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HomeMy WebLinkAbout2006-07-20 Council (Regular) Minutes,~-, COUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING JULY 20, 2006 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, July 20, 2006 commencing at 10:18 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eckert H. Wutzke STAFF: A. Martens, County Administrator N. Moriyama, Assistant Administrator B. Broomfield, Executive Assistant OTHERS IN J. Brees, Brooks & County Chronicle ATTENDANCE: K. Rothbauer, Brooks Bulletin Staff Sergeant Peter Puszka, Detachment Commander, Brooks Detachment Corporal Gordon Tudor, Bassano RCMP Detachment 6. DELEGATION a. Brooks and Bassano RCMP Staff Sergeant Puszka presented copies of an Occurrence Stats- Brooks Detachment report and a Statistical Report of Workload Summary and Significant Events for the period January to June 2006 and reviewed the reports with Council. Council asked questions on staffing at the Brooks Detachment, length of prisoner stays in cells, morale, and search and rescue. Corporal Tudor presented a copy of an Occurrence Sfafs-Bassano Detachment report for the period January to June 2006 and provided Council with a verbal report of major incidents that occurred in his area during this period. i- Staff Sergeant Puszka and Corporal Tudor left the meeting of 90:48 a. m. Regular Council Minutes July 20, 2006 ,--- Arrived at Meeting Page 2 Councillor Eastman arrived at the meeting at 90:48 a.m. 1. EXCUSED FROM MEETING No members asked to be excused from the meeting. 2. MINUTES Council Minutes -July 6.2006 C-328106 MOVED BY COUNCILLOR M. NESBITT that the July 6, 2006 Council minutes be adopted. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-329/06 MOVED BY COUNCILLOR C. VERMEEREN that we adopt the agenda as amended. MOTION CARRIED 5. BUSINESS FROM MINUTES a. Bylaw 1586-06 -Road Closure Bylaw - C.O. Johnson and Sons C-330/06 MOVED BY COUNCILLOR C. VERMEEREN that Motion C-307/06, which reads as follows, be lifted from the table: MOVED BY COUNCILLOR VERMEEREN that Bylaw 9586-06, for the purpose of closing to public travel and leasing portions of a public highway, receive t'irst reading. MOTION CARRIED C-331/06 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw 1586-06, for ~-.. the purpose of closing to public travel and leasing portions of a public highway, receive first reading with amendments as discussed and that the Shuttleworth Trail remain open. Regular Council Minutes Page 3 July 20, 2006 Vote on Motion C-331/06 as amended -MOTION CARRIED b. Heave Duty Equipment Operator Training Program A letter was presented to Council from the Medicine Hat College, expressing their interest to partner with the County of Newell No. 4 on the potential development of a Heavy Equipment Operators training program. Council directed Administration to forward a letter stating we are interested in partnering with the College, That they provide an instructor, and that the County will provide the equipment for the training component of fhe program subject to meeting insurance requirements and caterpillar warranty program requirements. 7. STAFF DELEGATION a. Darin Crapo, Information Technologist - July/August 2006 Newsletter Darin Crapo, Information Technologist, arrived at the meefing at 11:02 a.m. Council reviewed the proposed County newsletter for the months of July and August and suggested a number of changes. The Information Technologist left the meeting at 11:07 a.m. 8. CORRESPONDENCE Councillor Philipsen updated Council on the Patricia Hamlet Advisory Committee meefing regarding unsightly and unkempt property. Administration will provide a list of Hamlet names and mailing addresses of residents to the Hamlet Advisory Committee. They will send letters to fhe residents to mainfain property. 