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Home My WebLink About2004-11-25 Council (Regular) MinutesCounty of Newell No. 4 ~^ Minutes of Council Meeting November 25, 2004 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, November 25, 2004 commencing at 10:03 a.m. Members Present Reeve M. Douglass Councillors I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman Administrator A. Martens Assistant Administrator N. Moriyama Executive Assistant C. Isaac Members Absent Councillors W. Daniels A. Eckert H. Wutzke 1. Excused from Meeting ~. /"f . u~~ Moved by Councillor Vermeeren that Councillors Eckert; Wutzke,. aiels be excused from the meeting. Carried. 2. Minutes Council Minutes -November 10, 2004 Minutes of the November 10, 2004 meeting were presented. Moved by Councillor Schroeder that we adopt the minutes as presented. Carried. 3. Call for Post Agenda Items The Reeve called for post agenda items. _11"~._~ 4. Adoption of A eg nda Moved by Councillor Eastman that we adopt the agenda as amended. Carried. 5. Business From Minutes 1. Village of Duchess -Landfill Reclamation Cost Sharing This item was not lifted from the table. 2. Newell Community Action Group This item was not lifted from the table. 3. Notice of Motion -Per Diems for Grasslands Regional F.C.S.S. Member-At-Large Administration submitted a report listing Boards and Committees that contain members- at-large and noting whether or not these members are paid per diems. This item was referred to later in the meeting. 6. Correspondence 1. Town of Brooks -Terms of Reference -Community Tourism Strategic Plan -Town of Brooks & Area A letter was presented to Council, from the Town of Brooks, requesting Council to review and comment on the Terms of Reference for the Community Tourism Strategic Plan for the Town of Brooks and Area. Moved by Councillor Nesbitt that we write a letter of support to the Town of Brooks and suggest that representation from County Council and from County tourism business operators located within the study area be included as part of the proposed working group, and that if County Council does have a member on the working group, that our member be our Tourism Committee member. Carried. November 25, 2004 Council „(1 Page 2 ~~/ ,~ Moved by Councillor Eastman that Councillor Nesbitt be appointed as an alternate to represent the County on this working group. Carried. 2. Wendy & David Hibbard -Underground Storage Tank Remediation Program A letter was presented to Council, from Wendy and David Hibbard, in regard to contamination on their property and the "Underground Storage Tank Remediation Program." Moved by Councillor Vermeeren that we respond to the questions in the letter that Wendy and David Hibbard sent, and that we also write a letter to the Minister of Environment expressing our concerns as follows: - that the Underground Storage Tank Remediation Program should be reinstated with adequate funding, - that guidelines for the Storage Tank Remediation Program should include funding to address situations similar to Wendy and David Hibbard's situation, - that if environmental regulations in place at the time of contamination had been followed, then current or past owners should not be liable for the cleanup, - and that those responsible for the contamination, if regulations in force at the time of the contamination were not followed, be responsible for the cleanup. Carried. 7. Delegation -Brooks & District Museum -Wendy Downey & Jerry Bander Wendy Downey & Jerry Bander were in attendance at the meeting and arrived at 10:33 a.m. Copies of the 2003 financial statements, budgets for 2004 to 2007 and a summary of the services provided by the Brooks and District Museum were distributed and presented to Council. The Brooks & District Museum requested a donation of $8,000.00 for 2005. Wendy Downey & Jerry Bander left the meeting at 10:54 a.m. Recess Council recessed from 10:59 a.m. to 11:01 a.m. ,~-~ November 25, 2004 Council ~-`~age 3 8. Public Hearings County Planner, Tammy Henry, was in attendance at the meeting and arrived at 11:01 a.m. 1. #04 LUA 23 - Pt. N%2 & SE 34-18-14-W4 A -Agricultural District to HWY C - Hi way Commercial District Reeve Douglass called the Public Hearing to