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HomeMy WebLinkAbout2007-04-19 Council (Regular) Minutesl' . 1. 2. COUNTY OF NEWELL NO.4 MINUTES OF COUNCIL MEETING APRIL 19, 2007 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, April 19, 2007 commencing at 10:06 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutike STAFF: N. Moriyama, County Administrator B. Keith, Assistant Administrator S. Christensen, Safety Officer B. Broomfield, Executive Assistant OTHERS IN R. Brown, Brooks Bulletin ATTENDANCE: S. Stanway, Brooks & County Chronicle The new Safety Officer, Sheri Christensen, was introduced to Council. The Safety Officer leff Council Chambers at 10:09 a.m. EXCUSED FROM MEETING All members were in attendance at this meeting. MINUTES Council Minutes -April 5, 2007 The following changes were made to the April 5, 2007 minutes: Page 3, Item 10.a.3., Znd line -change 39.30 acres to read 129.9 acres; Regular Council Minutes Page 2 April 19, 2007 Page 7, Item i0.a.5. and Page 8, lfem 10.a.7, add to the end of condition 2 - "with the County of Newell which shall be registered concurrently with the final plan against the title(s) being created; Page 8, Item 10.a.6. 1S` line -change the word "Parcel" to "Block'; Page 8, Item 10.a.6. add to the end of condition 3 - `Smith the County of Newell which shall be registered concurrently with the final plan against the title(s) being created; and Page 13, Item 13f -delete "Vermeeren"and insert "Reeve Douglass': C-176/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that the April 5, 2007 Council minutes be adopted as amended. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-177/07 MOVED BY COUNCILLOR M. NESBITT that we adopt the agenda as '~ amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT C-178/07 MOVED BY COUNCILLOR I. SCHROEDER that Direct Debit Batch 11827 in the amount of $42,435.80 be approved. MOTION CARRIED Arrived at Meeting Councillor Eastman arrived at the meeting at 10:15 a.m. 6. BUSINESS FROM MINUTES a. Beautification Avr-ards for Non-Rural Yards Councillor Nesbitt advised Council that some members of the City Communities in Bloom Committee is not interested in assisting with our proposed program due to time constraints. The guidelines for the ~"' Beautification Awards for Rural Yards was presented and reviewed. Regular Council Minutes April 19, 2007 Page 3 "~~ C-179/07 MOVED BY COUNCILLOR A. ECKERT that this item be referred to the May 22, 2007 ASB meeting. MOTION DEFEATED This item was referred to the May 10, 2007 Council meeting. 7. CORRESPONDENCE a. Alberta Seniors Advisory Council -Senior's Week 2007 A letter from the Alberta Seniors Advisory Council requesting Council's consideration to proclaim June 4 - 10, 2007 as Seniors' Week was presented to Council. C-180/07 MOVED BY COUNCILLOR W. DANIELS that in honour of the past, present and future contributions of the seniors of this community and throughout Alberta, the County of Newell No. 4 hereby proclaims June 4 - 10, 2007 as "Seniors' Week". MOTION CARRIED b. Veteran's Memorial Highway Association -Annual General .~-- Meeting A letter from the Veteran's Memorial Highway Association inviting Council to attend their Annual General Meeting and seminar on September 6 and 7, 2007 in Hanna was presented to Council. C-181/07 MOVED BY COUNCILLOR W. DANIELS that our Route 36 Development Safety Association representative, the Reeve and one other Councillor be permitted to attend the Veteran's Memorial Highway Association annual general meeting on September 6 and 7, 2007 in Hanna as a function of Council. MOTION CARRIED Arrived at Meeting Administrative Officer, Jenelle Johnson, arrived at the meeting at 10:26 a.m. 8. OTHER BUSINESS a. Handicap Access ,,.., A report from the Administrative Officer regarding the lack of handicap access to the County's administration building and a proposed recommendation was presented to Council. Clarification Regular Council Minutes April 19, 2007 Page 4 '"'-~ was provided on the exact location of the ramp. The Administrative Officer explained to Council that this proposal