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HomeMy WebLinkAbout2008-05-22 Council (Regular) MinutesCOUNTY OF NEWELL NO. 4 .. MINUTES OF COUNCIL MEETING MAY 22, 2008 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, May 22, 2008 commencing at 10:00 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H. Wutzke STAFF: K. Stephenson, County Administrator B. Keith, Assistant Administrator D. Horvath, Planner (ORRSC) A. Clapton, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Fitzgerald, Q-13 Fox Radio Bob Cromwell, Lake Newell Resort Jeet Shergill, Lake Newell Resort Serghei Cosop, Construction Cosop Inc. Shiraz Remtulla, Jubilee Engineering Consultants Ltd. Julie Jenkins (08 LUA 004) Tyler Jenkins (08 LUA 004) 1. EXCUSED FROM MEETING All members were in attendance at this meeting. 2. MINUTES The following changes were made to the May 8t", 2008 Council minutes: Page 3 -Item 10(b) - in the first paragraph, the line should read "...and Administration was directed..." Page 4 -Item 10(d) -should read "These meetings were discussed..." ~~ -Item 12(a) -Councillor W. Daniels provided a corrected paragraph for this item, which reads as follows: a. ~~1 / "„~_ / ~ Regular Council Minutes Page 2 May 22, 2008 Councillor Daniel, s~ re~,p,~,,QQrted that the Shortgrass Library System in partnership with Ib4ertg~aFand Chinook Arch have received funding from the Rural Agriculture Development Fund. They have initiated what they call Rural Information System initiativE (RISE). The purpose of RISE was to get communication equipment in all our libraries. Page 8 -Item 10(h) -should read "...and the County of Newell No. 4..." C-180/08 MOVED BY COUNCILLOR J. HARBINSON that the May 8, 2008 Council minutes be adopted as amended. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-181/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the agenda be adopted as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT 8. Keith responded to several questions from Council. C-182/08 MOVED BY COUNCILLOR H. WUTZKE that cheques 162373 to 162491 in the amount of $980,684.91, cheque 162492 in the amount of 1,349.11, and Direct Debit Batch 13315 in the amount of $55,309.57 be approved. MOTION CARRIED 6. MUNICIPAL TREASURER'S REPORT -APRIL 2008 The Treasurer's Report for April 2008 was presented to Council. C-183/08 MOVED BY COUNCILLOR I. SCHROEDER that the Treasurer's Report for April 2008 be accepted. MOTION CARRIED (~ ARRIVED AT MEETING ~1 stman arrived at 10:08 a.m. L~~~f~ Counclllor A. Ea Regular Council Minutes May 22, 2008 7. BUSINESS FROM MINUTES a. Scandia Streetlights & Sidewalks Page 3 K. Stephenson indicated that the Street Improvement Program funding would cover 75% of the cost of improvements to the sidewalks in Scandia and the remaining 25% would have to be paid by the community. As local improvement taxes are usually specific to those properties that benefit from the improvements, only the landowners of properties that are attached to the sidewalks would be charged. Council discussed the possibility of dividing the charges equally among all the residents, as the sidewalks would benefit the entire community. Councillor W. Daniels noted that past sidewalk improvements had been covered by grant funding. Councillor R. Andrews indicated that he would determine how the Hamlet of Scandia would be covering their portion of the cost of these improvements and this item will be brought back to a future Council meeting. b. Bow Basin Watershed Management Plan Council discussed the Bow Basin Watershed Management Plan: Phase 1 document. Councillor W. Daniels inquired about designating -- certain areas as environmentally sensitive and how developers would be made aware of these areas. Councillor 1. Schroeder indicated the section of the plan which included creating an inventory of environmentally sensitive areas. Councillor W. Daniels asked how these environmentally sensitive areas were classified in the County's listing of environmentally sensitive areas. D. Horvath gave an explanation of the requirements in the land use bylaw for development in flood plains. She also noted that a landowner can request that their land be designated an environmental reserve, and that having an environmental easement registered on the Certificate of Title can limit development. C-184/08 MOVED BY COUNCILLOR R. ANDREWS that the County of Newell No. 4 support the Bow Basin Watershed Management Plan: Phase 1. 8. DELEGATIONS a. Alberta Electric System Operator This delegation was cancelled. MOTION CARRIED ~ ~~~ Regular Council Minutes May 22, 2008 9. OTHER BUSINESS Page 4 c. Policy Review -MSI Funding within the County of Newell No. 4 B. Keith presented Council with the MSI Funding within the County of Newell No. 4 policy. He indicated that the Finance Department had recommended that the title be changed to Regional Enhancement Reserve Funding, and the policy purpose would be amended to reflect this. With regards to the endorsement of the project, Council discussed having this come from the divisional Councillor and the advisory committee, which could be the Hamlet Advisory Committee, the municipal Council of that division, or a separate committee. Council also requested that an item be added to the policy stating