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HomeMy WebLinkAbout2009-03-19 Council (Regular) MinutesCOUNTY OF NEWELL N0.4 ~ MINUTES OF COUNCIL MEETING March 19, 2009 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, March 5, 2009 commencing at 10:01 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H . W utzke ABSENT: W. Daniels STAFF: K. Stephenson, Chief Administrative Officer ,~^'~ L. Johnson, Assistant Administrator D. Horvath, County Planner (ORRSC) A. Wickert, Development Control Officer S. Shigehiro, Manager of Finance M. Harbicht, Superintendent of Public Works A. Clapton, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: R. Kiedrowski, Brooks & County Chronicle M. Fitzgerald, Q-13 Fox Radio 1. EXCUSED FROM MEETING C-62/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor W. Daniels be excused from the meeting. MOTION CARRIED 2. MINUTES a. Regular Meeting -February 19, 2009 ~ The following changes were made to the February 19, 2009 Council minutes: Page 7 -item 11(e) -the sentence should read `:..inform all 9-1-1 groups where they would be dispatched from." ~~tir> Regular Council Minutes Page 2 March 19, 2009 C-63/09 MOVED BY COUNCILLOR S. EVANS that the February 19, 2009 Council minutes be adopted as amended. MOTION CARRIED b. Special Council Meeting -March 9, 2009 C-64/09 MOVED BY COUNCILLOR I. SCHROEDER that the March 9, 2009 Special Council meeting minutes be adopted as presented. MOTION CARRIED 3. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. 4. ADOPTION OF AGENDA C-65/09 MOVED BY COUNCILLOR A. EASTMAN that the agenda be adopted as amended. MOTION CARRIED 5. CHEQUES FOR PAYMENT The Chief Administrative Officer responded to questions from Council. C-66/09 MOVED BY COUNCILLOR J. HARBINSON that cheques 164316 to 164425 in the amount of $1,432,471.13, cheques 164426 to 164427 in the amount of $58,874.05, cheques 164428 to 164429 in the amount of $1,174.56, cheques 164430 to 164486 in the amount of $406,898.30, and Direct Debit Batch 14615 in the amount of $49,420.80 be approved. MOTION CARRIED ARRIVED AT MEETING A. Wickert, Development Control Officer, arrived at 10:08 a.m. 6. BUSINESS FROM MINUTES a. Pow Hotel Development The Development Control Officer presented Council with a letter from O. Shantz Q.C., which recommends that the Development Agreement be between the developer and the City of Brooks, as the land where the development is to take place is part of the annexation by the City. She noted that there will need to be a condition in the development agreement stating that the developer is responsible for providing water and sewer service. Regular Council Minutes Page 3 March 19, 2009 Council was given the opportunity fo ask questions. The Chief ~... Administrative Officer indicated that the province has introduced a new process with certain criteria that may need to be met in order for the annexation to proceed. The Development Control Officer indicated that she would contact G. Shaw at the City of Brooks to determine if the new process applies to the annexation. LEFT THE MEETING A. Wickert left the meeting at 10:13 a.m. b. City of Brooks -Regional Enhancement Reserve Request Update Council was presented with a letter from the City of Brooks indicating that a final submission for the Regional Enhancement Reserve Funding will be made following the completion of their Parks & Recreation Master Plan. This item was accepted as information. 7. OTHER BUSINESS a. Annual General Meeting Date °^ Council indicated that the Annual General Meeting would be held on May 7, 2009 at 7:00 p.m. If the Heritage Inn is unavailable that day, May 4, 2009 was selected as an alternate date. Council discussed the format of the meeting. It was decided that the financial statements will be presented in the formal portion of the meeting then round table discussions will be encouraged between ratepayers, Councillors, and staff. Each Councillor will take note of the questions raised during the group discussions, and the key issues will be brought before the entire group. The Assistant Administrator suggested that a notice be placed in the newsletter and the newspapers notifying ratepayers of the upcoming meeting and requesting topics for discussion so an agenda can be prepared ahead of time. Councillor R. Andrews indicated that maps should be made available for the regional water system, upcoming paving projects, the Silver Sage Arena, and Emerson Bridge Park. Council also indicated that they would like to publish an Annual Report document containing the financial report, Reeve's message, and reports on ongoing and future projects that the County is working on. r''` ~-~~ Regular Council Minutes Page 4 March 19, 2009 b. Appointment of Assistant Administrator ,-~ C-67/09 MOVED BY COUNCILLOR 