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HomeMy WebLinkAbout2005-02-24 Council (Regular) MinutesCOUNTY OF NEWELL NO. 4 ~. MINUTES OF COUNCIL MEETING FEBRUARY 24, 2005 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, February 24, 2005 commencing at 10:04 a.m. MEMBERS PRESENT Reeve M. Douglass Councillors W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eckert H. Wutzke Administrator A. Martens Assistant Administrator N. Moriyama Executive Assistant C. Isaac MEMBER ABSENT Councillor A. Eastman 1. EXCUSED FROM MEETING C-99/05 MOVED by Councillor Eckert that Councillor Eastman be excused from the meeting. MOTION CARRIED 2. MINUTES Council Minutes -February 10, 2005 Minutes of the February 10, 2005 Council meeting were presented. C-100/05 MOVED by Councillor Nesbitt that we adopt the minutes as presented. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. ,--- ~~" 4. ADOPTION OF AGENDA C-101/05 MOVED by Councillor Philipsen that we adopt the agenda as amended. MOTION CARRIED 5. BUSINESS FROM MINUTES a) Village of Duchess -Landfill Reclamation Cost Sharing C-102/05 MOVED by Councillor Eckert that the following motion be lifted from the table: "MOVED by Councillor Moss that the County cost share the reclamation of the Duchess landfill at 75% County and 25% Duchess, with the County using its own equipment and forces and charging the project at our established charge out rates." MOTION CARRIED Arrived at Meeting Agricultural Fieldman, Steve Wylie, arrived at 10:07 a.m. Administration presented Council estimated costs for the reclamation. C-103/05 MOVED by Councillor Eckert that we amend the motion by changing "75%" to ~~66%"; by changing °25%" to "34%"; by adding "that the Village be responsible for 100% of the costs and of the purchasing of additional lands that were used outside of the landfill property"; that we add "that the Village not allow the storage of any material on the reclaimed land for a period of one and one-half years after the site is seeded; and that we add `that if the Village allows the storage of materials on the land subsequent to the one and one-half year period after the site is seeded, the Village shall enter into an agreement with the County whereby the Village will not hold the County responsible for any damages or adverse affects to the vegetation including the infestation of weeds". Vote on amendment -MOTION CARRIED Vote on motion as amended -MOTION CARRIED Agricultural Fieldman, Steve Wylie, left the meeting at 10:29 a.m. February 24, 2005 Council ~\ JA,~ Page 2 b) Town of Brooks -Crime Stoppers Request for a Council Member to Sit on Local Board C-104/05 Administration presented information to Council on the Crime Stoppers meeting that was held at the Town of Brooks office on February li, 2005. Arrived at Meeting Councillor Daniels arrived at the meeting at 10:31 a.m. MOVED by Councillor Philipsen that one Council Member be appointed as the representative to sit on the local Crime Stoppers Board. MOTION CARRIED C-105/05 MOVED by Councillor Wutzke that Councillor Nesbitt be appointed as Council's representative to sit on the local Crime Stoppers Board. MOTION CARRIED ,^ c) Rosemary Community Agricultural Society -Request for Public Reserve Trust Fund to Upgrade Tennis Courts A letter was presented to Council, from the Rosemary Community Agricultural Society, providing a summary of estimated project costs and funding details. C-106/05 MOVED by Councillor Wutzke that we fund a maximum of $41,000.00 from the Public Reserve Trust Fund, to the Rosemary Community Agricultural Society, to expand and upgrade the tennis courts and that all invoices be paid by the County of Newell. MOTION CARRIED 6. ,--. February 24, 2005 CORRESPONDENCE a) Tilley School & Community Playground Committee - Request for Public Reserve Funding A letter was presented to Council, from the Tilley School and Community Playground Committee, requesting public reserve trust funds for a playground landscaping project. Council Page 3 C-107/05 MOVED by Councillor Schroeder that we fund a maximum of $70,000.00 from the Public Reserve Trust Fund for the landscaping project, that if any grant money is obtained for this project it be deducted from the amount that the County is to fund and that all invoices be paid by the County of Newell. MOTION CARRIED 5. BUSINESS FROM MINUTES - CONT'D d) 2005 Annual Meeting -Change in Location Administration informed Council that the location booked for the 2005 Annual Meeting, to be held on April 14, 2005, is at Luigi's Pizza & Steak House. 