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HomeMy WebLinkAbout2003-07-10 Council (Regular) Minutesr^ County of Newell No. 4 Minutes of Council Meeting July 10, 2003 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, July 10, 2003 commencing at 10:00 a.m. Members Present Reeve Councillors W. Daniels V. Fabian (10:08 a.m.) G. Musgrove C. Vermeeren J. Harbinson(10:48 a.m.) E. Moss M. Loewen A. Eckert A. Pickett C. Baksa A. Martens N. Moriyama P. Garrett Administrator Assistant Administrator Recording Secretary 1. Excused from Meeting No members asked to be excused from this meeting. 2. Minutes ! 1. Council Minutes -June 19, 2003 ,,` l VJ~ Minutes of the June 19, 2003 meeting were presented. Moved by Councillor Vermeeren that we adopt the minutes as presented. Carried. 3. Call for Post Agenda Items The Reeve called for post agenda items. July 10, 2003 Council Page 125 4. Adoption of A eg nda ;' Moved by Councillor Vermeeren that we adopt the agenda as amended. Carried. _ 5. Post Asenda Items 1. Newbrook Lodge Construction Site On behalf of the Newell Foundation, Councillor Moss extended an invitation to Council to tour the Newbrook Lodge construction site. Council agreed to tour the site during the lunch recess. 6. Assistant Administrator's Report The Assistant Administrator, N. Moriyama, presented his report for June to Council. Arrived at Meeting Councillor Fabian arrived at the meeting at 10:08 a.m. _ Moved by Councillor Moss that we accept this report. Carried. 7. Administrator's Report The Administrator, A. Martens, presented his report for June to Council. Moved by Councillor Loewen that we accept this report. Carried. 8. Business From Minutes 1. Ensuring Completion of Conditions for Development Permits & Subdivisions A further review of the process for development permit applications took place. The new process will be put into use to see if it will address our current concerns. July 10, 2003 Council Page 126 9. Correspondence 1. Alberta Association of Municipal Districts & Counties Agricultural Operation Practices Act (AOPAI Ouestionnaire A letter from the A.A.M.D.&C., containing additional questions for the AOPA Questionnaire, was presented to Council and reviewed. 2. Muniversity -Course Dates Moved by Councillor Baksa that any Councillor wishing to attend the Muniversity Courses being held in Calgary on October 17, 2003 and in Red Deer on February 6, 2004 be allowed to do so. Carried. 10. Other Business Finance Officer S. Shigehiro was in attendance for the following items. 1. Bylaw 1436-03 -Loan Bylaw -Newell Foundation Moved by Councillor Loewen that Bylaw 1436-03, being a bylaw to provide a loan to the Newell Foundation, receive first reading. Carried. 2. Bylaw 1437-03 -Borrowing Bylaw -Issuance of Debentures Moved by Councillor Musgrove that Bylaw 1437-03, being a bylaw to incur an indebtedness by the issuance of debentures to the Alberta Capital Finance Authority for the purpose of providing a loan to the Newell Foundation for the construction and upgrade to the Newbrook Lodge in Brooks, Alberta, receive first reading. Carried. 3. Young Parkyn McNab - 2002 Auditor's Management Letter A memo from Finance Officer S. Shigehiro, addressing the concerns outlined in the 2002 Auditor's Management Letter, was presented to Council. Arrived at Meeting ,~ Councillor Harbinson arrived at the meeting at 10:48 a.m. July 10, 2003 Council Page 127 Moved by Councillor Loewen that we approve the recommendation of the Finance Officer "- regarding the reduction in County bank accounts from 22 to 6. Carried. __ The Finance Officer left the meeting at this time. 4. Bassano Airport This item will be dealt with during the Municipal Planning Commission report. 5. A~ricultural/Farm Buildings -Land Use Bylaw This item will be dealt with during the Municipal Planning Commission report. 6. Land Use Bylaw Mapping & Related Land Use Amendments This item will be dealt with during the Municipal Planning Commission report. 11. Cheques for Payment Moved by Councillor Fabian that Cheques #13351, #13353 - #13458, and #13460 - #13551, in the amount of $17,787,476.25, and Direct Debit Register Batches #7034, #7053, #7091 and #7108, in the amount of $72,067.09, be approved. Carried. Post Agenda Items (cont'd) I~ 2. Meeting with Liberal Leader Ken Nicol `wv W Administration reported that Liberal Leader Ken Nicol would like to meet with Council on July 24, 2003 to discuss topics of mutual interest. Council agreed to meet with Mr. Nicol and suggested that additional topics for discussion include regional services and infrastructure issues. 