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HomeMy WebLinkAbout2007-05-24 Council (Regular) Minutesr- ,-- 1. 2. COUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING MAY 24, 2007 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, May 24, 2007 commencing at 10:02 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke STAFF: ~N. Moriyama, County Administrator B. Keith, Assistant Administrator S. Wylie, Superintendent of Public Works B. Broomfield, Executive Assistant OTHERS IN R. Brown, Brooks Bulletin ATTENDANCE: S. Stanway, Brooks & County Chronicle EXCUSED FROM MEETING AI! members were in attendance at this meeting. MINUTES Council Minutes - May 10, 2007 The following changes were made to the May 10, 2007 minutes: Page 7, Item c, 2"d line -replace "39.30 acres" with "129.9 acres'; and Page 12 -insert Motion C-233/07 after Motion C-230/07. ~,,vaD Regular Council Minutes Page 2 May 24, 2007 ~--~ C-235107 MOVED BY COUNCILLOR H. WUTZKE that the May 10, 2007 Council minutes be adopted as amended. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for Post Agenda items. 4. ADOPTION OF AGENDA The following change was made to the May 24, 2007 agenda: Page 2 -delete Item 9h. C-236107 MOVED BY COUNCILLOR A.M. PHILIPSEN that the agenda be adopted as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT r C-237/07 MOVED BY COUNCILLOR I. SCHROEDER that cheques 158505 to 158624 in the amount of $318,739.63 be approved. MOTION CARRIED 6. TREASURER'S REPORT -APRIL 2007 The Treasurer's Report for April 2007 was presented to Council. C-238/07 MOVED BY COUNCILLOR M. NESBITT that the Treasurer's Report for April 2007 be accepted. MOTION CARRIED 7. BUSINESS FROM MINUTES a. Fleury/Boswelllntersection Council discussed sources of financing for the paving project and the Assistant Administrator provided information on local improvement faxes. \~ Regular Council Minutes May 24, 2007 Page 3 -- C-239/07 MOVED BY COUNCILLOR H. WUTZKE that the upgrade of the Fleury/Boswell Intersection in the amount of $700,000.00 as identified for financing in the 2007 operating budget and the Area 3 paving project in the Fleury/Boswell subdivision as identified in the AMEC report in the amount of $774,000.00 to be financed from the Paving Reserve be approved. MOTION CARRIED 8. CORRESPONDENCE a. Oldman River Regional Services Commission -General Meeting Information from the Oldman River Regional Services Commission extending an invitation to the County of Newell No. 4 to affend their bus tour and annual general meeting June 7, 2007 was presented to Council. C-240/07 MOVED BY COUNCILLOR A. ECKERT that one Councillor be permitted to attend the Oldman River Regional Services Commission bus tour and annual general meeting on June 7, 2007 as a function of Council. ,,.._ MOTION CARRIED b. Trade Investment and Labour Mobility Agreement A letter from the Minister of Alberta Infernational, Intergovernmental and Aboriginal Relations inviting two representatives from Council to attend a consultation session on the expansion of the Trade, Investment and Labour Mobility Agreement (TILMA) to MASH sector entities, the locations and times of the consultation sessions and a discussion paper was presented to Council. C-241/07 MOVED BY COUNCILLOR M. NESBITT that two members of Council be permitted to attend the May 30, 2007 TILMA consultation session in Medicine Hat from 10:00 a.m. to 2:00 p.m. as a function of Council. MOTION CARRIED c. World Elder Abuse Awareness Dav A letter from the Minister of Alberta Seniors and Community Supports requesting that Council proclaim June 75, 2007 as World Elder Abuse Awareness day, promotional materials, and information on a new website, www.albertaelderabuse.ca, was presented to Council. ,~-- Regular Council Minutes May 24, 2007 Page 4 .-- C-242/07 MOVED BY COUNCILLOR C. VERMEEREN that Council proclaim June 15, 2007 as World Elder Abuse Awareness Day in the County of Newell No. 4. MOTION CARRIED 9. OTHER BUSINESS a. Alberta Infrastructure & Transportation Agreement - Fleury/Boswell Intersection r .., n ~1~ A Memorandum of Agreement between Alberta Infrastructure and Transportation and the County of Newell No. 4 for the intersection improvement for the junction of Highway 873 and Township Road 191 was presented to Council. C-243/07 MOVED BY COUNCILLOR A. ECKERT that the agreement between Her Majesty in Right of the Province of Alberta, represented by the Minister of Infrastructure and Transportation and the County of Newell No. 4 for the intersection improvement for the junction of Highway 873 and Township Road 191 in the amount to a maximum of $509, 250.00 be approved and that any excess project costs be ~ funded from the paving reserve. MOTION CARRIED