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HomeMy WebLinkAbout2006-01-19 Council (Regular) MinutesCOUNTY OF NEWELL N0.4 ~ MINUTES OF COUNCIL MEETING JANUARY 19, 2006 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, January 19, 2006 commencing at 10:00 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A. Philipsen C. Vermeeren S. Evans A. Eastman A. Eckert H. Wutzke STAFF: A. Martens, Administrator N. Moriyama, Assistant Administrator B. Broomfield, Executive Assistant OTHERS IN ATTENDANCE: K. Rothbauer, Brooks Bulletin T. Johnston, Brooks & County Chronicle 1. EXCUSED FROM MEETING C-18/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor Nesbitt be excused from the meeting. MOTION CARRIED Arrived at Meeting T. Johnston arrived at the meeting at 10:02 a.m. ~J~ Regular Council Minutes page 2 January 19, 2006 ~^ 2. MINUTES Council Minutes -January 5, 2006 C-19/06 MOVED BY COUNCILLOR A. EASTMAN that the January 5, 2006 Council minutes be adopted as presented. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-20/06 MOVED BY COUNCILLOR C. VERMEEREN that we adopt the agenda as amended. MOTION CARRIED 5. BUSINESS FROM MINUTES a. PFRA Water Study Program We are awaiting responses to our letters previously senf to Cypress and Wheatland Counties. 6. CORRESPONDENCE a. AAMD&C -Fall 2005 Convention Evaluation -Group Version A Fall 2005 Convention Evaluation, Group Version, was presented to Council. The evaluation was completed by Council and Administration was directed to forward Council's response to the AAMD&C. b. Foothills Little Bow Municipal Association -Meeting Update Administration presented copies of a revised agenda that had been received for the Foothills Little Bow Municipal Association meeting scheduled for January 20, 2006. Councillor Daniels presented copies of an Analysis to Council on the proposed RTG funding formula. ~~ r- Regular Council Minutes January 19, 2006 Arrived of Meetin_g Page 3 K. Rothbauer arrived at the meeting of 10:38 a.m. 7. CHEQUES FOR PAYMENT C-21/06 MOVED BY COUNCILLOR C. VERMEEREN that cheques 155428 to 155506 in the amount of $275,662.05, and Direct Debit Batch 10198 in the amount of $78,831.92, be approved. MOTION CARRIED 8. OTHER BUSINESS a. Bylaw 1558-06 - Borrowing for the Purpose of Financing Operatin_q Expenditures C-22/06 MOVED BY COUNCILLOR W. DANIELS that Bylaw 1558-06, being a bylaw to provide for borrowing for the purpose of financing operating expenditures, receive first reading. MOTION CARRIED C-23/06 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw 1558-06 receive second reading. MOTION CARRIED C-24/06 MOVED BY COUNCILLOR A. ECKERT that consent be given to proceed with third and final reading of Bylaw 1558-06. CARRIED UNANIMOUSLY C-25/06 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1558-06 be given third and final reading. MOTION CARRIED b. Joint Meetin_g with Vulcan County Administration was directed to set up a joint meeting with Vulcan County during a breakfast at the AAMD&C spring convention. /1'~v~ Regular Council Minutes January 19, 2006 rr c. Budget Date Page 4 A Municipal Budget Committee meeting will be held on March 14, 2006 at 10:00 a.m. 9. POST AGENDA ITEMS a. Drumheller -Red Deer River Municipal Users Groua Administration presented copies of a response letter from the Town of Drumheller on the Red Deer River Municipal Users Group. This item was referred to the next meeting. b. Bylaw 1553-05 -Road Closure and Sale C-26106 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw 1553-05, being a bylaw for the purpose of closing to public travel that portion of unnamed road lying east of Lot 11 and south of Lot 12, located in the SW '/ 5-18-14-W4 (Plan 8310857), which lies north of the production easterly of the south boundary of said Lot 11 and west of the production southerly of the east boundary of said Lot 12, receive ~- second reading. MOTION CARRIED C-27106 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1553-05 receive third and final reading. MOTION CARRIED 10. COMMITTEE REPORTS a. Municipal