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HomeMy WebLinkAbout2006-12-07 Council (Regular) Minutes,•- COUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING DECEMBER 7, 2006 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, December 7 2006 commencing at 10:03 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke STAFF: A. Martens, County Administrator N. Moriyama, Assistant Administrator B. Broomfield, Executive Assistant OTHERS IN Rob Brown, Brooks Bulletin ATTENDANCE: Anna Skorobohach, Brooks & County Chronicle 1. EXCUSED FROM MEETING All members were in attendance at the meeting. 2. MINUTES Council Minutes -November 23, 2006 C-574/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that the November 23, 2006 Council minutes be adopted as presented. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. ,,~m~ Regular Council Minutes December 7, 2006 ,.- 4. ADOPTION OF AGENDA Page 2 C-575/06 MOVED BY COUNCILLOR A. EASTMAN that we adopt the agenda as amended. MOTION CARRIED 5. BUSINESS FROM MINUTES a. Canadian Badlands Ltd -Representation A letter from the Canadian Badlands Ltd requesting that we forward the names of three represenfafives, and an invoice for payment of a levy of .70 cents per capita was presented to Council. C-576/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that we provide financial support to Canadian Badlands Ltd. in the amount of .10 cents per capita. MOTION CARRIED C-577/06 MOVED BY COUNCILLOR I. SCHROEDER that the Reeve, Councillor Philipsen and the Economic Development and Tourism Coordinator be appointed to represent the County of Newell No. 4 on Canadian " Badlands Ltd. MOTION CARRIED b. AMEC -Water Pipeline Study C-578/06 MOVED BY COUNCILLOR C. VERMEEREN that Motion C-556/06, which reads as follows, be lifted from the table: C-556/06 MOVED BY COUNCILLOR C. VERMEEREN that we accept the proposal from AMEC Infrastructure Limited in the amount of $48,000.00. MOTION CARRIED Administration was directed to obtain further information from AMEC Infrastructure Limited as to the additional costs that would be involved to prepare contract documents after this proposed study is completed. C-579/06 MOVED BY COUNCILLOR M. NESBITT that Motion C-556/06 be tabled. MOTION CARRIED c. Electrical Power and Sani-Dump Site Costs - Emerson Park -- Camaground There is no further information on this item. Regular Council Minutes December 7, 2006 Page 3 d. Gem Community Association -Gem School Playground Public Reserve Trust Fund Application There is no further information on this item 6. CORRESPONDENCE a. EID Historical Park - 2007 Funding Request A funding request from the EID Historical Park requesting $5000.00 to assist with maintenance and upkeep at the Park and to assist with summer student wages, and a financial statement for 2005 plus an operating budget for the years 2006 and 2007, was presented to Council. C-580/06 MOVED BY COUNCILLOR C. VERMEEREN that we donate $5000.00 to the EID Historical Park in 2007. MOTION CARRIED b. Route 36 Development Safety Association '' A letter from the Route 36 Development Safety Association requesting a letter of support for the Association and inquiring on any safety issues or concerns that the County may have about Veterans Memorial Highway, was presented to Council. Administration will forward a letter of support to the Route 36 Development Safety Association. Council f~i~scussed a safety concern with Highway 36 at Emerson Bridge~f~tr~-" Councillor Eckert stated he has been approached by the Town of Vauxhall to present information on the Route 36 Development Safety Associafion`~ C-581/06 MOVED BY COUNCILLOR C. VERMEEREN that Councillor Eckert be permitted to travel to the Town of Vauxhall for the purpose of giving a presentation on the Route 36 Development Safety Association. MOTION CARRIED 7. CHEQUES FOR PAYMENT C-582/06 MOVED BY COUNCILLOR A. EASTMAN that cheques 157504 to 157535 in the amount of $212,693.42, and Direct Debit Batch 11376 in the amount of $62,382.12, be approved. ,~.. MOTION CARRIED ~_'4 Regular Council Minutes Page 4 December 7, 2006 8. OTHER BUSINESS a. 2007 Capital Budget The 2007 Capital Budget was presented to Council. C-583/06 MOVED BY COUNCILLOR C. VERMEEREN that we adopt the 2007 Capital Budget as presented. MOTION CARRIED b. 2006 Interim Operating Budget C-584/06 MOVED BY COUNCILLOR I. SCHROEDER that we adopt the 2006 Operating Budget as the 2007 Interim Operating