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Home My WebLink About2005-05-19 Council (Regular) Minutes--- COUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING MAY 19, 2005 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, May 19, 2005 commencing at 10:03 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke STAFF: A. Martens, Administrator N. Moriyama, Assistant Administrator S. Yokoyama, Administrative Secretary ABSENT: OTHERS IN ATTENDANCE: INTRODUCTIONS W. Daniels Sgt. Gordon Mebs, Brooks R.C.M.P. L. Henrickson, Patricia Cemetery Delegation G. Fukuda, Patricia Cemetery Delegation F. Tobler, Patricia Cemetery Delegation Mary Anne Ocol, Brooks Bulletin Kerry Volk, Brooks & County Chronicle The County Administrator introduced Council to Doug Erdman, the new Economic Development & Tourism Coordinator for the County of Newell. Arrived at Meeting Kerry Volk was in attendance at the meeting and arrived at 10:06 a.m. Doug Erdman left the meeting and Mary Anne Ocol arrived at 10:07 a.m. '~ Regular Council Minutes Page 2 May 19, 2005 The Agricultural Fie/dman introduced Council to Mark Scholz, the West Nile Virus Program Coordinator for the County of Newell. Steve Wylie and Mark Scholz left the meeting at 10:15 a.m. 1. EXCUSED FROM MEETING No members asked to be excused from the meeting. 2. MINUTES a) Council Minutes - May 5, 2005 C-326/05 MOVED BY COUNCILLOR C. VERMEEREN that the May 5, 2005 Council minutes be adopted as presented. MOTION CARRIED - 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-327105 MOVED BY COUNCILLOR A.M. PHILIPSEN that we adopt the agenda as amended. MOTION CARRIED Arrived at Meeting Agricultural Fieldman Steve Wylie was in attendance at the meeting and arrived at 10:19 a.m. Regular Council Minutes Page 3 May 19, 2005 5. BUSINESS FROM MINUTES a) Ed Dressel - Emerson Bridge Campground Administration advised that the picnic tables at Emerson Bridge are in need of repair, however, only one of the tables could not be salvaged. Council was also presented with the option of replacing the existing wooden tables with concrete ones over a period of time. This would reduce the possibility of table theft. C-328105 MOVED BY COUNCILLOR C. VERMEEREN that the County purchase the materials to repair 20 - 30 picnic tables at the Emerson Bridge Campground and that the purchase of these materials be funded from the Public Reserve Trust Fund Account. MOTION CARRIED C-329/05 MOVED BY COUNCILLOR A. ECKERT that the County of Newell ,.... provide 3 loads of gravel for the Emerson Bridge Campground roads and campsites. MOTION CARRIED Steve Wylie left the meeting at 90:39 a.m. Arrived at Meeting Lula Henrickson, Gloria Fukuda & Frances Tobler were in attendance at the meeting and arrived at 90:32 a.m. 6. DELEGATIONS a) Patricia Cemetery Committee Re: County to Operate the Patricia Cemetery The delegation advised Council that it is very difficult for a private group to receive authorization from the government to operate a cemetery. They would like to establish a natural prairie cemetery at Patricia and ,-- want to enter into a cooperative agreement with the County. Under this agreement the Patricia residents would be responsible for the Regular Council Minutes May 19, 2005 Page 4 maintenance and management of the cemetery and the County would hold the land title. The committee would need to establish a perpetual care fund or a trust account for future maintenance of this cemetery if it were to operate as a private cemetery. Council also noted that the County would be responsible for this cemetery should the committee decide to dissolve. The delegation left at 10:52 a.m. Arrived at Meeting Sgt. Gordon Mebs was in attendance at the meeting and arrived at 10:54 a.m. b) Sgt. Gordon Mebs, Brooks R.C.M.P. Re: Council Input on Crime Issues & Assistance with Future Planning Council members completed a Community Crime Questionnaire, which is to assist the RCMP with the preparation of their community, youth and traffic plans for the area. Discussion also took place on comments _ and concerns raised by the Council members. Sgt. Mebs left the meeting at 11:19 a.m. 5. BUSINESS FROM