3. Municipal Committee Request from Enerplus to Install Pipeline Within a County Road Allowance This item will be dealt with during the Municipal Committee report. July 10, 2003 Council Page 128 ~' 4. Brooks and District Public Library Board -Invitation The Administrator forwarded an invitation from the Brooks and District Public Library Board to meet with them on October 23, 2003 at 4:30 p.m. at the library. Council agreed to meet with the Library Board. 5. Resolution for FCM - Supplementary TRQ Moved by Councillor Musgrove that a resolution be developed, and forwarded to the FCM, regarding the suspension of Supplementary TRQs for importing off-shore beef. Carried. Planner T. Henry was in attendance for the following items. 12. Public Hearing -Easterly 40 acres of the NE 29-16-13-W4M From I -Industrial District & A -Agricultural District to DC -Direct Control District Moved by Councillor Eckert that we recess for the Public Hearing at 11:30 a.m. Carried. Council reconvened at 11:36 a.m. 13. Bylaw 1435-03 Moved by Councillor Vermeeren that Bylaw 1435-03, being a bylaw to redesignate, by way of plan of survey, the easterly 40 acres of the NE 29-16-13-W4 from I -Industrial District and A -Agricultural District to DC -Direct Control District, receive second reading. Moved by Councillor Harbinson that the area to receive the land use amendment be ~~ increased from 40 acres to f 41 acres. Vote on amendment. Carved. Vote on second reading. Carried. Moved by Councillor Baksa that Bylaw 1435-03 receive third and final reading. Moved by Councillor Vermeeren that this motion be tabled. Carved. 14. In Camera Moved by Councillor Harbinson that we move in camera. Carried. July 10, 2003 Council Page 129 Moved by Councillor Eckert that we move out of camera. Carried. Lunch Council recessed for lunch from 12:00 p.m. - 1:41 p.m. Moved by Councillor Eckert that, in conjunction with other municipalities within County ofNewell boundaries, we give financial support in a combined amount of up to $11,000.00 to purchase hamburgers for the Border Beef Rally being held on July 26, 2003 in Coutts, Alberta. Carried. 15. Committee Reports Superintendent of Public Works E. Somerville was in attendance for the following item. Municipal Councillor Harbinson gave this report. 1. Overpass/Ring Road from Hig away 1 The Superintendent of Public Works circulated to Council maps indicating proposals for a ring road south of the TransCanada Highway and for a service road north of the TransCanada Highway from the proposed overpass to PetroCanada. The Superintendent of Public Works left the meeting at this time. ~N Planner T. Henry was in attendance for the following items. July 10, 2003 Council Page 130 r'"' Municipal Planning Commission 1. Old Items a) Delegation - Jeet Shergill & Planning Protocol Jeet Shergill, of K300 Financial Corp. and Rob Strom, of Planning Protocol, were in attendance to present information on the Lake Newell Reservoir Resort Area Structure Plan. The Planner updated Council on the progress of the amendments to the proposed Lake Newell Reservoir Resort Area Structure Plan. b) Bylaw 1428-03 -Lake Newell Reservoir Resort Area Structure Plan Moved by Councillor Baksa that second reading of Bylaw 1428-03 be lifted from the table. Carried. Vote on second reading. Carried. Moved by Councillor Loewen that Bylaw 1428-03 receive third and final reading. Moved by Councillor Vermeeren that third reading be tabled. Carried. ,~-~ Municipal Planning Commission (cont'd) Councillor Baksa gave this report. Old Items (cont'd) c) Bylaw 1414-02 - Pt. SE 28-18-14-W4 - OF to DC Applicant: Bigelow, Dean -Owner: 985778 Alberta Ltd. -Division 5 ~, t This item was not lifted from the table. , d) Bylaw 1427-03 - Bantr,L ay Land Use Amendment Although Bylaw 1427-03 was not lifted from the table, the Planner updated Council on this item. Development Officer P. Urban was in attendance for the following items. July 10, 2003 Council Page 131 e) Bylaw 1438-03 -Tiered Permitting System ' Moved by Councillor Baksa that Bylaw 1438-03, being a bylaw to amend Land Use Bylaw 1004-90 to provide for a Tiered Permitting System, receive first reading. Carried. 