Funding for the remainder of the Rolling Hills drainage project was referred to the Municipal Committee meeting to be held on February 6, 2006. b. A.S.B. 1) Capital Tenders The Agricultural Fieldman, Steve Wylie, arrived at the meeting at '~ 11:15 a.m. and presented the ASB capital tender summary results. ~~~~ ~_..,; ,~ Regular Council Minutes January 19, 2006 Page 5 C-28/06 MOVED BY COUNCILLOR A. EASTMAN that we approve the purchase of one 1 ton 4 x 4 diesel truck with deck from Martin Chrysler in the amount of $44,736.96 plus GST for the truck and a toolbox in the amount of $665.00 plus GST, representing the lowest tender. MOTION CARRIED C-29/06 MOVED BY COUNCILLOR C. VERMEEREN that we approve the purchase of one 5 ton truck with deck from Peak Equipment in the amount of $68,000.00 plus GST representing the lowest tender, as per County of Newell No. 4 Local Preference Policy M-04-01. MOTION CARRIED C-30/06 MOVED BY COUNCILLOR I. SCHROEDER that we approve the purchase of one tractor from Evergreen Implements in the amount of $37,910.00 plus GST after trade in representing the lowest tender, as per County of Newell No. 4 Local Preference Policy M-04-01, a pallet fork in the amount of 1500.00 plus GST, and a training seat in the amount of $450.00 plus GST. MOTION CARRIED Steve Wylie, the Agricultural Fieldman, left the meeting at 11:29 a.m. Councillor Eastman also reported on a roadside vegetation management plan test project; the County's submission to the Calgary Exhibition and Stampede 2006 Farm Family Awards Program Committee; and that the County will be hosting the 2006 South Region ASB Conference on October 27, 2006. Councillor Eckert provided information on a fusarium resolution coming up at the Provincial Ag Service Board Conference. c. Municipal Planning Commission Councillor Vermeeren requested an update on the request for proposal process for the Cassils ASP. d. Subdivision and Development Appeal Board A meeting will be held on January 23, 2006. Regular Council Minutes January 19, 2006 '"' e. Workshop Session Page 6 Subdivisions and required services will be added fo a future Workshop Session. f. Agricultural Pest Act/Weed Control Act Appeal Committee No report. g. Airport Commission No report. h. Assessment Review Board No report. i. Bow River Basin Council Councillor Vermeeren reported on two meetings he attended. j. Brooks & District Ambulance Association Reeve Douglass reported that the Ambulance Association still has an open bank account for requisitioning and GST purposes and that they are still working on the dissolution of this Association. k. College Advisory Committee No report. 1. Crime Stoppers Board No report. m. Disaster Services Committee Councillor Eastman reported that planning in the event of a pandemic was the focus of a meeting held on January 78rn n. Economic Development Committee The next meeting will be held on January 25r". Councillor Daniels reported that the Palliser Economic Partnership supported the business directory being compiled in the County. '1 V~Y ~.. Regular Council Minutes Page 7 January 19, 2006 lnformafion was presented to Council from Doug Erdman, the Economic Development and Tourism Coordinator, on a Foreign Worker Recruitment question and answer session being hosted by the Palliser Economic Partnership on January 30rn at Garth's Restaurant. o. EID / Legion Scholarship Committee No report. p. Environmental Protection Committee No report. q. Foothills Little Bow Association A meeting will be held January 20rn in Lethbridge. r. Grasslands Regional FCSS Councillor Wutzke reported on a meeting held January 18rn s. Grievance Committee No report. t. Luscar Ad Hoc Committee Councillor Vermeeren provided an update. u. Medicine Hat Police Academy Proposal Committee No report. v. Municipal Budget Committee No report. w. Municipal Library Board No report. x. Newell Foundation No report. ,-- ,._ _ , Regular Council Minutes Page 8 January 19, 2006 ''" y. Newell Regional Solid Waste Management Authority Councillor Eckert reported there will be a