HomeMy WebLinkAbout2007-07-19 Council (Regular) MinutesCOUNTY OF NEWELL NO.4
MINUTES OF COUNCIL MEETING
'~' JULY 19, 2007
The regular Council Meeting of the County of Newell No. 4 was held in the
County Office at Brooks, AB on Thursday, July 19, 2007 commencing at
10:01 a.m.
MEMBERS
PRESENT: M. Douglass, Reeve
COUNCILLORS: I. Schroeder
A. Philipsen
C. Vermeeren
M. Nesbitt
S. Evans
A. Eastman
A. Eckert
H. Wutzke
ABSENT: W. Daniels
STAFF: N. Moriyama, County Administrator
B. Keith, Assistant Administrator
C. Jakobsen, Administrative Secretary
OTHERS IN
ATTENDANCE: R. Brown, Brooks Bulletin
S. Stanway, Brooks & County Chronicle
Dean Bigelow, 07 LUA 002
Staff Sergeant Peter Puszka
Constable Greg Ericson
Constable Carol McKinley
Vic Budz, Assistant Superintendent of Grasslands
Regional School Division
Grant Jensen, Principal of Brooks Composite High
School
Randy Dumonceau, Operations Manager
1. EXCUSED FROM MEETING
~ C-321/07 MOVED BY COUNCILLOR S. EVANS that Councillor W. Daniels be
excused from the meeting.
MOTION CARRIED
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July 19, 2007
Page 2
2. MINUTES
Council Minutes -July 5, 2007
C-322/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that the July 5, 2007 Council
minutes be adopted as presented.
MOTION CARRIED
Arrived at Meeting
Councillor A. Eastman arrived at 10:02 a.m.
3. CALL FOR POST AGENDA ITEMS
The Reeve called for post agenda items.
4. ADOPTION OF AGENDA
C-323/07 MOVED BY COUNCILLOR M. NESBITT that we adopt the agenda as
amended.
MOTION CARRIED
Arrived at Meeting
Councillor A. Eckert arrived at 10:04 a.m.
5. CHEQUES FOR PAYMENT
C-324/07 MOVED BY COUNCILLOR H. WUTZKE that cheques 158836 to 158912 in
the amount of $1,279,321.12 and cheques 158913 to 158915 in the amount
of $73,057.44 be approved.
MOTION CARRIED
Arrived at Meeting
Susan Shigehiro, Manager of Finance arrived at 10:05 a.m.
6. BUSINESS FROM MINUTES
a. Utility Billing Review
C-325/07 MOVED BY COUNCILLOR I. SCHROEDER that Motion C-282/07 be lifted
from the table.
MOTION CARRIED
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July 19, 2007
The Manager of Finance presented information on the impact of
-- Motion C-282/07 for the 2007 Hamlet Water and Sewer Levies.
Council discussed various alternatives to the water and sewer levies.
Vote on Motion C-282/07
Arrived at Meeting
MOTION DEFEATED
S. Stanway, Brooks & County Chronicle, arrived at 10:13 a.m.
C-326/07 MOVED BY COUNCILLOR I. SCHROEDER that the 2007 water and sewer
rates for Rolling Hills be set at $236.00 for water and $236.00 for sewer.
MOTION CARRIED
C-327/07 MOVED BY COUNCILLOR H. WUTZKE that the 2007 combined water and
sewer rate for Patricia be set at $962.00 per property; $3.21 per front foot
for vacant properties having access to both water and sewer; and $0.44 per
front foot for vacant properties having access to sewer only.
,,... C-328/07 MOVED BY COUNCILLOR C. VERMEEREN that Motion C-327/07 be
amended to read:
that the 2007 combined water and sewer rate for Patricia be set at
$750.00 per property; $3.21 per front foot for vacant properties having
access to both water and sewer; and $0.44 per front foot for vacant
properties having access to sewer only with the deficit in the 2006 cost
recovery to be financed from the Municipal Surplus Reserve.
MOTION DEFEATED
Vote on Motion C-327/07
MOTION CARRIED
C-329/07 MOVED BY COUNCILLOR S. EVANS that the 2007 water and sewer rates
for Scandia be set at $935.00 for water and $140.00 for sewer.