Budget. MOTION CARRIED c. Request for Quotes -County Newsletter Councillor Nesbitt declared a pecuniary interesf in this matter and excused herself from the meeting and left the Council Chambers at 10:24 a.m. -- Darin Crapo, Information Technologist, arrived at the meeting of 10:24 a.m. and presented the results received in response to a request for quotes for the printing and delivery of the Newell newsletter. C-585/06 MOVED BY COUNCILLOR H. WUTZKE that we accept the proposal received from the Brooks and County Chronicle to publish and deliver six full color issues of the County Newsletter in 2007 at a cost of $4800.00. MOTION CARRIED The Information Technologist left the meeting at 10:26 a.m. Councillor Nesbitt returned to Council Chambers and resumed participation in the meeting at 10:26 a.m. d. 2007 Division 1 Fire Truck Requisition A copy of the notice requesting input on a proposal to implement a requisition for the Division 1 fire area to purchase a fire truck in the amount of $270,000.00 was presented to Council. Administration reported that no objections were received from the public regarding this notice. Regular Council Minutes December 7, 2006 Page 5 C-586/06 MOVED BY COUNCILLOR W. DANIELS that the County implement a ,.-. requisition for the Division 1 fire area commencing in 2007 to purchase a new fire truck for the Rolling Hills Fire Department. MOTION CARRIED e. 2007 Division 7 Recreation Board Requisition A copy of the notice requesting a recreation requisition increase from $5110.00 to $6150.00 for the Division 7 Recreation Area was presented to Council. Administration reported that no objections were received from the public regarding this notice. C-587/06 MOVED BY COUNCILLOR A. EASTMAN that the County approve the recreation requisition increase for the Division 7 Recreation Board from $5110.00 to $fi150.00 per year, commencing in 2007. MOTION CARRIED 2007 Division 3 & 8 Fire Requisition A copy of the notice requesting a fire requisition funding increase from $41,700.00 to $67,125.00 per year for the Duchess and rural fire area was presented to Council. Administration reported that no objections were received from the public regarding this notice. C-588/06 MOVED BY COUNCILLOR A. ECKERT that the County approve the fire requisition funding increase for the Duchess and Rural Fire Area Committee from $41,700.00 to $67,125.00, commencing in 2007. MOTION CARRIED g. 2007 Division 5 & 10 Fire Requisition A copy of the notice requesting a fire requisition funding increase by setting the mill rate at 0.1201 for the Division 5 and 10 fire area was presented to Council. Administration reported that one objection was received from the public regarding this notice. C-589/06 MOVED BY COUNCILLOR W. DANIELS that the County approve a fire requisition funding increase in the mill rate be set at 0.1202 for the Brooks Rural Fire Protective Association, commencing in 2007. MOTION CARRIED 9. STAFF DELEGATIONS a. County Administrator, Acting County Planner 1. Municipal Planning Commission -New Items Regular Council Minutes Page 6 December 7, 2006 ... c. 06 LUA 022 - Pt. NE 6-20-14-W4M -Division 8 Rock Lake Dairy /Brian de Jong (Approx. 2.4 ac) A -Agricultural District to RUR -Rural Residential District C-590106 MOVED BY COUNCILLOR A. ECKERT that Bylaw 1592-06, to amend Land Use Bylaw 1443-03 by rezoning approximately 0.97 hectares (2.4 acres) of land in a portion of the NE 6-20-14- W4M from the A -Agricultural District to the RUR -Rural Residential District, be given first reading. MOTION CARRIED d. 06 LUA 024 - Pt. NW 8-24-15-W4M -Division 9 Marian Christianson & Ruth Riddell (Owner) /Jeff & Ruth Riddell (Applicant) (Approx. 2.3 ac) A -Agricultural District to RUR -Rural Residential District C-591/06 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw 1598- 06, to amend Land Use Bylaw 1443-03 by rezoning approximately 2.3 ac (0.93 ha) of land in NW 8-24-15-W4M from A -Agricultural District to RUR -Rural Residential District, be given first reading. MOTION CARRIED e. 06 LUA 025 - Pt. NW 34-18-15-W4M -Division 5 SDH Oilfield Consulting Ltd. (Owner)/Sheldon Houseman (Applicant) (Approx. 9.04 ac) A -Agricultural District to CR - Country Residential District C-592/06 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1599- 06, to amend Land Use Bylaw 1443-03 by rezoning approximately 9.04 acres of land in NW 34-18-15 W4M, from A - Agricultural District to CR -Country Residential District, be given first reading. MOTION CARRIED f. 06 LUA 026 - Pt. SE 6-20-14-W4M -Division 8 Rock Lake Dairy Ltd. (Owner) /Brian de Jong (Applicant) (Approx. 