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HomeMy WebLinkAbout2005-01-20 Council (Regular) MinutesCOUNTY OF NEWELL NO. 4 ,.- MINUTES OF COUNCIL MEETING JANUARY 20, 2005 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, January 20, 2005 commencing at 10:03 a.m. MEMBERS PRESENT Reeve M. Douglass Councillors W. Daniels A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke Administrator A. Martens Assistant Administrator N. Moriyama Executive Assistant C. Isaac 1. EXCUSED FROM MEETING 10:12 a.m. 10:06 a.m. -36/05 MOVED by Councillor Wutzke that Councillor Schroeder be excused from the meeting. MOTION CARRIED 2. MINUTES Council Minutes -January 6, 2005 Minutes of the January 6, 2005 Council meeting were presented. C-37/05 MOVED by Councillor Philipsen that we adopt the minutes as presented. MOTION CARRIED Arrived at Meetina Councillor Nesbitt arrived at 10:06 a.m. 3. CALL FOR POST AGENDA ITEMS ~~ y~ The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-38/05 MOVED by Councillor Philipsen that we adopt the agenda as amended MOTION CARRIED 5. BUSINESS FROM MINUTES 1. Village of Duchess -Landfill Reclamation Cost Sharing This item was not lifted from the table. 2. Newell Community Action Group This item was not lifted from the table. Arrived at Meeting Councillor Daniels arrived at 10:12 a.m. 3. Alberta Municipal Affairs -Roles & Responsibilities Workshop 2005 An a-mail was presented to Council, from Alberta Municipal Affairs, regarding the possibility of the County hosting the Roles & Responsibilities Workshop in Brooks. C-39/05 MOVED by Councillor Eastman that the County organize the 2005 Roles and Responsibilities Workshop, to be hosted in Brooks on either March 11th (1St choice), or February 25tH (2nd choice), that we invite the surrounding municipalities, that the workshop be scheduled in the evening, and that the County cover the cost of the meal and the facility. MOTION CARRIED m l r ,J January 20, 2005 Council Page 2 6. CORRESPONDENCE r-- 1. AAMD&C - Discussion Document 2004-05: Outcomes and Performance Measures/Questionnaire An a-mail was presented to Council, from the Alberta Association of Municipal Districts & Counties, requesting comments regarding a report entitled "Discussion Document 2004-05: Outcomes and Performance Measures," and a consultation questionnaire. Council requested Administration to write a letter of response, expressing the general comments of Council, and to mention that the questions seemed fairly pointed and very leading throughout the questionnaire. 7. DELEGATION -JIM STEWART - TILLEY FIRE DEPARTMENT Jim Stewart was not in attendance at the meeting. 8. DELEGATION - GORD PETERSON -COUNCILLOR COMPENSATION COMMITTEE Gord Peterson, Vice Chairman of the Citizen's Committee on Councillor Compensation & Expenses, was in attendance at the meeting and arrived at ,.-- 11:03 a.m. Mr. Peterson presented Council with a summary of the process that was followed, information that was reviewed, questionnaire conclusions, and what recommendations the Committee suggests. Mr. Peterson explained that the Committee discussed the importance of maintaining sufficient compensation in order that the compensation does not deter members of the general public from running for office in the future. Council discussed situations where the hours put in on some days could potentially exceed the maximum compensation amounts. Mr. Peterson mentioned that fairness was a measure that was used as much as possible, but realistically it is impossible to solve every type of scenario. Council expressed their appreciation for the efforts that the Committee has put forth. Mr. Peterson left the meeting at 11:32 a.m. L_4~ January 20, 2005 Council Page 3 2. AESA Council Conference -March 2 & 3, 2005 A brochure was presented to Council, from Alberta Agriculture, Food & Rural Development, regarding the AESA Council Conference to be held on March 2 & 3, 2005. C-40/05 MOVED by Councillor Eckert that the ASB Board Members be permitted to attend the AESA Council Conference to be held on March 2 & 3, 2005. MOTION CARRIED 3. Foothills Little Bow Municipal Association Agenda An Agenda package was presented to Council for the Foothills Little Bow Municipal Association meeting to be held on January 21, 2005. Administration mentioned that there is a tabled motion regarding support for a member to attend FCM meetings (under Business from Minutes) that will need to be lifted and to which we need to speak. 