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HomeMy WebLinkAbout2007-08-23 Council (Regular) MinutesCOUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING AUGUST 23, 2007 C-367/07 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, August 23, 2007 commencing at 10:01 a. m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert H. Wutzke STAFF: N. Moriyama, County Administrator B. Keith, Assistant Administrator A. Clapton, Executive Assistant D. Horvath, Oldman River Regional Services Commission OTHERS IN A. McCuaig, Brooks Bulletin ATTENDANCE: S. Stanway, Brooks & County Chronicle L. Kuiper, Oldman River Regional Services Commission Sgt. G. Ericson, Brooks R.C.M.P. EXCUSED FROM MEETING 1. All members were in attendance at this meeting. MINUTES 2. Council Minutes -August 9, 2007 MOVED BY COUNCILLOR A. EASTMAN that the August 9, 2007 Council minutes be adopted as presented. MOTION CARRIED CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. ~~ 3. Regular Council Minutes Page 2 August 23, 2007 4. ADOPTION OF AGENDA C-368/07 MOVED BY COUNCILLOR A.M. PHILIPSEN that we adopt the agenda as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT C-369/07 MOVED BY COUNCILLOR H. WUTZKE that cheques 159148 to 159249 in the amount of $1,207,619.05 be approved. MOTION CARRIED 6. MUNICIPAL TREASURER'S REPORT The Treasurer's Report for July 2007 was presented to Council. C-370/07 MOVED BY COUNCILLOR I. SCHROEDER that the Treasurer's Report for July 2007 be accepted. MOTION CARRIED 7. BUSINESS FROM MINUTES a. Bylaw 1624-07 07 LUA 011 -Myrna Ferris (Owner/Applicant) (3~d reading) C-371/07 MOVED BY COUNCILLOR H. WUTZKE that Motion C-359/07 be lifted from the table. MOTION CARRIED D. Horvath indicated that no additional information had been received regarding this application. Councillor W. Daniels suggested the bylaw be amended to rezone the land in question from Agricultural District to Rural Residential District. D. Horvath replied that Rural Residential parcels will be converted to Small Holdings parcels when the new Land Use Bylaw comes into effect and further subdivisions will be impossible. D. Horvath suggested that the maximum number of Country Residential parcels per quarter could be waived at the subdivision level. Councillor C. Vermeeren stated that the issue is that there is the impression that Country Residential parcels can multiply and take over Agricultural areas. D. Horvath replied that there is a limited amount of development that can happen on this parcel. Councillor W. Daniels suggested that the maximum number of subdivisions per Agricultural quarter be changed from 2 to 4. C-372/07 MOVED BY COUNCILLOR W. DANIELS that Bylaw 1624/07 be amended to a rezoning from A -Agricultural District to RUR -Rural Residential District instead of from A -Agricultural District to CR -Country Residential District. ~~ MOTION WITHDRAWN ~.__: Regular Council Minutes August 23, 2007 Vote on Motion C-359/07 Page 3 C-359/07 MOVED BY COUNCILLOR C. VERMEEREN that Bylaw 1624/07 receive third and final reading. MOTION CARRIED Councillor M. Nesbitt called for a recorded vote. In Favor: Divisions 2, 3, 6, 8, 9, 10 Opposed: Divisions 1,5,7,4 11. DELEGATIONS 10:30 a.m. a. Oldman River Regional Services Commission Membership (Lenze Kuiper, Director) L. Kuiper presented to Council a letter offering the County of Newell No. 4 membership in the Oldman River Regional Services Commission and an agreement for future planning services. L. Kuiper also requested that one Councillor be appointed to sit on the ORRSC Board of Directors. N. Moriyama indicated that the agreement is identical to the current one, which expires December 31, 2007, with the addition of the County having permanent membership in the Oldman River Regional Services Commission. It was noted that, since the County is a new member, they would not share in the equity of the company at first, and concerns were raised about sharing the liability without sharing equity. L. Kuiper replied that this could be changed in the future and pro-rated for today. He also noted that the contract could be cancelled at any time. C-373/07 MOVED BY COUNCILLOR C. VERMEEREN that the agreement dated August 23, 2007 between the County of Newell No. 4 and the Oldman River Regional Services Commission for the