9. CHEQUES FOR PAYMENT C-332/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that cheques 156586 to 156736 in the total amount of $1,452,235.10, be approved. MOTION CARRIED Regular Council Minutes Page 4 July 20, 2006 10. TREASURER'S REPORT The Treasurer's Report for June 2006 was presented to Council. C-333/06 MOVED BY COUNCILLOR S. EVANS that the Treasurer's Report for June 2006 be accepted. MOTION CARRIED 11. OTHER BUSINESS a. Rainier Water Rates Council reviewed information on water rates for Rainier. ,--, C-334/06 MOVED BY COUNCILLOR C. VERMEEREN that the 2006 annual water levy for Rainier be set at $822.00 for residents and $14,805.00 for Alcoma School. MOTION CARRIED 12. POST AGENDA ITEMS ~ a. County Lease from EID re Gem Community Association A copy of a draft Land Use Permit Agreement between the EID and the ~`'~' Gem Community Association with the County of Newell as the signatory, was presented to Council. C-335/06 MOVED BY COUNCILLOR M. NESBITT that we enter into the Land Use Permit Agreement with the EID and the Gem Community Association with the County of Newell as the signatory, as presented. MOTION CARRIED b. Duchess Cut Across Road -Land Acquisition Agreements The Administrator provided details on the land acquisition agreements regarding fence replacement. C-336/06 MOVED BY COUNCILLOR W. DANIELS that we approve $5500.00 per mile for fence replacement. MOTION CARRIED Regular Council Minutes July 20, 2006 r-- Page 5 c. Rosemary Water Treatment Plant Councillor Eastman provided details of a concern regarding the County of Newell's cost recovery at the Rosemary Water Treatment Plant. The Administrator explained our rationale for cost recovery and provided Councillor Eastman with other options. d. Sale of Hi_ghway Lands -Update The Assistant Administrator updated Council on the Trans Canada Highway land sale. e. Dustin Scandia Councillor Vermeeren advised of dust concerns within the Hamlet of Scandia. This item will be discussed at the Infrastructure Retreat and possibly a policy maybe developed. f. Sprin_gside Co/ony A letter received by Councillor Eckert from the Springside Colony outlining their concerns with fhe road to the colony was given to ,--- Administration. This item has been referred to the next Municipal meeting. g. Sewage System within the County Council discussed a joint sewage lagoon between the County of Newell No. 4 and the City of Brooks, a County sewage lagoon and a County sewage system. C-337/06 MOVED BY COUNCILLOR W. DANIELS that Administration meet with AMEC Engineering to commence discussions on a sewage system and sewage lagoon. MOTION CARRIED This item will be discussed further at the August 24t~' Council meeting. h. Electrical Seminars Councillor Daniels advised of several electrical indusfry seminars in Calgary this fall. This was accepted as information. i. Participation at EID Historical Park Event -Scandia Council Vermeeren advised Council that the EID Historical Park will be Regular Council Minutes Page 6 July 20, 2006 ~'^ celebrating Earl Taylor Day on August 20th and asked that those Councillors who are able to attend to do so. LUNCH Council recessed for lunch from 12:12 p.m. to 1:15 p.m. 16. IN CAMERA C-338/06 MOVED BY COUNCILLOR W. DANIELS that we move in camera at 1:05 p.m. MOTION CARRIED Councillor Vermeeren excused himself from the meeting at 2:03 p.m. C-339/06 MOVED BY COUNCILLOR S. EVANS that we move out of camera at 3:00 p.m. MOTION CARRIED ,.-. C-340/06 MOVED BY COUNCILLOR H. WUTZKE that we adopt the Public Works reorganization proposal and salary ranges as recommended. ,~' MOTION CARRIED C-341/06 MOVED BY COUNCILLOR W. DANIELS that we approve the amount of $530,560.00 forte` aof~TWP 21-2 from Range Road 14-4 to Highway 36 to be funded from te~ing tax r~er`v~. MOTION CARRIED C-342/06 MOVED BY COUNCILLOR A. ECKERT that we approve 2007 funding for the purchase of two 14H Caterpillar graders in the amount of $720,932.00 financed by $524,400.00 guaranteed buyback and $196,532.00 from operating revenue. MOTION CARRIED 13. COMMITTEE REPORTS a. Municipal No report. Regular Council Minutes July 20, 2006 Page 7 b. A.S.B. Eight ASB policies were circulated to Council for review, and will be brought back to the next Council meeting on August 24tt'. c. Municipal Planning Commission No report. d. Subdivision and Development Appeal Board No report. e. Workshop Session No report. f. Agriculture Pest Act/Weed Control Act Appeal Committee No report. g. Airport Commission No report. h. Assessment Review Board Administration advised