1. SCHROEDER that Layne Johnson be appointed as the Assistant Administrator effective March 2, 2009. MOTION CARRIED c. Policy 2009-PAD-014 -Benefit Plans The Chief Administrative Officer presented Policy 2009-PAD-014 to Council, outlining the amendments that had been made. Councillor 1. Schroeder inquired about Taxation and the weekly indemnity plan, and the Chief Administrative Officer indicated that he would look into it. C-68/09 MOVED BY COUNCILLOR H. WUTZKE that Policy 2009-PAD-014 be adopted as presented. MOTION CARRIED d. Letter Requesting that Penalties for Late Payment of Taxes be Waived Council was presented with a letter requesting that the County of Newell waive the tax penalties that occurred as a result of the Annual Water & Sewer Levy being transferred to the tax roll number. The Chief Administrative Officer responded to questions from Council. C-69/09 MOVED BY COUNCILLOR H. WUTZKE that the penalties applied to Tax Roll No. 1131100 as a result of an unpaid Water & Sewer Levy be cancelled. MOTION DEFEATED ARRIVED AT MEETING A. Wickert arrived at 10:45 a.m. 8. BYLAWS a. Bylaw 1649-08 -Road Closure & Sale (Dunham Lane) NW '/a 20-20-13-W4 The Development Control Officer provided background information on this item. Councillor R. Andrews inquired about the issue that had been brought up at the public hearing and the Development Officer replied That the adjacent landowner no longer seemed concerned with equipment being parked in the area encompassed by the unused road plan. C-70/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1649-08, being a bylaw for the purpose of closing to public travel and selling the portion of the ~~/~` ~ lane in Block 7, Plan 1349BA located within the NW '/a 20-20-13-W4, be ..~" / ~ _ a Regular Council Minutes Page 5 March 19, 2009 given SECOND reading. MOTION CARRIED C-71/09 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1649-OS be given THIRD and FINAL reading. MOTION CARRIED b. Bylaw 1651-08 -Road Closure & Sale (Hansen) SW '/a 27-18-14-W4 & SE '/a 28-18-14-W4 The Development Control Officer provided background information on this item. C-72/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1651-08, being a bylaw to close to public travel and sell that portion of the Government road allowance lying between SW '/a 27-18-14-W4 and SE '/a 28-18-14-W4, be given SECOND reading. MOTION CARRIED C-73/09 MOVED BY COUNCILLOR J. HARBINSON that Bylaw 1651-08 be given THIRD and FINAL reading. MOTION CARRIED c. Bylaw 1656-09 -Inter Municipal Development Plan D. Horvath presented background information on this item outlining the list of amendments that need to be made. C-74/09 MOVED BY COUNCILLOR 1. SCHROEDER that Bylaw 1656-09, being a bylaw to adopt a land use plan that provides a framework and guidelines for dealing with future subdivision and development of lands within the designated intermunicipal plan boundary and promotes the ongoing cooperation, consultation, and coordination the County of Newell No. 4 and the City of Brooks have established, be given second reading. C-75/09 MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1656-09 be amended as follows: 1. Remove Appendix II: City of Brooks Engineering Standards 2. Amend PART B: Policy 3.5 (page 11) to read: r-. 3.5 All applications for redesignation or subdivision shall include a detailed area structure plan or conceptual scheme plan containing the information requirements as prescribed in Schedule 5, County of Newell No. 4 Land Use Bylaw 1626-07, prior to consideration of ~ ~~ Regular Council Minutes Page 6 March 19, 2009 a land use bylaw amendment or subdivision application. In addition to the requirements of Schedule 5, the County shall ensure that joint access is provided where possible and detailed plans regarding proposed/future water and sewer servicing are submitted which shall meet the requirements of this plan. Where applicable, the detailed plans for proposed or future water and sewer servicing should follow the current City of Brooks engineering standards. 3. Amend PART B: Policy 4.6 (page 12) to read: 4.6 All applications for redesignation or subdivision shall include a detailed area structure plan or conceptual scheme plan containing the information requirements as prescribed in Schedule 5, County of Newell No. 4 Land Use Bylaw 1626-07, prior to consideration of a land use bylaw amendment or subdivision application. In addition to the requirements of Schedule 5, the County shall require the applicant to submit the following additional information: • potential connection to urban services, utilizing the current City of Brooks engineering standards. • storm water management plan prepared by a certified APPEGA engineer; • the proposed alignment of internal roads and where applicable the coordination of access management with Alberta Transportation and the County of Newell; • the dedication of municipal reserve in development of a comprehensive open spaces plan or where appropriate the payment or deferral of municipal reserve; • landscaping and buffering plan to mitigate the impact of adjacent land uses or of transportation systems. 