MOTION CARRIED
Councillor C. Vermeeren requested a recorded vote:
In Favor: Divisions 2, 6, 5, 7, 10, 9
Opposed: Divisions 4, 3, 8
C-330/07 MOVED BY COUNCILLOR M. NESBITT that the 2007 annual water rate
`^ fro Rainier be set at $1,104.00 for Residents and $19,873.00 for Alcoma
School.
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July 19, 2007
C-331/07 MOVED BY COUNCILLOR C. VERMEEREN that Motion C-330/07 be
amended to read:
that the 2007 annual water rate fro Rainier be set at $1,000.00 for
Residents and $18,000.00 for Alcoma School with the deficit in the 2006
cost recovery to be financed from the Municipal Surplus Reserve.
MOTION DEFEATED
Councillor C. Vermeeren requested a recorded vote
In Favor: Divisions 4, 3, 8
Opposed: Divisions 2, 6, 5, 7, 10, 9
Vote on motion C-330/07
Councillor C. Vermeeren requested a recorded vote
In Favor: Divisions 2, 6, 5, 7, 10, 9
Opposed: Divisions 4, 3, 8
MOTION CARRIED
C-332/07 MOVED BY COUNCILLOR M. NESBITT that the 2007 annual sewer rate
for Lake Newell Resort be set at $175.00 with the excess being transferred
to the Lake Newell Utility Reserve.
MOTION DEFEATED
C-333/07 MOVED BY COUNCILLOR M. NESBITT that the 2007 annual sewer rate
for Lake Newell Resort be set at $127.58.
MOTION CARRIED
C-334/07 MOVED BY COUNCILLOR H. WUTZKE that surplus funds remaining after
the recovery of the prior year's (2006) water and sewer operating costs be
transferred to the corresponding Hamlet Utility Reserves for future use.
MOTION CARRIED
S. Shigehiro left the meeting at 10:37 a.m.
b. Bylaw 1605-07 - 07 LUA 002
C-335/07 MOVED BY COUNCILLOR H. WUTZKE that Motion C-315/07 be lifted
from the table.
MOTION CARRIED
Vote on Motion C-314/07
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MOTION CARRIED
Regular Council Minutes
July 19, 2007
Councillor C. Vermeeren requested a recorded vote
In Favour: Divisions 2, 6, 3, 8, 7, 10, 9
Opposed: Divisions 4, 5
Dean Bigelow left the meeting at 10:43 a.m.
7. CORRESPONDENCE
There were no items of correspondence.
8. OTHER BUSINESS
Page 5
a. Letter from Charlene Hay, Executive Director for the Northern
Alberta Alliance on Race Relations (NAARR)
Re: Becoming a member of NAARR
A letter from Charlene Hay with the Northern Alberta Alliance of Race
Relations (NAARR) regarding becoming a member was presented to
Council. This letter was taken as information.
9. POST AGENDA ITEMS
_ a. Shortgrass Library System
Councillor A.M. Philipsen reviewed her background report with
Council on the Shortgrass Library System services provided within the
County of Newell, and it was noted that currently the County has a
two-tier library service system. The residents of Divisions 3, 8, and 9
do not have access to the TAL card which allows them to take out
books throughout the whole province unless they pay the non-resident
fee.
C-336/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that effective January 1St
2008 the County of Newell add Divisions 3, 8 and 9 to the County
membership in the Shortgrass Library System in order that all County
residents have equal access to the full range of Shortgrass Library System
services at no additional cost to them and that the County will longer charge
a library mill rate as the County will pay Shortgrass Library System for their
services ($4.13 per capita) and for Library Resources to be used by each
Library ($4.13) from General Revenue, and that the County will send letters
informing both Duchess and Gem Libraries about this decision in order for
the Libraries to have adequate time to make arrangements with Shortgrass
Library System before January 1St, 2008.
,,,_.. Arrived at Meeting
Staff Sergeant Peter Puszka, Constable Greg Ericson, Constable Carol McKinley,
Vic Budz and Grant Jensen arrived at 11:05 a.m.
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July 19, 2007
e.
Delegation -School Resource Program
Page 6
Vic Budz, Assistant Superintendent of Grasslands Regional School
Division, provided a history of the program to County Council. Const.