b. Division 5 and 10 Fire Agreement A Division 5 and 10 Fire Agreement between the City of Brooks and the County of Newel! No. 4 was presented to Council. C-244/07 MOVED BY COUNCILLOR H. WUTZKE that the Division 5 and 10 Fire Agreement between the City of Brooks and the County of Newell No. 4 be approved. MOTION CARRIED 10. DELEGATION -RCMP QUARTERLY REPORTS Staff Sergeant P. Puszka, NCO i/c Brooks Detachment, Sergeant Greg Erikson, Operational Officer, Brooks Detachment, and Acting Corporal Pete Thompson, Bassano Detachment, arrived at the meeting at 10:33 a.m. Acting Corporal P. Thompson presented and reviewed the Occurrence Stats (Al! Violations) for the Bassano RCMP Detachment. There were some ,.... questions from Council. Regular Council Minutes May 24, 2007 Page 5 ~-- The following reports were presented to Council: a Brooks Rural Detachment RCMP Report from July to December 2006, an Occurrence Stats report for the period July to December 2006, an Occurrence Stats report for the period January to December 2006 presented by Staff Sergeant P. Puszka, a Brooks Rural Detachment RCMP Report from January to March 2007, and an Occurrence Stats report for the period January to March 2007 were all reviewed by Staff Sergeant Puszka. There were some questions from Council. The delegation left the meeting at 11:28 a.m. 9. OTHER BUSINESS CON'T c. Alberta Infrastructure and Transportation Water/Wastewater Partnership Grant An Alberta Infrastructure and Transportation Agreement for an Alberta Municipal Water/Wastewater Partnership, Newell Regional Water Line Study, was presented to Council. C-245/07 MOVED BY COUNCILLOR I. SCHROEDER that the agreement between Her Majesty the Queen, in right of the Province of Alberta herein represented by the Minister of Infrastructure and Transportation, and the County of Newell No. 4, for the updating of the MPE Engineering Ltd. Regional water line study in the amount of $37,500.00 be approved. MOTION CARRIED d. Tender for Smith Trucking Road The AMEC construction cost estimate and tender results for the Smith Trucking Road, Township Road 19-1 and Range Road 14-2, was presented to Council. C-246/07 MOVED BY COUNCILLOR H. WUTZKE that the tender received from Brooks Asphalt & Aggregate Ltd. for the subgrade preparation, granular base course and asphalt concrete pavement for the Smith Trucking Road -Township Road 19-1 and Range Road 14-2, in the amount of $3,085,032.04 with excess project costs financed from the Paving Reserve be approved. MOTION CARRIED Regular Council Minutes May 24, 2007 e. Page 6 Tender for NorthBassano Access Road The AMEC construction estimate and tender results for the North Bassano Access Road, Township Road 18-5, was presented to Council. C-247/07 MOVED BY COUNCILLOR S. EVANS that the tender received from Brooks Asphalt & Aggregate Ltd. for the subgrade preparation, granular base course and asphalt concrete pavement for the North Bassano Access Road, Township Road 18-5, in the amount of $1,405,004.95 with excess projects costs financed from the Paving Reserve be approved. MOTION CARRIED f. Rance Road 16-4 (Gem Access Road) An estimate summary from Brooks Asphalt & Aggregate Ltd. for roadwork to Range Road 16-4, Gem Access Road, was presented to Council. C-248/07 MOVED BY COUNCILLOR M. NESBITT that the proposal from Brooks Asphalt & Aggregate Ltd. for the asphalt concrete overlay and ,~., other roadwork for Range Road 16-4, Gem Access Road from Highway 862 to 3.650 km north, in the amount of $808,572.80 to be financed from the Paving Reserve be approved. MOTION CARRIED g. Purchase Gravel Pup An estimate from Southland Internationa! Trucks Ltd. for the purchase of a gravel pup with armadillo coating in the amount of $30,132.00 plus GST was presented to Council. C-249/07 MOVED BY COUNCILLOR H. WUTZKE that a proposal received from Southland International Trucks Ltd. fora gravel pup with armadillo coating in the amount of $30,132.00 plus GST to be financed from the Public Works Machinery and Equipment Reserve be approved. MOTION CARRIED h. ASB Tour of Emerson Park This item will be discussed during the In Camera portion of the meeting. ~~ Regular Council Minutes Page 7 May 24, 2007 11. POST AGENDA ITEMS c. Letter Sheila Metcalf A letter from Sheila Metcalf requesting Council consideration of additional calcium for dust control along her residence was presented to Council. The Superintendent of Public Works noted that the residence was situated alongside a haul road. C-250/07 MOVED BY COUNCILLOR M. NESBITT that an additional 500 feet of calcium be applied at our cost on County of Newell haul road, Township Road 16-2, for dust control purposes. MOTION CARRIED e. Bow Slope Road Councillor Wufzke provided