order at 11:01 a.m. The Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw #1486-04, being a bylaw to re-designate Pt. N'/z & SE 34-18- 14-W4 from A -Agricultural District to HWY C -Highway Commercial District. The Planner gave the background on this application and distributed a memo from Sandra Hajash to Council. As there was no public in attendance, the Reeve did not review the procedures that would be followed for this hearing. Council was given the opportunity to ask questions of the Planner. The Highway Commercial District was discussed in regard to landscaping setbacks. Reeve Douglass declared that the Public Hearing be adjourned at 11:12 a.m. 2. #04 LUA 24 - Pt. SW 17-19-14-W4 A - Agricultural District to LI -Light Industrial District Reeve Douglass called the Public Hearing to order at 11:13 a.m. T'he Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw #1487-04, being a bylaw to re-designate Pt. SW 17-19-14-W4 from A -Agricultural District to LI -Light Industrial District. The Planner gave the background on this application. November 25, 2004 Council ~M Page 4 ,~ As there was no public in attendance, the Reeve did not review the procedures that would be followed for this hearing. Council was given the opportunity to ask questions of the Planner. Access to Highway #1 was discussed. Reeve Douglass declared that the Public Hearing be adjourned at 11:15 a.m. 3. #04 TA 002 -Various Land Use Amendments Reeve Douglass called the Public Hearing to order at 11:16 a.m. The Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw #1489-04, being a bylaw to amend Land Use Bylaw 1443-03, with several text amendments. The Planner gave the background on this application and distributed a letter from the ~" Town of Brooks. As there was no public in attendance, the Reeve did not review the procedures that would be followed for this hearing. Council was given the opportunity to ask questions of the Planner. Reeve Douglass declared that the Public Hearing be adjourned at 11:28 a.m. 9. B laws 1. Bylaw #1486-04 -File #04 LUA 23 Moved by Councillor Vermeeren that Bylaw #1486-04, being a bylaw to re-designate Pt. N%2 & SE 34-18-14-W4 from A -Agricultural District to HWY C -Highway Commercial District, receive second reading. ,-- ; ~~~ November 25, 2004 Council ~ Page 5 Moved by Councillor Vermeeren that we table this motion. Carried. 2. Bylaw #1487-04 -File #04 LUA 24 Moved by Councillor Nesbitt that Bylaw #1487-04, being a bylaw to re-designate Pt. SW 17-19-14-W4 from A -Agricultural District to LI -Light Industrial District, receive second reading. Carried. Moved by Councillor Vermeeren that Bylaw #1487-04 receive third and final reading. Carried. 3. Bylaw #1489-04 -File #04 TA 002 Moved by Councillor Vermeeren that Bylaw #1489-04, being a bylaw to amend Land Use Bylaw #1443-03, receive second reading. Carried. Moved by Councillor Schroeder that Bylaw #1489-04 receive third and final reading. Carried. County Planner, Tammy Henry left the meeting at 11:40 a.m. 6. Correspondence Cont'd 3. Scandia Play~x'ound -Request for Hauling Dirt A letter was presented to Council, from Connie Waddle, requesting that we supply trucks to haul dirt into the Scandia Playground site. Moved by Councillor Schroeder that the Scandia Playground Supervisor establish the cost of finding the dirt and the equipment required to complete this project. Carried. -- November 25, 2004 Council ~~'~ Page 6 - 7. Delegation -Brooks & District Museum - Wendy Downey & Jerry Bander - Cont'd Moved by Councillor Nesbitt that we contribute $8000.00 to the Brooks & District Museum for the year 2005. Moved by Councillor Vermeeren that we amend the motion by changing "$8,000.00" to state "$5000.00." Vote on amendment -Carried. Vote on motion as amended -Carried. Lunch Council recessed for lunch from 11:58 a.m. - 12:53 p.m. 10. Other Business .-- 1. Council Meeting Date -December 23.2004 This item was referred to the next meeting. 2. Municipal Committee/Council Workshop Session -January 3 2005 Moved by Councillor Vermeeren that we reschedule the Municipal Committee meeting/Council Workshop Session meeting from January 3, 2005, to January 4, 2005. Carried. 