Carol McKinley provided a PowerPoint presentation on the School
Resource Officer Program to County Council. Included in the
presentation was an overview of the goals, project focus, duties and
responsibilities, programs the officer was included in and general
comments from children. This presentation was received as information.
Staff Sergeant Peter Puszka, Constable Greg Ericson, Constable Carol McKinley,
Vic Budz and Grant Jensen left the meeting at 11:38 a.m.
b. Shortgrass Library System -Continued
Vote on Motion C-336/07
MOTION DEFEATED
C-337/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that a letter be sent to the
Duchess and Gem Libraries indicating that the County of Newell is
considering offering services to all ratepayers of the County for the
Shortgrass Library System as of January 1St, 2008.
MOTION CARRIED
Administration was directed to provide a copy of the letter to the County
of Newell Municipal Library Board, and the Councillors of Divisions 3, 8
and 9.
c. Palliser Health Region -Minutes of July 4, 2007 `~~~ ~
w`C~Z:~ ~ ~"~
The Palliser Health Region minutes of July 4, 2007 was presented to
Council as information.
d. Alberta NAWMP Partnership
The Alberta North American Waterfowl Management Plan (NAWMP)
Partnership progress review for 2005/2006 was presented to Council
as information.
e. HR Management Software
The Assistant Administrator reviewed his July 17th, 2007 background
report and recommendation with Council.
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July 19, 2007
C-338/07 MOVED BY COUNCILLOR H. WUTZKE that Administration purchase the
Bellamy Human Resource application software from Microage Bellamy in
the amount of $8,000 with the budget shortfall of $6,000 to be financed from
the Administration Operating Reserve.
MOTION CARRIED
LUNCH
Council recessed for lunch at 11:57 a.m. and reconvened at 1:07 p.m.
Arrived at Meeting
Randy Dumonceau, Operations Manager arrived at 1:07 p.m.
g. SH 876
Councillor A.M. Philipsen informed Council that there will be a ribbon
cutting ceremony on July 26th from 5:30 p. m, to 7:00 p. m, to celebrate
the completion of the paving project on SH 876.
Calcium Program
Councillor H. Wutzke indicated that he has received some comments on
the Calcium program and requested an update. R. Dumonceau updated
Council on the progress of the program. A discussion followed on
comments that Councillors have been receiving and R. Dumonceau
clarified any questions.
Administration was directed to include an article in the next County
newsletter on the Calcium program.
R. Dumonceau was directed to include Fisher Bridge and a portion of SH
862 in the Calcium program.
R. Dumonceau left the meeting at 1:24 p.m.
h. Letter from AAMDC on the Alberta First Responders Radio
Communication System initiative
Councillor 1. Schroeder inquired about having an individual sit on the
Alberta First Responders Radio Communication System (AFRRCS)
initiative. Administration was directed to see if Kevin Swanson would sit
on this board.
i. Municipal Sustainability Initiative (MSI)
Reeve M. Douglass and Councillor 1. Schroeder presented information to
Council on a consultation session they attended on the Municipal
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July 19, 2007
Sustainability Initiative. There were two work groups that discussed
conditions of funding and funding allocation.
10. COMMITTEE REPORTS
a. ASB
Councillor A. Eastman informed Council that there are some problems
this year with the River Walk Program. A discussion followed on the
2007 Summer ASB Tour that was held in Yellowhead County this year.
S. Stanway, Brooks & County Chronicle, left the meeting at 1:36 p.m.
b. Municipal
No report.
c. Municipal Planning Commission
No report.
d. Subdivision and Development Appeal Board
Councillor C. Vermeeren indicated that there is a SDAB hearing on
August 1ST at 11:00 a.m.
e. Workshop Session
No report.
f. Agriculture Pest Act/Weed Control Act Appeal Committee
No report.
g. Airport Commission
No report.
h. Assessment Review Board
No report.
i. Bow River Basin Council
No report.
j. Brooks & District Chamber of Commerce
~. ~ No report.
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July 19, 2007
k. College Advisory Committee
No report.
