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HomeMy WebLinkAbout2006-02-23 Council (Regular) MinutesCOUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING .- FEBRUARY 23, 2006 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, February 23, 2006 commencing at 10:05 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels A. Philipsen M. Nesbitt S. Evans A. Eastman A. Eckert STAFF: A. Martens, Administrator N. Moriyama, Assistant Administrator T. Henry, County Planner B. Broomfield, Executive Assistant OTHERS IN ATTENDANCE: K. Rothbauer, Brooks Bulletin R. Kiedrowski, Brooks & County Chronicle 1. EXCUSED FROM MEETING C-63/06 MOVED BY COUNCILLOR A. ECKERT that Councillors Schroeder, Vermeeren and Wutzke be excused from the meeting. MOTION CARRIED 2. MINUTES Council Minutes -February 9, 2006 The following changes were made to the February 9, 2006 minutes: a. Page 5, second paragraph after the eight conditions -change the word "emphasize" to "empathize'; and ~..~ Regular Council Minutes page 2 February 23, 2006 ~-- b. Page 7, Item 13a, change AAMC&C to AAMD&C. C-64/06 MOVED BY COUNCILLOR M. NESBITT that the February 9, 2006 Council minutes be adopted as amended. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-65/06 MOVED BY COUNCILLOR A. EASTMAN that we adopt the agenda as amended. MOTION CARRIED 5. BUSINESS FROM MINUTES a. By/aw 1557-05 - 05 LUA 027 .-1 C-66106 MOVED BY COUNCILLOR W. DANIELS that Motion C-49/06 be lifted from the table. MOTION CARRIED Vote on Motion C-49/06 which reads: MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1557-06 receive third and final reading. MOTION CARRIED Tammy Henry, County Planner, left the meeting at 90:13 a.m. 6. CORRESPONDENCE a. AAMD&C -Input on NRCB Compliance and Enforcement Policv A draft policy from AAMD&C on NRCB Compliance and Enforcement was presented to Council. ~~-D Regular Council Minutes Page 3 February 23, 2006 C-67/06 MOVED BY COUNCILLOR M. NESBITT that we indicate our support to AAMD&C for the draft NRCB Compliance and Enforcement Policy. MOTION CARRIED 7. CHEQUES FOR PAYMENT C-68106 MOVED BY COUNCILLOR S. EVANS that cheques 155606 to 155722 in the amount of $106,462.46, be approved. MOTION CARRIED 8. OTHER BUSINESS a. Bylaw 1560-06 -Lake Newell Resort Sewer Local Improvement By/aw C-69/06 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1560-06, being a bylaw to authorize the Council of the County of Newell No. 4 to impose a Local Improvement Tax in respect of all lands that directly benefit from the "Lake Newell Resort Sewage Lift Station and Sanitary '"' Forcemain" Local Improvement Project, receive first reading. MOTION CARRIED C-70106 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1560-06 receive second reading. MOTION CARRIED C-71/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that consent be given to proceed with third and final reading of Bylaw 1560-06. CARRIED UNANIMOUSLY C-72/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1560-06 be given third and final reading. MOTION CARRIED b. Joint Meeting with Vulcan County C-73/06 MOVED BY COUNCILLOR W. DANIELS that the Reeve and the Administrator arrange a joint meeting with Vulcan County during the AAMD&C Spring 2006 Convention. MOTION CARRIED Regular Council Minutes February 23, 2006 c. Appointment of Fire Guardians Page 4 C-74/06 MOVED BY COUNCILLOR W. DANIELS that the following individuals be appointed as Fire Guardians: • Rolling Hills -Bill Dickinson • Tilley -Patrick Fabian • Patricia -Brad Deschamps • Duchess -Steve Grove • Bow Slope -Trevor Sandau • Brooks Rural -Kevin Swanson • Bassano - Gord Barlow • Rosemary - Wilf Harder • Gem -Les Douglass, and • Bow City -Jim Ketchmark MOTION CARRIED d. Annual Meetin_g Date The 2006 Annual Meeting will be held on April 27, 2006 at 7:00 p.m. at the Heritage Inn. e. Re_giona/ Water System Update A Regional Water System meeting will be held on February 28, 2006 at 7:00 p.m. f. Joint Meetin_g with the City of Brooks The following potential dates will be forwarded to the City of Brooks for their consideration: March 6, 7, 8, 10, 20, 21, 23 and April 6, 2006. Topics to be discussed and our speakers include: • Regional Services, Water, Sewage, Other -Councillor Daniels; • Connector Roads around Brooks -Councillor Nesbitt; • Brooks Fire Hall -Councillor Nesbitt; and • Canadian Commission for UNESCO: Coalition of Canadian Municipalities Against Racism and Discrimination - Reeve Douglass. g. Joint Meeting with all Municipalities within the County A joint meeting will all municipalities within the County will be held in the City of Brooks, at a date to be determined once the date of the ~'- Joint County/City meeting is known. Some topics and speakers for this meeting are: ~`-~/I,~ Regular Council Minutes February 23, 2006 Page 5 --- • Regional Services, Water, Sewage, Other -Councillor Daniels; • Connector Roads around Municipalities -Councillor Daniels; • Tourism -Councillor Philipsen; • Municipal Sponsorship Grant -Councillor Daniels; and • Recycling -Councillor Eckert. 9. POST AGENDA ITEMS a. County Library Fundin_g C-75/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that the annual per capita funding amount for municipal libraries be increased by $2.50. MOTION CARRIED b. Canadian Commission for UNESCO A letter from the Canadian Commission for UNESCO on forming a coalition against racism and discrimination was presented to Council. This item was referred to a future meeting after it has been discussed at a joint County/City of Brooks meeting. c. Lake Newell Resort Pavement Local Improvement Bv/aw C-76!06 MOVED BY COUNCILLOR W. DANIELS that Bylaw 1565-06, to put in place a new bylaw as an update to a bylaw, to authorize the Council of the County of Newell No. 4 to incur an indebtedness by the issuance of debentures to the Alberta Capital Finance Authority for the purpose of applying achip-seal coat to the road known as Lake Newell Road and to authorize a local improvement tax, receive first reading. MOTION CARRIED C-77/06 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1565-05 receive second reading. MOTION CARRIED C-78/06 MOVED BY COUNCILLOR W. DANIELS that consent be given to proceed with third and final reading of Bylaw 1565-05. CARRIED UNANIMOUSLY C-79/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1565-06 be ,,~ given third and final reading. MOTION CARRIED Regular Council Minutes Page 6 February 23, 2006 --- d. Division 1 Recreation Requisition Increase C-80/06 MOVED BY COUNCILLOR W. DANIELS that the County approve the requisition increase for the Rolling Hills and District Recreation Area from a tax rate of 0.2316 for identifiable assessments in this recreation area to a tax rate of 0.3400 for identifiable assessments in this recreation area. MOTION CARRIED e. Newsletter Distribution Darin Crapo, Information Technologist, arrived at the meeting at 11:36 a.m., and presented several options for newsletter publishing and delivery rates. Councillor Nesbitt declared a pecuniary interest in this matter and excused herself from voting on this item and left the Council Chambers at 11:50 a.m. C-81/06 MOVED BY COUNCILLOR A. ECKERT that, presented option 4, being an option received from the Brooks and County Chronicle be accepted to publish and deliver six full color issues of the County "" Newsletter, for a one year trial period at a cost of $4800.00. MOTION CARRIED D. Crapo, Information Technologist, K. Rothbauer and R. Kiedrowski left the meeting at 11:56 a.m. Recess Council recessed from 11:56 a.m. to 1:04 p.m. Councillor Nesbitt resumed participation in the meeting. Arrived at Meeting Tammy Henry, County Planner, and K. Rothbauer arrived at the meeting at 1:04 p.m. Regular Council Minutes Page 7 February 23, 2006 --- 9. POST AGENDA ITEMS CON'T f. Sher gill Consulting A letter was presented fo Council from Shergill Consulting Lfd. requesting that the County consider granting a number of relaxations to the development agreements for their subdivisions within the County. Administration will provide a recommendation on this item to Council at the March 9, 2006 Council meeting. Tammy Henry, County Planner, left the meeting at 1:25 p.m. g. PFRA Water Study Councillor Nesbitt requested that Council consider the possibility of getting a water study conducted within the County which could be used as