3. Holidav Season Schedule Moved by Councillor Vermeeren that the County close at noon on December 24th Carried. November 25, 2004 Council page '7 11. Delegation -Palliser Health Region -Tom Seaman & Carol Secondiak Tom Seaman, Carol Secondiak, Howard Snodgrass, and Martin Shields were in attendance at the meeting and arrived at 1:09 p.m. A report on the progress on the takeover of ambulance services was presented to Council and discussed as follows: - EMS Assets Update: The provincial perspective that "the taxpayer won't pay twice" receives mixed reviews with municipalities. The recently established provincial EMS Transition Advisory Committee is reviewing this issue and will make a recommendation. - Total Cost Projections: The Province announced $13 million for transition planning and implementation and $55 million to health regions for April 1, 2005 for governance and funding of EMS. Detailed financial reviews of EMS throughout the nine regions are indicating that $55 million may be considerably low. The budget is being reviewed. - EMS Dispatch: Planning continues towards achieving one EMS dispatch agency and service for the region as well as investigation of costs and future planning. Letters of inquiry have been issued to existing dispatch operations serving EMS systems within the PHR. 9-1-1 service itself remains the responsibility of municipalities which would remain separate from EMS dispatch. EMS dispatch and call management will be the responsibility of the PHR. - EMS Communications (Radio): Analysis and investigation of a recommended platform for region-wide EMS radio communications is complete. Satellite two- way radio technology is recommended to integrate with current EMS radio systems thereby providing region-wide (and province wide) communications capability. This technology is currently being tested in and around the region. This will not replace the current system, but will enhance it. - Health Records & Information Management: Plans continue and implementation of an electronic patient care/EMS reporting system is underway. This will allow accessible records management to cover all regions. Once implemented, all patient and system records/reports will be captured electronically at the time of occurrence and loaded to a central database. Records and quality management will be dramatically enhanced as will statistical analysis, Alberta Health reporting and accounts receivable. The Province is requiring that all EMS systems submit statistical information into a central database in 2005. November 25, 2004 Council age 8 ~/~~ - Brooks EMS (Newell area): Efforts are being taken to recognize the various concerns and issues of the EMS transition. In order to achieve the PHR mandate of one EMS Service across the region, the EMS managers throughout PHR have met on numerous occasions to review and develop community based EMS operating models. A flowchart was attached outlining a model agreeable to the Brooks EMS, the PHR transition Leader and the various EMS managers generally. The PHR recently approved this as an acceptable model for EMS based from Brooks. The Bassano model is similar with the addition of one more part time staff. There is no intention to decrease the current ambulance service levels. First responders will be involved in the discussions regarding dispatching/communications to ensure that levels of response will not be affected. - The ability to equalize the funding for volunteers region-wide is currently being investigated. This will help distribute rates more fairly by regionalizing what volunteers are paid from community to community. Tom Seaman, Carol Secondiak, Howard Snodgrass, and Martin Shields left the meeting at 1:50 p.m. 10. Other Business - Cont'd .-- 4. Treasurer's Report -October, 2004 Moved by Councillor Vermeeren that the Treasurer's Report for October, 2004 be accepted. Carried. 5. Christmas Party Attendance Council was asked to confirm their attendance at the Christmas Party to be held on December 3, 2004. 