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HomeMy WebLinkAbout2008-01-10 Council (Regular) MinutesCOUNTY OF NEWELL NO.4 .~.., MINUTES OF COUNCIL MEETING JANUARY 10, 2008 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, January 10, 2008 commencing at 10:00 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H. Wutzke ABSENT: I. Schroeder STAFF: K. Stephenson, County Administrator B. Keith, Assistant Administrator A. Clapton, Executive Assistant OTHERS IN A. McCuaig, Brooks Bulletin ATTENDANCE: S. Stanway, Brooks & County Chronicle M. Fitzgerald, Q-13 Fox Radio R. Juska, Newell Regional Solid Waste Management Authority 1. EXCUSED FROM MEETING C-01/08 MOVED BY COUNCILLOR J. HARBINSON that Councillor I. Schroeder be excused from the meeting. MOTION CARRIED 2. MINUTES C-02/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the December 20, 2007 Council minutes be adopted as presented. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. j~~ %~ l' ~.~ _. Regular Council Minutes January 10, 2008 4. C-03/08 Page 2 ADOPTION OF AGENDA MOVED BY COUNCILLOR R. ANDREWS that the agenda be adopted as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT There were some questions from Council. C-04/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that cheques 161270 to 161378 in the amount of $592,952.83 be approved. MOTION CARRIED 7. BUSINESS FROM MINUTES a. Request from Duchess & District Fire Department Council discussed the request for funding from the Duchess & District Fire Department. C-05/08 MOVED BY COUNCILLOR W. DANIELS that Motion 474/07 be lifted from the table. MOTION CARRIED Vote on Motion 474/07, which reads as follows: MOVED BY COUNCILLOR A. EASTMAN that the County support this request from the Duchess & District Fire Department and approve funding in the amount of $50,000.00 from the Fire Fund in 2009. MOTION CARRIED 8. OTHER BUSINESS a. Request from Rolling Hills Fire Department Council discussed the request for funding from the Rolling Hills Fire Department. C-06/08 MOVED BY COUNCILLOR W. DANIELS that the County support this request from the Rolling Hills Fire Department and approve funding in the ~~ amount of $50,000.00 from the Fire Fund in 2008. MOTION CARRIED Regular Council Minutes Page 3 January 10, 2008 .._ b. Brooks Referral Area Structure Plans (Bylaw 1631-08) Motion P-179-07 from the December 18, 2007 Municipal Planning Commission meeting: MOVED BY COUNCILLOR I. SCHROEDER that the Municipal planning Commission recommend to Council that Bylaws 1378-02, 1379-02, 1449-04, 1450-04, 1451-04, and 1452-04 adopting the Brooks Referral Area Structure Plans be rescinded, and that the plans be accepted as information. Councillor W. Daniels stated that some of the Area Structure Plans included in this Bylaw were outside of the Brooks Referral Area. B. Keith confirmed this and indicated that the word `Brooks' will be removed from the motion. C-07/08 MOVED BY COUNCILLOR W. DANIELS that Bylaw 1631-08, being a bylaw to rescind Bylaws 1378-02, 1379-02, 1449-04, 1450-04, 1451-04, and 1452-04, which are bylaws adopting the Referral Area Structure Plans, receive first reading. MOTION CARRIED 9. POST AGENDA ITEMS a. Division 3 & 8 -Fire Requisition Increase Council was presented with a report regarding the request from the Duchess & Rural Fire Area for an increase in their 2008 capital funding for the cost over run on the new fire hall, indicating that there had been no response to the advertisement. C-08/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that we approve the Division 3 and Division 8 Capital Fire requisition increase to be recovered in one year at $52,179.00. MOTION CARRIED b. Policy Review -Political Council Delegations Council was presented with the Political Council Delegations policy, which had been recommended for approval during the January 7, 2008 Workshop Session. ~~ C-09/08 MOVED BY COUNCILLOR S. EVANS that the Political Council Delegations policy be adopted as presented. MOTION CAR I D ~._~ Regular Council Minutes January 10, 2008 Page 4 c. Policy Review -County Purchasing Council was presented with the County Purchasing policy, which had been recommended for approval during the January 7, 2008 Workshop Session. C-10/08 MOVED BY COUNCILLOR H. WUTZKE that the County Purchasing policy be adopted as presented. MOTION CARRIED d. Census 2008 -Motion to Rescind C-11 /08 MOVED BY COUNCILLOR A. EASTMAN that Motion C-303/07, which reads as follows: MOVED BY COUNCILLOR M. NESBITT that the County of Newell conduct a Municipal census in 2008. be rescinded. e. Regional Water System -Funding of Pipes MOTION CARRIED Council discussed Motion W--07/08 from the January 7, 2008 Workshop Session which reads as follows: MOVED BY COUNCILLOR I. SCHROEDER that we recommend to Council that the County of Newell No. 4 agree to pay for the 10% local component of all of the regional water pipelines as long as there is no "pipeline" connection levy or levies applied to the County ratepayers who make application and connect to the regional water pipelines. Councillor W. Daniels requested that the conditional statement be removed from the Motion. Councillor J. Harbinson asked if the pipeline plan is taking into consideration the people in the outlying areas. K. Stephenson indicated that any oversizing component will have to be funded 100%. The province will not fund more than 20% for the rural capacity, so these issues will be brought forward separately. C-12/08 /1 ../ .i MOVED BY COUNCILLOR W. DANIELS that the County of Newell No. 4 agree to pay for the 10% local component of all of the regional water pipelines within the Newell Regional Water Servicing Plan. MOTION CARRIED Regular Council Minutes January 10, 2008 ARRIVED AT MEETING Page 5 R. Juska, Newell Regional Solid Waste Management Authority, arrived at 10:30 a.m. 6. DELEGATIONS a. Newell Regional Solid Waste Management Authority R. Juska presented to Council a map showing all the transfer stations and recycling sites within the County. He indicated they were investigating building a recycling processing plant at the landfill, which could handle large quantities of local