4. Amend PART C: Policy 2.4 (page 17) to read: 2.4 If required by Alberta Transportation or the municipality, at the time of subdivision or development, the developer shall conduct traffic studies with respect to impact and access onto Highways 1, 36, 542 and 873. Any upgrading identified by such studies shall be implemented by the developer at its sole cost and to the satisfaction of the municipality and Alberta Transportation. 5. Amend PART D: Policy 1.1 (page 20) to read: 1.1 An Intermunicipal Development Plan Committee shall be established and shall be a working committee consisting of three members from each council. The hosting municipality will chair committee meetings and meetings will rotate between municipalities. At least one member of the City's and the County's administrative staff should attend all meetings of the Committee. Regular Council Minutes Page 7 March 19, 2009 MOTION CARRIED ~ Vote on Motion C-74/09 -MOTION CARRIED C-76/09 MOVED BY COUNCILLOR B. DE JONG that Bylaw 1656-09 be given THIRD and FINAL reading. MOTION CARRIED The Chief Administrative Officer indicated that a joint press release will be prepared by Reeve M. Douglass and Mayor M. Shields. d. Bylaw 1658-09 - 09 LUA 001 (Brooks Urban Fringe District) (1St Reading) D. Horvath presented background information on this item to Council and responded to questions. C-77/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1658-09, being a bylaw to amend Land Use Bylaw 1626-07 by adding a new BUF -Brooks Urban Fringe District to Schedule 1 and 2, and by redesignating lands from A - Agricultural District and OF -Urban Fringe District to BUF -Brooks Urban Fringe District as shown in the map in Schedule B, be given FIRST reading. ~ MOTION CARRIED e. Bylaw 1659-09 -Patricia Lagoon Sewer Discharge Upgrade The Chief Administrative Officer presented background information on this item. C-78/09 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1659-09, being a bylaw to authorize the County of Newell No. 4 to impose a Local Improvement Tax in respect of all lands that directly benefit from the "Patricia Lagoon Sewer Discharge Upgrade" Local Improvement Project, be given FIRST reading. MOTION CARRIED C-79/09 MOVED BY COUNCILLOR J. HARBINSON that Bylaw 1659-09 be given SECOND reading. MOTION CARRIED C-80/09 MOVED BY COUNCILLOR I. SCHROEDER that consent be given for Bylaw 1659-09 to receive third reading this 19th day of March, 2009. MOTION CARRIED UNANIMOUSLY ~,,,,, C-81/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1659-09 be given THIRD and FINAL reading. MOTION CARRIED V' \_ Regular Council Minutes Page 8 March 19, 2009 f. Bylaw 1660-09 -Special Tax Bylaw (E.I.D. Household Purposes & Rural Water Use Agreements) The Chief Administrative Officer presented background information on this item and responded to questions from Council. C-82/09 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1660-09, being a bylaw to impose a special tax on lots within subdivisions that are receiving waterworks from the Eastern Irrigation District, be given FIRST reading. MOTION CARRIED C-83/09 MOVED BY COUNCILLOR S. EVANS that Bylaw 1660-09 be given SECOND reading. MOTION CARRIED C-84/09 MOVED BY COUNCILLOR H. WUTZKE that consent be given for Bylaw 1660-09 to receive third reading this 19th day of March, 2009. MOTION CARRIED UNANIMOUSLY C-85/09 MOVED BY COUNCILLOR R. ANDREWS that Bylaw 1660-09 be given THIRD and FINAL reading. MOTION CARRIED g. Bylaw 1661-09 -Lake Newell Resort Local Improvement The Chief Administrative Officer presented background information on this item and responded to questions from Council. C-86/09 MOVED BY COUNCILLOR J. HARBINSON that Bylaw 1661-09, being a bylaw to revise a local improvement tax in respect of all lands that directly benefit from the "Lake Newell Resort Sewage Lift Station & Sanitary Forcemain" local improvement project, be given FIRST reading. MOTION CARRIED C-87/09 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1661-09 be given SECOND reading. MOTION CARRIED C-88/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that consent be given for Bylaw 1661-09 to receive third reading this 19th day of March, 2009. MOTION CARRIED UNANIMOUSLY C-89/09 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1661-09 be given THIRD and FINAL reading. MOTION CARRIED ~.