6. Newsletter -December 2004 Information Technologist, Darin Crapo, was in attendance at the meeting and arrived at 1:55 p.m. The proposed newsletter for the month of December was presented to Council. ,-~- November 25, 2004 `mil f Council Page 9 Reeve Douglass distributed a copy of meeting highlights from October and November Council meetings to Council. Reeve Douglass suggested that the Reeve, Agricultural -- Service Board Chairman, and Municipal Committee Chairman include meeting highlights in the County newsletters and on the website. Information Technologist, Darin Crapo, left the meeting at 2:15 p.m. 12. Post Agenda Items 1. Bow River Basin Council -Request for Funding A letter was presented to Council, from the Bow River Basin Council, requesting that Council remember the Bow River Basin Council in our current and future budget deliberations. Moved by Councillor Vermeeren that we contribute $1000 to the Bow River Basin Council in 2004 and $1000 in 2005. Carried. 2. Municipal Elected Officials Course Disaster Services Training Session Moved by Councillor Nesbitt that Councillors attend the "Municipal Elected Officials Course Disaster Services Training Session" to be held on Friday, January 28, 2004, as a function of Council. Carried. 3. Gem 4-H Club -Invitation to present issues in Ottawa Councillor Vermeeren suggested that we invite a couple members from the Gem 4-H Club to report to Council on their trip to Ottawa. 13. Committee Reports Municipal Superintendent of Public Works, Rick Baine, was in attendance at the meeting and arrived at 2:45 p.m. `~ \ November 25, 2004 Council a /~ ~ P~ 1 Q .~ _. /Y ~ 1. 2005 Grader Tenders A copy of the grader tenders that have been submitted was distributed to Council. Moved by Councillor Vermeeren that we approve the purchase of two graders in our 2005 capital budget in the amount of $625,062.00; that we accept Finning's offer to purchase our used 2001 CAT 14H grader at $250,000.00 net, and that we approve the purchase of two CAT graders from Finning, for the total puchase price of $625,062.00. Carried. 2. Bridge File 7899 Tender The Superintendent of Public Works informed Council that the EID had no objections to the proposed culvert size for this bridge file. Moved by Councillor Eastman that the tender received from Don Boyce Construction, in the amount of $58,835.00 be accepted. Carried. ,~- Superintendent of Public Works, Rick Baine, left the meeting at 2:55 p.m. A.S.B. 1. Cal~arv Exhibition & Stampede - 2005 Farm Family Awards Program A letter was presented to Council, from the Calgary Exhibition & Stampede, inviting our Agriculture Service Board to nominate an outstanding family from our area for the 2005 Calgary Exhibition & Stampede Farm Family Awards, and a representative as a guest from our municipality to take part in the celebration. Councillors were requested to forward applications to the Agricultural Service Board Fieldman so that the Agricultural Service Board can review the applications at their January 11, 2005 meeting. Moved by Councillor Vermeeren that we advertise the 2005 Farm Family Awards Program in the local newspapers and County website asking for nominations from the general public. Carried. ,-- .... November 25, 2004 Council Page 1 I ~ V " ~/ 2. 3-Point Sprayer Rental Agreement and Sponge Herbicide Applicator Rental Agreement Administration distributed a proposed agreement to Council for the 3-Point Sprayer Rental Agreement and Sponge Herbicide Applicator Rental Agreement. Moved by Councillor Schroeder that the 3-Point Sprayer Rental Agreement, dated October 2004, be approved as presented. Carried. Moved by Councillor Philipsen that the Sponge Herbicide Applicator Rental Agreement, dated October 2004, be approved as presented. Carried. Agriculture Pest Act/Weed Control Act Appeal Committee No report. Newell Foundation No report. Salary Negotiating Committee No report Assessment Review Board No report. Airport Commission No report. November 25, 2004 Council \ Page 12 __~~ '/ s^ Disaster Services Reeve Douglass updated Council on the two-day Public Information Officers Course that she attended with Councillor Eckert. Municipal Library Board ,q,~7. a,J~n~l' Councillor Philipsen updated Council on the supper meeting that she ~attendecl• in Edmonton. Short ass Librar S stem ' No report. Foothills Little Bow Association No report. Municipal Budget Committee Council discussed the Area Structure Plan open house attendance and the Area Structure Plans budgeted for in 2005. Moved by Councillor Schroeder that Administration attempt to reduce the 2005 operating expenditures by 5%. Moved by Councillor Vermeeren that we postpone the vote on this motion to the December 9, 2004 meeting. Carried. Administration will provide a recommendation on the base to be used for this reduction. November 25, 2004 Council Page 13 '~~ Municipal Planning Commission 1) Old Items a) By-law 1427-03 -Bantry Bay Land Use Amendment This item was not lifted from the table. 