that the funding does not have to be expended within the three year MSI period, thus giving communities time to plan their projects. The amended Regional Enhancement Reserve Funding policy will be brought back to the June 5, 2008 Council meeting. d. Policy Review -Road Allowances -Closure & Lease or Sale B. Keith presented Council with information and a proposed policy regarding the closure and lease or sale of road allowances. He mentioned that fhe County's current policy had been compared with those of neighbouring municipalities, and the proposed policy incorporates a lot of the information from Cypress County's road closure policy. Changes include increased charges for land to reflect the current market, increased lease rates, and an application fee of $450 with $300 to be refunded if Council decides not to proceed with the application. The amended Road Allowances -Closure & Lease or Sale policy will be brought back to the June 5, 2008 Council meeting. RECESS Council recessed at 11:04 a.m. and reconvened at 11:08 a.m. ARRIVED AT MEETING B. Cromwell arrived at 11:07 a.m. J. Shergill, S. Remtulla, and S. Cosop arrived at 11:11 a.m. a. Subdivision Extension Request 2007-0-039 (K300 Financial Group/Midwest Surveys) N '/z & SE '/a 34-18-14-W4 `~~ Council was presented with a request to extend the deadline for (~~ subdivision 2007-0-029. \~ Regular Council Minutes Page 5 May 22, 2008 B. Cromwell expressed concerns with the County's required road width for Block 8 of Lake Newell Resort, and gave Council an overview of the type of development planned, which is a recreational area intended for non-permanent living. J. Shergill indicated that they wanted to include recreational living areas because a mixed use development would be more successful. He went over the proposed road for Block 8, stating that it would be constructed with a 9m paved surface with 1.5m of curve and gutter on either side. He indicated that this was a much wider road than that which was constructed in Blocks 1 and 4. As a compromise, J. Shergill suggested only permitting parking on one side of the road. Council was given the opportunity to ask questions. Councillor J. Harbinson inquired about the proposed recreational vehicle lots. B. Cromwell indicated that these would be titled, serviced RV lots, not a campground. There followed a discussion as to whether a 9m road would be adequate for manoeuvring recreational vehicles. J. Shergill replied that, in addition to drive through lots, the curve planned for the road is wider to allow for vehicles with a larger turning radius. D. Horvath indicated that this was the first request for an extension. She expressed concerns with regards to the RV Lots, as this use may require amendments to the Land Use Bylaw and Area Structure Plan. C-185/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the request for a one year time extension to subdivision application 2007-0-039 to May 22, 2009 be approved. The decision on this item was postponed until 1:10 p.m. LEFT THE MEETING B. Cromwell, J. Shergill, S. Remtulla, and S. Cosop left the meeting at 11:42 a.m. ARRIVED AT MEETING T. Jenkins and J. Jenkins arrived at 11:43 a.m. b. Request to Reconsider 08 LUA 004 (Bylaw 1641-08) Council was presented with a letter from T. & J. Jenkins, requesting that the six month waiting period and reapplication fee be waived. _ J. Jenkins apologized for not being able to attend the public hearing and indicated that the reason for the rezoning application was to be able to subdivide their land into two lots so they can build a new home on one lot and sell their existing home on the other lot. ~' 4 ~. - Regular Council Minutes Page 6 May 22, 2008 Council was given the opportunity to ask questions. Councillor 1. Schroeder expressed concerns regarding the Country Residential designation, which would allow the potential to add a third lot. Councillor J. Harbinson inquired about the feedlot adjacent to the property and noted that the feedlot would not be able to expand without going through the NRCB if this application was approved. T. Jenkins indicated that the new home would be the same distance from the feedlot as the current home is, and that the new owners would be made aware of the feedlot. D. Horvath indicated that a new application would have to be submitted and the bylaw would have to go through another public hearing. She also noted that the six month waiting period was not explicit for land use changes in the bylaw, and asked Council if they would allow the applicants to resubmit their application immediately and waive the reapplication fee. C-186/08 MOVED BY COUNCILLOR H. WUTZKE that the request for the waiver of the six month waiting period and reapplication fee for 08 LUA 004 be approved. The decision on this item was postponed until after lunch. LUNCH Council recessed for lunch at 12:03 p.m. and reconvened at 1:01 p.m. 9. OTHER BUSINESS -continued b. Request to Reconsider 08 LUA 004 (Bylaw 1641-08) Discussion continued regarding the request to waive the six month waiting period and reapplication fee. D. Horvath suggested an amendment to the Land Use Bylaw so that the six month waiting period specifically mentions land use changes and subdivision