provision of planning services effective January 1, 2008 be approved. MOTION CARRIED UNANIMOUSLY 9. BYLAWS a. Bylaw 1626-07 New Land Use Bylaw (1St reading) N. Moriyama indicated that the summary of comments received from the Open Houses in Tilley and Bassano would be presented at the next Municipal Planning Commission Meeting. D. Horvath requested that any changes to the Land Use Bylaw be submitted on the forms given out at the open houses or via a-mail. t~ ~ ~~~ ,,,_-, Regular Council Minutes August 23, 2007 C-374/07 Page 4 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1626-07, being a bylaw to adopt a Land Use Bylaw for the County of Newell No. 4, receive first reading. D. Horvath and L. Kuiper left the meeting at 10:50 a.m. 7. BUSINESS FROM MINUTES -continued b. Telus Lines in Ditches -Report MOTION CARRIED B. Keith presented a report to Council which explained the presence of temporary TELUS lines in ditches and outlined possible solutions. The lines are relocated to the ditches at the request of the County for an indefinite amount of time and can be replaced at cost to the County. It was suggested by Council that correspondence be forwarded to TELUS. B. Keith was directed to see if an agreement exists between the County of Newell No. 4 and TELUS regarding line relocation and to report this information at a subsequent Council meeting. RECESS Council Recessed at 10:58 a.m. and reconvened at 11:02 a.m. Arrived at Meeting Sergeant G. Ericson, Sergeant in Charge of Operations, arrived at 11:00 a.m. S. Stanway & A. McCuaig returned to the meeting at 11:06 a.m. 11. DELEGATIONS -continued b. Brooks Rural Detachment RCMP 11:00 a.m. Quarterly Report for April -June 2007 (Sgt. Greg Ericson, Sergeant in Charge of Operations) Sgt. G. Ericson presented to Council the Brooks Rural Detachment RCMP Report for April to June 2007 and the Occurrence Stats Report for the period April 1 Sr to June 30, 2007. Council was given the opportunity to ask questions of Sgt. G. Ericson. There were several questions from Council regarding the Occurrence Stats Report. r~Q Sgt. G. Ericson indicated that the R.C.M. P. had entered an enhanced policing agreement for security services at the Patricia Rodeo, where there will be between 4 and 6 members plus 2 uniformed auxiliary members on patrol during the events. He also told Council that a copy of the signed agreement would be forwarded to the County of Newell No. 4 when it becomes available. Sgt. G. Ericson left the meeting at 11:27 a.m. Regular Council Minutes Page 5 August 23, 2007 7. BUSINESS FROM MINUTES -continued c. Shortgrass Library System -Letter from Duchess & District Public Library Board A letter from the Duchess & District Public Library Board was presented to Council. This letter was in reply to the letter sent July 20th, 2007, which informed the libraries of Duchess and Gem of the proposal to offer services for the Shortgrass Library System beginning January 1, 2008. CouncillorA.M. Philipsen indicated that the letter had also been sent to the editor of the Brooks Bulletin, and stated that the issue would be discussed further during the meeting of the Municipal Library Board on September 6th, 2007. This letter was received as information. 8. CORRESPONDENCE There were no items of correspondence. 10. OTHER BUSINESS a. Utility Billing Review -Rolling Hills C-375/07 MOVED BY COUNCILLOR W. DANIELS that Motion C-326/07, which reads as follows: MOVED BY COUNCILLOR I. SCHROEDER that the 2007 water and sewer rates for Rolling Hills be set at $236.00 for water and $236.00 for sewer. be rescinded. MOTION NOT ACCEPTED BY THE CHAIR AS NO SPECIAL CIRCUMSTANCE WAS PROVIDED TO COUNCIL, AS THIS IS A REQUIREMENT IN THE MEETING PROCEDURES BYLAW 1407-02. b. Utility Billing Review -Patricia C-376/07 MOVED BY COUNCILLOR W. DANIELS that Motion C-327/07, which reads as follows: MOVED BY COUNCILLOR H. WUTZKE that the 2007 combined water and sewer rate for Patricia be set at $962.00 per property; $3.21 per front foot for vacant properties having access to both water and sewer; and $0.44 per front foot for vacant properties having access to sewer only. be rescinded. MOTION NOT ACCEPTED BY THE CHAIR AS NO SPECIAL CIRCUMSTANCE WAS PROVIDED TO COUNCIL, AS THIS IS A REQUIREMENT IN THE MEETING PROCEDURES BYLAW 1407-02. ~~ ~., Regular Council Minutes August 23, 2007 Page 6 c. Utility Billing Review -Scandia C-377/07 MOVED BY COUNCILLOR W. DANIELS that Motion C-329/07, which reads as follows: MOVED BY COUNCILLOR S. EVANS that the 2007 water and sewer rates for Scandia be set at $935.00 for water and $140.00 for sewer. be rescinded. MOTION NOT ACCEPTED BY THE CHAIR AS NO SPECIAL CIRCUMSTANCE WAS PROVIDED TO COUNCIL, AS THIS IS A REQUIREMENT IN THE MEETING PROCEDURES BYLAW 1407-02. d. Utility Billing Review -Rainier C-378/07 MOVED BY COUNCILLOR W. DANIELS that Motion C-330/07, which reads as follows: MOVED BY COUNCILLOR M. NESBITT that the 2007 annual water rate from Rainier be set at $1,104.00 for Residents and $19,873.00 for Alcoma School. be rescinded. MOTION NOT ACCEPTED BY THE CHAIR AS NO SPECIAL CIRCUMSTANCE WAS PROVIDED TO COUNCIL, AS THIS IS A REQUIREMENT IN THE MEETING PROCEDURES BYLAW 1407-02. e. Newell Regional Services Partnership Committee The following motions are recommendations to member municipalities and each member should take these motions to their respective Councils for approval. MOVED BY C. JOHNSTON that the Newell Regional Services Partnership Committee recommends to the member municipalities that the name of the for profit corporation be Newell Regional Services Corporation. CARRIED C-379/07 MOVED BY COUNCILLOR W. DANIELS that the County of Newell No. 4 supports the name of the for profit corporation to be Newell Regional Services Corporation. MOTION CARRIED MOVED BY C. VERMEEREN that the Newell Regional Services Partnership Committee recommends to the member municipalities that the Newell Regional Services Corporation provide all water and wastewater services which will include the transfer of assets to the corporation. CARRIED ~~ti Regular Council Minutes Page 7 August 23, 2007 Councillor M. Nesbitt asked if there was some provision for the transfer of assets back to the member in the event that member wants to leave the partnership. Councillor 1. Schroeder replied that all agreements have an opt-out clause. C-380/07 MOVED BY COUNCILLOR C. VERMEEREN that the County of Newell No. 4 supports the Newell Regional Services Corporation to provide all water and wastewater services which will include the transfer of assets to the corporation. MOTION CARRIED MOVED BY P. DYCK that the Newell Regional Services Partnership Committee recommends to the member municipalities that membership on the Board of Directors of the Newell Regional Service Corporation be comprised of one representative each from the Villages of Tilley and Rosemary and the Town of Bassano and two representatives each from the City of Brooks and the County of Newell. CARRIED C-381/07 MOVED BY COUNCILLOR I. SCHROEDER that the County of Newell No. 4 supports that membership on the board of directors of the Newell Regional Services Corporation be comprised of one representative each from the Villages of Tilley and Rosemary and the Town of Bassano and two representatives each from the City of Brooks and the County of Newell No. 4. MOTION CARRIED MOVED BY C. VERMEEREN that the Newell Regional Services Partnership Committee recommends to the member municipalities that the voting structure for Newell Regional Services Corporation be based on combination of assets, current and future; service utilization and population; with the exact voting formula to be developed in conjunction with the preparation of the Articles of Association, Corporation Bylaws and Unanimous Shareholder Agreement which will be submitted to each member municipality for their approval prior to finalizing the creation of the corporation. CARRIED C-382/07 MOVED BY COUNCILLOR C. VERMEEREN that the County of Newell No. 4 supports that the voting structure for Newell Regional Services Corporation be based on combination of assets, current and future; service utilization and population; with the exact voting formula to be developed in conjunction with the preparation of the Articles of Association, Corporation Bylaws and Unanimous Shareholder Agreement which will be submitted to each member municipality for their approval prior to finalizing the creation of the corporation. MOTION CARRIED Each municipality should nominate their initial representative to sit on the Board of Directors. Board members do not necessarily