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HomeMy WebLinkAbout2005-10-20 Council (Regular) Minutes't •° ~. I .~ ~` ~ ~--~ ~ ~~ x" Council Minutes -October 6. 2005 The following changes were made to the October 6, 2005 minutes: ~" a. Motion No. C-620/05 was changed by deleting the words "the MPC" and inserting "Councillor Vermeeren'; and COUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING OCTOBER 20, 2005 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, October 20, 2005 commencing at 10:00 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke STAFF: A. Martens, Administrator N. Moriyama, Assistant Administrator B. Broomfield, Executive Assistant OTHERS IN ATTENDANCE: M. Ocol, Brooks Bulletin R. Kiedrowski, Brook & County Chronicle Deputy Reeve, Mara Nesbitt, assumed the Reeve's Chair. 1. EXCUSED FROM MEETING No members asked to be excused from this meeting. 2. MINUTES Regular Council Minutes Page 2 October 20, 2005 b. Page 17, sub-paragraph dd -change "be attended" to "be attending': C-637/05 MOVED BY COUNCILLOR A. EASTMAN that the October 6, 2005 Council minutes be accepted as amended. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Deputy Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-638/05 MOVED BY COUNCILLOR C. VERMEEREN that we adopt the agenda as amended. MOTION CARRIED 5. BUSINESS FROM MINUTES ~"' a. Meetings with Nei_ghborin_g Municipalities Arrived at Meeting Reeve Molly Douglass arrived at the meeting at 10:13 a.m. and assumed the Chair. It was decided to wait until after the AAMD&C Fall 2005 Convention before arranging any meetings. This item was referred to the November 24, 2005 Council meeting. 6. DELEGATION a. Palliser Health Authority Medical Director, Dr. Schnee - Pandemic Influenza Dr. P. Schnee arrived at the meeting at 10:15 a.m. C-639/05 MOVED BY COUNCILLOR C. VERMEEREN that we move in camera at 10:15 a.m. MOTION CARRIED Regular Council Minutes October 20, 2005 Page 3 C-640/05 MOVED BY COUNCILLOR A. ECKERT that we move out of camera at 11:05 a.m. Dr. P. Schnee left the meeting at 11:05 a.m. M. Ocol arrived at the meeting at 11:05 a.m. 7. STAFF DELEGATIONS a. Tammy Henry, County Planner 7) Cassils Area Structure Plan Boundaries Tammy Henry, County Planner, and eight members of the Cassils Community Action Group arrived at the meeting at 11:07 a. m. Mac Anderson, representing the Group, advised they have reviewed the boundary proposal and presented to Council a proposal with expanded boundaries and the reasons for the expanded area. It was also requested that a timeline for the development of the area structure plan be provided. Council will review both boundary proposals at the November 10, 2005 Council meeting. The County Planner and the Cassi/s Community Action Group left the meeting at 11:29 a.m. b. Darin Craao. Information Technologist 1) October Newsletter Darin Crapo, Information Technologist, arrived at the meeting at 11:30 a.m. Council reviewed the proposed County newsletter for the month of October and several changes were made. A suggestion was made to introduce an employee review column in future editions of the newsletter. The Information Technologist left the meeting at 11:38 a.m. ~r~ ~ Regular Council Minutes Page 4 October 20, 2005 5. BUSINESS FROM MINUTES CONT' b. PFRA -Water Study Program The Assistant Administrator advised there is funding available from PFRA for a full county wide hydrogeological study. PFRA provides financial assistance at 75% of the total cost. Copies of other studies already completed will be obtained and this item will be reviewed at fhe November 10, 2005 Council meeting. 9. CORRESPONDENCE a. Shortgrass Library System Re: Service to Member Municipalities A request for an increase in the Shortgrass Library requisition for 2006 was submitted to Council, from the Shortgrass Library System. The reason for the request is to offset costs associated with the planned upgrade of their major computer system and inflationary increases. C-641/05 MOVED BY COUNCILLOR C. VERMEEREN that the County support this request from Shortgrass and approve the requisition increase request to $3.93 per capita for the Shortgrass Library System for 2006. MOTION CARRIED b. Brooks & Districf Museum Re: Request for Funding in 2006 A funding request for 2006 in the amount of $5000.00 was submitted to Council, from the Brooks & District Museum. C-642/05 MOVED BY COUNCILLOR M. NESBITT that the County approve the funding request for the Brooks & District Museum for 2006 in the amount of $5000.00. MOTION CARRIED c. Silver Sage Agricultural Society Re: Request for Public Reserve Trust Fund Funding A funding request was submitted to Council, from the Silver Sage Agricultural Society, for construction and upgrades of the Silver Sage community corral. `-~~ea .