2.00 ac) A -Agricultural District to RUR -Rural Residential District C-593/06 MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1600-06, to amend Land Use Bylaw 1443-03 by rezoning 2.O~ofGl~~nd in a,qn, portion of the SE 6-20-14-W4M from A -Agricultural-b~s~rict to -- RUR -Rural Residential District, receive first reading. MOTION CARRIED ~~ Regular Council Minutes Page 7 December 7, 2006 g. 06 LUA 027 - Pt. NE 35-20-16-W4M -Division 7 Gail & Lyle Parker (Owner/Applicant) (Approx. 8.40 ac) A -Agricultural District to RUR -Rural Residential District C-594/06 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1601- 06, to amend Land Use Bylaw 1443-03, by rezoning approximately 3.40 hectares (8.40 acres) of land in NE 35-20-16 W4M from A -Agricultural District to RUR -Rural Residential District, receive first reading. MOTION CARRIED h. 06 NL 015 - Pt. NW 36-20-16-W4M Gary & Patricia Norton (Owner/Applicant) Subdivision of approximately 2.88 hectares (7.11 acres) (home and other structures) from the Agricultural parcel C-595/06 MOVED BY COUNCILLOR H. WUTZKE that Subdivision 06 NL 015, for the subdivision of approximately 2.88 hectares (7.11 acres) (home and other structures), be recommended to the Subdivision Authority subject to the following conditions: 1. That all oil and gas company leases, rights of way and board orders, be carried forward, when the subdivision is registered at Land Titles Office. 2. The applicant providing easements to franchise utilities for services to the proposed parcels. The applicant may be responsible for the costs associated with the installation, removal or modification of services. 3. The applicant entering into an agreement with the County of Newell for the installation, upgrade and/or removal of any required road approaches to the proposed and/or remnant parcels. 4. The applicant providing municipal reserve in the form of cash-in-lieu. The total amount will be determined at the time of endorsement by the municipality. The applicant may provide an appraisal conducted by a certified professional to determine market value of land if the per acre ,calculation by the County is disputed by the applicant. 5. The applicant meeting all the requirements of the Eastern Irrigation District with respect to the conveyance of water as well as easements. 6. That all outstanding municipal taxes be paid prior to the endorsement. MOTION CARRIED ~~ Regular Council Minutes December 7, 2006 Page 8 "~ i. 06 NL 016 - SE 6-20-14-W4M Rock Lake Dairy Ltd. (Owner) /Brian de Jong (Applicant) Subdivision of approximately 0.81 hectares (2.0 acres) into one RUR -Rural Residential lot from an A -Agricultural District C-596/06 MOVED BY COUNCILLOR C. VERMEEREN that Subdivision 06 NL 016 for the creation of one Rural Residential lot, be recommended to the Subdivision Authority subject to the following conditions: 1. That all oil and gas company leases, rights of way and board orders, be carried forward, when the subdivision is registered at Land Titles Office. 2 The applicant providing easements to franchise utilities for services to the proposed parcels. The applicant may be responsible for the costs associated with the installation, removal or modification of services. 3. The applicant entering into an agreement with the County of Newell for the installation, upgrade and/or removal of any required road approaches to the proposed and/or remnant parcel. 4. The applicant providing municipal reserve in the form of cash-in-lieu. The total amount will be determined at the time of endorsement by the municipality. The applicant may provide an appraisal conducted by a certified professional to determine market value of land if the per acre calculation by the County is disputed by the applicant. 5. The applicant meeting all the requirements of the Eastern Irrigation District with respect to the conveyance of water as well as easements. 6. That all outstanding municipal taxes be paid prior to the endorsement. 7. Subject to Land Use being rezoned to RUR -Rural Residential District. MOTION CARRIED Arrived at Meeting Cory Baksa arrived of the meeting at 19:01 a.m. a. 06 NL 018 - Pt. SW 17-21-17-W4M Leroy Aimoto (Owner) /Cory Baksa (Applicant) Subdivision of a Light Industrial parcel to consolidate with --- an adjacent parcel One letter was received in opposition to this application. 