contained all of the options she was researching. C-182/07 MOVED BY COUNCILLOR C. VERMEEREN that the installation of handicap access to the Administration building in the amount of $76,130.00 plus the addition of electrical work be approved, to be funded from the Administration Operating Reserve. MOTION CARRIED The Administrative Officer left the meeting at 10:40 a.m. b. Corporate Retreat -Draft Report A draft Corporate Retreat report was presented to Council for approval. Discussion occurred on definitions and defining statements with regard to the Vision and Mission Statements. C-183/07 MOVED BY COUNCILLOR M. NESBITT that the 2007 Corporate Retreat report be adopted as presented. MOTION CARRIED 9. DELEGATION -BROOKS BOARDS & BLADES ASSOCIATION Amanda Philpott and Aaron Peterson, both representing the Brooks Boards & Blades Association, arrived at the meeting at 11:26 a.m. Copies of a Skateboard Park Funding Proposal and Design Workshop Findings were presented to Council. Ms. Philpott provided an introduction and activities to date to raise money by the Brooks Boards and Blades Association. The location of the proposed skateboard park is Greenbrook Park, and Mr. Petersen provided details on the design and layout. The Association is hoping to have the skateboard park built this fall and stated there will be no access restrictions to the facility. Ms. Philpott concluded her presentation by requesting that Council consider a one time contribution of $100,000.00, which will be matched by the City of Brooks, toward the skateboard park. The delegation left the meeting at i i:44 a.m. Council discussed funding from a variety of reserves. C-184/07 MOVED BY COUNCILLOR M. NESBITT that the County approve funding in the amount of $20,000.00 toward the Brooks Boards and Blades Association skateboard park. ,~-- ~i1/~'\~ Regular Council Minutes April 19, 2007 Page 5 ~" C-185/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that Motion C-184/07 be amended to approve funding in the amount of $50,000.00 to be funded from the public reserve account. S. Stanway left the meeting at 11:53 p.m. LUNCH Council recessed for lunch from 11:53 a.m. to 1:30 p.m. 9. DELEGATION -BROOKS BOARDS & BLADES ASSOCIATION CON'T C-186/07 Vote on amended Motion C-185/07 -MOTION DEFEATED C-187/07 MOVED BY COUNCILLOR C. VERMEEREN that Motion C-184/07 be amended to approve funding in the amount of $30,000.00 to be funded from the Public Reserve account. MOTION CARRIED C-188/07 Vote on Motion C-184/07 as amended -MOTION CARRIED 10. POST AGENDA ITEMS 1. Art Johnson. MLA -Information Letter A letter from Art Johnston, MLA, Calgary Hays, thanking the County of Newell for input on the Safer Communities and Neighbourhoods legislation was presented to Council and accepted as information. 2. Scrapers C-189/07 MOVED BY COUNCILLOR H. WUTZKE that the funds received in 2007 for the sale of two 2006 Cat 627G scrapers be transferred to the Public Works Capital Reserve for Future Machinery and Equipment. MOTION CARRIED 4. Appointment of Returning Officer The Assistant Administrator reviewed his memorandum dated April 16, 2007 regarding the appointment of a Returning Officer for the 2007 municipal election. Regular Council Minutes April 19, 2007 Page 6 C-190/07 MOVED BY COUNCILLOR C. VERMEEREN that Susan Yokoyama be appointed Returning Officer for the 2007 municipal election. MOTION CARRIED 5. Agreement -Alberta Infrastructure & Transportation and the County of Newell No. 4 for Township Road 19-1 and Range Road 14-2 A letter from Alberta Infrastructure & Transportation regarding the Smith Trucking and Baksa Roads project recently approved for the County of Newell under the Resource Road Program was presented to Council. C-191/06 MOVED BY COUNCILLOR H. WUTZKE that the grant funding agreement between Her Majesty the Queen in right of the Province of Alberta, represented by the Minister of Infrastructure and Transportation and the County of Newell No. 4 for the grade, base and paving of Township Road 19-1 from Highway 873 to Range Road 14-2 and Range Road 14-2 from Township Road 19-1 