6. CORRESPONDENCE - CONT'D b) Alberta Municipal Affairs -Finding Agreement WorkshoQ A brochure was presented to Council, from Alberta Municipal Affairs, regarding a workshop entitled "Finding Agreement with Difficult Issues: Constructive Collaboration for Communities". C-108/05 MOVED by Councillor Daniels that Council be permitted to attend the "Finding Agreement with Difficult Issues: Constructive Collaboration for Communities" workshop as a function of Council. MOTION CARRIED c) Alberta Sustainable Resource Development -Meeting at Convention A letter was presented to Council, from Alberta Sustainable Resource Development, informing Council that the Regional Executive Director for the Southeast Region will be available at the AAMD&C Convention for a meeting to discuss any issues. Council agreed to meet with Alberta Sustainable Resource Development to discuss the following items: - Tracking the number of fish in Lake Newell, - Moving the headquarters of the Southeast Region of Alberta Sustainable Resource Development to Hanna, and - Issues with the Federal Fisheries and Oceans Department. February 24, 2005 Council \ Page 4 ~•. 7. OTHER BUSINESS a) Alberta Municipal Affairs -Roles & Responsibilities Workshop 2005 Council was reminded to confirm their attendance for the Roles & Responsibilities Workshop to be held on March 30, 2005 at Luigi's Pizza & Steak House at 5:30 p.m. b) Bow Slope Recreation Board - Request to Increase Recreation Requisition A letter from the Division 4 Recreation Board requesting a requisition increase from $1,770.00 to $6,000.00 and a copy of the notice that has been advertised for two weeks in both the Brooks Bulletin and the Bassano Times and which was mailed to ratepayers in Division 4 were presented to Council. Administration reported that no objections were received from the public regarding this notice. C-109/05 MOVED by Councillor Vermeeren that the County approve the requisition increase for the Bow Slope Recreation Board from $1,770.00 to $6000.00, commencing in 2005. ,..._. MOTION CARRIED Recess Council recessed from 11:10 a.m. to 11:15 a.m. c) Citizen's Committee on Councillor Compensation & ExQenses - Recommendations Payroll Accountant, Dawn McKenzie, arrived at 11:20 a.m. Discussion took place on the policy for the County benefit plan. Payroll Accountant, Dawn McKenzie, left the meeting at 11:25 a.m. In Camera C-110/05 MOVED by Councillor Daniels that we move in camera at 11:26 a.m. February 24, 2005 Council MOTION CARRIED Page 5 C-111/05 MOVED by Councillor Evans that we move out of camera at 12:07 p.m. MOTION CARRIED Excused from Meeting Councillor Vermeeren excused himself from the meeting from 12:00 pm. to 12:07 p.m. Lunch Council recessed for lunch from 12:08 p.m. to 12:53 p.m. In Camera C-112/05 MOVED by Councillor Daniels that we move in camera at 12:54 p.m. MOTION CARRIED C-113/05 MOVED by Councillor Evans that we move out of camera at 2:00 p.m. MOTION CARRIED 7. OTHER BUSINESS CONT'D d) Municipal Committee/Council Workshop Session -April 4, 2005 C-114/05 MOVED by Councillor Daniels that we reschedule the Municipal Committee/Council Workshop Session meetings scheduled on April 4, 2005 to April 18, 2005. MOTION CARRIED e) FCM's 68th Annual Conference & Municipal Expo - "Staying the Course" An information package was presented to Council on the FCM's 68th Annual Conference and Expo to be held on June 3 to June 6, 2005.. February 24, 2005 Council ~-- Page 6 ,~-- ;-115/05 MOVED by Councillor Nesbitt that we send no more than three representatives to attend the FCM's 68th Annual Conference and Expo, as a function of Council. MOTION CARRIED The following attendees were chosen by Council: Allen Eastman (#1), Art Eckert (#2) and Molly Douglass (#3). The following alternates were chosen by Council: Ike Schroeder (#4), Sheila Evans (#5) and Anne Marie Philipsen (#6). f) AAMD&C -Administration Attendance Council agreed that administration is not required to attend the AAMD&C Spring Convention. g) February 11, 2005 Meeting with Dr. Lyle Oberg, MLA The Reeve, Deputy Reeve and Administrator reported on the meeting with Dr. Lyle Oberg, MLA that took place after the Small Communities meeting. ,~... The Reeve mentioned that this meeting included discussion on Secondary Highway #561. Dr. Oberg mentioned that due to provincial over spending, there will be a large reduction in funding available for Secondary Highways. Administration was directed to request a meeting with Dr. Lyle Oberg, MLA to discuss Secondary Highways #561 and #876, timelines for paving these roads, expectations the province has of the County and maintenance costs. 