applications. C-187/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that motion 186/08 be amended with the removal of the waiver of the reapplication fee. MOTION DEFEATED Vote on Motion C-186/08 -MOTION CARRIED ~~ LEFT THE MEETING J. Jenkins and T. Jenkins left the meeting at 1:08 p.m. Regular Council Minutes May 22, 2008 a. Subdivision Extension Request 2007-0-039 (K300 Financial Group/Midwest Surveys) N '/2 & SE '/a 34-18-14-W4 Page 7 D. Horvath provided Council with background information on this item, indicating that the issues regarding road width and the proposed recreational vehicle lots can be dealt with during the development permit stage. ARRIVED AT MEETING J. Shergill, S. Remtulla, and S. Cosop arrived at 1:14 p.m. Vote on Motion C-185/08 -MOTION CARRIED There was further discussion regarding the proposed road widths and the provision for parking. J. Shergill indicated that there would be short term storage areas for recreation vehicles and residents would be required to build their own facilities for long term storage. D. Horvath noted that the Area Structure Plan stated that new streets must allow for parking on both sides with a 15m paved road surface. As this is an adopted ASP, Council can approve a road width of less than 15m by resolution or a bylaw amendment. D. Horvath will meet with J. Shergill to clarify the next steps in the process. LEFT THE MEETING J. Shergill, S. Remtulla, and S. Cosop left the meeting at 1:30 p.m. Council continued the discussion on road width requirements. K. Stephenson indicated that the Public Works department should be consulted before any decision on this is made, as there is a minimum width required for County equipment and emergency vehicles. D. Horvath recommended that Council request a complete updated area structure plan from the developer. LEFT THE MEETING D. Horvath left the meeting at 1:42 p.m. 10. POST AGENDA ITEMS a. Calgary Stampede BMO Bank of Montreal Farm Family Awards Council was presented with a letter from the Calgary Stampede BMO Bank of Montreal Farm Family Awards, indicating that Barg Farms will be this year's award recipient and inviting a representative from the n ~. _ ~ Regular Council Minutes Page 8 May 22, 2008 County to the awards ceremony. Reeve M. Douglass and Councillor S. Evans will be attending this event on behalf of the County of Newell No. 4. b. Land for Utilities This item will be discussed during the In Camera portion of this meeting. c. Road Base Testing Councillor H. Wutzke stated that the County should schedule Pavement Scientific International (PSI) to commence testing on a selection of County roads. Council discussed what criteria should be used for choosing which roads get tested first, including traffic, maintenance cost, and condition. The roads suggested for testing include the Old No. 1 Highway from Highway 875 to Tillebrook, the street in Rolling Hills, Highway 862, the road from Kinbrook Island to Highway 36, the road from Highway 1 to Cassils, the road from Rosemary to Highway 550, Antelope Creek Road, and Duck Lake Road. C-188/08 MOVED BY COUNCILLOR B. DE JONG that Pavement Scientific International be contacted in regards to testing the abovementioned roads, and that the province of Alberta also be contacted to determine whether or not they would be interested in having their roads tested as well. MOTION CARRIED d. Regional Water K. Stephenson presented to Council the Unanimous Shareholders Agreement and the Bylaw for the Newell Regional Services Corporation, indicating that O. Shantz had requested a resolution from Council approving both of these documents. The business plan will be presented for approval at a later date. K. Stephenson responded to several questions from Council. C-189/08 MOVED BY COUNCILLOR H. WUTZKE that the County of Newell No. 4 approve the Unanimous Shareholders Agreement for the Newell Regional Services Corporation as presented. MOTION CARRIED C-190/08 MOVED BY COUNCILLOR I. SCHROEDER that the County of Newell No. 4 approve Bylaw Number 1, being a bylaw relating generally to the transaction of the business and affairs of the Newell Regional Services Corporation, as T. ~~.J i presented. MOTION CARRIED Regular Council Minutes May 22, 2008 e. MSI Grant Application Update Page 9 K. Stephenson reported to Council that applications for Operating and Capital projects under the Municipal Sustainability Initiative have to be submitted by June i, 2008. The applications for Operating projects include regional landfill funding, the Regional Services Corporation, the Community Peace Officer Sharing Program, and the Corporate Safety Sharing Program. The Capital project funding will be applied to the construction of the Regional Water System. C-191/08 MOVED BY COUNCILLOR J. HARBINSON that Administration proceed with the applications for the Capital and Operating projects under the Municipal Sustainability Initiative. MOTION CARRIED f. Scandia Lift Station K. Stephenson reported to Council that the Scandia Lift Station is currently operating on one motor instead of two and two vacuum trucks have been hired to remove the excess water. He indicated that a replacement motor has been ordered and will cost approximately $7, 000.00. g. Encana Barbecue at the Brooks Rodeo Council was presented