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Home My WebLink About2005-09-22 Council (Regular) Minutes,- COUNTY OF NEWELL NO.4 MINUTES OF COUNCIL MEETING SEPTEMBER 22, 2005 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, September 22, 2005 commencing at 10:05 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke STAFF: A. Martens, Administrator B. Broomfield, Executive Assistant OTHERS IN ATTENDANCE: M. Ocol, Brooks Bulletin R. Kiedrowski, Brooks & County Chronicle 1. EXCUSED FROM MEETING No members asked to be excused from this meeting. 2. MINUTES Council Minutes -September 8. 2005 C-570/05 MOVED BY COUNCILLOR A. ECKERT that the September 8, 2005 Council minutes be adopted as presented. MOTION CARRIED Regular Council Minutes Page 2 September 22, 2005 -- 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-571/05 MOVED BY COUNCILLOR A. EASTMAN that we adopt the agenda as amended. MOTION CARRIED Arrived at Meeting Mary Ann Ocol arrived at the meeting at 10:09 a.m. 5. BUSINESS FROM MINUTES a. Highway 1 -Corridor Management Study Rick Baine, Superintendent of Public Works, and Tammy Henry, County Planner, arrived at the meeting at 10:11 a.m. ,.- Councillor Schroeder arrived at the meeting at 10:30 a.m. Council reviewed the Corridor Management Study and directed Administration to provide the consultant with the following recommendations: 1) that the proposed intersection at Highway 875 be moved west to tie in with the access to Tillebrook Provincial Park; 2) that the eastbound deceleration lane access into Bassano remain in place as doing so does not require traffic to cross any lanes and would not negatively impact the proposed freeway system; 3) that consideration be given to leave in place all deceleration lane ,q~ . exits as doing so does not require the crossing of any lanes and would not negatively impact the proposed freeway system; and 4) that Alberta Infrastructure and Transportation facilitate the transfer of farm land between landowners that farm land on both sides of the highway in locations where a freeway will cut off easy access between the parcels. "' Rick Baine and Tammy Henry left the meeting at 10:46 a.m. ~' Regular Council Minutes September 22, 2005 Page 3 -- 6. CORRESPONDENCE a. Hon. Rob Renner, Minister of Municipal Affairs -Tax Cancellation A letter was presented to Council from the Minister of Municipal Affairs, Rob Renner, on non-residential property taxes the County cancelled. C-572/05 MOVED BY COUNCILLOR M. NESBITT that Administration respond to Mr. Renner's letter with an update of the situation. MOTION CARRIED 11. OTHER BUSINESS a. Bylaw 1541-05 -Lake Newell Resort Sewer Local Improvement C-573/05 MOVED BY COUNCILLOR W. DANIELS that Bylaw 1541-05, to authorize the Council of the County of Newell No. 4 to impose a Local Improvement Tax in respect of all lands that directly benefit from the "Lake Newell Resort Sewage Lift Station and Sanitary Forcemain" Local Improvement Project, receive first reading. MOTION CARRIED C-574/05 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw 1541-05 receive second reading. MOTION CARRIED C-575/05 MOVED BY COUNCILLOR A. ECKERT that consent be given to proceed with third and final reading of Bylaw 1541-05. CARRIED UNANIMOUSLY C-576/05 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1541-05 be given third and final reading. MOTION CARRIED Administration was directed to place an article in the next Newsletter explaining how local improvements such as the Lake Newell Resort Sewer Line are funded. ~~~ Regular Council Minutes Page 4 September 22, 2005 b. Bylaw 1542-05 -Authorization to Issue Debentures for Lake Newell Resort Sewer C-577/05 MOVED BY COUNCILLOR A. ECKERT that Bylaw 1542-05, to authorize the Council of the County of Newell No. 4 to incur an indebtedness by the issuance of debenture(s) in the amount of $702,907.04 for the purpose of the "Lake Newell Resort Sewage Lift Station and Sanitary Forcemain" Local Improvement Project receive first reading. MOTION CARRIED C-578/05 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw 1542-05 receive second reading. MOTION CARRIED C-579105 MOVED BY COUNCILLOR A.M. PHILIPSEN that consent be given to proceed with third and final reading of Bylaw 1542-05. CARRIED UNANIMOUSLY C-580/05 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1542-05 be (--- given third and final reading. MOTION CARRIED c. Patricia Hall Board Public Reserve Trust Fund Approval Amount C-581/05 MOVED BY COUNCILLOR C. VERMEEREN that we increase the Public Reserve Trust Fund grant to the Patricia Community Hall from $44,730.00 to $44,980.00. MOTION CARRIED Arrived at Meetin_g County Planner, Tammy Henry, Rob Strom and Carrie Wilson arrived at the meeting at 91:04 a.m. 7. PUBLIC HEARINGS a. 05 LUA 021- Pt. NW 36-18-15-W4 A - A_gricultura/ District to LI - Li_aht Industrial District Reeve Douglass called the Public Hearing to order at 11:05 a.m. Regular Council Minutes September 22, 2005 Page 5 -- The Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw 1540-05, being a bylaw to amend Land Use Bylaw 1443-04 to rezone approximately 24.749 hectares (61.13 acres) in Pt. NW 36-18-15-W4, from A -Agricultural District to LI -Light Industrial District. The County Planner gave the background on this application. One letter was received from a landowner on a property value concern. Reeve Douglass reviewed the procedures that would be followed for the hearing. Mr. Strom, speaking of behalf of the applicant, stated they are willing to work with adjacent property owners to provide adequate screening on the west, north and east boundaries of this property; in addition, they have reached an agreement with the province on the access intersection, which will be the intersection of Cassils Road and Range Road 150. Carrie Wilson asked several questions in regard to: landscaping, which Carrie noted was previously addressed; what type of sewer system was planned for this subdivision, the response to which was a pump out system; the size of the lots, the response to which was 16 lots of ,.... ' varying sizes; and, if a noise bylaw was possible for this area, to which the County Planner responded she was not sure how Council would proceed on a noise bylaw. Council was given the opportunity to ask questions of the County Planner. Council asked several questions to clarify the intersection location intended for this subdivision. C-582/05 MOVED BY COUNCILLOR C. VERMEEREN that the Public Hearing be adjourned at 11:20 a.m. MOTION CARRIED 8. BYLAWS a) Bylaw #1540-05 - 05 LUA 021 C-583/05 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw #1540-05, being a bylaw to amend Land Use Bylaw #1443-03 to redesignate approximately 24.749 hectares (61.13 acres) in Pt. NW 36-18-15-W4 from A -Agricultural District to LI -Light Industrial District, receive second reading. MOTION CARRIED Regular Council Minutes Page 6 September 22, 2005 -~°~ C-584/05 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw #1540-05 receive third and final reading. MOTION CARRIED Rob Strom and Carrie Wilson left the meeting at 11:22 a.m. Arrived at Meeting Cory Baksa and Ross Annett arrived at the meeting at 11:24 a.m. 9. STAFF DELEGATIONS a. Tammy Henry, Planner Municipal Planning Committee -Old Items a) #05 LUA 007 - Pt. S'/2 5-19-15-W4 -Division 5 Dick Dick (Owner) Cory Baksa (Applicant) (Approx 39.72 ac) From A -Agricultural District to CR -County Residential District C-585/05 MOVED BY COUNCILLOR C. VERMEEREN that an Area Structure Plan for the Cassils area, with boundaries to be determined, be ~-- prepared. MOTION CARRIED Cassi/s area landowners are to be consulted on the plan boundaries. Cory Baksa, Ross Annett and Tammy Henry left the meeting at 11:38 a.m. 12. CHEQUES FOR PAYMENT C-586/05 MOVED BY COUNCILLOR A. EASTMAN that cheques 153672, 153780 to 153784, and 153872 to 153977 in the amount of $515,010.22 be approved. MOTION CARRIED 13. TREASURER'S REPORT The Treasurer's Report for August 2005 was presented to Council. C-587/05 MOVED BY COUNCILLOR A. ECKERT that the Treasurer's Report for August be accepted. ,-- -~1/~'~~ MOTION CARRIED Regular Council Minutes September 22, 2005 14. Page 7 POST AGENDA ITEMS b. Alberta Municipal Affairs -Thank You A thank you card and framed painting was received from the Minister of Alberta Municipal Affairs, to thank al! residents of the County of Newell No. 4 for helping make our province a fantastic ce of live. c. Rural Transportation Funding Options S Tonal Focus Groups The Administrator presented information from the AAMD&C Rural Transportation Grant Review Committee on future focus group meetings. C-588/04 MOVED BY COUNCILLOR C. VERMEEREN that the Reeve and the