2) New Items There were no new items. Subdivision and Development Appeal Board No report. Workshop Session No report. Brooks & District Ambulance Association Reeve Douglass and Councillor Eastman will attend a meeting tonight. Newell Regional Solid Waste Management Authority No report. Urban Fringe Committee No report. Road Ban Committee No report. November 25, 2004 Council ~ Page 14 ~' ~~^^ Grievance Committee No report. 9-1-1 Reeve Douglass will attend a meeting tonight College Advisory Committee Councillor Philipsen was unable to attend the Information Session held on November 29, 2004, at the Medicine Hat College due to another commitment. Red Deer River Basin Watershed Alliance Committee Councillor Eastman updated Council on a Red Deer River Municipal Users Group meeting that is scheduled for December 2, 2004. Councillor Eastman reported that the ,~-~ Red Deer River Basin Watershed Alliance Committee has picked a logo, defined a mission statement, and is working on preparing a draft pamphlet. Moved by Councillor Vermeeren that Councillor Eastman attend the Red Deer River Municipal Users Group to be held on December 2, 2004, as a function of Council. Carried. Bow River Basin Council Moved by Councillor Vermeeren that he attend the meeting with the Bow River Basin Council to beheld on December 8~" at 6:30 p.m. as a function of Council. Carried. Councillor Vermeeren reported on the vision and mission statement of the Bow River Basin Council and the recommendations that were made to the Minister of Environment about water strategy issues, such as: - Protection of all water resources in the basin - Water quality: study and guidelines - Integrating water management in the basin - Integrating groundwater and surface water management - Connecting planning priorities in the basin to "Water for Life" priorities ~ - Investigating water storage options, including natural storage November 25, 2004 Council Page 15 - Research groundwater sources and movement in the basin Grasslands Regional F.C.S.S. No report. Palliser Economic Partnership No report Route 36 Development Safety Association No report. Environmental Protection Committee No report. EID/Legion Scholarship Committee No report. Tourism Committee No Report. RCMP Committee Reeve Douglass updated Council on the meeting that she attended on Nov 24, 2004 with Superintendent Boyd, where the following issues were discussed: - Visibility - Staffing - Staff Sergeant change - Collision reports - Reducing the number of fatalities on our highways - The possibility of hiring three more RCMP members in the New Year. November 25, 2004 Council ~ Page 16 ./ Council Lunches Committee No report. Division 5 & 10 Recreation Board Councillors Nesbitt and Wutzke will be attending a meeting on December 7, 2004, and reported that there may be a grant request coming for the Lakeside Leisure Centre. Regional Services No report. Luscar Ad Hoc Committee No report. 2005 Awards Night Ad Hoc Committee Councillor Philipsen reported that February 5, 2004 has been set for the Awards Night and that any suggestions for entertainment would be welcome. 14. Question Period/Notice of Motion A question period was held. Councillor Eastman read the Mission statement of the Red Deer River Watershed Alliance. 5. Business From Minutes - Cont'd 3. Notice of Motion -Per Diems for Grasslands Regional F C S S Member-At-Large - Cont'd This item was referred to the next Council meeting. ,-- November 25, 2004 Council Page 17 15. Information Items 1. Safety Committee Minutes 2. Gem 4-H Beef Club -Thank You Card 16. In Camera There were no in camera items. 17. Adjourn Moved by Councillor Vermeeren that the meeting adjourn at 3:45 p.m. Carried. ~_~ REEVE ~~~~ ~ COUNTY ADMINISTRATOR November 25, 2004 Council Page 18 -