2. New Items a) Bassano Airport A memo from the Town of Bassano, requesting a change to Airport Subdivision Application 00 NL 013, was presented to Council. Moved by Councillor Loewen that we recommend to the Subdivision Approving Authority approval of the request from the Town of Bassano regarding lot size changes within Subdivision Application 00 NL 013. Carried. b) A~xicultural/Farm Buildings -Land Use Bylaw The Planner requested that Council consider the possibility of requiring developers to obtain, for a nominal fee, development permits for agriculturaUfarm buildings or, _. at least, limiting the size ofagricultural/farm buildings. Moved by Councillor Baksa that this item be sent to a Workshop Session. Carried. -` c) Land Use Bylaw Mapping & Related Land Use Amendments The Development Officer requested direction on what land use designation to attribute to subdivided parcels that currently have no documentation to substantiate their land use designation as shown in Bylaw 1004-90. This item was referred to the next Workshop Session. .... d) Farmstead Separation Moratorium Extension Moved by Councillor Harbinson that we proceed with the process to extend the Farmstead Separation Moratorium until December 31, 2003. Councillor Loewen requested a recorded vote. For Division 1 Reeve Daniels Division 3 Councillor Musgrove Division 4 Councillor Vermeeren Division 5 Councillor Harbinson July 10, 2003 Council Page 132 Division 6 Division 9 Division 10 Opposed Division 2 Division 7 Division 8 Carried. Councillor Moss Councillor Pickett Councillor Baksa Councillor Fabian Councillor Loewen Councillor Eckert The Planner and Development Officer left the meeting at this time. Superintendent of Public Works E. Somerville was in attendance for the following items. Municipal (cont'd) 2. Paving Projects `,.,, Moved by Councillor Harbinson that we proceed with the road maintenance for JoAnn Trucking Road, Gem Access Road and Patricia Access Road as presented by the Superintendent of Public Works at a cost of $221,705 plus GST, with funds to come from the Hard Surface Reserve. Carried. 3. Duchess Golf Course Road Moved by Councillor Harbinson that we proceed with Option 1 for the Duchess Golf Course Road at a cost of $530,827 plus GST. Carried. Moved by Councillor Loewen that this project be financed: $200,000 from 2003 Public Works Special Project Account; $150,000 from 2003 Public Works Road Work Contingency Account; with the balance to 4 1 ~ be funded from the Municipal Surplus Reserve. Carried. 4. Alberta Water/Wastewater Management -New Federal Environmental Legislation The Superintendent presented an executive summaryregarding new Federal Environmental Legislation. Moved by Councillor Harbinson that: WHEREAS municipal governments are responsible for providing and managing wastewater collection and wastewater treatment services; July 10, 2003 Council Page 133 AND WHEREAS municipal governments are committed to protecting water sources in the conduct of these responsibilities; AND WHEREAS municipal governments are subject to controls, regulations and sanctions of their respective provincial or territorial governments in respect of these substances and of the performance of their wastewater services; AND WHEREAS the proposed federal legislation covers substances and activities already subject to provincial or temtorial control, yet impose different or additional requirements which will increase municipal operating and infrastructure costs, will result in additional legal liabilities and potential for non-compliance through confusion and complexity; AND WHEREAS the proposed federal legislation is not conditional on defined and measurable improvements in the environment; NOW THEREFORE BE IT RESOLVED that the County ofNewell No. 4 urges the federal government to not proceed with this legislation respecting the preparation and implementation of pollution prevention plans in respect of ammonia dissolved in water; inorganic chloramines; and chlorinated wastewater effluents, and to work with the provinces and territories to establish a common standard through provincial and territorial control instruments already in place. Carried. Moved by Councillor Loewen that we sponsor this resolution at the September Foothills Little Bow Association meeting. Carried. 