Municipal Committee Chairman be permitted to attend a Rural Transportation Funding Options Study Regional Focus Group session on October 12, 2005 in Lethbridge as a function of Council, and that a member from Administration also attend. MOTION CARRIED e. Mayors and Reeves Meetin_g Reeve Douglass attended the southeast Mayors and Reeves Meeting on September 9, 2005 and reported on the following: • Pandemic presentation • lobbying to keep the Edmonton Municipal Airport open to flights from the south • Expansion of Canadian Forces Base Suffield • lobbying to have the Wild Horse Crossing open 24 hours a day • Badlands concept presentation • Lobbying for the twinning of Highway 3. Ryan Kiedrowski left the meeting at 12:07 p.m. LUNCH Council recessed for lunch from 12:09 p.m. to 12:55 p.m. Mary Anne Ocol left the meeting at 12:09 pm Regular Council Minutes Page 8 September 22, 2005 -- 14. POST AGENDA ITEMS CON'T h. /n Camera C-589/05 MOVED BY COUNCILLOR W. DANIELS that we move in camera at 12:55 p.m. MOTION CARRIED C-590/05 MOVED BY COUNCILLOR C. VERMEEREN that we move out of camera at 1:30 p.m. MOTION CARRIED Arrived at Meeting Mary Anne Ocol arrived at the meeting at 1:30 p.m. 10. DELEGATIONS a. Newell Regional Solid Waste Management Authority Ltd - Recyling Fees .,-- Ray Juska, Manager, Newell Regional Solid Waste Management Authority Ltd, arrived at the meeting at 1:30 p.m. Mr. Juska presented information on 2006 projected per capita recycling costs, a copy of the Newell Recycling Association 2006 budget and the BARRA 2005 budget. The total population of areas serviced is approximately 25, 000 and a per capita cost of $7.44 is proposed in their 2006 budget. The Newell Recycling Authority recommended to their respective Councils that the Authority assume responsibility for financing recycling operations in the County. Ray Juska left the meeting at 2:00 p.m. b. Brooks Public Library - Budget Presentation Julia Reinhart, Head Librarian, Brooks Public Library, Dino Champlone, Brooks Library Board Chair, and Elsie Strach, Treasurer and County Division 5 and 10 Representative, arrived at the meeting at 2:02 p.m. Ms. Reinhart presented the Brooks Public Library proposed three year '"~ budget and an information package. She stated there are two reasons -~1'V~ ~P Regular Council Minutes September 22, 2005 Page 9 -- for this presentation; one being to keep Councillors informed of activities at the Library, the other being to request an increase in the operating grant they receive for the provision of library services to Divisions 5 and 10. Included as part of her presentation were copies of a proposed three year budget, Notes of Explanation for Changes to Revenue and Expenditures, and a Funding Breakdown. Ms. Reinhart provided an overview of the Brooks Public Library and outlined the highlights of the Library for 2005. Mr. Champlone spoke on the amount of funding received from the County and how it gets spent. He stated the Library is seeking an increase in direct operational funding, and is requesting the County match what they receive from the City of Brooks. Julia Reinhart, Dino Champlone and Elsie Strach left the meeting at 2:28 p. m. Arrived at Meeting Staff Sgt Peter Puszka, Detachment Commander for the Brooks Detachment, arrived at the meeting at 2:25 p.m. ,-- 14. POST AGENDA ITEMS CON'T e. De/e_gation - R.C.M.P. Staff Sgt Puszka gave a brief presentation of his career history and presented information on Rural Monthly Stats for the Brooks area. C-591/05 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move in camera at 2:50 p.m. MOTION CARRIED Excused from Meeting Councillor Daniels excused himself from the meeting at 3:20 p.m. C-592/05 MOVED BY COUNCILLOR A. ECKERT that we move out of camera at 3:27 p.m. MOTION CARRIED Staff Sgt Puszka left the meeting at 3:20 p.m. Regular Council Minutes Page 10 September 22, 2005 ,-- d. A&E RV Paving Issue Superintendent of Public Works, Rick Baine, attended the meeting at 3:25 p. m. Councillor Nesbitt and Reeve Douglass relayed a concern on a paving issue. Rick Baine indicated he has not had any discussions with the owners of the business in regard to the paving. Rick Baine left the meeting at 3:30 p.m. f. Land Management Workshop Reeve Douglass provided information on a Land Management Workshop: "Land Management in Local Communities: Opportunities and Challenges for First Nations and Municipal Governments" being held in Calgary on October 4, 2005. C-593/05 MOVED BY COUNCILLOR C. VERMEEREN that Reeve Douglass be authorized to attend this Workshop as a function of Council. MOTION CARRIED g. Landfilllssue Councillor Eckert spoke on the challenges of locating a transfer station in the Millicent and Patricia area. i. Alberta SuperNet Opportunity Workshop Councillor Schroeder provided a report on the SuperNet Opportunity Workshop held in Medicine Hat on September 21, 2005. Administration was directed to contact the EID to ascertain any plans they may have on using the SuperNet. 