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HomeMy WebLinkAbout2003-09-11 Council (Regular) Minutes County of Newell No. 4 Minutes of Council Meeting September 11, 2003 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, September 11, 2003 commencing at 10:02 a.m. Members Present Reeve Councillors Administrator Executive Secretary 1. Excused from Meeting No members asked to be excused from this meeting. 2. Minutes 1. Council Minutes -August 18.2003 W. Daniels V. Fabian G. Musgcove(10:11 am) C. Vermeeren J. Harbinson E. Moss M. Loewen A. Eckert A. Pickett C. Baksa A. Martens K. Weiss Minutes of the August 18, 2003 meeting were presented. Moved by Councillor Harbinson that we adopt the minutes as presented. Carried. 2. Public Hearing Minutes -August 18, 2003 Minutes of the August 18, 2003 Public Hearing were presented. Moved by Councillor Vermeeren that we adopt the minutes as presented. Carried. September 11, 2003 Council Page 160 3. Call for Post Agenda Items The Reeve called for post agenda items. 4. Adoption of A eg nda Moved by Councillor Fabian that we adopt the agenda as amended. Carried. 5. Assistant Administrator's Report The Administrator presented the Assistant Administrator's report for August to Council. Moved by Councillor Harbinson that we accept this report. Carried. 6. Administrator's Report The Administrator presented his report for August to Council. Moved by Councillor Fabian that we accept this report. Carried. 7. Business Frorn Minutes 12-4 S.H. 876 Moved by Councillor Vermeeren that we lift the following motion from the table: Moved by Councillor Musgrove that we opt out of our contract with Volker Stevin for the maintenance of secondary highways. Carried. Moved by Councillor Vermeeren that we postpone voting on the motion until Councillor Musgrove arrives at the meeting. Carried. 8. Corresyondence 1. Foothills Little Bow Municpal Association - Aggnda Packaue The Foothills Little Bow Municipal Association agenda package was handed out to Council members. Arrived at Meeting Councillor Musgrove arrived at the meeting at 10:11 a.m. September 11, 2003 Council Page 161 At the Foothills Little Bow Municipal Association meeting, Councillor Baksa will make ~ the motion, with Councillor Vermeeren seconding the motion, for our resolution regarding the new Federal Environmental Legislation. Business From Minutes (Cont'd.) 12-4 S.H. 876 Moved by Councillor Musgrove that we table the following motion until after the meeting with the Minister of Transportation, Ed Stelmach: Moved by CouncillorMusgrove that we opt out of our contract with Volker Stevin for the maintenance of secondary highways . Carried. Correspondence (Cont'd.) 2. Brooks Breakfast for Leamin~: -Invitation to Help A letter from Brooks Breakfast for Learning inviting Council members to participate in any of the Breakfast for Learning events was presented to Council. Moved by Councillor Baksa that any member wishing to be allowed to participate and be compensated as per ,~-- County Policy. Carried. 3. AAMD&C -Proposed Changes to the Amendment Management and Consultation Process for the Municipal Government Act A letter from the AAMD&C requesting feed-back on the documents regarding proposed changes to the amendment management and consultation process for the Municipal Government Act was presented to Council. Moved by Councillor Loewen that Administration prepare a response outlining our concern presented by Administration. Carried. 4. Bow Citv Community Park - Request for Plavground Funding A letter from the Bow City Community Park regarding the up-grade of the Bow City Park playground and the possibility of applying for a Grant from the Public Reserve Trust Fund to assist them was presented to Council for information. r-- September 11, 2003 Council Page 162 5. Alberta Community Crime Prevention Association -Crime Prevention A letter from the Alberta Community Crime Prevention Association advising that they are in the beginning stages of developing a comprehensive crime prevention network that will serve Albertans and requesting help in coordinating meetings was presented to Council. Administration was directed to advise them to contact the Links Community Information Centre to see if they could be of assistance. 6. Local Authorities Pension Plan A letter from the Local Authorities Pension Plan regarding a contribution rate increase was presented to Council for information. 9. Public Hearing -Extension of Time for Amendments to LUB & MDP Moved by Councillor Vermeeren that we recess for the Public Hearing at 10:32 a.m.. Carried. Council reconvened at 10:38 a.m. 10. By-law 1439-03 -Extension of Time for Amendments to the LUB & MDP Moved by Councillor Baksa that By-law 1439-03, being a By-law to extend the time for which By-laws 1416-02 and1417-02, regarding amendments to the Land Use By-law and the Municipal Development Plan respectively, shall remain in force and effect, receive second reading. Councillor Loewen requested a recorded vote. For Division 1 Reeve Daniels Division 3 Councillor Musgrove Division 4 Councillor Vermeeren Division 5 Councillor Harbinson Division 6 Councillor Moss Division 9 Councillor Pickett Division 10 Councillor Baksa Opposed Division 2 Councillor Fabian Division 7 Councillor Loewen Division 8 