1. That the subdivided parcel of 0.42 hectares (1.04 acres) be consolidated by plan with Certificate of Title parcel 011377886 to the west. 2. That all oil and gas company leases, rights of way and board orders, be carried forward, when the subdivision mylar is registered at Land Titles Office. 3. The applicant providing easements to franchise utilities for services to the proposed parcels. The applicant may be responsible for the costs associated with the installation, removal or modification of services. 4. The applicant entering into an agreement with the County of Newell for the installation of any required road approaches to the proposed and/or remnant parcels. 5. That the applicant meet all the requirements of the Eastern Irrigation District with respect to the conveyance of water as well as easements. 6. That all outstanding municipal taxes be paid prior to the endorsement. MOTION CARRIED b. Permit 223 - Pts. SE & SW 5-19-15-W4M -Division 5 D.A. Dick (Owner) /Cory Baksa (Applicant) To obtain a permit to operate a Home Industry Major - Welding & Repair business C-598/06 MOVED BY COUNCILLOR C. VERMEEREN that Home Industry Major Permit 223 be approved and that we classify this use as a "Home Industry -Major Permit" being a discretionary use within the DC -Direct Control District and that approval be granted fora "Welding and Repair Shop" operation, on Pts. SE & SW 5-19-15 W4M, subject to the following conditions: ,-- Regular Council Minutes December 7, 2006 Page 9 C-597106 MOVED BY COUNCILLOR I. SCHROEDER that Subdivision 06 NL 018, for the subdivision of a light industrial parcel to consolidate with an adjacent parcel be recommended to the Subdivision Authority subject to the following conditions: 1. This permit is being granted only for the Home Industry Major, as described in this application, to be located on Ptn. SE & SW 5-19-15 W4M. Any additional development shall require prior approval of a separate permit application. 2. The proposed development complying with: a. all Federal, Provincial and Municipal statutes, regulations, codes and standards. ~~ Regular Council Minutes Page 10 December 7, 2006 ,^- b. the provisions of Section 97 of Land Use Bylaw 1443-03, and amendments thereto, pertaining to the DC -Direct Control District. c. the provisions of Schedule E of Land Use Bylaw 1443-03, and amendments thereto. d. any concerns put forth by the Eastern Irrigation District. e. any- concerns put forth by the Public Works Department. f. any concerns put forth by the various oil and gas companies listed on title. 3. The developer obtaining, and complying with, all other required permits including electrical, heating & ventilation, gas and plumbing from an accredited inspection agency and providing copies of the applicable permits to the Development Officer. 4. The owner ensuring: a. This use not affecting the residential use of the property or adjacent properties and area. b. The total number of off-site employees, not including the occupants of the residence involved with the said occupation, not exceeding five. c. The applicant ensuring there is no advertising or display of produce being permitted on the property. d. The applicant ensuring no noise, vibration, smoke, dust or odors, which may affect adjacent .landowners or development, are created from this home industry major. e. The applicant ensuring adequate parking space is available for this use: up to five stalls, within the front yard setback. f. Daily business related trips do not exceed four. g. This permit being valid for a time period of three years from the date of approval, at which time it may be either revoked or renewed by the Development Authority. MOTION CARRIED Cory Baksa left the meeting at 11:19 a.m. ,,.' 