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HomeMy WebLinkAbout2008-12-11 Council (Regular) MinutesCOUNTY OF NEWELL N0.4 MINUTES OF COUNCIL MEETING ''~ December 11, 2008 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, December 11, 2008 commencing at 10:03 a.m. MEMBERS PRESENT: COUNCILLORS: M. Douglass, Reeve W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H. Wutzke STAFF: K. Stephenson, Chief Administrative Officer B. Keith, Assistant Administrator A. Wickert, Development Control Officer ~"'' D. Horvath, Oldman River Regional Services Commission OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: R. Kiedrowski, Brooks & County Chronicle M. Fitzgerald, Q-13 Fox Radio Gordon Gallup, DP #3267 Tom Parker, DP #3267 Tammy Parker, DP #3267 1. EXCUSED FROM MEETING All members were in attendance at this meeting. 2. MINUTES C-415/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the November 20, 2008 Council minutes be adopted as presented. MOTION CARRIED f^ 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. Regular Council Minutes December 11, 2008 4. ADOPTION OF AGENDA Page 2 C-416/08 MOVED BY COUNCILLOR A. EASTMAN that the agenda be adopted as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT The Assistant Administrator and Chief Administrative Officer responded to questions from Council. C-417/08 MOVED BY COUNCILLOR J. HARBINSON that cheques 163777 to 163783 in the amount of $82,284.56, cheques 163784 to 163874 in the amount of 1,031,589.39, and Direct Debit Batch 14244 in the amount of $125,042.71 be approved. MOTION CARRIED 6. MUNICIPAL TREASURER'S REPORT -October 2008 The Treasurer's Report for October 2008 was presented to Council. The Assistant Administrator responded to questions from Council. C-418/08 MOVED BY COUNCILLOR W. DANIELS that the Treasurer's Report for 1~ October 2008 be accepted. MOTION CARRIED 7. BUSINESS FROM MINUTES There was no business from the minutes to discuss at this meeting. 8. OTHER BUSINESS a. Subdivision Extension Requests 2007-0-402 & 2007-0-403 - D. Wiens (Owner/Applicant) (SW ~/a 32-20-15-W4) D. Horvath provided background information on this ifem, indicating that the letter attached from the applicant explained the delays he experienced in completing the conditions. The applicant has also requested that the fee for Subdivision 2007-0-403 be refunded. Council was given the opportunity to ask questions. D. Horvath indicated that the delays for subdivision 2007-0-403 were in part due to the County's Development Agreement. She also noted that the process has been clarified and a Development Agreement template is now in place that will streamline the process. Regular Council Minutes Page 3 December 11, 2008 C-419/08 MOVED BY COUNCILLOR H. WUTZKE that the request for a ,•-~ 1 year time extension to subdivision applications 2007-0-402 and 2007-0-403 to December 11, 2009 be APPROVED. MOTION CARRIED C-420/08 MOVED BY COUNCILLOR H. WUTZKE that the $300.00 fee for Subdivision 2007-0-403 be refunded. MOTION CARRIED b. Road Closure Application - Kanegawa Farms Ltd. (NE ~/a 23-15-15-W4 & SE ~/a 26-15-15-W4) The Development Control Officer provided background information on this item. During the application process, a cement pad for the pivot had been placed, and this pad encroaches approximately 3 feet into the north-south right of way. A letter was written stating that, if this road is to be developed in the future, the applicant agrees to move the pivot base at his own expense. The Development Control Officer indicated that Public Works has no concerns with closing this road. Council was given the opportunity to ask questions. The Development Control Officer responded to questions from Council. ~ C-421/08 MOVED BY COUNCILLOR W. DANIELS that Council APPROVE the application for and proceed with the closure and sale of the road allowance located at NE 1/a 23-15-15-W4 and SE'/a 26-15-15-W4. MOTION DEFEATED C-422/08 MOVED BY COUNCILLOR I. SCHROEDER that Council APPROVE the application for and proceed with the closure and lease of the road allowance located at NE ~/a 23-15-15-W4 and SE'/a 26-15-15-W4. MOTION CARRIED ARRIVED AT MEETING G. Gallup arrived at 10:30 a.m. d. Development Permit #3267 (G. Gallup) NE ~/a 35-18-15-W4M - DC -Direct Control District (Division 5) G. Gallup informed Council that he had withdrawn his application for Development Permit #3267. Reeve M. Douglass thanked G. Gallu~5 for attending the meeting. ~V`~ Regular Council Minutes Page 4 f>ecember 11, 2008 LEI= T THE MEETING G. Gallup, T. Parker, and T. Parker left the meeting at 10:31 a.m. c. Road Closure Application - C. Christianson (Road Plan 971 0514 - S'/s 20-16-16-W4) The Development Control Officer provided background information on this item, indicating that the purpose of this application is to prepare a new road survey to correct with Land Titles an error that has created a 10' wide strip of land with no title. Council was given the opportunity to ask questions. D. Horvath noted that the air photo shows that the roads do not line up correctly and this indicates that a mistake was made in the surveying at the time. The Development Control Officer replied that correcting this problem would require only paperwork, and that neither the road nor the fence would need to be moved. C-423/08 MOVED BY COUNCILLOR J. HARBINSON that Council APPROVE the application for and proceed with the closure and re-registration of the road allowance located at S'/2 20-16-16-W4 (Road Plan 971 0514). MOTION CARRIED LEI=T THE MEETING Councillor W. Daniels left the meeting at 10:40 a.m. ARRIVED AT MEETING W. Daniels returned as a delegation to the meeting at 10:41 a.m. 11. POST AGENDA ITEMS a. Subdivision Extension Request 06 NL 002 - W. Daniels (Owner/Applicant) (SE'/a 34-14-14-W4) D. Horvath provided background information on this item, indicating that the applicant had also requested that the fee be refunded. Councillor A. Eastman inquired about the reasons for requesting a refund, and D. Horvath replied that there had been some confusion regarding the road approach and that the County was partially responsible for the delay in getting the application finalized. Regular Council Minutes Page 5 December 77, 2008 W. Daniels indicated that the conditions of the subdivision were ,,..~. complete in December 2007 but not those included in the Development Agreement. D. Horvath noted that there have been changes in the way they deal with road approaches that should eliminate confusion in the future. C-424108 MOVED BY COUNCILLOR A.M. PHILIPSEN that the request for a 1 year time extension to subdivision application 06 NL 002 to December 11, 2009 be APPROVED. MOTION CARRIED LEFT THE MEETING W. Daniels left the meeting at 10:58 a.m. ARRIVED AT MEETING Councillor W. Daniels returned to the meeting at 10:59 a.m. C-425108 MOVED BY COUNCILLOR H. WUTZKE that the $300.00 fee for Subdivision 06 NL 002 be refunded. ~ MOTION CARRIED 8. OTHER BUSINESS -continued e. E.I.D. Historical Park -Operating Budget & Funding Request (2009) A letter was presented from the E.I.D. Historical Park, requesting $5, 000.00 of funding to be used for Park maintenance for 2009. The letter also included operating budgets for 2007 - 2009. The Assistant Administrator responded to questions from Council. C-426108 MOVED BY COUNCILLOR R. ANDREWS that the County of Newell No. 4 • support this request from the E.I.D. Historical Park and approve funding in the amount of $5,000.00 for the year 2009. MOTION CARRIED f. Canadian Badlands Ltd. -Funding Request Council was presented with a /efiter from Canadian Badlands Ltd., which requested an incrlease in the annual levy requisition from 10 cents per ~'' capita to 50 cents per capita. Regular Council Minutes Page 6 December 11, 2008 C-427/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell No. 4 support this request from the Canadian Badlands Ltd. and approve funding in the amount of 50 cents per capita for the year 2009. MOTION CARRIED g. Small Beginnings Visual Arts Show -Funding Request Council was presented with a letter from the Sma11 Beginnings Visual Arts Show requesting funding to be used towards the purchase of frames and artist compensation. Council discussed the possibility of setting up a policy and a budget for requests of this nature. C-428/08 MOVED BY COUNCILLOR H. WUTZKE that the County of Newell No. 4 support this request from the Small Beginnings Visual Arts Show and approve funding in the amount of $640.00. MOTION WITHDRAWN C-429/08 MOVED BY COUNCILLOR W. DANIELS that this item be referred to the Economic DevelopmentlTourism Advisory Committee for funding consideration. MOTION CARRIED 9. PUBLIC HEARINGS a. Bylaw 1651-08 -Road Closure Sz Sale (Hansen) SW 27-18-14-W4 & SE 28-18-14-W4 Reeve M. Douglass called the Public Hearing to order at 11:07 a.m. The County Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw 1651-08. Bylaw 1651-08 is a bylaw to close and sell a portion of the government road allowance between SW % 27-18-14-W4 and SE '/. 