9. OTHER BUSINESS 1. Alberta Irrigation Projects Association ~AIPA) Conference A registration form was presented to Council, from the Alberta Irrigation Projects Association, regarding a conference entitled "Water's Future: Our Future" to be held from February 27 to March 1, 2005. C-41/05 MOVED by Councillor Wutzke that Councillor Vermeeren attend the Alberta Irrigation Projects Association (AIPA) Conference to be held from February 27 to March 1, 2005, as a function of Council. C-42/05 MOVED by Councillor Daniels that we amend the motion by changing "Councillor Vermeeren" to "Councillors Vermeeren and Eastman." Vote on amendment -MOTION CARRIED Vote on motion as amended -MOTION CARRIED ~~ ~~~ , ~' January 20, 2005 Council Page 4 2. Division 6 Recreation Requisition Administration reported that no objections were received from the public regarding the Division 6 Recreation Board's request to increase the requisition amount from $16,825 to $25,000. C-43/05 MOVED by Councillor Evans that the County approve the requisition increase for the Division 6 Recreation Board from $16,825 to 25,000, commencing in 2005. MOTION CARRIED 3. Appointment of Will Schaap - Weed Control Act, Pest Act & Soil Conservation Act C-44/05 MOVED by Councillor Vermeeren that we appoint Will Schapp as an Officer for the County of Newell pursuant to Section 5 of the Weed Control Act, Section 10 of the Agricultural Pest Act, and Section 15 of the Soil Conservation Act. MOTION CARRIED -- 4. Master Bond & Crime Policy -Limit Increases Administration submitted a quote which provided a comparison between both current and proposed increased limit premiums for the Master Bond & Crime Insurance Policy. C-45/05 MOVED by Councillor Eckert that the County increase our Master Bond & Crime Policy limits on employee dishonesty to $500,000; on loss inside/outside to $25,000; on money orders & counterfeit to $25,000; on depositors forgery to $50,000; on telephone fraud to $2,500; increasing the current premium to $710.00. MOTION CARRIED 5. Joint Meetings -Town of Brooks, Eastern Irrigation District, and Municipalities within the County of Newell Council discussed potential dates for the joint meetings with the Town of Brooks, Eastern Irrigation District, and surrounding Municipalities. These dates include: March 14th, 21St, 28th, April 11th, 18th, or 25th. Council will discuss topics for these meetings at the next Workshop Session meeting to be held on February 7, 2005. ,~-- January 20, 2005 ~~ 'J ' Council Page 5 Lunch Council recessed for lunch from 12:03 p.m. - 1:00 p.m. Excused From Meetina Assistant Administrator, Noel Moriyama, excused himself from the remainder of the meeting at 12:03 p.m. 6. Resolutions: Background information was distributed to Council for the proposed resolutions that are to be sponsored by the County of Newell entitled: "Liability for Contamination Under the Environmental Protection and Enhancement Act," and "Underground Petroleum Storage Tank Remediation Program." Resolutions submitted by the County of St. Paul entitled: "Underground Petroleum Storage Tank. Site Environmental Remediation Program" (No. ER2-01S) and "Contaminated Sites Legislation and Funding" (No. 15-04F) were also reviewed by Council. Council will sponsor these resolutions at the Foothills Little Bow Municipal Association meeting. 7. Financial Indicator Graphs Administration submitted the Financial Indicator Graphs for the M.D. of Rocky View and Special Areas 2, 3, and 4 for the year 2003, as information. 10. CHEQUES FOR PAYMENT C-46/05 MOVED by Councillor Daniels that cheques #151976-152085, #152087- 152164, in the amount of $553,280.20, and Direct Debit Batch #8843 in the amount of $69,355.24 be approved. MOTION CARRIED 11. POST AGENDA ITEMS 1. Crime Stoppers -Annual Meeting in Calgarx Councillors Eckert and Philipsen attended a meeting on January 14, 2005 regarding the mandate of Crime Stoppers and the importance of rural/urban cooperation. ~_~~ January 20, 2005 Council Page 6 2. Newsletter Items 12. January 20, 2005 The deadline for submitting newsletter items is January 25, 2005. Reeve Douglass encouraged the Agricultural Service Board and Municipal Committee Chairmen to submit a summary of their meetings for the newsletter. Council discussed the need to increase public awareness in relation to County contributions within the community. Councillor Vermeeren asked that the newsletter explain when a tack permit is required and where this permit may be obtained. The possibility of a ~~Frequently Asked Questions" section for future newsletters was also discussed. COMMITTEE REPORTS Municipal No report. A.S.B. • An industry meeting was held regarding weed control on right-of-ways, • A truckers meeting will be held at the Municipal meeting on February 7tn, • The Steinbach family was nominated for the 2005 Farm Family Award, • Wet strychnine will now be mixed in Coaldale. Agriculture Pest Act/Weed Control Act Appeal Committee No report. Newell