with invitations to the Encana Barbecue at the Brooks Rodeo on June 8, 2008. Reeve M. Douglass reminded Council that this event has an RSVP deadline of May 26, 2008. LEFT THE MEETING M. Fitzgerald left the meeting at 2:33 p.m. h. Canadian Cancer Society Relay for Life Reeve M. Douglass indicated that the County of Newell No. 4 has a team entered in the upcoming Relay for Life on June 13, 2008. Councillors interested in signing up are asked to register online at www. canadiancancersociety. ca under the team name "County Classics." LEFT THE MEETING S. Stanway left the meeting at 2:35 p.m. ~' \ . Regular Council Minutes May 22, 2008 11. COMMITTEE REPORTS a. Crime Stoppers Board/Rural Crime Watch Page 10 Councillor R. Andrews reported that this committee recently had their first meeting since November, and that they had a float entered in the Brooks Rodeo Parade. b. Disaster Services Committee Councillor A. Eastman gave Council a review of the Disaster Forum 2008 conference he had recently attended, which included presentations on anti-terrorism, pandemic planning, and business continuity through disasters. c. Grasslands Regional FCSS Councillor H. Wutzke presented this report to Council, indicating that Grasslands Regional FCSS had recently held their Annual General Meeting. d. Mayors' & Reeves' Association of South East Alberta Reeve M. Douglass reported that she had recently attended a joint meeting between the South East and South West Alberta Mayors' and Reeves' Associations. This meeting included an exercise by the County of Lethbridge on Regional Pandemic Response, an AAMDC update by B. Jones, and an AUMA update by M. Shields. Items discussed at this meeting included regional business licensing, improving Highway 3, provincial ambulance funding, the Tangible Capital Assets project, the future of the Southern Alberta Summer Games, the temporary foreign workers program, and the Wild Horse 24- Hour Border Crossing. e. Newell Foundation Councillor S. Evans indicated that they had officially accepted the handibus from the Brooks Health Care Foundation, and the cost to insure this vehicle was $2,200.00. Pat Dick is the new manager of P/ayfair Lodge, and both lodges are currently full. C f. Palliser Economic Partnership Councillor W. Daniels indicated that the Annual General Meeting is scheduled for 1-#~66~-rrr. on Friday, June 13, 2008 at the Duchess Golf Course. -2' -Spr. . Regular Council Minutes May 22, 2008 C-192/08 Page 11 MOVED BY COUNCILLOR W. DANIELS that any Councillor be permitted to attend the Annual General Meeting of the Palliser Economic Partnership at the Duchess Golf Course on Friday, June 13, 2008 as a function of Council. MOTION CARRIED g. Regional Services Committee K. Stephenson presented this report to Council, indicating that they had discussed the hiring a general manager for the Newell Regional Services Corporation and the supervision of County water plants. h. Tourism Representative Councillor A. M. Philipsen submitted a written report to Council. She noted that the Dinosaur Pump It Up Run had been very successful, with a total of 193 runners showing up, and a new dinosaur for the Patricia Corner Store has been ordered. Canadian Badlands has received $75,000.00 in funding from the province to match the funding from the County of Newell, the City of Brooks, and the E.I.D., and they are currently pursuing a matching contribution from the Federal Government to bring the total amount to $300,000.00 for upgrades to the Brooks Aqueduct historical site. i. Veteran's Memorial Highway Development Safety Association Councillor B. de Jong reported to Council that he had attended the meeting in Castor, AB on May 15, 2008 where they had discussed the priorities of the association, which include asking the Government of Alberta to consider twinning the highway. j. 9-1-1 Committee This item will be discussed during the In Camera portion of this meeting. 12. QUESTION PERIOD/NOTICE OF MOTION A question period/notice of motion was held. K. Stephenson inquired about setting policies, and it was noted that, as per the Policy Manual, the Agricultural Service Board and Municipal Committee can set their own policies. A list of these policies will be forwarded to Council for approval so they are reflected in the minutes. Councillor J. Harbinson inquired about a cheque for payment. Reeve M. Douglass responded to this question. ~~~~~ Regular Council Minutes Page 12 May 22, 2008 Councillor A.M. Philipsen suggested that a letter be written to the Scandia Museum thanking them for lunch and the books given to Council. Reeve M. Douglass indicated that she would prepare this letter. 13. INFORMATION ITEMS a. Oldman River Regional Services Commission -Executive Committee Meeting Minutes (April 10, 2008) Council was presented with the minutes of the O/dman River Regional Services Commission Executive Committee meeting on April 10, 2008. This item was accepted as information. 14. IN CAMERA C-193/08 MOVED BY COUNCILLOR A. EASTMAN that we move in camera at 3:14 p.m. MOTION CARRIED C-194/08 MOVED BY COUNCILLOR I. SCHROEDER that we move out of camera at 3:32 p.m. MOTION CARRIED 15. ADJOURN C-195/08 MOVED BY COUNCILLOR I. SCHROEDER that the meeting adjourn at 3:32 p.m. MOTION CARRIED r~'~