MINUTES CON'T b) Lake Newell Resort -Sewer Bylaw #1509-05 Administration advised that a meeting was held with representatives from the Lake Newell Resort regarding questions and possible changes to the Lake Newell Resort Area Sewer Bylaw. The changes will be incorporated and the revised bylaw will be brought back to the June 9t" Council meeting. C-330105 c) Road Allowance Closure - ElD MOVED BY COUNCILLOR C. VERMEEREN that Motion No. C-311/05 be lifted from the table. MOTION CARRIED Administration advised that the Eastern Irrigation District would like to close and purchase the road allowances in their original request. Regular Council Minutes May 19, 2005 Page 5 .:-311/05 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw #1532-05, being a bylaw for the purpose of closing to public travel that portion of road allowance lying east of the SE 31-16-14-W4; that portion of road allowance lying east of the E~/z 30-16-14-W4; that portion of road allowance lying east of the NE 19-16-14-W4; that portion of road allowance lying east of a portion of the SE 19-16-14-W4; that portion of the road allowance lying north of the N~/z 20-16-14-W4; that portion of the road allowance lying north of a portion of the NE 19-16-14-W4; that portion of road allowance lying east of the SE 24-16-15-W4; that portion of road allowance lying east of the E~/z 13-16-15-W4; that portion of road allowance lying north of the NE 12-16-15-W4; that portion of road allowance lying east of the NE 12-16-15-W4; that portion of road allowance lying north of a portion of the NW 12-16-15-W4; that portion of road allowance lying north of a portion of the NW 7-16-14-W4, receive first reading. C-331/05 MOVED BY COUNCILLOR H. WUTZKE that Motion No. C-311/05 be amended to allow for the sale of the road allowances to the Eastern Irrigation District. MOTION CARRIED Vote on Motion No. C-311/05 as amended. MOTION CARRIED 7. CORRESPONDENCE a) Village of Duchess - Landfill Reclamation Cost Sharing Council reviewed the letter received from the Village of Duchess regarding landfill reclamation cost sharing. Council agreed to wait for the new cost estimates to be received before a final decision is made. 6, a) Patricia Cemetery Committee Re: County to Operate the Patricia Cemetery C-332/05 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County support the Patricia Cemetery Committee by applying to certify the cemetery -^ and by entering into a Management Agreement for the Patricia Cemetery with the Patricia Cemetery Committee. -~Vv~ Regular Council Minutes May 19, 2005 Page 6 C-333/05 MOVED BY COUNCILLOR C. VERMEEREN that Motion No. C-332/05 be tabled for more information. MOTION CARRIED b) AAMD&C - Sprin_g Convention Evaluation Council completed the survey as a group and administration will return it by the May 20, 2005 deadline. 8. OTHER BUSINESS a) Newell Regional Solid Waste Management Authority Ltd. - Amendin_g Agreement Council reviewed the recommended changes to the Newell Regional Solid Waste Management Authority Ltd. agreement. Council expressed some concerns with the recommendation to reduce the number of transfer stations from 8 to 5 by eliminating the ones proposed for Rolling Hills, Brooks and Rosemary. It was also noted that Scandia/Rainier has a transfer station and should be included on the list as well. C-334/05 MOVED BY COUNCILLOR M. NESBITT that the Newell Regional Solid Waste Management Authority Ltd. be advised that the County of Newell is not in favour of removing Brooks, Rolling Hills and Rosemary from Schedule "E" of the Newell Regional Solid Waste Management Authority Ltd. Agreement and further that Scandia/Rainier be added to the list of transfer stations on Schedule "E". MOTION CARRIED Kerry Volk and Mary Anne Ocol left at 12:07 p.m. LUNCH Council recessed for lunch from 12:07 p.m. to 1:15 p.m. _~~ Regular Council Minutes May 19, 2005 Arrived at Meeting Page 7 Superintendent of Public Works, Rick Baine was in attendance at the meeting and arrived at 1:17 p.m. Mary Anne Ocol was in attendance at the meeting and arrived at 1:18 p.m. b) Roadwork Proposal Superintendent of Public Works, Rick Baine advised that