have to be a Councillor. n~ Regular Council Minutes August 23, 2007 Page 8 Nominations were held for the initial representatives for the County of Newell on the Board of Directors of the Newell Regional Services Corporation: Councillor H. Wutzke nominated Councillor 1. Schroeder. Councillor 1. Schroeder accepted. Councillor M. Nesbitt nominated Kevin Stephenson. LUNCH Council recessed for lunch at 11:58 a.m. and reconvened at 1:27 p.m. 10. OTHER BUSINESS -continued e. Newell Regional Services Partnership Committee -continued The nominations continued for the initial representatives for the Board of Directors of the Newell Regional Services Corporation: Councillor A. Eckert nominated Councillor W. Daniels. Councillor W. Daniels accepted. Councillor A. Eastman nominated Councillor H. Wutzke. Councillor H. Wutzke accepted. Councillor C. Vermeeren volunteered. CouncillorA.M. Philipsen nominated Reeve M. Douglass. Reeve M. Douglass declined. Councillor M. Nesbitt requested that her nomination be changed from Kevin Stephenson to the Chief Administrative Officer. C-383/07 MOVED BY REEVE M. DOUGLASS that the nominations cease. MOTION CARRIED A vote was held with secret ballots and the two representatives chosen were Councillor 1. Schroeder and the Chief Administrative Officer. C-384/07 MOVED BY COUNCILLOR H. WUTZKE that the ballots be destroyed. MOTION CARRIED 12. POST AGENDA ITEMS b. Patricia Cemetery -Information N. Moriyama informed Council that the final certificate of approval has been given to the Patricia Cemetery. ~ ARRIVED AT MEETING J. Hofer, Administrative Officer, arrived at the meeting at 1:36 p.m. Regular Council Minutes August 23, 2007 a. County of Newell Mini Bus Purchase Page 9 J. Hofer presented information to Council regarding the purchase of a new mini bus. Councillor C. Vermeeren questioned why a diesel bus was not chosen. J. Hofer replied that the floor plan of the bus chosen would not meet the weight requirements for a diesel engine and also that it was estimated that a diesel mini bus would cost at least $8, 000.00 more. C-385/07 MOVED BY COUNCILLOR M. NESBITT that the proposal received from Crestline for the purchase of the 2008 Ford Crestline Mini-Bus in the amount of $91,023.00 be approved with the project deficit of $1,023.00 being financed from the Public Transportation Reserve. MOTION CARRIED J. Hofer left the meeting at 1:39 p.m. c. Brooks Housing Society -Letter of Support A letter from the Brooks Housing Society was presented to Council, requesting support from the County in regards to their application for funding from Municipal Affairs. C-386/07 MOVED BY COUNCILLOR SCHROEDER that the County of Newell No. 4 send a letter of support to the Brooks Housing Society for support of Phase II of the Brooks Affordable Housing Project. MOTION CARRIED d. Irrigation Water on County Roads A report from B. Keith was presented to Council with the results of his investigation into the methods used by the M. D. of Taber and the County of Lethbridge to control the problem of irrigation water on roadways. Council received the report as information. e. Petition Received from Aimoto Subdivision N. Moriyama presented to Council a petition from the residents of Aimoto Subdivision for a Raw Water Irrigation Local Improvement. Councillor W. Daniels asked how the cost of the project would be divided among residents. N. Moriyama replied that the cost division among residents has not been finalized, but it will most likely be allocated on a per riser basis. C-387/07 MOVED BY COUNCILLOR EVANS that the County of Newell No. 4 proceed with the Raw Water Irrigation Local Improvement project as requested by the residents of the Aimoto Subdivision. MOTION CARRIED Regular Council Minutes August 23, 2007 Page 10 f. Request from Patricia Hamlet Advisory Committee A letter was presented. ~o~,C~u~~i( ~Yor~~,the, Patricia Hamlet Advisory Committee requesting) ~rewor~s `for their annual Labour Day Weekend Rodeo. A memorandum from S. Hanson, Accounting Supervisor, indicated that Jubilee Insurance Agencies Ltd. has confirmed insurance coverage for this event. ~~.s~~rc~nceCo~er"e~%~~ re: C-388/07~ MOVED BY COUNCILLOR PHILIPSEN that we approve theafireworks at the Patricia 2007 Annual Labour Day Weekend Rodeo provided the Patricia Hamlet Advisory