Councillor Eckert Carried. September 11, 2003 Council Page 163 ,~" ~"" Moved by Councillor Moss that Bylaw 1439-03 receive third and final reading. Councillor Loewen requested a recorded vote. For Division 1 Division 3 Division 4 Division 5 Division 6 Division 9 Division 10 Reeve Daniels Councillor Musgrove Councillor Vermeeren Councillor Harbinson Councillor Moss Councillor Pickett Councillor Baksa Opposed Carried. Division 2 Division 7 Division 8 Correspondence (Cont'd.) Councillor Fabian Councillor Loewen Councillor Eckert 7. Minister of Citizenship & Immigration -Citizenship Week ~- A letter from the Minister of Citizenship & Immigration advising that Canada's Citizenship Week will be held October 13 - 19, 2003 was presented to Council. Moved by Councillor Vermeeren that: WHEREAS: Canada's Citizenship Week will beheld from October 13 to 19, 2003; AND WHEREAS: Canada's Citizenship Week provides an opportunity to reflect on the value of citizenship and immigration and to focus on the privileges, rights, responsibilities and obligations of citizenship; AND WHEREAS :New Canadians bring a strong sense of commitment to their new home, make many valuable contributions to Canada and play an important role in our economic strength and cultural diversity; AND WHEREAS: The themes and values of Canadian citizenship reinforce an important message for all Canadians -that newcomers are welcome in Canada and that we all belong; AND WHEREAS: All Canadians, old and new, can join together in reaffirming their commitment to Canada; September 11, 2003 Council Page 164 THEREFORE: We, the County of Newell No. 4, do hereby proclaim the week of October 13-19, 2003 as "Canada's Citizenship Week" in the County of Newell No. 4. Carried. 8. Villas?e of Rosemary - Request for Fundine for Water Truck Fill A letter from the Village of Rosemary requesting assistance in financing the relocation of their truck water fill was presented to Council. Moved by Councillor Loewen that we assist by building the required portion of road on the firehall lot. Carried. 9. Pee~y Cockerill -Dog Concern A letter from Peggy Cockerill regarding her concern on a dog problem was presented to Council. Administration will draft a proposed By-law that would give the County some authority in these cases. 10. Friends of Bassano Library Society -Donations for Fund-raiser A letter from Friends of Bassano Library Society requesting supportldonations for their Fall-Fling fund-raiser was presented to Council. Moved by Councillor Loewen that we donate some 50`~ Anniversary memorabilia to this fund-raiser. Carried. 11. Community Economic Development -ADVANCED Pronram -Registration An a-mail from Community Economic Development regarding training courses being held between October 28~' and November 18~' was presented to Council. Administration was directed to contact Community Economic Development to see if the dates could be changed or the possibility of attending at another location. It was also requested that we find out whether they will be offering the first four courses at a future date. 12. The SPEC Association - 25~' Annual General Meeting An invitation to the 25~' Annual General Meeting of the SPEC Association, being held on September 25, 2003, was presented to Council. Moved by Councillor Baksa that FCSS members be allowed to attend with funding coming from FCSS. Carried. September 11, 2003 Council Page 165 13. Chamber of Commerce - 93'd Annual General Meeting r A notice of the 93'a Annual General Meeting of the Chamber of Commerce was presented to Council. Moved by Councillor Vermeeren that Reeve Daniels attend this meeting. Carried. 11. Cheques for Patent Moved by Councillor Fabian that Cheques #13717 - #13718, #13720 - #13876, #13877 - #13882, #13883, #13891, #13893 - #13899 & #13901 - #13946, in the amount of n $1,786,598.21, and Direct Debit Register Batch #7272, in the amount of $75,465.44, be 1 approved. Carried. 12. Other Business 1. Organizational Meetin Date The Organizational Meeting was set for October 20, 2003 commencing at 9:00 a.m., with Workshop and Disaster Services to follow. ~^ 2. Council Lunches A Committee, consisting of Reeve Daniels, Councillors Moss, Baksa & Loewen, was established to organize and prepare lunch on meeting days. 3. Havre, Montana Festival Davs -Hands Across the Border -September 19& 20, 2003 Moved by Councillor Baksa that any Council member be allowed to attend the Havre, Montana Festival Days -Hands Across the Border and be compensated as per County Policy. Carried. 13. Post Auenda Items 1. BSE Think Tank Meeting -Ottawa -September 22 & 23, 2003 Moved by Councillor Moss that the Reeve attend and that he be compensated as per County Policy. Carried. ~^ September 11, 2003 Council Page 166 2. Rent for Grader Storage -Gem Fire Hall Moved by Councillor Pickett that we pay $2,500.00, to cover the cost of utilities, to the Gem Fire Association for storage of a County grader in the fire hall. Carried. 3. Gem Library- Request for FundingLfrom Public Reserve Trust Fund More information will be brought back to a future meeting. 4. Pancake Breakfast Moved by Councillor Baksa that we spend up to $1,000.00 for the Cattle Drive pancake breakfast with funding from Municipal Surplus Reserve and that any Council members who attended be compensated as per County Policy. Carried. 