~ Regular Council Minutes October 20, 2005 Page 5 Administration was directed to invite the Silver Sage Agricultural Society to a Council meeting to provide further information on their request. LUNCH Council recessed for lunch from 12:09 p.m. to 1:02 p.m. Mary Ann Ocol and Ryan Kiedrowski left the meeting of 12:09 p.m. 10. OTHER BUSINESS a. By/aw 1553-05 -Road Closure By/aw -Jim and Paulette Truman C-643/05 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw 1553-05, being a bylaw for the purpose of closing to public travel that portion of unnamed road lying east of Lot 11 and south of Lot 12, located in the SW '/ 5-18-14-W4 (Plan 8310857), which lies north of the production easterly of the south boundary of said Lot 11 and west of the production southerly of the east boundary of said Lot 12, receive first reading. MOTION CARRIED 11. CHEQUES FOR PAYMENT C-644/05 MOVED BY COUNCILLOR W. DANIELS that cheques 153869 to 153870, 153978 to 153980 and 154053 to 154157 in the amount of $850,133.25 be approved. MOTION CARRIED 12. TREASURER'S REPORT The Treasurer's Report for September 2005 was presented to Council. C-645/05 MOVED BY COUNCILLOR W. DANIELS that the Treasurer's Report for September be accepted. MOTION CARRIED Regular Council Minutes Page 6 October 20, 2005 ,,~ 13. POST AGENDA ITEMS a. Alberta Environment, Southern Region -Meeting -Fall 2005 AAMD&C Convention A letter was presented to Council from Alberta Environment, Southern Region, inviting Council to a meeting during the Fall 2005 AAMD&C Convention. Administration was directed to schedule a meeting with the Director of Alberta Environment, Southem Region, and advise that we wish to discuss the following items: 1) drainage authorities; 2) Underground Petroleum and Storage Tank Remediation Program; 3) Luscar's Environmental Impact Assessment process for the proposed Bow City Project and fhe County's role in this process; b. Report on Medicine Hat College Meeting Requesting Support for the Location of the Police Academy at the Suffield Base Reeve Douglass and the Administrator reported on a meeting they attended on October 18, 2005 at the Medicine Hat College in which the '"- College requested support for the location of a Police Academy at the Suffield Base. C-646/05 MOVED BY COUNCILLOR C. VERMEEREN that we support the Medicine Hat College in their proposal to have the Provincial Police Academy located at the Suffield Base. MOTION CARRIED Arrived of Meeting Mary Ann Ocol arrived at the meefing at 9:30 p.m. 8. DELEGATIONS a. Encana - Program Update Mark Churla, Drilling Construction Coordinator; Wilf Keinick, Pipeline Construction Coordinator; Brad Metcalf, Production Coordinator; Dave Mudrie, Vice President, Tyrrell Business Unit; and Murray Hauck, Community Relations Advisor, arrived at the meeting at 1:31 p.m. -- Dave Mudie presented an Activity Update - Tyrrell/Medicine Hat Business Units power point presentation. Several highlights from the Regular Council Minutes Page 7 October 20, 2005 presentation were: Brooks Area Operations; Community Investment; Current and Projected Well Densities; and Phases of Field Operations. Comments from Council included: • when drilling in farmer's fields the impact on surrounding farmers should be considered; • compensation; and • Types of wells, protection of land and minimal disturbance at well sites. Mark Churls, Wilf Keinick, Brad Metcalf, Dave Mudrie and Murray Hauck left the meeting at 2:15 p.m. 13. POST AGENDA ITEMS CON'T d. Fundin_g Application for Grade 4 - P/av_ground at Bassano School A funding application was presented to Council from the Friends of Bassano School Society requesting $13,451.38 to renovate and update the Grades 4 - 6 playground. Copies of a Profit and Loss Statement, ,,... January through September 2005; a Balance Sheet, as of September 30, 2005; and a Budget for the year 2005 statement, were also submitted. Councillor Nesbitt requested this item be deferred until the next meeting. e. Luscar Meetin_g with Dr. Lyle Ober_g Councillor Vermeeren provided a report on a meeting he attended with Dr. Lyle Oberg on transportation issues at the proposed Bow City Power Plant. f. Rate Paver Concern Councillor Wutzke provided information on a rate payer's concern that he is being required to remove an approach. The Administrator was directed by Council to research this issue further. g. Corridor Management Study Councillor Evans and Reeve Douglass attended a meeting held in Bassano to discuss Bassano's concerns on the Study. Councillor '~ Evans advised a delegation will be attending the Municipal Committee Regular Council Minutes page g October 20, 2005 ,.._ meeting on November 7, 2005 at 1:00 p.m. to discuss their concerns on this matter. h. Rural Transportation Grant Meetin_g Councillor Daniels gave a report on a Rural Transportation Granf meeting, and provided information on a funding formula which would enable more consistent funding to "have not" municipalities. 