to Township Road 19-0, a total distance of 5.7 kilometres, in the amount '"' of $1,437,775.00 or 50% of the actual shareable costs, whichever is less, be approved. MOTION CARRIED Arrived at Meeting Superintendent of Public Works, Steve Wylie, arrived at the meeting at 1:40 p.m. 3. Scandia Lagoon The Superintendent of Public Works presented a copy of a quotation for an electric pumping system. Details of the quotation were reviewed and discussion occurred regarding disposing of lagoon effluent in Scandia. C-192/07 MOVED BY COUNCILLOR C. VERMEEREN that the County approve the purchase of an electric pumping system in the amount of $24,280.00, not including GST, to be funded from the Scandia Reserve. MOTION CARRIED ~~~~ Regular Council Minutes April 19, 2007 Page 7 ~"~. The Assistant Administrator will investigate the availability of possible water/wastewater grant funding. The Superintendent of Public Works will obtain clarification regarding the operating costs of the pump, and if this pump will be the only one used for this system. The Superintendent of Public Works left the meeting at 1:57 p.m. 6. Kinsmen Rodeo Pancake Breakfast A letter from the City of Brooks inviting the County of Newell No. 4 to participate in the Kinsmen rodeo pancake breakfast was presented to Council. C-193/07 MOVED BY COUNCILLOR I. SCHROEDER that we accept the invitation from the City of Brooks to participate in the Kinsmen rodeo pancake breakfast being held on June 4, 2007 at 7:00 a.m. MOTION CARRIED 7. CITY OF BROOKS -ANNEXATION A letter from the City of Brooks requesting Council consider including the landowners in the northwest corner in an annexation application ~"-' between the City of Brooks and the County of Newell No. 4 was reviewed. C-194/07 MOVED BY COUNCILLOR C. VERMEEREN that the County of Newell approve the annexation proposal for Portion NW 31-18-14- W4 by the City of Brooks and to include Range Road 15-0 and CPR right-of-way. MOTION CARRIED 8. Roads - Springside Colony Councillor Eckert stated that he has been approached by the Springside Colony regarding a road between the two texas gates that needs to be shaped. Councillor Philipsen .indicated she would discuss this matter with the Division 3 grader operator. 9. Budget Councillor Daniels advised Council of his concerns about expenditures and his opposition on how costs are arrived at regarding water treatment plants. There was discussion on what is charged to budget and what to local improvement. The Administrator explained that as a result of the recent water treatment plant inspections, unexpected expenditures were identified. ~\ n~ "' Y / \..i Regular Council Minutes April 19, 2007 Page 8 "^ 10. Bassano Hospital Request Reeve Douglass explained that she had been approached by the Committee for a New Bassano Health Centre requesting Council's support to lobby our provincial government. C-195/07 MOVED BY COUNCILLOR S. EVANS that the County support the request from the Bassano Health Centre Committee and send a letter to the Minister of Health and Wellness in support of their efforts in replacing their hospital. MOTION CARRIED 10. COMMITTEE REPORTS a. Agriculture Pest Act /Weed Control Act Appeal Committee No report. b. Airport Commission No report. c. Assessment Review Board No report. d. Bow River Basin Council No report. e. Brooks & District Chamber of Commerce No report. f. College Advisory Committee No report. g. Crime Stoppers Board Councillor Nesbitt advised Council that Councilor Schroeder and Reeve Douglass will be participating in the Crime Stoppers "celebrity lock-up" at the Trade Show and provided a schedule of persons also participating. Regular Council Minutes Page 9 April 19, 2007 '""'"~ h. Disaster Services Committee Councillor Nesbitt advised the Disaster Services Committee received a grant in the amount of $5000.00 for (raining. i. Economic Development Councillor Philipsen advised of a letter from the Economic Development and Tourism Advisory Committee requesting County support for research expansion at the Brooks Crop Diversification Centre South is forthcoming. j. Environmental