28-18-14-W4 as registered as Area `A' on Plan 081 4118. The Development Control Officer provided background information on this application. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. Council was given the opportunity to ask questions. Councillor J. Harbinson asked why this would be closed and sold rather than leased. The Development Control Officer replied that, following the closure and sale, both par>rels would be consolidated. Regular Council Minutes Page 7 December 11, 2008 C-430/08 MOVED BY COUNCILLOR 1. SCHROEDER that the public hearing adjourn at 11:10 a.m. 10. BYLAWS MOTION CARRIED a. Bylaw 1651-08 -Road Closure & Sale (Hansen) SW '/a 27-18-14-W4 & SE '/a 28-18-14-W4 (1St reading) The Development Control Officer provided background information on this item. C-431/08 MOVED BY COUNCILLOR W. DANIELS that Bylaw 1651-08, being a bylaw to close to public travel and sell that portion of the Government road allowance lying between SW '/a 27-18-14-W4 and SE '/a 28-18-14-W4, receive first reading. MOTION CARRIED LEFT THE MEETING Councillor A.M. Philipsen declared a conflict of interest and left the meeting at 11:12 a.m. P"'` b. Bylaw 1647-08 -Road Closure & Lease (Bertha Farms) N 'h 35-20-13-W4 & S'h 2-21-13-W4 The Development Control Officer provided background information on this item. C-432/08 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1647-08, being a bylaw to close to public travel and lease that portion of the Government road allowance lying between the N 'h 35-20-13-W4M and the S 'h 2-21-13-W4M, receive second reading. MOTION CARRIED C-433/08 MOVED BY COUNCILLOR S. EVANS that Bylaw 1647-08 receive third and final reading. MOTION CARRIED ARRIVED AT MEETING ~''` Councillor A.M. Philipsen returned to the meeting at 11:14 a.m. LEFT THE MEETING r ~yp,D D. Horvath and A. Wickert left the meeting at 11:14 a.m. Regular Council Minutes December 11, 2008 11. POST AGENDA ITEMS -continued b. 2009 Capital & Operating Budget Page 8 The Chief Administrative Officer indicated that the latest amendments had not been completed and gave Council the opportunity to make changes. Councillor B. de Jong inquired about funding for the Brooks Airport and the Chief Administrative Officer replied that the Joint Services Committee had estimated that they would require up to $60,000.00 and wanted to arrange a 50/50 cost sharing mechanism between the City of Brooks and the County of Newell No. 4. C-434/08 MOVED BY COUNCILLOR H. WUTZKE that $30,000.00 be included in the 2009 Operating Budget for the Brooks Airport and further that the benefits of airport regionalization be investigated. MOTION CARRIED Council discussed including funding in the 2009 budget for Christmas lights with installation to be completed by the City of Brooks. C-435/08 MOVED BY COUNCILLOR J. HARBINSON that $5,000.00 be included in the 2009 Operating Budget for a Christmas light program. MOTION CARRIED c. Integrated Community Sustainability Plan (ICSP) The Chief Administrative Officer presented Council with an Integrated Community Sustainability Plan, indicating that Alberta Transportation requires this by the end of December for the New Deals Fuel Tax Grant Program. He indicated that the document is concise and contains information from various sources, including the Land Use Bylaw and the 10 year paving plan, and focuses on issues of sustainability within the County, including fhe Regional Water System, the establishment of a watershed group to complement the Bow and Red Deer River groups, long range planning with the E.I.D. and the City of Brooks to develop a multi-use facility, and community sustainability funding in 2008-2010 for projects of mutual benefit. Council