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HomeMy WebLinkAbout2006-09-07 Council (Regular) Minutes~--- COUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING SEPTEMBER 7, 2006 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, September 7, 2006 commencing at 10:00 a.m. MEMBERS PRESENT: I. Schroeder, Deputy Reeve COUNCILLORS: W. Daniels A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke ABSENT: M. Douglass, Reeve STAFF: A. Martens, County Administrator N. Moriyama, Assistant Administrator B. Broomfield, Executive Assistant OTHERS IN A. Skorobohach, Brooks & County Chronicle ATTENDANCE: R. Brown, Brooks Bulletin C-391106 1. EXCUSED FROM MEETING MOVED BY COUNCILLOR S. EVANS that Reeve Douglass be excused from the meeting. MOTION CARRIED C-392/06 2. MINUTES Council Minutes -August 24.2006 The following change was made to the August 24, 2006 minutes: Page 73 -Item 15a -replace the word "incumbent" wifh "incoming': MOVED BY COUNCILLOR A.M. PHILIPSEN that the August 24, 2006 Council minutes be adopted as amended. MOTION CARRIED Regular Council Minutes Page 2 September 7, 2006 ,-- 3. CALL FOR POST AGENDA ITEMS The Deputy Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-393/06 MOVED BY COUNCILLOR A. EASTMAN that we adopt the agenda as amended. MOTION CARRIED 5. BUSINESS FROM MINUTES a. County of Newell Fire Ban C-394/06 MOVED BY COUNCILLOR W. DANIELS that we remove the fire ban issued by Council on August 24, 2006. C-395/06 MOVED BY COUNCILLOR C. VERMEEREN that we call the question on Motion C-394/06. MOTION CARRIED ,~-- Vote on Motion C-394/06 -MOTION DEFEATED 6. CORRESPONDENCE There were no correspondence items. 7. CHEQUES FOR PAYMENT C-396/06 MOVED BY COUNCILLOR S. EVANS that cheques 156949 to 157026 in the amount of $437,902.84, and Direct Debit Batch 11045 in the amount of $90,457.10, be approved. MOTION CARRIED 8. OTHER BUSINESS a. Municipal Sponsorship Program Administration advised that the County is eligible for a Basic Grant under the Municipal Sponsorship Program of $50, 685.00 Regular Council Minutes September 7, 2006 Page 3 ,-. C-397/06 MOVED BY COUNCILLOR A. ECKERT that the County of Newell apply for the 2006 Municipal Sponsorship Program -Basic Grant, in the amount of $50,685.00 for the expansion of our telephone system and to replace our server. MOTION CARRIED b. Rural Beautification Awards -Policy ASB-2 Policy ASB-2, Rural Beautification Awards, was presented to Council. Agricultural Fieldman, Steve Wylie, arrived at the meeting of 10:28 a. m. C-398/06 MOVED BY COUNCILLOR W. DANIELS that Policy ASB-2, Page 3, clauses 4 and 5 of the Eligibility Requirements be combined as a new clause 4, to read as follows: "Only owners of rural yards that own over 39 acres of land within the County are eligible". MOTION CARRIED The Agricultural Fieldman left the meeting at 10:33 a.m. c. Bylaw 1509-05 -Lake Newell Resort Sewer Bylaw ~ Finance Officer, Susan Shigehiro, arrived at the meeting at 10:35 a.m. Bylaw 1509-05 was presented to Council and several changes were suggested. Administration will incorporate the changes info this bylaw and bring this item back to a future Council meeting. d. Bylaw 1590-06 -Local Improvement Bylaw -Patricia Lagoon Discharge Upgrade Bylaw 1590-06 will be addressed at a future meeting. e. Hamlet Utility Surpluses & Reserves A memo was presented to Council from the Finance Officer on Hamlet Utility Surpluses and Reserves requesting consideration of several proposed resolutions. C-399/06 MOVED BY COUNCILLOR W. DANIELS that hamlets with separate water and sewer reserves have these reserves combined into one utility reserve for each hamlet. MOTION CARRIED `JV~ Regular Council Minutes September 7, 2006 Page 4 .-~ C-400/06 MOVED BY COUNCILLOR M. NESBITT that surplus funds remaining after the recovery of the prior year's (2005) operating costs be transferred to the corresponding Hamlet Utility Reserves for future use. MOTION CARRIED C-401/06 MOVED BY COUNCILLOR W. DANIELS that a transfer of the current Rolling Hills water and sewer surplus amount of $4815.00 held in a receivable account be transferred to the Rolling Hills Utility Reserve account. MOTION CARRIED The Finance OfFcer left the meeting at 10:49 a.m. 11. POST AGENDA ITEMS a. City of Brooks - Member to Sit on Policing Committee A letfer from the City of Brooks on the establishment of a Police Committee was presented fo Council. Administration noted the City has made provision for a member of County Council to sit on this ,,., Board. C-402/06 MOVED BY COUNCILLOR C. VERMEEREN that we appoint a member of Council to sit on the City of Brooks Policing Committee. MOTION DEFEATED Recess Council recessed from 10:58 a.m. to 11:00 a.m. Councillor Nesbitt excused herself from a portion of the meeting at 11:00 a.m. Arrived at Meeting County Planner, Tammy Henry, and Dean Martin arrived at the meeting at 11:00 a.m. 9. STAFF DELEGATION a. Tammy Henry, County Planner 1. Municipal Planning Commission -Old Items .