14. COMMITTEE REPORTS a. Workshop Session No report. b. Municipal Planning Commission No report. c. Municipal No report. d. A.S.B. Councillor Eckert provided a copy of a letter he forwarded to the Pest Management Regulatory Agency on utilizing liquid strychnine to provide an effective control option for Richardson Ground Squirrels, for information. e. Agriculture Pest Act /Weed Control Act Appeal Committee No report. f. Airport Commission No report. g. Assessment Review Board No report. h. Bow River Basin Council ,.... Councillor Vermeeren provided an update to Council on a board meeting. He provided information on a watershed tour being planned ~~ Regular Council Minutes October 20, 2005 Page 9 ,,_, to present a state of the basin report and what the BRBC is all about. He requested County support toward some of the costs involved and will provide further information on costs at a later date. He will be contacting the Mayor of Brooks to obtain City interest and support. i. Brooks & District Ambulance Association Reeve Douglass advised there is still work being done with regard to a final requisition. j. College Advisory Committee Councillor Philipsen provided an updafe of a College Advisory Committee meeting held October 77, 2005. Several highlights are: • the Rig Technician Program is on hold • the Practical Nurses Program will change from a Certificate Program to a two year Diploma Program • all 32 residences at the Brooks Campus are occupied • the top five occupational shortages and average hourly wage for each. k. Crime Stoppers Board ^-- No report. I. Disaster Services Councillor Eckert reported that a Disaster Services meeting scheduled for October 78, 2005 has been postponed. Administration staff are updating the Disaster Services manual. m. Economic Development Committee No report. n. EID / Legion Scholarship Committee No report. o. Environmental Protection Committee No report. p. Foothills Little Bow Association .-- No report. Regular Council Minutes Page 10 October 20, 2005 ,- q. Grasslands Regional FCSS Councillor Wutzke advised interviews with applicants have been completed for 2006 funding, and decisions will be made over the next two weeks. r. Grievance Committee No report. s. Luscar Ad Hoc Committee No report. t. Municipal Budget Committee No report. u. Municipal Library Board No report. ~-- v. Newell Foundation A meeting was held October 78, 2005. The Lodge in Brooks is full and the two guest suites may be rented out. The Brooks Masonic Lodge donated $3300.00 for patio furniture. Councillors Wutzke and Evans will be attending the southern meeting. A policy for motorized scooters is being drafted. The putting green is in place and two new horseshoe pits were added. w. Newell Regional Solid Waste Management Authority A meeting will be held October 27, 2005. Councillor Eckert reported that landfill hours can be extended for industry by contacting the operator's Calgary office. x. Palliser Economic Partnership Councillor Daniels advised that programs are in place whereby communities can access funds for putting on workshops. y. RCMPCommittee No report. .-- Regular Council Minutes Page 11 October 20, 2005 ~- z. Red Deer River Basin Watershed Alliance Committee No report. aa. Regional Services There will be a meeting on November 29th at which Administrations will be presenting a proposed structure for a regional water system. bb. Road Ban Committee No report. cc. Route 36 Development Safety Association Councillor Eckert advised that the Route 36 Development Safety Association will host a meeting in Edmonton for rural representatives during the AAMD&C Fall 2005 Convention. dd. Salary Negotiating Committee No report. ..- ee. Shortgrass Library Board There will be a meeting on October 26, 2005. ff. Subdivision and Development Appeal Board Two appeals have been received. These will be heard in November 2005. gg. Tourism Committee No report. hh. Urban Fringe Committee No report. ii. 9-1-1 Reeve Douglass reported that a meeting will be held this evening, October 20, 2005. ,-, Regular Council Minutes Page 12 October 20, 2005 16. QUESTION PERIOD/NOTICE OF MOTION The Administrator provided some clarification on the purpose of the Committees, Boards and Commissions sheets for the 2005 Organizational meeting. 17. INFORMATION ITEMS a. Newell Minibus Report 18. IN CAMERA C-647/05 MOVED BY COUNCILLOR C. VERMEEREN that we move in camera at 3:57 p.m. MOTION CARRIED Excused from Meeting Councillor Eastman excused himself from the meeting at 4:30 p.m. C-648/05 MOVED BY COUNCILLOR I. SCHROEDER that we move out of camera at 4:52 p.m. MOTION CARRIED C-649/05 MOVED BY COUNCILLOR C. VERMEEREN that we offer $1000.00 to the landowner for the portion of land to build an access way to the Tilley water plant, that we agree to provide dust control by way of oil or calcium, that we pay for the installation of a fence and that trees be planted through the Partners for Habitat Development program. MOTION CARRIED C-650/05 MOVED BY COUNCILLOR W. DANIELS that we send a letter to UFCW Local 401 noting that they are not in compliance with Bylaw 1545-05 in that they have not entered into a license agreement and that they enter into the required agreement as soon as possible. MOTION CARRIED ~.~ Regular Council Minutes October 20, 2005 .-~ 19. ADJOURN Page 13 C-651/05 MOVED BY COUNCILLOR H. WUTZKE that the meeting adjourn at 5:04 p.m. MOTION CARRIED Reeve County Administrator ,--