8. POST AGENDA ITEMS a) 9-1-1 Councillor Vermeeren informed Council that the Bow Slope Rural Fire Department currently has pagers that are not compatible with 9-1-1. The Bow Slope Fire Department is taking on the initiative themselves to address this issue. Two quotes have been obtained. The first quote is from Glentel for $10,000.00 and the second quote is from IP plus for $13,000.00. Excused from Meeting Councillor Vermeeren excused himself from the remainder of the meeting at .- 2:56 p.m. February 24, 2005 Council Page 7 b) Strategic Planning Session Council reviewed the agenda for the Corporate Strategic Planning Session to be held on March 10 and 11, 2005. c) Partners for Saskatchewan River Basin This item was not discussed as Councillor Vermeeren, who added this item, was not in attendance. d) Road Bans Superintendent of Public Works, Rick Baine, arrived at 3:00 p.m. Councillor Eckert inquired about communication between Council and the Road Ban Committee. Rick Baine commented that communication is working well between Council and the Road Ban Committee. Road bans for the Peltzer Road and the Golf Course Road were discussed. Rick Baine mentioned that snow removal damage to the road near Duchess is currently being investigated. Superintendent of Public Works, Rick Baine, left the meeting at 3:03 p.m. 9. COMMITTEE REPORTS Municipal No report. A.S.B. ^ Council was updated about the status of the ASB grant program. ^ The Municipal District of Taber is drafting a letter to the Minister of Agriculture about the establishment of a Provincial ASB Policy Committee. Aariculture Pest Act/Weed Control Act Appeal Committee No report. February 24, 2005 Council Page 8 Newell Foundation A corrected requisition will be submitted for the 2005 budget. Salary Negotiating Committee No report. Assessment Review Board No report. Airport Commission No report. Disaster Services ,,,_,. Palliser Health is planning a Pandemic exercise to be held on May 3, 2005. ^ The committee will investigate if the boundaries for pandemic planning need to be expanded regionally beyond the Palliser Health Region. C-116/05 MOVED by Councillor Daniels that we write a letter to Palliser Economic Partnership stating that we do agree that regional response plans are vital, but we also believe that plans such as the implementation/exploration grant for pandemic planning fits the mandate of disaster services committees better than the mandate of the Palliser Economic Partnership Board. MOTION CARRIED Municipal Library Board No report. Shortgrass Library, Board ^ A meeting was held on February 16, 2005. ^ The Board is continuing to pursue the idea of designating money '^ toward a capital reserve fund. February 24, 2005 Council Page 9 Foothills Little Bow Association February 24, 2005 No report. Municipal Budget Committee No report. Subdivision and Development AePeal Board The Subdivision and Development Appeal Board Meeting, to be held on February 23, 2005, was cancelled due to the applicant withdrawing the appeal. Workshop Session No report. Arrived at Meetin4 County Planner, Tammy Henry, arrived at 3:23 p.m. Brooks & District Ambulance Association ^ A meeting was held on February 17, 2005. ^ The association is proceeding as if the Province will takeover as of April 1, 2005, but may still be active into May or June until the Province completes the transition. ^ The association is looking into the idea of designating money towards a capital reserve fund. ^ Howard Snodgrass is currently the acting Administrator. ^ Discussion is taking place regarding how the old ambulances are becoming costly to repair. It is currently costing full price at local dealerships to get them fixed, and it is difficult to get ambulance repairs treated as a priority. The association is investigating if any other municipalities have facilities that repair ambulances at lower rates, and are also looking at alternative solutions for washing the ambulances. Council Page 10 Municieal Planning Commission 1. Old Items a) Bylaw #1486-04 -File #04 LUA 23 A -Agricultural District to HWY C -Highway Commercial District This item was not lifted from the table. 