14. Committee Reports Municipal Councillor Harbinson gave this report. 1. BSE - "Eat Canadian" Campaign Moved by Councillor Musgrove that we spearhead and promote the "Eat Canadian" Campaign. Carried. Y Moved by Councillor Loewen that a Committee be set up, consisting of Councillors Loewen, Baksa, Musgrove & Moss, to come up with ideas and preliminary costs. Carried. Lunch Council recessed for lunch from 11:56 a.m. - 1:14 p.m. 15. In Camera Moved by Councillor Vermeeren that we move in camera. Carried. ~, September 11, 2003 Council Page 167 r^ Moved by Councillor Musgrove that we move out of camera. Carried. Moved by Councillor Fabian that we enter into the Lake Newell Resort Area Sewer Agreement with the Town of Brooks as presented. Carried. Committee Reports (Cont'd.) Municipal (Cont'd.) 2. Resolution -Separate Fund for Provincial Highway Capital Projects in Rural Municipalities Administration will incorporate discussed changes to this Resolution and Background Report. Municipal Planning Commission Planner T. Henry was in attendance for the following items. Councillor Baksa gave this report. 1. Old Items a) Bylaw 1414-02 - Pt. SE 28-18-14-W4 - OF to DC Applicant: Bigelow, Dean -Owner: 95778 Alberta Ltd. -Division 5 This item was not lifted from the table. b) By-law 1427-03 - Bantr~Bay Land Use Amendment This item was not lifted from the table. ,,,... September 11, 2003 Council Page 168 2. New Items a) Ol NL 034 - Pt. NE 1-18-15-W4 -Division 5 Zadi Investment Ltd. -Create 26 Lots for Multiple Unit Housing Moved by Councillor Baksa that we recommend to the Subdivision Approving Authority the denial of Subdivision Application O1 NL 034 as it does not conform with the Lake Newell Reservoir Resort Area Structure Plan. Carried. Moved by Councillor Baksa that we refund the $2,600.00 lot fee to the applicant. Carried. b) 03 NL 006 - SW 2-19-14-W4 Plan 8910353 Block 3 Lot 4 -Division 10 Liesch, Ron & Marilyn (owners) -Liesch, Marilyn (applicant) Subdivision of Existing Lot to Create Two Lots Councillor Baksa declared a potential conflict of interest and left the Council Chambers. Moved by Councillor Musgrove that we recommend to the Subdivision Approving Authority approval of Subdivision Application 03 NL 006 for a County Residential Subdivision of Plan 8910353 Block 3 Lot 4 (within the SW 2-19-14-W4) subject to the following conditions: 1. All oil and gas company leases, rights-of--way and Board Orders being carried forward when the subdivision mylar is registered at Land Titles Office. 2. The applicant providing easements to franchise utilities for services to the proposed and remnant parcels. The applicant may be responsible for the costs associated with the installation, removal or modification of services. 3. The applicant entering into an agreement with the County of Newell for the installation of any required road approaches to the proposedand/or remnant parcels. 4. The applicant meeting all the requirements of the Eastern Irrigation District with respect to the conveyance of water, as well as easements. 5. The applicant entering into a Rural Water Use Purposes Agreement with the Eastern Irrigation District and providing evidence of this agreement. 6. All outstanding municipal taxes being paid prior to endorsement. 7. The applicant signing the "One Tree Road Residential Development Declaration" as set out in the One Tree Road Area Structure Plan. Carried. September 11, 2003 Council Page 169 Councillor Baksa returned to the Council Chambers and resumed participation in the meeting. d) Format for LUB/MDP Public Meetings The Planner presented information on the format to be followed for the LUB/MDP Public Meetings. The Planner left the meeting at this time. 16. (question Period/Notice of Motion A question period was held. 17. Information Items 1. Happy 50"' Anniversary -Brooks & District Museum 18. Adjourn Moved by Councillor Loewen that we adjourn at 2:27 p.m. Carried. REEVE G~~~~, ~~ ADMINISTRATOR September 11, 2003 Council Page 170 County of Newell No. 4 Minutes of Public Hearing September 11, 2003 A Public Hearing of the County of Newell No. 4 was held in the County Office at Brooks, AB on Monday, September 11, 2003 commencing at 10:32 a.m. Members Present Reeve W. Daniels Councillors V. Fabian G. Musgrove C. Vermeeren J. Harbinson E. Moss M. Loewen A. Eckert A. Pickett C. Baksa Administrator A. Martens Planner T. Henry Executive Secretary K. Weiss The Reeve opened the Public Hearing at 10:32 a.m. ,~- There were no members of the public in attendance at this hearing. The Administrator stated that the purpose of the Public Hearing was to hear representations on By- law 1439-03, being a By-law to extend the time for which By-laws 1416-02 and 1417-02 shall remain in force and effect. By-laws 1416-02 and 1417-02 are amendments to the Land Use By-law and the Municipal Development Plan respectively to institute a temporary moratorium on Farmstead Separations within the County of Newell. As there were no members of the public in attendance, the Reeve did not review the procedures that would be followed for this hearing. There being no further discussion, it was moved by Councillor Vermeeren that the Public Hearing adjourn at 10:38 a.m. Carried. REEVE ADMINISTRAT R