the Minister of Infrastructure & Transportation has agreed to the County's roadwork proposal for 2005 & 2006. C-335/05 MOVED BY COUNCILLOR A. ECKERT that permission be granted for public works to proceed with the local County road projects proposed for 2005 & 2006 and that the tenders for this work come back to Council for approval. MOTION CARRIED c) 15th Avenue, 2"d Street West & Joanne Trucking Road C-336/05 MOVED BY COUNCILLOR C.VERMEEREN that we move in camera at 1:28 p.m. MOTION CARRIED C-337/05 MOVED BY COUNCILLOR C. VERMEEREN that we move out of camera at 1:43 p.m. MOTION CARRIED C-338/05 MOVED BY COUNCILLOR C. VERMEEREN that the County of Newell agrees with the proposal to construct 3 lanes on 15th Avenue with an offset crown and that we continue negotiations on the construction of the 4th lane and the installation of the traffic lights at 15th Avenue and Second Street West and that it be completed by December 31, 2006. MOTION CARRIED .-- Rick Baine left the meeting at 1:45 p.m. ~~ Regular Council Minutes May 19, 2005 c) Palliser Economic Partnership -Business Member Page 8 C-339/05 MOVED BY COUNCILLOR C. VERMEREEN that the County of Newell Economic Development and Tourism Coordinator be authorized to attend the Palliser Economic Partnership meetings. MOTION CARRIED 13. POST AGENDA ITEMS a) Core Services Inventory Administration provided an overview of the core services process. Services have been identified for each department and 8 criteria have been established to rate these services. A full day will be required to review and discuss these services. C-340/05 MOVED BY COUNCILLOR C. VERMEEREN that a Core Services meeting be held on June 15th at 10:00 a.m. in Council Chambers. MOTION CARRIED b) AAMD&C - Hi_ghwavs Development and Protection Act Survey Council completed the survey, however, they asked administration to obtain more information before submitting their response. The survey deadline is May 26th. d) Town of Drumheller Red Deer River Municipal Users Group -Membership Fee A letter was received from the Red Deer River Municipal Users Group which proposes to provide a forum for municipalities to discuss water issues and to serve as an advocate of municipal interests. The letter is requesting a $0.50 per capita requisition for this group.. Council requested more information before deciding whether to support this group. Council also questioned whether this group had any link to the Red Deer River Watershed Alliance. C-341105 ~ MOVED BY COUNCILLOR A. ECKERT that we refer this item to a _ future Council meeting. MOTION CARRIED Regular Council Minutes May 19, 2005 :^ Arrived at Meeting Page 9 Agricultural Fieldman, Steve Wylie was in attendance at the meeting and arrived at 2:09 p.m. c) Randy & Shirley Perry - Waiver of Setback for Trees A letter was received from Mr. & Mrs. Perry requesting that a waiver be granted for trees along their property which were planted too close to the road. C-342105 MOVED BY COUNCILLOR A. EASTMAN that the County of Newell grant a waiver of the setback for the trees located on SE 22-15-15-W4 subject to the applicant moving the trees at their expense should they need to be removed in the future. MOTION CARRIED 14. COMMITTEE REPORTS a) A.S.B. 1. 2005 ASB Provincial Summer Tour Registrations Councillors Vermeeren, Eckert, Eastman and Schroeder expressed an interest in attending this event. Registration forms must be returned by May 31, 2005. 2. Mowing of Private Properties Council agreed that the mowing of private properties be left to the discretion of the Agricultural Fieldman. 