Committee meets all requirements of the insurers and have the local fire department present. MOTION CARRIED g. Disaster Services -Mobile Command Trailer Councillor M. Nesbitt presented to Council a list of items required for the trailer and requested up to $10, 000.00 from the Disaster Services budget to pay for these items. B. Keith replied that the list could have been taken to the Disaster Services Committee, and that no approval was needed if there is enough money in the budget for it. h. Boil Water Advisory Remediation -Rolling Hills This item will be discussed during the In Camera portion of this meeting. i. ASB Policy ASB-6 -Mowing of Roads Administration was directed to look into the plans to mow the roads in Divisions 1 and 4. 13. COMMITTEE REPORTS a. ASB No report. b. Municipal No report. c. Municipal Planning Commission No report. ~~ d. Subdivision and Development Appeal Board No report. Regular Council Minutes Page 11 August 23, 2007 e. Workshop Session No report. f. Agriculture Pest Act/Weed Control Act Appeal Committee No report. g. Airport Commission No report. h. Assessment Review Board No report. i. Bow River Basin Council Councillor C. Vermeeren stated that the final draft will be brought to Council Workshop for discussion. j. Brooks & District Chamber of Commerce No report. k. College Advisory Committee No report. I. Crime Stoppers Board No report. m. Disaster Services Committee No report. n. Economic Development No report. o. Environmental Protection Committee No report. p. Foothills Little Bow Municipal Association No report. Regular Council Minutes August 23, 2007 q. Grasslands Regional FCSS No report. r. Grievance Committee No report. s. Mayors & Reeves No report. t. Municipal Budget Committee No report. u. Municipal Library Board No report. v. Newell Foundation Page 12 Councillor S. Evans reported that the refurbishing of Playfair Lodge will begin in September and that everythi g was going well. $o#~h Newbrook Lodge; a ~d`Playfair Lodge `~ ~ 1 ~ on the waiting list. w. Newell Recycling Association ' Councillor A. Eckert indicated that a 1 ton van was purchased for the blue box recycling program in the City of Brooks. x. Newell Regional Solid Waste Management Authority Councillor A. Eckert reported that the transfer site in Millicent is nearly completed. y. Newell Regional Tourism Association No report. z. Palliser Economic Partnership Councillor W. Daniels reported that they will be meeting to try to come up with an alternative fuels plan for the region. aa. RCMP Committee No report. ~~ Regular Council Minutes August 23, 2007 bb. Red Deer River Bain Watershed Alliance No report. cc. Red Deer River Municipal Users Group Page 13 Councillor A. Eastman indicated that the meetings of the Red Deer River Municipal Users Group conflict with County Council meetings. dd. Regional Services Ad Hoc Committee No report. ee. Road Ban Committee Councillor C. Vermeeren reported that the ban on Highway 530 is to be removed from 8:00 a.m. on August 27, 2007 until 8:00 a.m. on September 27, 2007. This item will be discussed further during the In Camera portion of this meeting. ff. Route 36 Development Safety Association Councillor A. Eckert reported that the next meeting will be held on September 6 - 7, 2007 in Hanna. gg. Salary Negotiating Committee No report. hh. Shared Services/Urban Fringe Committee No report. ii. Shortgrass Library Board No report. jj. Transportation Committee No report. kk. 9-1-1 Committee Reeve M. Douglass indicated that there will be a meeting next week. 14. QUESTION PERIOD/NOTICE OF MOTION Councillor W. Daniels requested that the meeting agenda be faxed out to Council before meetings. ~ .~~~ Regular Council Minutes August 23, 2007 15. INFORMATION ITEMS Page 14 a. County of Newell Mini Bus Transportation Summary -July 2007 The County of Newell Mini Bus Transportation Summaries for July 2007 were presented to Council. S. Stanway and A. McCuaig left the meeting at 2:04 p.m. 16. IN CAMERA C-389/07 MOVED BY COUNCILLOR C. VERMEEREN that we move in camera at 2:04 p.m. MOTION CARRIED C-390/07 MOVED BY COUNCILLOR C. VERMEEREN that we move out of camera at 3:25 p.m. MOTION CARRIED 17. ADJOURN C-391/07 MOVED BY COUNCILLOR C. VERMEEREN that the meeting adjourn at 3:25 p.m. MOTION CARRIED ~~ Reeve Co my l lstra r