information on an available source of millings that could be used as a base preparation on the Bow Slope Road. The Superintendent of Public Works agreed that the millings would make a firm base for this road. ~~~~ ~~ C-251/07 MOVED BY COUNCILLOR A. ECKERT that th~~ purchase approximately 900 tonnes of millings at $10.00 per tern o be used for base preparation on the road located 450 metres from the Joanne Trucking Road south past the second approach on the Bow Slope Road to be funded from the Paving Reserve. MOTION CARRIED LUNCH Council recessed for lunch from 72:06 p.m. to 1:05 p.m. Arrived of Meeting R. Brown arrived at the meeting of 1:04 p.m. 11. POST AGENDA ITEMS CON'T a. Cell Phone Free -Driving Policy The Assistant Administrator presented and reviewed the Cell Phone Free -Driving policy. Council reviewed the proposed policy and suggested several changes. Regular Council Minutes May 24, 2007 Page 8 ,~ C-252/07 MOVED BY COUNCILLOR M. NESBITT that the Cell Phone Free - Driving Policy be adopted as amended. MOTION CARRIED b. Red Deer River Watershed Alliance A letter from the Red Deer River Watershed Alliance inviting a member of Council to attend their AGM on June 5th to receive a certificate of appreciation and a copy of the new Red Deer River Watershed Atlas was presented to Council. Councillor Eckert indicated he will attend this event. d. ORRSC Proposed Workplan The Administrator presented and reviewed a proposed ORRSC Planning Workplan. Council discussed the planning workplan. C-253/07 MOVED BY COUNCILLOR C. VERMEEREN that we accept the ORRSC Planning Workplan at a cost of $9200.00 to be financed from the Municipal Surplus Reserve. MOTION CARRIED ~'" C-254/07 MOVED BY COUNCILLOR W. DANIELS that open houses be held in the Village of Tilley and the Town of Bassano, and there be one Public Hearing at Council MOTION CARRIED f. Hamlet Status Councillor Nesbitt advised of a letter she received from Lake Newell Resort advising of their notice to pursue hamlet status. This item was referred to the June 7rh Council meeting. 10. COMMITTEE REPORTS a. ASB 1) Chairman's ReQOrt Councillor Eastman reported that the Ag Service Board and members of Council toured Emerson Park on May 22"d, there was discussion on gopher problems, use of liquid strychnine, and the coyote program. ~~ Regular Council Minutes May 24, 2007 2) 2006/2007 ASB Grant Program Page 9 C-255/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that additional funds from the 2006/2007 ASB Grant Program be used towards any shortfalls in the West Nile virus program and the purchase of a Low Volume Injector Pump and that the remaining funds be transferred to the ASB reserves. MOTION CARRIED There was a short discussion on the West Nile Virus program and at the suggestion of Councillor Daniels an article on the West Nile Virus be included in the July/August 2007 County newsletter. b. Municipal No report. c. Municipal Planning Commission Councillor Vermeeren reported that tirsf reading of the Cassils ASP will be at the June ~h Council meeting. ,-- d. Subdivision and Development Appeal Board No report. e. Workshop Session No report. f. Agriculture Pest Act/Weed Control Act Appeal Committee No report. g. Airport Commission No report. h. Assessment Review Board Councillor Eckert stated he has had a concern expressed to him regarding assessment and market value. ~,_~_.~ Regular Council Minutes May 24, 2007 Page 10 i. Bow River Basin Council Councillor Vermeeren reported on a Bow Basin Water Management Committee board meeting, and that a coordinator has been hired. On June 13th the AGM and forum will be held. j. Brooks & District Chamber of Commerce Councillor Philipsen reported on the trade show, that renovations to their building has been completed, support to the Bassano Chamber of Commerce, and on an open house planned for June 15th in Bassano. k. College Advisory Committee Councillor Nesbitf advised there was no quorum at the last meeting. I. Crime Stoppers Board Councillor Nesbift advised that things are going well, over $1000.00 was raised at the Trade Show, and they are receiving tips from the community. m. Disaster Services Committee Councillor Nesbitf advised of a Joint Disaster Services Committee meeting on May 29th at 1:00 p.m. in the Counfy EOC Room. n. Economic Development Councillor Philipsen reported that at a meeting on May 23rd the Economic Development & Tourism Coordinator reported on biodiesel and biogas, an assistant will be hired soon, and that Entrecorp will extend help to those with new and expanding business. o. Environmental Protection Committee No report. p. Foothills Little Bow Municipal Association No report. q. Grasslands Regional FCSS Councillor Wutzke reported