--. Regular Council Minutes September 7, 2006 Page 5 ,--1 a. 06 NL 011 - Pt. SW 18-18-14-W4M -Division 5 Dean & Terri Martin (Owner) /Dean Martin (Applicant) Subdivision of approximately 5.33 hectares (13.17 acres) into two CR -Country Residential lots from a larger CR and Agricultural parcel Council discussed issues on access with regard to this proposal. Arrived at Meeting Councillor Nesbitt returned to the meeting at 11:05 a.m. C-403/06 MOVED BY COUNCILLOR C. VERMEEREN that Subdivision 06 NL 011, for the subdivision of approximately 5.33 hectares (13.17 acres) into two Country Residential lots from a larger Country Residential and Agricultural parcel, be recommended to the Subdivision Authority subject to following conditions: 1. That all oil and gas company leases, rights of way and board orders be carried forward when the subdivision mylar is registered at the Land Titles Office. 2. The applicant providing easements to franchise utilities ~.. for services to .the proposed parcel. The applicant may be responsible for the costs associated with the installation, removal or modification of services. 3. The applicant entering into a development agreement for the development of this subdivision as identified under Section 655 of the Municipal Government Act. The preparation, registration and discharge of the caveat will be at the cost of the applicant. 4. The applicant entering into an agreement with the County of Newell for the installation, upgrade and/or removal of any required road approaches to the proposed and/or remnant parcels. 5. The applicant providing municipal reserve in the form of cash-in-lieu calculated at $1,774.00 per acre. The total amount will be determined at the time of endorsement by the municipality. The applicant may provide an appraisal conducted by a certified professional to determine market value of land if the per acre calculation by the County is disputed by the applicant. 6. The applicant meeting all the requirements of the Eastern Irrigation District with respect to the conveyance of water as well as easements. 7. The applicant preparing a joint access agreement to be registered against the titles of the two subdivided lots, at the applicant's expense. Regular Council Minutes Page 6 September 7, 2006 ,-~ 8. That all outstanding municipal taxes be paid prior to the endorsement. MOTION CARRIED Dean Martin left the meeting at 11:15 a.m. 2. Municipal Planning Commission -New Items a. 06 LUA 020 - Pt. SW 17-21-17-W4 -Division 6 Leroy Aimoto/Cory Baksa (Owner/Applicant)(Approx. 1.04 ac) A -Agricultural District to LI -Light Industrial District C-404/06 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw 1588- 06, to amend Land Use Bylaw 1443-03 by rezoning approximately 0.42 hectares (1.04 acres) of land in Pt. SW 17- 21-17-W4 from A -Agricultural District to LI -Light Industrial District, be given first reading. MOTION CARRIED b. 06 LUA 021 - Pt. N'/2 21 & S%2 28-23-18-W4 -Division 9 Clearview Hutterian Brethren/Bevan May (Owner/ ,^ Applicant) (Approx 4.54 ac) A -Agricultural District to I -Industrial District C-405/06 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw 1589- 06, to amend Land Use Bylaw 1443-03 by rezoning approximately 1.84 hectares (4.54 acres) of land in Pt. N'/2 21 and S'/2 28-23-18-W4 from A -Agricultural District to LI -Light Industrial District, be given first reading. MOTION CARRIED c. 06 NL 012 - Pt. SE 6-15-13-W4 -Division 1 Terry & Majorie Daniels/Jodi Corbeil & Chris Por (Owner/Applicant) Boundary Adjustment of Three Hamlet Residential Lots C-406/06 MOVED BY COUNCILLOR C. VERMEEREN that Subdivision 06 NL 012, for two lots, be recommended to the Subdivision Approval Authority subject to the following conditions: That all oil and gas company leases, rights-of-way and board orders, be carried forward, when the subdivision mylar is registered at Land Titles Office. ~J`~'`~ Regular Council Minutes Page 7 September 7, 2006 .~-- 2. The applicant providing easements to franchise utilities for services to the proposed and remnant parcels. The applicant will be responsible for the costs associated with the installation, removal or modification of services. This includes tie-ins to hamlet services. 3. The registration of a caveat for the dedication of a 5- metre strip of land along the southern boundary of lot 26 for future road widening to be purchased at a rate that is consistent with County policy at that time. 4. The applicant entering into an agreement with the County of Newell for the installation, removal and/or improvements of any required road approaches to the proposed and/or remnant parcels. 