recycling as well as commercial recycling. Council was given the opportunity to ask questions. Councillor A. Eastman inquired about the possibility of a transfer station in the Rosemary area. R. Juska replied that Rosemary was central to other transfer station sites and, as yet, there has been no request from the County to create one in that area. He indicated that transfer stations are typically open two days per week, and residents who live closer to Brooks use the Brooks transfer station. Councillor J. Harbinson indicated that he would like to see more recycling services added in the Cassils area. R. Juska replied that the NRSWMA had been discussing obtaining more recycling trailers. Council asked for clarification on the 2007 Operating Contribution request from the NRSWMA. R. Juska replied that, when sefting the requisition for this year, they used the old census data as they believed that the new data had not been made official. K. Stephenson indicated that the federal census is official in the year that it is taken, and that anything using per capita rates should use the most up-to-date census data. Councillor B. de Jong asked R. Juska to discuss the life-cycle of the landfill for the next 5 years. R. Juska indicated that the existing facility was originally planned to last 100 years, but assumptions were made regarding population increase and the increase in recycling. Currently, the population increase is not keeping up with the rate of recycling. There are provisions in place to conserve landfill space, such as not allowing special waste to occupy more than 25 % of the landfill and a new approval for the operation of the landfill which will allow the waste to be piled higher. LEFT THE MEETING M. Fitzgerald left the meeting at 10:57 a.m. R. Juska left the meeting at 11:09 a.m. ~.~~~h Regular Council Minutes January 10, 2008 7. Page 6 BUSINESS FROM MINUTES -continued a. Newell Regional Solid Waste Management Authority 2007 Operating Contribution K. Stephenson indicated that NRSWMA must use the official census for calculating per capita rates, and their invoicing cannot be adjusted to different numbers or old census numbers. Councillor B. de Jong requested that a letter be written stating that the 2006 census data was the most current census data and therefore was used to calculate the per capita rates, and that he will present this letter at the next Newell Regional Solid Waste Management Authority meeting. 9. POST AGENDA ITEMS -continued f. Mini Bus Transportation Summaries -November & December 2007 Council received these as information. g. FCSS Resolution Councillor H. Wutzke presented to Council a draft resolution for the Foothills Little Bow Municipal Association meeting regarding an increase to the FCSS program funding for the purpose of attracting and retaining qualified personnel. Council asked if there had been other resolutions made by the FCSS and if this issue had been discussed elsewhere. B. Keith indicated that this resolution, minus the last sentence, had been approved in November of 2007. This item will be discussed further later in this meeting. ~~~~ h. Bassano -Proposal for Bylaw Enforcement K. Stephenson indicated that they had met with J. Kuhn, the Mayor of Bassano, who had indicated that the Bassano Town Council was interested in having their own bylaw enforcement officer. Currently, the bylaw enforcement is shared with the City for a cost of $110,000.00, which amounts to $11,000.00 per division. K. Stephenson replied that the Mayor of Bassano does not believe sharing bylaw enforcement with the rest of the County is addressing the current needs in Bassano and that a full-time bylaw enforcement officer is required. Councillor S. Evans replied that Council should wait for an official request and associated details from the Bassano Town Council before proceeding any further. Regular Council Minutes January 10, 2008 i. Meeting with the Eastern Irrigation District Page 7 K. Stephenson told Council that the meeting with the Eastern Irrigation District had been set for January 28, 2008 at 10:30a.m. in the E.I.D. office. He requested that Council forward any agenda items to him, and he would pass these on to Earl Wilson. j. Joint Municipal Meetings K. Stephenson reported that the Joint Municipal Meetings have been tentatively set for February 5, 2008, and they were still awaiting replies from Tilley and Bassano. Council suggested holding these meetings at the Bassano Community Hall. Each municipality will submit agenda items to K. Stephenson. 10. QUESTION PERIOD/NOTICE OF MOTION Reeve M. Douglass asked Council if they were in favour of a sign being made indicating that hats and caps must be removed while in Council Chambers. B. Keith was directed to draft a policy regarding this issue. 11. INFORMATION ITEMS a. Alberta Municipal Affairs & Housing - Municipal Dispute Resolution Initiative Workshops Council received this item as information. b. Palliser Health Region Board -December 5, 2007 Minutes Council received this item as information. 12. IN CAMERA C-13/08 MOVED BY COUNCILLOR W. DANIELS that we move in camera at 11:43 a.m. LUNCH MOTION CARRIED Council recessed for lunch at 12:10 p.m. and reconvened at 1:10 p.m. R \~ Regular Council Minutes Page 8 January 10, 2008 C-14/08 MOVED BY COUNCILLOR H. WUTZKE that we move out of camera at 2:57 p.m. MOTION CARRIED C-15/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell No. 4 approve the Confirmation of Assignment agreement with MPE Engineering Ltd on behalf of the Regional Water Committee/(Corporation), subject to the required changes on the signature line to confirm that the County of Newell as "grant & signing authority" for the Newell Regional Services Committee/(Corporation). MOTION CARRIED C-16/08 MOVED BY COUNCILLOR H. WUTZKE that the County of Newell No. 4 approve the proposed resolution for expanded FCSS funding to be forwarded to the Foothills Little Bow Municipal Association for consideration at the January 18th, 2008 meeting. MOTION CARRIED 13. ADJOURN C-17/08 MOVED BY COUNCILLOR B. DE JONG that the meeting adjourn at 3:00 p.m. MOTION CARRIED Reeve ~---~ ou Administrator