10. POST AGENDA ITEMS a. Holiday Train ~/~~'/ ~, Reeve Douglass requested that those Councillors travelling on the Holiday Christmas Train from Medicine Hat to Brooks on December Regular Council Minutes December 7, 2006 Page 11 19t~' continue their fund raising for donations over the coming weekend to try to match or surpass funds raised last year. Monies received will again be donated to the Brooks & District Food Bank. b. Friends of Bassano School It was noted that the Friends of Bassano School Society were unable to secure grant funding for their playground so funds previously allocated to this project from the Public Reserve Trust Fund will be released. c. Land Use Framework Concern Councillor Vermeeren provided Council with an overview of the Provincial Land Use Framework Initiative Stakeholder forum he recently atfended in Red Deer. 12. COMMITTEE REPORTS a. Municipal '' No report. b. Municipal Planning Commission Councillor Vermeeren requested Council's advice on a proposed subdivision to subdivide a vacant parcel from an agricultural parcel. c. Workshop Session No report. d. Disaster Services Committee Councillor Nesbitt stated there will be a bylaw coming forward for review from the Disaster Services Committee on establishing a joint emergency operations centre with the City of Brooks. She thanked those Councillors who provided emergency centre locations and contact numbers within their divisions. e. Grasslands Regional FCSS The Assistant Administrator presented copies of an approved 2007 ~-- Grasslands Regional FCSS budget and the Grasslands Regional FCSS Strategic Plan for 2006 - 2008. ~...__. Regular Council Minutes December 7, 2006 Page 12 .r Councillor Wutzke reported on the Grasslands Regional FCSS 40th anniversary celebrations; establishing a volunteer centre is progressing; a coordinator position for the volunteer centre has been advertised; FCSS is applying for grants; a Red Cross partnership has been approved by the Canadian Red Cross; a request from the volunteer centre for a letter of support from the County is forthcoming; the 2007 budget has been presented to City Council; grant funding for 2007 has been allocated; and a strategic plan has been completed. C-599/06 MOVED BY COUNCILLOR A. ECKERT that we provide a letter of support toward the establishment of a volunteer centre in Brooks. MOTION CARRIED LUNCH R. Brown and A. Skorobohach left the meeting at 91:50 p.m. Council recessed for lunch from 11:50 a.m. to 92:52 p.m. 12. COMMITTEE REPORTS CON'T ,.... f. Newell Regional Solid Waste Management Authority Councillor Eckert advised that there will be a 4 % requisition increase request coming to Council, and the next meeting will take place on December 21, 2006. g. Salary Negotiating Committee No report. h. Shared Services/Urban Fringe Committee Councillor Nesbitt reported on the meeting held on December 4th with the City. C-600/06 MOVED BY COUNCILLOR M. NESBITT that the Shared Services/Urban Fringe Committee continue deliberations in the area of shared services with the City of Brooks and other municipalities within the County of Newell where required. MOTION CARRIED i. 2007 Awards Night Ad Hoc Committee •-- Councillor Wutzke reported that a meeting was held on December 7th and the 2007 Awards Night will be held on February 9, 2007 at the Heritage Inn. Regular Council Minutes Page 13 December 7, 2006 13. QUESTION PERIOD/NOTICE OF MOTION A question period was held. 14. INFORMATION ITEMS Safety Minutes 15. IN CAMERA C-601/06 MOVED BY COUNCILLOR C. VERMEEREN that we move in camera at 1:05 p.m. MOTION CARRIED The Executive Assistant left the meeting at 1:05 p.m. C-602/06 MOVED BY COUNCILLOR H. WUTZKE that we move out of camera at 2:34 p.m. MOTION CARRIED The Executive Assistant returned to the meeting at 2:35 p.m. C-603/06 MOVED BY COUNCILLOR C. VERMEEREN that we accept the negotiated Memorandum of Understanding agreement with the Canadian Union of Public Employees as presented. MOTION CARRIED C-604/06 MOVED BY COUNCILLOR M. NESBITT that we enter into the Special Constable Services agreement with the City of Brooks as presented. MOTION CARRIED C-605/06 MOVED BY COUNCILLOR A.M. PHILIPSEN that we enter into the Safety Services agreement with the City of Brooks as presented. MOTION CARRIED Recess Council recessed from 2:42 p.m. to 3:00 p.m. 11. DELEGATION -NEWELL COMMUNITY ACTION GROUP -MINIBUS Celine Harvie, Greg Lynch and Pat Whyte arrived at the meeting at 3:00 p.m. Regular Council Minutes December 7, 2006 Page 14 '^ C-606/06 MOVED BY COUNCILLOR I. SCHROEDER that we move in camera at 3:02 p.m. MOTION CARRIED The Executive Assistant left the meeting at 3:02 p.m. C-607/06 MOVED BY COUNCILLOR H. WUTZKE that we move out of camera at 3:27 p.m. C-608/06 MOVED BY COUNCILLOR W. DANIELS that we work with the Newell Community Action Group to terminate our agreement with them to provide minibus services to the County. MOTION CARRIED 16. ADJOURN C-609/06 MOVED BY COUNCILLOR A. ECKERT that the meeting adjourn at 3:32 p.m. MOTION CARRIED .-- Reeve County Administrator