5. All outstanding municipal taxes being paid prior to endorsement. MOTION CARRIED d. Mapping Issues for Planning & Development Items C-407/06 MOVED BY COUNCILLOR M. NESBITT that applicants be required to provide proper drawings for any application. ,,., C-408/06 MOVED BY COUNCILLOR C. VERMEEREN that Motion C-407/ 06 be tabled. MOTION CARRIED The County Planner left the meeting at 11:50 a.m. 11. POST AGENDA ITEMS CON'T b. Brooks Food Bank Foundation -Request to have Council Member Sit on Board of Directors A letter from the Brooks Food Bank Foundation, requesting that a Council member sit on their board, was presented to Council. C-409/06 MOVED BY COUNCILLOR A. ECKERT that this item be accepted as information. MOTION CARRIED c. Council Representation at RCMP Meeting Adminisfration advised of a request from the RCMP Brooks Detachment for Council representation at an upcoming meeting. Regular Council Minutes September 7, 2006 Page 8 C-410/06 MOVED BY COUNCILLOR W. DANIELS that all Councillors be permitted to attend the RCMP meeting to be held September 13, 2006 commencing at 10:00 a.m. if they wish to do so as a function of Council. MOTION CARRIED LUNCH Council recessed for lunch from 12:00 p.m. to 1:01 p.m. d. CUPE -Notice to Commence Collective Bargaining A lefter was presented to Council, from the Canadian Union of Public Employees, giving notice of their intention to commence collective bargaining for the .purpose of negotiating and concluding a memorandum of agreement for ratification. C-411106 MOVED BY COUNCILLOR M. NESBITT that the current Salary Negotiating Committee members represent the County for the purpose of CUPE negotiations. ,-, MOTION CARRIED 12. COMMITTEE REPORTS a. Municipal Council Daniels advised that a contract to carry out grading and snow removal work on the East Tilley Road is just about completed. He presented a power point presentation fo Council on the road work. Arrived at Meeting Agricultural Fieldman, Steve Wylie, arrived at the meeting at 1:14 p.m. 15. IN CAMERA C-412106 MOVED BY COUNCILLOR S. EVANS that we move in camera at 1:15 p.m. MOTION CARRIED Regular Council Minutes September 7, 2006 Page 9 C-413/06 MOVED BY COUNCILLOR A. ECKERT that we move out of camera at 1:31 p. m. MOTION CARRIED 10. DELEGATION Myles Dessere, Emerson Bridge Campground Contractor, arrived at the meeting at 1:30 p.m. Myles Dessere presented his letter to Council outlining several proposed enhancements to the Campground, such as installing electricity, building a camp kifchen, installation of a sani-dump site, and construction of a storage shed, and spoke on each of these. He requested Council's permission to begin construction of the storage shed. Council asked questions on user fees, visitor numbers, campground operations, and treatment of visitors. C-414/06 MOVED BY COUNCILLOR M. NESBITT that the County grant permission to the operator to construct an 8 by 12 foot storage shed at Emerson Bridge ,,..,, Campground with the stipulation that the shed be constructed as a portable structure. MOTION CARRIED Myles Dessere left the meeting at 9:52 p.m. C-415/06 MOVED BY COUNCILLOR A. ECKERT that the Agricultural Fieldman look into the costs of installing electric power and asani-dump site at Emerson Park Campground. MOTION CARRIED 12. COMMITTEE REPORTS CON'T a. Municipal Con't 1. East Tilley Road Councillor Daniels encouraged Council to go and look at the work done on the East Tilley Road. !t was suggested That the grader work performed on this road could be adapted to other roads within the County. ~- Regular Council Minutes September 7, 2006 2. Speed Limit Bylaw No. 1591-06 Page 10 C-416/06 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw 1591- 06, being a bylaw to set various speed limits within the County of Newell No. 4, receive first reading. MOTION CARRIED C-417/06 MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1591-06 receive second reading. C-418/06 MOVED BY COUNCILLOR C. VERMEEREN that Motion C- 417/06 be amended by deleting clauses 3 and 9 and renumbering the remaining clauses accordingly. MOTION CARRIED Vote on Motion C-417/06 as amended -MOTION CARRIED C-419/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that consent be given to proceed with third and final reading of Bylaw 1591-06. MOTION CARRIED UNANIMOUSLY C-420/06 MOVED BY COUNCILLOR A. ECKERT that Bylaw 1591-06 be given third and final reading. MOTION CARRIED b. Municipal Planning Commission No report. c. Workshop Session No report. d. Newell Regional Solid Waste Management Authority Councillor Eckert reported the Newell Regional Solid Waste Management Authority is getting closer to establishing a transfer site in the Millicent and Patricia area. 13. QUESTION PERIOD/NOTICE OF MOTION A question period was held. t. Regular Council Minutes September 7, 2006 Page 11 C-421/06 MOVED BY COUNCILLOR A. ECKERT that Councillor Nesbitt be permitted to attend the first meeting of the City of Brooks Policing Committee as an observer as a function of Council. MOTION CARRIED 14. INFORMATION ITEMS There were no information items. 15. IN CAMERA There were no In Camera items. 16. ADJOURN C-422106 MOVED BY COUNCILLOR W. DANIELS that the meeting adjourn at 2:23 p.m. MOTION CARRIED ,~- County Administrator .-