a baseline for future Economic Development endeavours. This item will be referred back to the Economic/Tourism Committee for the establishment of terms of reference for this proposed study. h. U.S. Consulate Letter ,~-. A letter from the City of Brooks, inviting Council to a welcome reception on March 1, 2006 at the Medicine Hat College, Brooks Campus, for the Consul General of the United States for Alberta, Saskatchewan and the Northwest Territories, was presented to Council. C-82/06 MOVED BY COUNCILLOR M. NESBITT that the Reeve be permitted to attend this event as a function of Council. MOTION CARRIED i. Safe and Free Project C-83/06 MOVED BY COUNCILLOR M. NESBITT that we send a letter of support to the SPEC Association for Children and Families for their Safe and Free Project. MOTION CARRIED j. Chinook Credit Union Annual Meetin_g C-84/06 MOVED BY COUNCILLOR A. EASTMAN that the Reeve be permitted to attend the Chinook Credit Union Annual meeting on March 4, 2006 as a function of Council. MOTION CARRIED ~~ Regular Council Minutes February 23, 2006 Page 8 ,-- k. Joint Meetin_g with the Cypress County The Reeve discussed a potential joint meeting with Cypress County during the 2006 Spring AAMD&C Convenfion. 10. COMMITTEE REPORTS a. Municipal No report. b. A.S.B. Councillor Eastman provided a report on the 2006 Provincial ASB Conference. c. Municipal Planning Commission No report. d. Subdivision and Development Appeal Board '- Councillor Daniels provided the results of a recent Subdivision and Development Appeal Board appeal. e. Workshop Session No report. f. Agricultural Pest Act/Weed Control Act Appeal Committee No report. g. Airport Commission No report. h. Assessment Review Board No report. i. Bow River Basin Council No report. ,-- Regular Council Minutes Page 9 February 23, 2006 ~- j. Brooks & District Ambulance Association Reeve Douglass advised that final requisitions were sent out to municipalities. k. College Advisory Committee Councillor Nesbitt reported that additional members are required for the Advisory Committee; in a brochure of the Medicine Hat College, there is no mention or photos of the Brooks Campus and she has asked that this be reflected in their minutes; additional courses are to be offered; an employment fair was held in February 2006; the Electrical and Nursing programs are running well; a proposed Heavy Equipment Operator course did not proceed; and the campus residence is full. I. Crime Stoppers Board Councillor Nesbitt advised that a meeting will be held in March 2006 at Tilley. m. Disaster Services Committee '^ Councillor Nesbitt advised that Randy Tiller will attend a Emergency Preparedness Course being held in the County EOC Room on March 7, 2006; there will beatable top emergency exercise in the County EOC Room next month; updating of the Disaster Services Plan is ongoing; and there is a "Plan To Take Charge" Disaster Forum Conference being held in Banff from May 7 to 70, 2006 that she would like to attend. C-85/06 MOVED BY COUNCILLOR S. EVANS that Councillor Nesbitt be permitted to attend a "Plan To Take Charge" Disaster Forum Conference in Banff from May 7 to 10, 2006 as a function of Council. MOTION CARRIED n. Economic Development Committee Economic Development initiatives will be added as an agenda item to the April 3, 2006 Workshop Session agenda. o. EID / Legion Scholarship Committee No report. Regular Council Minutes February 23, 2006 ,.-. p. Environmental Protection Committee No report. q. Foothills Little Bow Association No report. r. Grasslands Regional FCSS No report. s. Grievance Committee No report. t. Luscar Ad Hoc Committee No report. u. Medicine Hat Police Academy Proposal Committee Page 10 Councillor Nesbitt advised that a proposal has been submitted. v. Municipal Budget Committee No report. w. Municipal Library Board No report. x. Newell Foundation Councillor Evans attended a meeting last week and reported the following: the 2006 budget has been approved and the requisition will not change; a quote was received on the Playfair Lodge roof; they are waiting to hear from Alberta Senior Housing on grant funding; the Newbrook Lodge is full with 15 persons on