3. West Nile Virus -Mosquito Larval Control Program C-343/05 MOVED BY COUNCILLOR A. ECKERT that the County of Newell proclaim the following: BE IT RESOLVED that Council authorizes the County of Newell No. 4 to participate in, and submit a grant application under the Province of Alberta West Nile Virus Targeted Mosquito Larval Control Program; further THAT the County of Newell No. 4 agrees that County of Newell No. 4 be `^ designated the managing partner for the purposes of receiving, administering, allocating, reporting, and accounting for the grant funds on behalf of the partners; and further Regular Council Minutes Page 10 May 19, 2005 THAT the County of Newell No. 4 agrees to enter into, or agrees to abide by the terms of a Conditional Grant Agreement signed by the managing partner on behalf of the other partner municipalities and/or approved participants governing the purpose and use of the grant funds. MOTION CARRIED 13. POST AGENDA ITEMS CON'T e) Brooks Rural Fire Department -Rapid Response Vehicle A letter was received from the Brooks Rural Fire Protective Association requesting funding for a rapid response vehicle. C-344/05 MOVED BY COUNCILLOR C. VERMEEREN that $30,000 be granted to the Brooks Rural Fire Protective Association for a rapid response vehicle and that this grant funding come from the Fire Truck Replacement Fund. MOTION CARRIED fl Naming of Portion of Recreation Centre Council discussed the possibility of naming a portion of the Lakeside Leisure Centre after the County of Newell in recognition of their financial contribution. C-345/05 MOVED BY COUNCILLOR M. NESBITT that we work with the Town of Brooks to come up with an appropriate name to recognize the County of Newell's contribution to the Lakeside Leisure Centre. MOTION CARRIED C-346/05 MOVED BY COUNCILLOR C. VERMEEREN that the Division 5 &10 Recreation Board submit their recommendation on the future location of the Brooks arena. MOTION CARRIED g) Mayor's & Reeves Report Reeve Douglass provided a report from the May 18th meeting in Taber between the Southeast and Southwest Mayor's & Reeves. Regular Council Minutes May 19, 2005 h) Welze/ Sale Page 11 Council had a discussion on its sale of a lot in Scandia to Mr. Welzel. i) Lakeside Tour C-347/05 MOVED BY COUNCILLOR C. VERMEEREN that the May 11, 2005 Lakeside Tour be considered a function of Council and that Council members be allowed to claim 3 hours plus travel time. MOTION CARRIED j) Bantry BaY Contamination Councillor Nesbitt inquired on whom to contact regarding removal of the outhouses at Bantry Bay. Council advised her to contact Daryl Prokopishin at the Palliser Health Authority regarding this matter. ,-- k) June 6 Meetin_g MOVED BY COUNCILLOR M. NESB/TT that date of the next Municipal Committee meeting and Workshop Session meeting be moved from June 6, 2005 to June 13, 2005. MOTION CARRIED I) CWRA Conference in Banff Information was presented regarding the Canadian Water Resources Association Conference to be held from June 14 - 16, 2005. m) Upcomin_q Events Council members were advised of the following upcoming events: • Joint Town/County Centennial BBQ - June 23, 2005 from 5 - 8 p.m. at Veterans' Park (Centennial T-Shirts will be given out to the first 200 participants) • Joint Town/County Rodeo Breakfast ,,,._ -June 10 from 6:30 - 9:30 a.m. at Veterans' Park ~-~ Regular Council Minutes May 19, 2005 Page 12 C-348/05 MOVED BY COUNCILLOR M. NESBITT that the County of Newell contribute 50% of the cost to host the Joint Town/County BBQ, including the T-Shirts and that this funding be taken from the promotions account. MOTION CARRIED 14. COMMITTEE REPORTS CON'T b) Municipal No report C-349/05 c) Municipal Planning Commission 1. Old Items a) #05 LUA 007 - Pt. S'h 5-19-15-W4 -Division 5 Dick Dick (Owner) Cory Baksa (Applicant) (Approx. 39.72 ac) From A -Agricultural District to CR -Country Residential District No new information was presented. MOVED BY COUNCILLOR M. NESBITT that Motion No. C-315/05 be lifted from the table. MOTION DEFEATED 2. New Items There were no new items fo review. ~. d) Workshop Session No report e) Agriculture Pest ActlWeed Control Act Appeal Committee No report Regular Council Minutes May 19, 2005 f) Airport Commission No report g) Assessment Review Board No report h) Bow River Basin Council Page 13 • the State of Bow River Basin Report is complete • Councillor Vermeeren thanked Council for allowing him to attend the Total Loading Management Proposal meeting. This document will be presented to Alberta Environment and he will bring it back to Council in the future for further discussion. • Councillor Vermeeren asked Council for permission to let his name stand as the Rural Representative on the Bow River Basin Council. .,--C-350105 MOVED BY COUNICLLOR M. NESBITT that the County of Newell supports Councillor Vermeeren in his effort to run for the position of Rural Representative on the Bow River Basin Council and that these meetings be considered a function of Council. MOTION CARRIED i) Brooks & District Ambulance Association No report j) College Advisory Committee No report k) Crime Stoppers Board • lower turnout at the last meeting • working on obtaining signage ,-- bumper stickers are more visible in the community -~/t1.