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HomeMy WebLinkAbout2006-10-19 Council (Regular) MinutesCOUNTY OF NEWELL NO.4 MINUTES OF COUNCIL MEETING OCTOBER 19, 2006 .--- C-490/06 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, October 19, 2006 commencing at 10:01 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke STAFF: A. Martens,:: County Administrator N. Moriyama, Assistant Administrator B. Broomfield, Executive Assistant OTHERS IN A. Skorobohach, Brooks & County Chronicle ATTENDANCE: R. Brown, Brooks Bulletin EXCUSED FROM MEETING 1. All members were in attendance at this meeting. MINUTES 2. Council Minutes -October 5. 2006 The following changes were made. to the October 5, 2006 minutes: a. Page 2 -item 5b -replace .`This" with `There'; and b. Page 7 -item 14b2 -replace "conditions of the signed waiver" with "owner removing the trees at the owner's expense if requested to do so by the County for any purpose deemed necessary by the County" MOVED BY COUNCILLOR A.M. PHILIPSEN that the October 5, 2006 Council minutes be adopted as amended. MOTION CARRIED Regular Council Minutes Page 2 October 19, 2006 ~-- 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-491/06 MOVED BY COUNCILLOR I. SCHROEDER that we adopt the agenda as amended. MOTION CARRIED 5. BUSINESS FROM MINUTES a. Bylaw 1590-06 -Local Improvement Bylaw -Patricia Lagoon Discharge Upgrade There is no further information on this item. Arrived at Meeting Rob Brown arrived at the meeting at 10:10 a.m. •-- b. Bylaw 1594-06 -Lake Newell Resort Sewer Bylaw C-492/06 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1594-06, being a bylaw respecting the supply and control of sewer services to the residents and consumers benefiting from the public utility referred to as "the Lake Newell Resort Area Sewage System", receive first reading. MOTION CARRIED C-493/06 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw 1594-06 receive second reading. MOTION CARRIED C-494/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that consent be given to proceed with third and final reading of Bylaw 1594-06. MOTION CARRIED UNANIMOUSLY C-495/06 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1594-06 be given third and final reading. MOTION CARRIED _ ~D Regular Council Minutes October 19, 2006 Page 3 --- c. Electrical Power .and Sani-Dump Site Costs -Emerson Park Campground There is no further information on Phis item. d. Beautification Awards for Non-Rural Yards This item was referred to the January 25, 2007 Counci! meeting. e. Planning & Development Fee Schedule Implementation Date C-496/06 MOVED BY COUNCILLOR C. VERMEEREN that the Planning and Development Fee Schedule approved on October 5, 2006 be implemented effective January 1, 2007. MOTION CARRIED 6. CORRESPONDENCE a. Grasslands Regional FCSS -Proclaiming November 6, 2006 as Celebrate FCSS Day A letter from the Executive Direcfor of Grasslands Regional FCSS on their 40th Anniversary celebrations was presented fo Council. This included a request that .Council proclaim November 6, 2006 as Celebrate FCSS Day and an invitation to Reeve Douglass to attend their 40th FCSS Anniversary luncheon. C-497/06 MOVED BY COUNCILLOR A. EASTMAN that we proclaim the following: WHEREAS, FCSS programs promote the social development of children and their families; and WHEREAS, FCSS services enrich and strengthen family life by developing skills in people to function more effectively within their own environment; and WHEREAS, FCSS programs help individuals in their community to adopt healthy lifestyles, thereby improving the quality of life and building capacity to prevent and/or be prepared for crisis situations should they arise; and WHEREAS, a community's most valuable resources are its people and e- investments made in developing and supporting people pay dividends in all areas of community life; and Regular Council Minutes Page 4 October 19, 2006 WHEREAS, we can make valuable contributions to our communities, and communities need the contributions of all of us; and WHEREAS, voluntarism is inherently valuable, in that it allows us, as citizens, to contribute directly to our community, which in turn is linked to positive outcomes for volunteers; and WHEREAS, partnerships are fundamental to community building; and WHEREAS, the Province of Alberta, Municipalities and Metis Settlements support individuals, programs, families and communities by providing well designed preventive programs; and WHEREAS, 2006 marks the 40th Anniversary of Family and Community Support Services legislation in the Province of Alberta; NOW THEREFORE, be it resolved that the County of Newell No. 4 does hereby proclaim November 6th, 2006 as Celebrate FCSS Day, which witnesses a celebration of the difference FCSS programs have made in the lives of Albertans for 40 years. MOTION CARRIED C-498/06 MOVED BY COUNCILLOR