fhe waiting list; (here are eight vacant rooms at the Playfair Lodge; and rent will be increasing three percenf on May 1, 2006. y. Newell Regional Solid Waste Management Authority Councillor Eckert attended a meeting on February 16, 2006 and ,.... reported that a $6.00%apita recycling requisition will be incorporated in 2006; that the 2006 requisition less the recycling requisition will be Regular Council Minutes Page 11 February 23, 2006 ,,'-. $24.96/capita; that the Authority discussed a proposal from NewAlta; and that They continue to work on a location for a transfer station in the Millicent area. z. Palliser Economic Partnership Councillor Daniels will attend a MLA Round Table meeting tomorrow, February 24, 2006, of the Esplanade in Medicine Hat. aa. RCMP Committee No report. bb. Red Deer River Basin Watershed Alliance Committee Councillor Eckert will be attending a meeting being held in Olds on February 24, 2006. cc. Regional Services Ad Hoc Committee No report. dd. Road Ban Committee No report. ee. Route 36 Development Safety Association Councillor Eckert will attend a meeting in Killam on April 7, 2006. ff. Salary Negotiating Committee No report. gg. Shared Services/Urban Fringe Committee No report. hh. Shortgrass Library Board Councillor Philipsen attended a Board Meeting held on February 22, 2006 at which policies were reviewed. ii. Tourism Committee ,.--. A Tourism Report for February 2006 was presented to Council by Councillor Philipsen. This included information on the establishment Regular Council Minutes Page 12 February 23, 2006 .- of the local tourism committee, the Canadian Badlands concept and the upcoming tourism conference in Camrose. Councillor Daniels requested "County of Newell, Home of Dinosaur Provincial Park'; be added to the March 6, 2006 Workshop Session agenda. jj. Transportation Committee Councillor Daniels noted that the Province will accept direct 25% funding for joint projects or the municipality taking over the maintenance of these roads. Administration was directed to obfain further information on the maintenance option. kk. 9-1-1 Committee Reeve Douglass attended a meeting on February 15, 2006 and reported that the Brooks and District Ambulance Association is looking into the cost of changing their 911 services from FREMS fo Medicine Hat and she will be visiting the FREMS call centre at the Black Diamond Hospital in March. II. 2006 Awards Night Ad Hoc Committee Councillor Nesbitt stated the 2006 Awards Night will take place on March 18, 2006 at 6:30 p.m. at the Cassils Community Hall. She requested that everyone indicate if they will attend as soon as possible. mm. Red Deer River Municipal Users Group No report. K. Rothbauer left the meeting at 2:48 p.m. 11. QUESTION PERIOD/NOTICE OF MOTION a. Councillor Daniels requested information on how often reporting will be forthcoming from the new Public Works Operations Review Manager. b. Councillor Nesbitt was given some clarification on an advertisement in the Coffee News asking for volunteers to help out at the Newell --- Foundation Kitchen by Councillor Evans, who responded that extra help is required during the supper hour period. ~n Regular Council Minutes Page 13 February 23, 2006 c. Councillor Philipsen was given an update on the Patricia Cemetery application by Administration. 12. INFORMATION ITEMS a. Minibus Report -January 2006 13. IN CAMERA C-86/06 MOVED BY COUNCILLOR A. EASTMAN that we move in camera at 2:58 p.m. MOTION CARRIED C-87/06 MOVED BY COUNCILLOR M. NESBITT that we move out of camera at 5:14 p.m. MOTION CARRIED C-88/06 MOVED BY COUNCILLOR W. DANIELS that we support the regional water concept and forward a joint application with the City of Brooks to Alberta Infrastructure and Transportation to request funding for a regional water .-.~ system. MOTION CARRIED C-89/06 MOVED BY COUNCILLOR M. NESBITT that the County transfer $578,000.00 to its Municipal Surplus Reserve as of December 31, 2005 and that this amount be adjusted accordingly pending Auditor entries. MOTION CARRIED 14. ADJOURN C-90/06 MOVED BY COUNCILLOR A. PHILIPSEN that the meeting adjourn at 5:15 p.m. MOTION CARRIED Reeve County Administrator