Protection Committee No report. k. Foothills Little Bow Municipal Association No report. I. Grasslands Regional FCSS ---- Councillor Wutzke reported on the grand opening of the Volunteer Resource Centre and stated the Red Cross is hoping to have an office established in the same building by June 2007. m. Grievance Committee No report. n. Mayors & Reeves Reeve Douglass reported that the next Southeast Alberta Mayors and Reeves meeting is May 25th in Taber, that a Canadian Badlands meeting was held on April 13th, and provided a brief report on a ATCO Electric "Vision for the Future" symposium. o. Municipal Budget Committee No report. p. Municipal Library Board No report. ~i~ i~ Regular Council Minutes April 19, 2007 ^- q. Newell Foundation Page 10 Councillor Wutzke advised of a meeting on April 18th and reported on the following: too many electric wheelchairs resulting in damage to the walls; insulation concerns; and waiting lists. r. Newell Recycling Association Councillor Eckert reported that the Newell Recycling Association is looking into plastic recycling. s. Newell Regional Solid Waste Management Authority Councillor Eckert reported the next meeting will be held April 26th, everything is going well, and the Authority is looking into establishing an animal disposal area. t. Newell Regional Tourism Association Councillor Philipsen reported that the NRTA has decided not to have a visitors information centre at the Brooks & District Museum, but will instead hire a STEP student who will provide information at gas stations and other points around the County. u. Palliser Economic Partnership Councillor Daniels advised of a meeting being held on April 20th. v. RCMP Committee No report. w. Red Deer River Basin Watershed Alliance Councillor Eckert reported on a meeting held in Drumheller on March 23r0~ at which was discussed keeping the river in pristine condition, protecting the watershed and the Balzac project. x. Red Deer River Municipal Users Group Councillor Eastman advised of a meeting being held on May 17th. y. Regional Services Ad Hoc Committee No report. Regular Council Minutes April 19, 2007 z. Road Ban Committee Page 11 Reeve Douglass reported that a meeting was held at 9:00 a.m. in the Administration building at which was discussed a way of streamlining the road ban process. aa. Route 36 Development Safety Association Councillor Eckert advised of a meeting being held on May 4th in Lac La Biche. bb. Salary Negotiating Committee No report. cc. Shared Services/Urban Fringe Committee Councillor Nesbitt advised the next meeting will be held on May 16th. dd. Shortgrass Library Board ~-- Councillor Philipsen reported on the following: a meeting was held on April 18th, the auditors have visited, and the annual BBQ will be held on June 20Th and attended by the Minister of Municipal Affairs. ee. Transportation Committee No report. ff. 9-1-1 Committee Reeve Douglass advised that there was no quorum at the March meeting as well as clarifying how land locations are used in 9-1-1 calls. 12. QUESTION PERIOD/NOTICE OF MOTION Councillor Daniels inquired of the funds for promotional calendars and volunteered to coordinate this initiative. Councillor Philipsen indicated she would contact the Economic Development and Tourism Advisory Committee regarding the funds and who will prepare the promotional calendars. In response to Councillor Schroeder's question on the census, r"' Administration advised they are waiting for a disk to arrive from Statistics Canada, and the resulting information will be brought to Council once it is compiled. Regular Council Minutes April 19, 2007 Page 12 °'- There was discussion on the wastewater project in Scandia, and agreement that problems within the hamlets should concern all Councillors. 13. INFORMATION ITEMS a. Safety Minutes b. Thank You Card -Crawling Valley Recreation Society c. Thank You Card - Rosemary Ag Society 14. IN CAMERA There were no In Camera items. 15. ADJOURN C-196/07 MOVED BY COUNCILLOR W. DANIELS that the meeting adjourn at 3:24 p.m. MOTION CARRIED eeve ~/ A ` County Administra r