M. NESBITT that the Reeve and Councillor Wutzke be permitted to attend the 40th FCSS Anniversary luncheon on November 6, 2006 from 12:00 p.m. to 1:30 p.m. at the Brooks Campus, as a function of Council. MOTION CARRIED b. Municipal Counsellors - FOIP Issue A letter was presented to Council from Municipal Counsellors on the County's policy to black out portions of letters sent in from residents of the County for public hearings. Administration was directed to respond with the reasoning for this procedure. c. Shortgrass Library System - 2007/2008 Budget Request A letter from the Shortgrass Library System requesting an increase in the per capita requisition for 2007, and providing an Operating Budget for 2006, 2007 and 2008 was presented to Council. ~iw~~ Regular Council Minutes October 19, 2006 Page 5 C-499/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County support ~" this request and approve the requisition increase request to $8.06 per capita for 2007. MOTION CARRIED d. Tracey Kipta -Local/Industrial Training Program An email from Tracey Kipta of Alberta Human Resources and Employment providing an update on an Industrial Training Program was presented on Council. This item was referred to the Municipal Committee. 8. TREASURER'S REPORT The Treasurer's Report for September 2006 was presented to Council. C-500/06 MOVED BY COUNCILLOR I. SCHROEDER that the Treasurer's Report for September 2006 be accepted. Arrived at Meefing Finance Officer, Susan Shigehiro, arrived at the meeting at 10:30 a.m. The Finance Officer left the meeting at 10:35 a.m. Vote on Motion C-500/06 -MOTION CARRIED 10. OTHER BUSINESS a. Request for Waiver of Subdivision Fees -Charlie Charlton C-501106 MOVED BY COUNCILLOR A. ECKERT that we waive the subdivision fees for Charlie Charlton's proposed subdivision in Millicent. C-502/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that the vote on this motion be postponed until after the In Camera session. MOTION CARRIED 12. POST AGENDA ITEMS a. Canadian Badlands Ltd. ,-- A package was presented to Council from the Corporate Solicitor of Canadian Badlands Ltd, containing documents required for the County -~vv~~ Regular Council Minutes October 19, 2006 Page 6 r-- of Newell No. 4 to formally join Canadian Badlands Ltd, and providing information on the fast annual general meeting and the hrst meeting of the Board of Directors. C-503106 MOVED BY COUNCILLOR C. VERMEEREN that the Tourism representative, the Reeve and the Economic Development and Tourism Coordinator, or their designates, be permitted to attend the Canadian Badlands Ltd. annual general meeting on October 20, 2006 commencing at 10:30 a.m. MOTION CARRIED b. AAMD&C - 2006 Convention: PC Leadership Candidate's Forum A letter from AAMD&C on a PC leadership candidate's forum was presented to Council. Administration was directed to forward the following question: "How do you see the province addressing fhe municipal infrastructure def<cif and the need and funding for regional utility systems?" 7. DELEGATION - PATRICIA CEMETERY COMMITTEE -BYLAW AND ,._. AGREEMENT Gloria Fukuda and Frances Tobler arrived at the meeting at 10:56 a.m. Proposed Bylaw 1596-06 for the purpose of establishing control of operations for the Patricia Cemetery, and a draft Agreement between the County of Newell No. 4 and the Division 3 Agricultural Society Patricia Cemetery Committee, was presenfed to Council. Administration presented the background information on the Bylaw and Agreement. Amendments were made to the Bylaw and the Agreement. C-504/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that we enter into the cemetery agreement between the County of Newell No. 4 and the Division 3 Agricultural Society Patricia Cemetery Committee as amended. MOTION CARRIED C-505106 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1596-06, being a bylaw for the purpose of establishing control of operations for the Patricia Cemetery, receive first reading. MOTION CARRIED ~- C-506/06 MOVED BY COUNCILLOR C. VERMEREN that Bylaw 1596-06 receive second reading. MOTION CARRIED ~-vv~~ Regular Council Minutes October 19, 2006 Page 7 ~-- C-507/06 MOVED BY COUNCILLOR A. ECKERT that consent be given to proceed with third and final reading of Bylaw 1596-06. MOTION CARRIED UNANIMOUSLY C-508/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1596-06 be given third and final reading. MOTION CARRIED Gloria Fukuda and Frances Tobler left the meeting at 11:24 a.m. 12. POST AGENDA ITEMS CON'T c. Meeting with Hon. Ty Lund, Minister of Infrastructure and Transportation -November 14.2006 from 2:15 - 2:40 p.m. Council reviewed and prioritized the list of topics for discussion with Minister Lund on November 14th as follows: 1. The County of Newell's desire to continue the partnership with ,,_. the province for paving some secondary highways within the County and the cost-sharing ratio that would help fo move projects along (we are pleased that an agreement has been reached for Highway 876). 