15. COMMITTEE REPORTS a. Workshop Session No report. b. Municipal Planning Commission No report. Regular Council Minutes September 22, 2005 Page 11 c. Municipal No reporf. d. A.S.B. 7) Rural Beautification Award Policy The Rural Beautification Award Policy was presented to Council with several revisions to the eligibility requirements. C-594105 MOVED BY COUNCILLOR I. SCHROEDER that the Rural Beautification Award Policy be accepted as presented. MOTION CARRIED 2) Coyote Control Incentive Program C-595105 MOVED BY COUNCILLOR A.M. PHILIPSEN that funding for the Coyote Control Incentive Program be approved for January to March 2006. MOTION CARRIED 3) November 22. 2005 Budget Meetin_g C-596105 MOVED BY COUNCILLOR A. ECKERT that the November 22, 2005 budget meeting be rescheduled from 1:30 p.m. to 10:00 a.m. MOTION CARRIED C-597/05 MOVED BY COUNCILLOR S. EVANS that non ASB Councillors also be allowed to attend the Rural Beautification Awards Dinner. C-598105 MOVED BY COUNCILLOR C. VERMEEREN that Motion C-597/05 be amended be adding that the non-Agricultural Services Board members be reimbursed their mileage to attend the Rural Beautification Awards Dinner. MOTION CARRIED Vote on Motion C-597/05 as amended. MOTION CARRIED Regular Council Minutes September 22, 2005 Page 12 4) Division 4 Weed Problem Steve Wylie, Agricultural Fieldman, arrived at the meeting at 4:07 p. m. Steve Wylie stated that with respect to contamination of seed fields in Division 4, legislatively not much can be done. The Agricultural Fieldman left the meeting at 4:12 p.m. e. Agriculture Pest Act /Weed Control Act Appeal Committee No report. f. Airport Commission Councillor Eastman noted that they have received requests from individuals wishing to purchase lots. g. Assessment Review Board No report. h. Bow River Basin Council Councillor Vermeeren reported on a Steering Committee Meeting, a Bow River Basin Council Forum, and a Calgary Total Loading Management Plan. i. Brooks & District Ambulance Association Reeve Douglass reported that the GST return to the end of March 2005 has to be completed and that the Ambulance will be vacating the County of Newell administration building by the end of October 2005. j. College Advisory Committee No report. k. Crime Stoppers Board No report. Regular Council Minutes September 22, 2005 1. Disaster Services Page 13 From a meeting held on September 20, 2005, Councillor Eckert reported that: 7) the Disaster Services Plan requires updating; ~.~ _ >~ 2) the next meeting is scheduled for October ~9, 2005 at 2:00 p.m.; and 3) Councillors were requested to identify primary reception areas, and a secondary access point, in their divisions as sites in the event of an evacuation. Other beneficial information would be contact names and numbers, and any equipment on hand that could be utilized. Councillors were asked to bring this information to the next Workshop meeting on October 3, 2005. m. Economic Development Committee Councillor Nesbitt reported that courses have been completed as has the Economic Development Strategy which will be presented to '"' Council in the near future. n. EID / Legion Scholarship Committee No report. o. Environmental Protection Committee No report. p. Route 36 Development Safety Association Highway 875 and the Highway 36 overpass is included on the agenda for a meeting to be held October 7, 2005. 16. QUESTION PERIOD/NOTICE OF MOTION There was no question period or notices of motion for this meeting. 17. INFORMATION ITEMS a. Safety Committee Meetings Regular Council Minutes September 22, 2005 18. ADJOURN Page 14 C-599/05 MOVED BY COUNCILLOR A. ECKERT that the meeting adjourn at 4:24 p.m. MOTION CARRIED -. Reeve i County Administrator