I. Crime Stoppers Board
No report.
m. Disaster Services Committee
Councillor M. Nesbitt indicated that the Disaster Services trailer is in
the Public Works yard.
n. Economic Development
Councillor A. M. Philipsen indicated that a committee member will be
presented a report to Council on a quarterly basis.
o. Environmental Protection Committee
No report.
p. Foothills Little Bow Municipal Association
Councillor C. Vermeeren indicated that the next meeting will be on
September 21St in Lethbridge.
q. Grasslands Regional FCSS
No report.
r. Grievance Committee
No report.
s. Mayors & Reeves
Reeve M. Douglass presented her report to Council. A discussion
followed on Alberta Rural Development Fund.
t. Municipal Budget Committee
No report.
u. Municipal Library Board
No report.
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July 19, 2007
v. Newell Foundation
Page 10
Councillor H. Wutzke indicated that renovations will be starting soon on
Playfair Lodge.
w. Newell Recycling Association
Councillor A. Eckert indicated a Recycling convention is scheduled for
September 2007.
x. Newell Regional Solid Waste Management Authority
Councillor A. Eckert indicated that the next meeting will be held on July
26rn
y. Newell Regional Tourism Association
Councillor A.M. Philipsen requested that this item be called just
Tourism as it includes Canadian Badlands.
Councillor A.M. Philipsen presented a touring route brochure of
Canadian Badlands to Council, and noted that Stettler and Red Deer
have joined Canadian Badlands.
The official opening of the Blackfoot Crossing was held on July 18t".
Councillor A.M. Philipsen indicated that NRTA has started the picture
contest in the local paper, and are currently working on a history of old
trees and the Seven Wonders of the County of Newell.
A comment was made that the Brooks Aqueduct and Bassano Dam
have poor signage to those centres.
z. Palliser Economic Partnership
No report.
aa. RCMP Committee
No report.
bb. Red Deer River Bain Watershed Alliance
No report.
cc. Red Deer River Municipal Users Group
No report.
N~
dd. Regional Services Ad Hoc Committee
The Administrator indicated that the next meeting will be on August
14t" at 7:00 p.m. at the City offices.
Regular Council Minutes
July 19, 2007
ee. Road Ban Committee
No report.
ff. Route 36 Development Safety Association
Page 11
Councillor A. Eckert indicated that the Annual General Meeting will be
held on September 6th and 7th in Hanna.
gg. Salary Negotiating Committee
No report.
hh. Shared Services/Urban Fringe Committee
No report.
ii. Shortgrass Library Board
No report.
jj. Transportation Committee
No report.
kk. 9-1-1 Committee
Reeve M. Douglass indicated that at the last meeting in June there
were on going concerns with the IP Plus communication systems.
11. QUESTION PERIOD/NOTICE OF MOTION
Councillor A.M. Philipsen informed Council that vests with the County logo
are available, and to contact S. Christensen, Corporate Safety Services
Supervisor, if they would like to purchase one. Administration was directed
to look into purchasing some items for Public Relations.
Councillor A. Eckert inquired about Telus phone lines that are being left in
the ditches. Administration was directed to look into this issue and bring
back to a future Council meeting.
Councillor A. Eastman inquired about chip seal on SH 550. Administration
indicated that over time the chips will eventually wear down.
Councillor M. Nesbitt requested confirmation of meeting dates for the month
of August:
August 7th -Municipal and Workshop
August 9th -Council
August 23'd -Council
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July 19, 2007
12. INFORMATION ITEMS
a. Mini-bus Summary -June 2007
13. IN CAMERA
C-339/07 MOVED BY COUNCILLOR I. SCHROEDER that we move in camera at
2:07 p.m.
MOTION CARRIED
C-340/07 MOVED BY COUNCILLOR C. VERMEEREN that we move out of camera
at 2:58 p.m.
MOTION CARRIED
C-341/07 MOVED BY COUNCILLOR C. VERMEEREN that MPE Engineering Ltd.
undertake the piloting study and final report for submission to Alberta
Environment and Alberta Infrastructure & Transportation for the Regional
Water Supply Initiative in the amount of $100,000 plus GST to be financed
from the Water/Wastewater Reserve.
MOTION CARRIED
14. ADJOURN
C-342/07 MOVED BY COUNCILLOR I. SCHROEDER that the meeting adjourn at
2:59 p.m.
MOTION CARRIED
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Reeve
C ~
County dminist ator