2. Further to some correspondence received from Mr. Lund in April 2006, we would like to discuss ideas regarding how we might proceed together on Highway 561 -the west end of which is being upgraded in a partnership between the County of Wheatland and the province at the present time. 3. Discuss our ongoing roadwork plans for other secondary highways (such as Highways 525, 530, 561) as well as what our County is doing to develop our local roads. Councillor Daniels will speak on the topics. d. FOIP Training Administration advised that FOIP training that was included in the 2006 budget for Council and staff will be held over to 2007. e. Alberta Environment South Region -Meeting at Convention Administration advised that Council has been invited to meet with ,^-. Alberta Environment South Region during the Fall 2006 Convention to discuss any issues Council may have related to the environment. Regular Council Minutes Page $ October 19, 2006 .- Council agreed to a meeting and had the following topics to discuss: 1. Councillor Vermeeren will speak on new requirements for water plants when licences are renewed; and 2. Councillor Daniels will speak on regionalization of utilities. f. Discovering Alternatives in Energy Conference Councillor Philipsen presented information on a Discovering Alternatives in Energy Conference, sponsored by Palliser Economic Partnership, being held on November 18th in Oyen. A. Skorobohach and R. Brown left the meeting at 11:50 a.m. LUNCH Council recessed for lunch from 11:50 a.m. to 12:50 p.m. 13. COMMITTEE REPORTS a. Municipal Councillor Daniels advised that sheets for roadwork are due by November 1St, and that the Operations Review Manager is working on drafting policies. b. A.S.B. Councillor Eastman reminded Council of the ASB South Region Conference taking place in Bassano on October 27th. Council discussed the mowing of roads and that sod and piles of rocks along some roads are hindering mowing. Administration noted that these items will be discussed at a Department Head meeting. Councillor Wutzke noted his concern with tall grass within Division 10, and will advise the Agricultural Fieldman. c. Municipal Planning Commission Councillor Vermeeren advised that interviews for the County Planner position will commence October 20th. ^ d. Subdivision and Development Appeal Board Reeve Douglass advised there will be a hearing held on November 2"d Regular Council Minutes October 19, 2006 Page 9 e. Workshop Session No report. f. Agriculture Pest Act/Weed Control Act Appeal Committee No report. g. Airport Commission No report. h. Assessment Review Board No report. i. Bow River Basin Council Councillor Vermeeren reported on a meeting in Calgary on October 17th; a Bow River Basin Steering Committee meeting; and advised fhat a Board Retreat will take place November 26 to 28, 2006 in Kananaskis. j. Brooks & District Ambulance Association Reeve Douglass provided a written report on a meeting held on September 29th in Medicine Hat to provide feedback on the Palliser takeover of ambulance services within the County. k. College Advisory Committee No report. I. Crime Stoppers Board Councillor Nesbitt reported That they are in the process of trying to provide coverage from other communities within the County; they have met with the Sudanese community; and that work is progressing on a plan to provide tips to owners on protecting their properties. m. Disaster Services Committee Councillor Nesbitt requested that Disaster Services Committee members meet with her after the Council meeting to discuss an alternate date for the postponed October 18th meeting. ~~ Regular Council Minutes October 19, 2006 Page 10 n. Information on a County Aquifer/Ground Water Study was presented to Council from the Economic Development and Tourism Coordinator. C-509/06 MOVED BY COUNCILLOR M. NESBITT that we proceed with a PFRA study within the County providing that we are approved for a PFRA grant on a 75/25% PFRA/County cost split basis. C-510/06 MOVED BY COUNCILLOR W. DANIELS that Motion C-509/06 be tabled. MOTION DEFEATED C-511/06 MOVED BY COUNCILLOR C. VERMEEREN that we call the question on Motion C-509/06. MOTION CARRIED Vote on Motion C-509/06 -MOTION CARRIED o. EID/Legion Scholarship Committee Economic Development 1. County Aquifer/Ground Water Study Councillor Nesbitt reported that awards were distributed. p. Environmental Protection Committee No report. q. Foothills Little Bow Municipal Association No report. r. Grasslands Regional FCSS Councillor Wutzke reported that a meeting was held last evening of the College, and that various groups were given an initial funding allotment and that a 40th FCSS Anniversary luncheon will be held on November 6th at the Brooks Campus. s. Grievance Committee No report. ~Q Regular Council Minutes Page 11 October 19, 2006 .