was given the opportunity to ask questions. Council suggested items for inclusion, including regionalization of the airport and economic development. C-436/08 MOVED BY COUNCILLOR W. DANIELS that the Integrated Community Sustainability Plan be ADOPTED as amended and forwarded to Alberta Transportation. MOTION CARRIED J Regular Council Minutes Page 9 December 11, 2008 d. Letter to CPR Re: Irricana Sub Right of Way The Chief Administrative Officer presented Council with an update on the negotiations between Wheatland County and the CPR. The CPR will sell the land to the municipalities for $1.00 provided that the municipalities grant a waiver of the exit fees as set out under the Division V Part 111 of the Canadian Transportation Act, and they would like to receive a letter indicating that each municipality agrees to the waiver. The Chief Administrative Officer noted that there was a template letter made available by Wheatland County. Council discussed who would be responsible for clean up if soil contamination was discovered. The Chief Administrative Officer was directed to find out who would be responsible in the event of any environmental issues and if the tracks and rail lines would be removed. 12. QUESTION PERIODMOTICE OF MOTION A question period and notice of motion was held. Reeve M. Douglass reminded everyone that Monica Knight was available to discuss any ideas for projects within their communities. Councillor J. Harbinson asked about County of Newell trucks filling up with sand from Volker-Stevin and the Assistant Administrator replied that we have an agreement with Volker-Stevin to do this. Councillor W. Daniels noted that the tax due date was November 16, 2008, but this fell on a Sunday in 2008. The Assistant Administrator confirmed that the deadline had been extended to 4:30 p.m. on November 17th, 2008. Reeve M. Douglass indicated that the joint meeting with the City of Brooks had been rescheduled for January 12, 2009 at 4:00 p.m. at the Heritage Inn. The Oldman River Regional Services Commission will be making a presentation at this meeting regarding the Inter Municipal Development Plan. 13. INFORMATION ITEMS a. Alberta Sport Recreation Parks & Wildlife Foundation - 2007-2008 Annual Report Council was presented with the 2007 2008 Annual Report of the Alberta Sport Recreation Parks & Wildlife Foundation. This item was accepted ~^ as information. Regular Council Minutes December 11,2008 b. Shortgrass Library System -Clippings Newsletter October -December 2008 Page 10 Council was presented with the October -December 2008 issue of the Shortgrass Library System Clippings Newsletter. This item was accepted as information. c. Alberta Shock Trauma Air Rescue Service (STARS) Foundation - Letter Council was presented with a letter from the Alberta STARS Foundation, thanking the County of Newell for their support. This item was accepted as information. d. Legal Aid Alberta -Information Package Council was presented with a package from Legal Aid Alberta, which included information on the programs and services they provide. This item was accepted as information. LUNCH Council RECESSED for lunch at 11:54 a.m. and RECONVENED at 12:44 p.m. 14. IN CAMERA C-437/08 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move in camera at 12:44 p.m. MOTION CARRIED LEFT THE MEETING Councillor A. Eastman left the meeting at 2:00 p.m. C-438/08 MOVED BY COUNCILLOR S. EVANS that we move out of camera at 2:28 p.m. MOTION CARRIED C-439/08 MOVED BY COUNCILLOR I. SCHROEDER that Council approve the 2009 Salary Grid for all non-union employees and contract employees as presented. MOTION CARRIED Regular Council Minutes Page 11 December 11, 2008 C-440/08 MOVED BY COUNCILLOR H. WUTZKE that the Economic Development Program be terminated effective March 31st, 2009 and that the appropriate notice letters be sent out to staff as soon as possible. Further that the County and Economic Development Board begin discussions on how Economic Development should be handled in the future, specifically taking a close look at partnerships and a regional approach to Economic Development. MOTION CARRIED 15. ADJOURN C-441/08 MOVED BY COUNCILLOR W. DANIELS that the meeting adjourn at 2:30 p.m. MOTION CARRIED Reeve