that the annual meeting was held and not well attended, that the volunteer centre is up and running, and Regular Council Minutes Page 11 May 24, 2007 Grasslands FCSS will be making a presentation to Council on June 29Sr r. Grievance Committee No report. s. Mayors & Reeves Reeve Douglass reported fhere will be a Joint Southeastern/ Southwestern .meeting in Taber on May 25rn t. Municipal Budget Committee No report. u. Municipal Library Board Councillor Philipsen reported that bylaws and policies are being updated. ,-- v. Newell Foundation Councillor Evans reported that a cheque in the amount of $94,000.00 was received from government toward maintenance and safety, work is being carried out at the Dr. Scott apartments, they are waiting on a second quote on lodge refurbishingr 4andscaping is almost completed,, eir irs an ~• /~ c~% w. Newell Recycling Association Councillor Eckert reported that plans to build a new building of the landfill site with no utilities will not proceed, instead the recycling building in Brooks will be utilized. x. Newell Regional Solid Waste Management Authority ~d'y Councillor Eckert advised of a meeting being held on May 24¢x'' ~.~'! L~ y. Newell Regional Tourism Association Councillor Philipsen presented a written report as follows: Canadian Badlands Limited - 40 out of .68 municipalities within the Canadian ~' Badlands have joined the organization, Cindy Amos has been hired as CEO and she will spend at leasf one day a week in an office at fhe '„~9 Regular Council Minutes May 24, 2007 Page 12 r- County Administration building, Cindy is currently working on a Rural Development Initiative Grant Proposal, Newell Regional Tourism Association -the NRTA hosted the FAM Tour, a presentation on the Goals and Objectives of the NRTA- was made to the Village of Duchess Council, and will be given in the Village of Rosemary, and a "Weekend Happenings" email is being sent out on Fridays z. Palliser Economic Partnership Councillor Daniels advised of the AGM on June 15th and that Council is invited to attend, reported on biofuels, and that a South Sakatchewan River council maybe formed. aa. RCMP Committee No report. bb. Red Deer River Basin Watershed Alliance Councillor Eckert extended an invitation to Council to attend the AGM on June 5th at 10:00 a.m. in Red Deer, the Committee is functioning well, the last meeting was held in Drumheller, and they are dealing ~ with the issue of keeping the river pristine. cc. Red Deer River Municipal Users Group Councillor Eastman reported that at a meeting held on May 17th that was well attended, there was discussion on a proposal fo prepare a report to the provincial government regarding the goals of the committee and that this report will hopefully help to develop a terms of reference, and he provided some stats on the oil sands.- dd. Regional Services Ad Hoc Committee No report. ee. Road Ban Committee Councillor Vermeeren reported that some bans have recently been lifted. ff. Route 36 Development Safety Association Councillor Eckert reported that he attended a meeting at Lac la Biche on May 3rd and 4th at which was discussed arranging a meeting will '~ all MLA's whose jurisdictions border Highway 36. ~~~ Regular Council Minutes May 24, 2007 gg. Salary Negotiating. Committee No report. hh. Shared Services/Urban Fringe Committee No report. ii. Shortgrass Library Board Page 13 Councillor Philipsen stated there was no meeting held in May. jj. Transportation Committee No report. kk. 9-1-1 Committee Reeve Douglass reported there is a meeting being held on May 25th. 11. QUESTION PERIOD/NOTICE OF MOTION ~- Councillor Daniels advised that Telus will be putting in high speed broadband Internet service during the next two years, thaf will provide high speed Internet service to southern rural Alberta. Reeve Douglass reminded those Councillors participating in the June 4rn Rodeo Pancake Breakfast that they have to be in place by 6:00 a.m. Councillors Philipsen, Evans, Nesbitt, Eckert and Eastman indicated they would be available. Councillor Evans asked if the July 2"d Municipal Committee meeting will be rescheduled to July 3'~ because of the Canada Day holiday, and Administration indicated that the meeting will be held on July 3~d 12. INFORMATION ITEMS Palliser Health Region Board Minutes -May 2007 13. IN CAMERA C-256/07 MOVED BY COUNCILLOR C. VERMEEREN that we move in camera at 2:20 p.m. MOTION CARRIED Regular Council Minutes May 24, 2007 Page 14 R. Brown left the meeting at 2:20 p.m. C-257/07 MOVED BY COUNCILLOR C. VERMEEREN that we move out of camera at 4:17 p.m. MOTION CARRIED 14. ADJOURN C-258/07 MOVED BY COUNCILLOR H. WUTZKE that the meeting adjourn at 4:17 p.m. MOTION CARRIED ,~ eeve oun y Administrat r