Foundation • The last meeting was held on Jan 11, 2005, • There are still problems with the heating system, and two power surges have taken place. A surge protector and a battery are being purchased to protect the elevator against future surges. Salary Negotiating Committee • The next meeting is on January 24, 2005, • The Committee will be meeting with the Union on January 31, 2005. Assessment Review Board No report. ~ ,; /' l ~, Council ~ Page 7 Airport Commission No report. Disaster Services • Jan 28, 2005, is the Municipal Elected Officials Disaster Services Training Session, • A Mutual Aid meeting was held January 19, 2005, where Howard Snodgrass was a guest speaker, • Duchess Fire Department is researching ice and water rescue training courses. • The Pandemic Influenza is being discussed regarding what steps will be taken next in the planning process. Municipal Library Board No report. Shortgrass Library Board • A Finance Committee meeting was held on January 19, 2005, • The Board's goal is to designate some money towards a capital reserve each year, • The Alberta Library Conference is to be held from April 28, 2005, to May 1, 2005, in Jasper. C-47/05 MOVED by Councillor Daniels that he be permitted to attend the Alberta Library Conference to be held from April 28, 2005, to May 1, 2005, in Jasper, as a function of Council. MOTION CARRIED Foothills Little Bow Association The next meeting date is January 21, 2005. Municipal Budget Committee No report. ~ imp January 20, 2005 Council Page 8 Municipal Planning Commission ~-- 1. Old Items a) Bylaw #1486-04 -File #04 LUA 23 A -Agricultural District to HWY C -Highway Commercial District This item was not lifted from the table. 2. New Items There vd~no new items. Subdivision and Development Appeal Board No report. Workshop Session No report. Brooks & District Ambulance Association The next meeting date is January 20, 2005. Newell Regional Solid Waste Management Authori~ • Division 3 & 8 transfer station is still being worked on, • A bus tour to Gem has been suggested for the people who have been opposing a transfer station. Ray Juska is also continuing to work on a location for a possible transfer station site. Urban Fringe Committee No report. Road Ban Committee • The Duchess Golf Course road ban has been lifted, • A meeting with Encana should be set up shortly. , ,-- ~ .:~ ~~G January 20, 2005 Council Page 9 Grievance Committee No report. 9-1-1 No report. College Advisory Committee No report. January 20, 2005 Red Deer River Basin Watershed Alliance Committee • The colour brochure and logo are finished, • The next meeting will be held on the last day of the ASB Conference. Bow River Basin Council A Forum will be held on March 9, 2005. Grasslands Regional F.C.S.S. The Director has found a new office and will be moving out of the County office shortly. Palliser Economic Partnership • A meeting was held last week, • An implementation/exploration grant application, from Alberta Municipal Affairs, is being considered regarding the creation of a regional plan for dealing with Pandemic Influenza, • Research is being done for the interconnection of main roads, • A study from Meyers Norris & Penny, Ltd. will be coming out on Feb 28, 2005, with eight value-added industries. This study will be discussed with the Economic Development Committee, • There is a conference being held in Red Deer on direct marketing. Route 36 Development Safety Association No report. .~ '~ Council Page 10 Environmental Protection Committee No report. EID/Legion Scholarship Committee No report. Tourism Committee The Information Technologist, Darin Crapo, has designed a calendar to promote the County. RCMP Committee No report. Council Lunches Committee No report. Regional Services The next meeting date is February 2, 2005. Luscar Ad Hoc Committee There should be a meeting within the next couple of weeks. 2005 Awards Night Ad Hoc Committee The gifts have been organized, invitations have been sent out and the facility/caterer have been booked. ~ ~~ ,_ :~r~ ~- January 20, 2005 Council Page 11 13. QUESTION PERIOD/NOTICE OF MOTION A question period was held. • Past participation at the Brooks & District Trade Show was discussed, • Councillor Eckert updated Council on his meeting in Calgary with the Minister of Agriculture where discussion took place on low commodity prices, how it affects the agricultural community, and how producers may receive more for their products. 14. INFORMATION ITEMS 1. Safety Committee Minutes. 15. IN CAMERA There were no in camera items. 16. ADJOURN C-48/05 MOVED by Councillor Vermeeren that the meeting adjourn at 2:45 p.m. MOTION CARRIED REEVE COUNTY ADMINISTRATOR January 20, 2005 Council Page 12