-- t. Luscar Ad Hoc Committee No report. u. Municipal Budget Committee No report. v. Municipal Library Board No report. w. Newell Foundation Councillors Wutzke and Evans presented a written report, the highlights of which are: several problems have occurred during the last month, they are: wafer damage in one of the rooms caused by a leaky valve, a sewer line break in the Amenities building, and the Internet not working throughout the building; staffing in the Dietary department is a concern; both Councillors will attend the Southern Homes Association meeting on October 25th in High River, and Councillor Evans will also be attending the ASCHA Convention in November; anew board ,_ member-at-large for the Bassano area was appointed; Newbrook Lodge has 167 residents with 22 applications on a waiting list, of which six applications are for couples, Playfair Lodge has 30 residents with eight rooms available, and the Dr. Scott Apartments are full with two applications on a waiting list. x. Newell Regional Solid Waste Management Authority Councillor Eckert reported there will be a meeting held on October 26rn at 7:00 p.m. in the Council Chambers. y. Palliser Economic Partnership Councillor Daniels advised of a Growing in South East Alberta Rural Development Symposium in Medicine Hat on November 3~ and 4tn, and that on November 10th a Defence Sector final report will be presented in the Provincial Building in Medicine Haf from 10:30 a.m. to 12:00 p.m. C-512/06 MOVED BY COUNCILLOR W. DANIELS that the County pay the Growing in South East Alberta Rural Development Symposium registration fees of $40.00 for amember-at-large from each division with funding to come from the Economic Development budget. MOTION CARRIED Regular Council Minutes October 19, 2006 Page 12 -^ 9. DELEGATION -JOHN DELL -ASSESSMENT OF CR/RUR PARCELS AT MARKET VALUE County Assessor, John Dell arrived at the meeting at 1:35 p.m. He spoke on assessment of CR and RUR parcels at market value, and explained to Council some of the difficulties in defining agricultural use of such properties. The County Assessor left the meeting at 1:50 p.m. z. RCMP Committee No report. aa. Red Deer River Basin Watershed Alliance Councillor Eckert advised there will be a meeting on October 20t" in Sundre. bb. Regional Services Ad Hoc Committee !t was reported that fhe Regional Partnership Implementation grant application was approved. cc. Road Ban Committee No report. dd. Route 36 Development Safety Association Councillor Eckert reported on an annual meeting held on Ocfober 3~d in Hanna. ee. Salary Negotiating Committee A report will be provided in the !n Camera portion of the meeting. ff. Shared Services/Urban Fringe Committee Councillor Schroeder reported on a Mutual Aid meeting held on October 18t" at which there was discussion on regional fire coordination. gg. Shortgrass Library Board ~~ Councillor Philipsen advised progress is continuing with having Gem and the Village of Duchess join the Shortgrass Library System. Regular Council Minutes Page 13 October 19, 2006 .- hh. Tourism Committee No report. ii. Transportation Committee No report. jj. 9-1-1 Committee Reeve Douglass provided a written report on a meeting held on September 13t" at City Hall, at which there was discussion on a JEPP submission fo upgrade~mprove the communications sysfem. Reeve Douglass also provided written reports on her September 29, 2006 Mayors' and Reeves' Association of SE Alberta meeting, Associate Dean Rural/Regional Advisory Council meeting on September 29, 2006 and Alberta Rural Development Network meeting in Taber on October 12, 2006. kk. Red Deer River Municipal Users Group ,,.._ No report. II. Brooks & District Chamber of Commerce Councillor Philipsen reported on the following: the Chamber has signed a five year lease on the building they are presently occupying and fhe Business of the Year and Citizen of the Year Awards were held on October 17~". Councillor Nesbitt provided a brief report on the Chamber awards evening and that a report on procurement opportunities will be presented at a meeting in Medicine Hat on November 10t". 14. QUESTION PERIOD/NOTICE Of MOTION A quesfion period was held. 15. INFORMATION ITEMS Safety Minufes Regular Council Minutes October 19, 2006 Page 14 ~- 16. IN CAMERA C-513/06 MOVED BY COUNCILLOR H. WUTZKE that we move in camera at 2:18 p.m. MOTION CARRIED C-514/06 MOVED BY COUNCILLOR C. VERMEEREN that we move out of camera at 3:35 p.m. MOTION CARRIED Vote on Motion 501/06 which reads: C-501/06 MOVED BY COUNCILLOR A. ECKERT that we waive the subdivision fees for Charlie Charlton's proposed subdivision in Millicent. MOTION CARRIED 17. ADJOURN ,,._ C-515/06 MOVED BY COUNCILLOR M. NESBITT that the meeting adjourn at 3:40 p.m. MOTION CARRIED Reeve ~1-~ County Administrator