2. New Items a) Proposed Text Amendments - Temporary Staqing Sites A report was submitted to Council, from the County Planner, on the proposed text revision to accommodate "staging areas" for oil and gas companies and construction companies. The recommendation of the County Planner was that Council recommend the Development Officer not require development permits since the use is temporary in nature and is likely to have minimal impact to surrounding areas. Council accepted the Planner's recommendation. ~-- County Planner, Tammy Henry, left the meeting at 3:45 p.m. Newell Regional Solid Waste Management Authority ^ The next meeting will be held tonight. ^ The Authority continues to work on the Division 3 transfer site location. Urban Fringe Committee No report. Road Ban Committee No report. Grievance Committee No report. ,-- February 24, 2005 Council Page 11 9-1-1 ^ A budget has been prepared for 2005, which resulted in a 7 cent per capita increase, for a total rate of 4.61 per capita. ^ Written information was requested from IP Plus to explain, in detail, why there is an additional $6,000.00 being requested. The response received did not provide an appropriate explanation; therefore, further information is being requested. ^ Clayton Johnson is replacing Rolf Bander as the representative for the Town of Brooks, with Kerry Crapo as the Town's alternate. ^ Councillor Daniels suggested that regional fire protective services personnel be included as resource persons on the board. ^ Martin Shields is replacing Rolf Bander as the Town's representative on the Ambulance Association. Colle4e Advisory Committee No report. Red Deer River Basin Watershed Alliance Committee No report. Bow River Basin Council No report. Grasslands Regional F.C.S.S. No report. Palliser Economic Partnership The Palliser Economic Partnership is taking part in EURO 2005 in England. This entrepreneur program has worked well for obtaining skilled labour in the past. Route 36 Development Safety Association No report. February 24, 2005 Council Page 12 Environmental Protection Committee No report. EID/Legion Scholarship Committee No report. Tourism Committee ^ There is a conference in Camrose on March 17th to 19th, 2005. ^ Councillor Daniels will find out the costs to make a calendar and will bring it to Council for approval. RCMP Committee No report. Council Lunches Committee No report. Regional Services ^ The Newell Intermunicipal Services Partnership Committee Terms of Reference was reviewed with Council. The Terms of Reference will be brought back to Council for ratification. ^ The Committee is looking at having a feasibility study completed and determining funding sources for the study. Economic Development Committee ^ The Assistant Administrator discussed the make up of the Committee. ^ February 28, 2005 is the closing date for applications for the Economic Development and Tourism Coordinator position. ^ A training session for value added agriculture will be held in March. February 24, 2005 Council Page 13 Luscar Ad Hoc Committee At the Luscar public meeting, proposed transportation routes were discussed. The Antelope Creek Road is a preferred access, along with a north/south road to connect to the Antelope Creek Road. 2005 Awards Night Ad Hoc Committee No report. Members-at-Large Ad Hoc Committee No report. 10. QUESTION PERIOD/NOTICE OF MOTION A question period was held. 11. INFORMATION ITEMS a) Safety Committee Minutes. b) January, 2005 -Minibus c) Thank You Card -Kathy Weiss 12. IN CAMERA C-117/05 MOVED by Councillor Daniels that we move in camera at 4:00 p.m. MOTION CARRIED C-118/05 MOVED by Councillor Eckert that we move out of camera at 4:28 p.m. MOTION CARRIED C-119/05 MOVED by Councillor Daniels that we retain a $20,000.00 surplus for 2004 with any additional funds being transferred to the municipal surplus reserve. MOTION CARRIED February 24, 2005 Council ~ Page 14 ;-120/05 MOVED by Councillor Schroeder that we fund any function deficits from other function surpluses. MOTION CARRIED 13. AD.70URN C-121/05 MOVED by Councillor Daniels that the meeting adjourn at 4:30 p.m. MOTION CARRIED REEVE COUNTY ADMINISTRATOR February 24, 2005 Council Page 15