(' Regular Council Minutes May 19, 2005 Page 14 I) Disaster Services • Councillor Eckert attended a Director of Disaster Services Workshop in Strathmore • doctors have been working on the pandemic exercise m) Economic Development Committee • Meeting next Thursday, May 26, 2005 n) EID/Legion Scholarship Committee No report o) Environmental Protection Committee No report p) Foothills Little Bow Association No report q) Grasslands Regional F.C.S.S. • Ron Webb gave a presentation on FCSS at their Strategic Planning Workshop • Paulette Bartusek has been hired as the Community Worker for the County of Newell with funding for this position coming from the Community Partnership Enhancement Fund • tenders are being requested to provide youth summer programming ~~ r) Grievance Committee No report s) Luscar Ad Hoc Committee No report Regular Council Minutes May 19, 2005 ~^^~ t) Members-at-Large Ad Hoc Committee Page 15 • Council requested that this committee be removed from the list. u) Municipal Budget Committee No report v) Municipal Library Board • Councillor Philipsen circulated a written copy of her report. w) Newell Foundation • a copy of the financial statements has been received and a report will be provided at the next meeting ,- Social Housing Accommodation states that seniors must have at least $265 left at the end of each month or adjustments are made to their rent. This formula has caused some problems with the 2 bedroom suites as each spouse must have $265. • there are currently 72 vacancies at the Newbrook Lodge and 72 vacancies at the Bassano Lodge x) Newell Regional Solid Waste Management Authority • next meeting will be held on May 26, 2005 • the budget, the building of a new cell and the amending agreement will be discussed y) Palliser Economic Partnership No report z) RCMP Committee ~.. No report Regular Council Minutes May 19, 2005 J° Page 16 aa) Red Deer River Basin Watershed Alliance Committee No report bb) Regional Services • next meeting is scheduled for June 14th cc) Road Ban Committee • Council questioned if calls had been received on 3 digit highway bans dd) Route 36 Development Safety Association No Report ee) Salary Negotiating Committee No report ff) Shortgrass Library Board No report gg) Subdivision and Development Appeal Board No report hh) Tourism Committee • Councillor Philipsen circulated a written copy of her report. ii) Urban Fringe Committee No report jj) 9-1-1 • the meeting was postponed until the lP Plus contracts are received Regular Council Minutes Page 17 May 19, 2005 ,~--~ 15. QUESTION PERIOD/NOTICE OF MOTION Council was reminded of the Seniors Conference on June 6th in Bassano C-351/05 MOVED BY COUNCILLOR A. ECKERT that Councillor Nesbitt be authorized to attend the Tipping Our Hats Seniors Conference in Bassano on June 6, 2005 as a function of Council. MOTION CARRIED A report was given on the Assessment Review Board seminar held in Calgary. It was noted that none of the members on the Calgary Assessment Review Board were councillors. A Water Issues Workshop was held at the University of Lethbridge on May ~ stn Mary Anne Ocol left the meeting at 3:40 p.m. 16. INFORMATION ITEMS a) Safety Committee Minutes b) Mini-Bus Report -April 17. I N CAMERA C-352/05 MOVED BY COUNCILLOR C. VERMEEREN that we move in camera at 3:41 p.m. MOTION CARRIED C-353105 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move out of camera at 4:05 p.m. MOTION CARRIED ~-/~r Regular Council Minutes May 19, 2005 18. ADJOURN Page 18 C-354/05 MOVED BY COUNCILLOR A.M. PHILIPSEN that the meeting adjourn at 4:06 p. m. MOTION CARRIED REEVE G:~.~-~ ~ COUNTY ADMINISTRATOR