the municipality for endorsement. 3. The Eastern Irrigation District may require the applicant to provide easements for the conveyance of water to the proposed parcel as well as any of their facilities within the subject properties as well as enter into a household agreement. 4. Oil and gas companies may require all instruments be carried forward when the subdivision plan is registered at Land Titles Office. 5. Franchise utility companies may require easements for their facilities or require the applicant to be responsible for all costs associated with the relocation, modification or installation of services. Carried. ~ 4. Ol NL 005 - NW 13-20-14-W4M -Division 3 Davidson. Kenneth & Marilvnne -Farmstead Separation Moved by Councillor Baksa that we approve Subdivision Application O1 NL 005 for a farmstead separation in NW 13-20-14-W4M subject to the following conditions: 1. The County will require the applicant to provide road dedication by caveat along the northern boundary of the proposed and remnant parcels adjacent to Road Plan 6063JK. 2. The County may require the applicant to enter into a Road Approach Agreement for the approach located on the western boundary of the remnant parcel. 3. The Eastern Irrigation District will require the applicant to enter into a household purposes agreement as well as provide registrable easements for the provision of water to the proposed parcel. 4. The Eastern Irrigation District may require the applicant to terminate the irrigable rights within the proposed parcel. 5. Oil and gas companies will require all instruments to be carried forward when the subdivision plan is registered at Land Titles Office. 6. Franchise utilities may require easements for the provision of their services to the proposed parcel as well as having the applicant be responsible for all costs associated with the modification, relocation or installation of their facilities. Carved. February 22, 2001 Page 26 5. Planning & Development Applications (1995 to 2000) The Planning & Development Applications Report for 1995 - 2000 was presented to Council as information. 6. O1 NL 006 - SE 33-20-14-W4M -Division 8 Torkelson -Dennis & Dorene -Farmstead Separation Moved by Councillor Baksa that we approve Subdivision Application O1 NL 006 for a farmstead separation in SE 33-20-14-W4M subject to the following conditions: 1. The County may require the applicant to provide road dedication in the form of a caveat for the proposed and remnant parcels along their easterly boundaries. 2. The Eastern Imgation District may require easements as well as the applicant entering into a household purposes agreement for the conveyance of water to the proposed parcel. 3. Oil and gas companies will require all instruments to be carried forward at the time the subdivision plan is registered at Land Titles Office. 4. Franchise utilities may require easements for their facilities as well as requiring the applicant to be responsible for all costs associated with the installation, modification or relocation of services to the proposed parcel. Carried. ~^ ~~-- 7. O1 NL 007 - SW 18-21-15-W4M, SE 18-21-15-W4M & Plan 524 FH, Parcel M -Div. 7 Oostlander Trvntie & Oostlander Jacobus -Farmstead Separation Moved by Councillor Baksa that we approve Subdivision Application O1 NL 007 for a farmstead separation in SW 18-21-15-W4M, SE 18-21-15-W4M & Plan 524 FH, Parcel M subject to the following conditions: 1. The County may require the applicant to enter into a Road Approach Agreement to up- grade the approach located on the eastern boundary of SE 18-21-15-W4M as well as improving or construction of an approach to the SE 18-21-15-W4M. 2. The County may require the applicant to provide road dedication in the form of a caveat for a Sm strip of land adjacent to the eastern boundary of the SE 18-21-15-W4M extending throughout this quarter. 3. The County will require the applicant to provide municipal reserve in the form of a deferred reserve caveat to be registered against the SW 18-21-15-W4M. The amount of the deferred reserve will be determined when a subdivision plan is forwarded to the municipality for endorsement. Based on the information provided in the application, approximately 0.0720 ha or (0.178 acres) will be required as deferred reserve. 4. The County will need to grant a variance to Section 49.4 of Land Use By-law #1004-90 to allow the residence within the proposed parcel to remain as constructed. 5. The County will require the applicant to consolidate Plan 524 FH, Parcel M with the remainder of the SW 18-21-15-W4M at the time of registration of the subdivision plan with Land Titles Office. February 22, 2001 Page 27 6. The Eastern Irrigation District may require the applicant to provide easements or enter - into a household purposes agreement for the conveyance of water to the proposed parcel. 7. Oil and gas companies will require any instruments registered on the titles to be carried forward at the time of registration of the subdivision plan with Land Titles Office. 8. Franchise utilities will require the applicant to be responsible for all costs associated with the installation or modification of existing facilities as well as easements required in the servicing of the existing or proposed parcels. Carried. 8. Yanke, Harvey & Yvonne -Plan 8111866 Lot 3 Block E (NW 15-19-14-W4M) -Div. 10 CR -Country Residential District to CR2 -Country Residential 2 District Moved by Councillor Baksa that consideration be given to first reading of a By-law to amend Land Use By-law 1004-90 to change Plan 8111866 Lot 3 Block E (NW 15-19-14-W4M) from CR -Country Residential District to CR2 -Country Residential 2 District. Carried. By-law 1345-01 Moved by Councillor Baksa that By-law 1345-01, being a By-law to amend Land Use By-law 1004-90 to change NW 15-19-14-W4M & Plan 8111866 Lot 3 Block E from CR -Country Residential District to CR2 -Country Residential 2 District receive first reading. Carried. ._ 13. Dele ag tion 1. Newell Recycling_Association Doug Shanks and Vickie Stafford, of the Newell Recycling Association, were in attendance at the meeting and presented a report on recycling, along with a request for further financial support for the operation of the Recycling Depot. Mr. Shanks provided Council with copies of the Newell Recycling Association Notice of Annual General Meeting and, after answering questions from Council, the delegation left the Council Chambers. Moved by Councillor Fabian that we increase our donation by 50% over last year for both Brooks &Bassano Recycling Associations. Moved by Councillor Vermeeren that this motion be amended to read: "that we double the donation for both Associations". Vote on the amendment -Carved. Vote on the amended motion -Carried. Councillor Steinbach will contact the Bassano Recycling Association (BARRA) to request that they provide a report to Council on their recycling operation. ~~ February 22, 2001 Page 28 ~-- Committee Reports (Cont'd.) Urban Fringe Committee No report. Communitv Impact Study Committee Councillor Harbinson gave this report. Road Ban Committee No report. Municipal Development Plan Committee No report. ,,.. Grievance Committee No report. 911 Councillor Baksa gave this report. College Advisorv Committee No report. Water Management of South Saskatchewan River Basin Councillor Eckert gave this report. F.C.S.S. Board r„_ No report. February 22, 2001 Page 29 Special Constable Hiring Committee Councillor Harbinson gave this report. 14. Ouestion Period /Notice of Motion A question period was held. 15. Information Items 1. Safety Minutes 16. Adjourn Moved by Councillor Baksa that the meeting adjourn at 3:23 p.m. Carried. Q~ REEVE -- ADMI1~iISTRATOR February 22, 2001 Page 30