meeting on January 26tH. z. Palliser Economic Partnership Councillor Daniels informed Council of a MLA Round Table meeting, to discuss Alberta's Rural Development Strategy, being held on February 24rn of fhe Esplanade in the Cify of Medicine Haf. This event will be closed to the media. aa. RCMP Committee No report. T. Johnston and K. Rothbauer left fhe meeting at 12:04 p.m. LUNCH Council recessed for lunch from 12:04 p.m. fo 1:28 p.m. bb. Red Deer River Basin Watershed Alliance Committee Councillor Eckert advised there will be a meeting on February 24rn, 2006. cc. Regional Services Ad Hoc Committee Councillor Daniels advised there will be a meeting on January 24rn dd. Road Ban Committee A general meeting has been scheduled for all truckers, oil and qas companies, manure haulers and feed lot owners on February 9r at 11:00 a.m. in the County Administration building. ee. Route 36 Development Safety Association Councillor Eckert advised there will be a meeting on January 27tH in Castor, and requested all Councillors to provide him with input on their transportation trouble spots along Highway 36. \ J~M1/ Regular Council Minutes January 19, 2006 ~'` ff. Salary Negotiating Committee No report. gg. Shared Services/Urban Fringe Committee No report. hh. Shortgrass Library Board Page 9 Councillor Philipsen reported that at a meeting held January 18tH programs and services were reviewed. ii. Tourism Committee Councillor Philipsen reported that bylaws for the new Regional Tourism Association are being drafted. Council discussed promoting Dinosaur Provincial Park as a tourism initiative for this area. jj. Transportation Committee Councillor Daniels advised a contract for grading of the East Tilley Road until October 2006 has been signed. kk. 9-1-1 Committee Reeve Douglass reported that a meeting was held on January 18tH at which it was decided that the quarterly requisition may be decreased, and that IP Plus problems are slowly being resolved. II. 2006 Awards Night Ad Hoc Committee Councillor Evans advised the Awards Night will be held on March 18, 2006. Council indicated they would like the event to be held in Cassils rather than in Brooks. 11. QUESTION PERIOD/NOTICE OF MOTION Councillor Daniels indicated he would contact Rick Baine, the Superintendent of Public Works, fo discuss a numbering system for the Hamlet of Rolling Hills. ~~_ Regular Council Minutes Page 10 January 19, 2006 12. INFORMATION ITEMS a. Safety Minutes 13. IN CAMERA C-31/06 MOVED BY COUNCILLOR C. VERMEEREN that we move in camera at 1:55 p.m. MOTION CARRIED EXCUSED FROM MEETING Councillor Eastman excused himself from the meeting at 2:30 p.m. Councillor Evans excused herself from the meeting at 3:40 p.m. C-32/06 MOVED BY COUNCILLOR C. VERMEEREN that we move out of camera at 3:57 p.m. MOTION CARRIED C-33/06 MOVED BY COUNCILLOR C. VERMEEREN that the Reeve, Deputy Reeve and Councillor Daniels be appointed to the CAO Performance Evaluation Committee. MOTION CARRIED C-34!06 MOVED BY COUNCILLOR W. DANIELS that taxes in the amount of $6393.28 as per the attached list be cancelled. MOTION CARRIED C-35/06 MOVED BY COUNCILLOR I. SCHROEDER that the salaries be approved as recommended by the Salary Review Committee. MOTION CARRIED m~~ Regular Council Minutes January 19, 2006 14. ADJOURN Page 11 C-36/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that the meeting adjourn at 4:10 p.m. MOTION CARRIED Reeve E~~~~~~Z ~~ -~ County Administrator ~-- COUNTY OF NEWELL N0.4 A Summary Of Changes To The Status Of Those Properties Originally Affected B The Ma 3 2005 Two 2 Mill Cancellation Gh In Ovynersh ~~: Tax Roll No. 2-Mill Tax TOTAL 1. 210002 $208.50 2. 286901 $539.34 3. 349302 $81.26 4. 460518 $885.74 5. 462006 $357.00 6. 479804 $245.22 7. 485205 $493.24 8. 499201 $146.28 9. 1201700 $1.14 10. 1202100 $23.88 11. 1202200 $15.88 $2,997.48 O~ri inat Tex Acc©~nt Cancelled: Original Tax Roll No. 2-Mill Tax TOTAL 1. 413701 $207.40 2. 460001 $437.48 3. 460411 $1,196.86 4. 603701 $111.94 5. 608305 $1,442.12 $3,395.80 TOTAL 2 MILL CANCELLATION: $6,393.28