5. Coutts Rally ~~ Moved by Councillor Moss that no per diems or mileage be charged for the Border Beef Rally being held on July 26, 2003 in Coutts, Alberta. Carried. Moved by Councillor Harbinson that the County of Newell supports the Border Beef Rally being held on July 26, 2003 in Coutts, Alberta and that the County cover the initial costs of the rally from Municipal Reserve with participating municipalities contributing to cover the costs and reimburse the County. Carried. July 10, 2003 Council Page 134 ~"' 6. Coun Barbeque and Picnic Tables Moved by Councillor Loewen that Administration be directed to price out and purchase a gas BBQ and 2 concrete picnic tables to be funded from Municipal Surplus Reserve. Carried. Excused from Meeting Councillor Musgrove excused himself from the remainder of the meeting at 4:08 p.m. 7. Municipal Committee Request from Enerplus to Install Pipeline Within a County Road Allowance Moved by Councillor Loewen that we approve the request of Enerplus to install a pipeline within the County road allowance located north of Pt. NE 12-19-13-W4, N %2 7-19-12-W4, N %2 8-19-12-W4 and Pt. NW 9-12-19-W4. Councillor Fabian requested a recorded vote. For None Against Division 1 Division 2 Division 4 Division 5 Division 6 Division 7 Division 8 Division 9 ~~ Division 10 Absent Division 3 Defeated. Reeve Daniels Councillor Fabian Councillor Vermeeren Councillor Harbinson Councillor Moss Councillor Loewen Councillor Eckert Councillor Pickett Councillor Baksa Councillor Musgrove The Superintendent of Public Works left the meeting at this time. Newell Regional Solid Waste Management Authority Reeve Daniels gave this report. July 10, 2003 Council Page 135 Road Ban Committee -' No report. Regional Services Moved by Councillor Baksa that: WHEREAS drinking water standards continue to become more stringent to protect the health and well-being of citizens; AND WHEREAS the costs to construct or upgrade facilities to meet the aforementioned standards continue to increase placing a financial burden on many municipalities; AND WHEREAS it is becoming increasingly more difficult to hire and retain certified operators to operate these facilities; AND WHEREAS economies of scale may be realized from the utilization of a regional water system; NOW THEREFORE BE IT RESOLVED that the Council of the County of Newell No. 4 _ supports, in principle, the concept of a regional water system encompassing all municipalities within the County of Newell provided that mutual benefits would be attained from such a system. Carried. 50"' Anniversary Committee No report. .... \ ``~ 16. Question Period /Notice of Motion W A question period was held. 17. Information Items 1. Medicine Hat Chamber of Commerce -Congratulations 2. Mini-bus Report -May July 10, 2003 Council Page 136 ~"" In Camera (cont'd) Moved by Councillor Harbinson that we move in camera. Carried. Moved by Councillor Eckert that we move out of camera. Carried. 18. Adjourn Moved by Councillor Vermeeren that we adjourn at 4:40 p.m. Carried. Yl• EVE ADMINISTRATOR July 10, 2003 Council Page 137 ,~^ County of Newell No. 4 Minutes of Public Hearing July 10, 2003 A Public Hearing of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, July 10, 2003 commencing at 11:30 a.m. Members Present Reeve W. Daniels Councillors V. Fabian G. Musgrove C. Vermeeren J. Harbinson E. Moss M. Loewen A. Eckert A. Pickett C. Baksa Administrator A. Martens Assistant Administrator N. Moriyama Planner T. Henry Recording Secretary P. Garrett The Reeve opened the Public Hearing at 11:30 a.m. As there were no members of the public in attendance, the Reeve dispensed with reading the procedures to be followed. The Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw 1435-03, being a bylaw to re-designate the easterly 40 acres of the NE 29-16-13- W4 from I -Industrial District and A -Agricultural District to DC -Direct Control District. The Planner gave the background on this application. The Planner indicated that the land use change area should be increased to ~ 41 acres. The Reeve asked if there was anyone wishing to speak in favour of this bylaw. There was no-one wishing to speak in favour of this bylaw. The Reeve asked if there was anyone wishing to speak in opposition of this bylaw. There ~,.r`` was no-one wishing to speak in opposition of this bylaw. T'he Reeve asked if Council had any questions for the Administrator or the Planner with regard to this bylaw. Council had no questions for the Administrator or the Planner. There being no further discussion, it was moved by Councillor Vermeeren that the Public Hearing adjourn at 11:36 a.m. Carried. EVE d ~~- COUNTY ADMINISTRATOR