an Appeal Board Hearing is scheduled for August 21St at 9:00 p.m. i. Bow River Basin Council No report. j. Brooks & District Ambulance Association No report. k. College Advisory Committee No report. I. Crime Stoppers Board No report. Regular Council Minutes July 20, 2006 Page 8 m. Disaster Services Committee Councillor Nesbitt reported that the County Administrator and herself met with Randy Tiller on July 19t", and we are reviewing our Municipal Emergency Plan. n. Economic Development Councillor Daniels reported that the Economic Development and Tourism Coordinator is ongoing with the business directory database project. o. EID/Legion Scholarship Committee No report. p. Environmental Protection Committee ~-- ~~~f No report. q. Foothills Little Bow Municipal Association No report. r. Grasslands Regional FCSS No report. s. Grievance Committee No report. t. Luscar Ad Hoc Committee No report. u. Municipal Budget Committee No report. v. Municipal Library Board No report. w. Newell Foundation Councillor Wutzke provided the following report: the manager of Regular Council Minutes July 20, 2006 Page 9 ~^ Playfair Lodge has resigned; one board member has resigned; Diane Murray is acting manager; Bassano has nine vacancies; Newbrook Lodge is full with 21 applications on the waiting list; new thermostats have been installed at Newbrook Lodge; and the next meeting will be held in Bassano on August 8t~'. x. Newell Regional Solid Waste Management Authority Councillor Eckert reported there is a meeting this evening, gave the details of some recent bid results, and a new cell is being constructed at the landfill site. y. Palliser Economic Partnership Councillor Daniels reported a seminar will be held in November in either Medicine Hat or Elkwater Lodge. z. RCMP Committee No report. aa. Red Deer River Basin Watershed Alliance ,~-~ No report. bb. Regional Services Ad Hoc Committee ~: Councillor Daniels advised that reporting on the Exploration Grant is ~ finalized and we are waiting for approval on the Implementation Grant application. cc. Road Ban Committee No report. dd. Route 36 Development Safety Association Councillor Eckert reported there will be a meeting in Brooks on August 2nd ee. Salary Negotiating Committee The Administrator reported that CUPS was made aware of an intended bonus to Public Works staff before letters were sent out to staff ,,.._ advising them of the bonus. Regular Council Minutes July 20, 2006 ff. Shared Services/Urban Fringe Committee Page 10 Councillor Nesbitt reported that a meeting will be held on July 31St at 5:30 p.m. in County Council Chambers, with a Joint Recreational Services meeting being held afterwards at 7:00 p.m. 99• Shortgrass Library Board Councillor Philipsen submitted a are: Shortgrass will participate report was given on the Alberta and Insurance. written report, the highlights of which in the Rural Information Initiative; a Library Trustees Association meeting; hh. Tourism Committee Councillor Philipsen submitted a written report, the highlights of which are: opening of the renovated Field Station at Dinosaur Park; Donna Martin was elected as Secretary/Treasurer of the Newell Regional Tourism Association; and part time administrative staff will be hired and an office will be set up. ii. Transportation Committee ,-- The Transportation Committee will meet after Council to set possible dates for a meeting with fhe Minister of Infrastructure and Transportation. jj. 9-1-1 Committee No report. kk. Red Deer River Municipal Users Group No report. II. Brooks ~ District Chamber of Commerce Councillor Philipsen provided a written report, the highlights of which are: financial statement for May was reviewed; the Tradeshow was discussed; there have been 52 new memberships since December; membership fees was increase slightly; and the Chamber is looking at optics for more space. 14. QUESTION PERIOD/NOTICE OF MOTION A question period was held. Regular Council Minutes Page 11 July 20, 2006 '' 15. INFORMATION ITEMS a. Safety Minutes 17. ADJOURN C-343/06 MOVED BY COUNCILLOR A. EASTMAN that the meeting adjourn at 3:39 p.m. MOTION CARRIED ~~ ? ~~ ~~ Reeve ~~y,,y ~,~', ~~ -- County Administrator r--