~ Regular Council Minutes March 19, 2009 ~. LEFT THE MEETING Page 9 A. Wickert, S. Stanway, R. Kiedrowski, and M. Fitzgerald left the meeting at 11:03 a.m. 13. IN CAMERA C-90/09 MOVED BY COUNCILLOR S. EVANS that we move in camera at 11:03 a.m. MOTION CARRIED LEFT THE MEETING D. Horvath left the meeting at 11:14 a.m. C-91/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move out of camera at 11:25 a.m. MOTION CARRIED ARRIVED AT MEETING S. Stanway, R. Kiedrowski, and M. Fitzgerald arrived at 11:25 a.m. C-92/09 MOVED BY COUNCILOR J. HARBINSON that Council accepts the bid submitted by Sandra Walker in the amount of $39,500.00 for the purchase of Roll No. 1184000 "23 Blue Heron Court." MOTION CARRIED 7. OTHER BUSINESS -continued e. Engineering Service Agreements -MPE Engineering Ltd. The Chief Administrative Officer presented Council with two proposed agreements with MPE Engineering Ltd. The Engineering Services Agreement will enable the County to use MPE Engineering Ltd. for engineering work on smaller projects when the Trade, Investment & Labour Mobility Agreement (TILMA) comes into effect April 1, 2009. Councillor A.M. Philipsen inquired about the length of the agreement, and the Chief Administrative Officer indicated that the agreement has a three-year term and is similar to the current agreement with AMEC. C-93/09 MOVED BY COUNCILLOR 1. SCHROEDER that Council APPROVES of the Engineering Service Agreement with MPE Engineering Ltd. for the provision `'~ of engineering services. MOTION CARRIED Regular Council Minutes Page 10 March 19, 2009 The Chief Administrative Officer presented the second agreement with MPE Engineering Ltd. for the Hamlets of Patricia, Rolling Hills, Scandia and Lake Newell Resort Wastewater Infrastructure Project. The Chief Administrative Officer responded to questions from Council. C-94/09 MOVED BY COUNCILLOR A. EASTMAN that Council APPROVES of the Engineering Service Agreement with MPE Engineering Ltd. for the Hamlets of Patricia, Rolling Hills, Scandia and Lake Newell Resort Wastewater Infrastructure Project. MOTION CARRIED f. Request to Terminate Lease Agreement - Crawling Valley Recreation Society & Eastern Irrigation District Council was presented with a letter from the Crawling Valley Recreation Society requesting that their lease agreement be terminated. Councillor S. Evans indicated that the current least expires in 2010 and it will not be renewed. Councillor 1. Schroeder noted that societies must be connected to a municipality in some way in order to qualify for grant funding. The Grant Administrator will investigate what is required in order for the Crawling Valley Recreation Society to be eligible for funding. g. County Newsletter Review - March/Apri12009 Council reviewed the proposed County newsletter for March & April 2009 and suggested a number of changes. ARRIVED AT MEETING S. Shigehiro, Manager of Finance, arrived at 11:43 a.m. h. 2008 Year End Surplus Allocation The Manager of Finance presented Council with information regarding the 2008 Year End Surplus Allocation, which included an overview of the major increases and decreases. The Manager of Finance responded to questions from Council. C-95/09 MOVED BY COUNCILLOR A. EASTMAN that the 2008 year end surplus in the amount of $4,102,682.26 be allocated to the ASB Capital Reserve for Future Machinery & Equipment ($84,741.36), the ASB Capital Reserve For Future Vehicle Replacement ($84,741.35) and the Regional Enhancement Reserve ($3,933,199.55). ``J/'n ~ MOTION CARRIED Regular Council Minutes Page 11 March 19, 2009 Councillor 1. Schroeder inquired about the increases in gravel, fuel, ~ and equipment repairs. The Manager of Finance indicated that she would ask the Superintendent of Public Works about these items and the information will be brought back to a future Council meeting. Reeve M. Douglass asked about the increase for the Public Relations/Pins/Awards item, and the Chief Administrative Officer indicated that this included the budget allocation for the Staff Attraction & Retention Committee to be used for long-term employment incentives, training, education, and staff functions. LEFT THE MEETING S. Shigehiro left the meeting at 12:04 p.m. LUNCH Council RECESSED for lunch at 12:04 p.m. and RECONVENED at 1:00 p.m. ARRIVED AT MEETING M. Harbicht, Superintendent of Public Works, arrived at 1:00 p.m. 9. POST AGENDA ITEMS a. Sanitary Sewer Servicing Study Recommendation The Superintendent of Public Works presented information to Council regarding the need fora Sanitary Sewer Servicing Study for the Westland Acres and area. He indicated that this information would be beneficial to have for future developments in the area and suggested the Regional Enhancement Reserve for Division 10 as a funding source. The Superintendent of Public Works responded to questions from Council. C-96/09 MOVED BY COUNCILLOR H. WUTZKE that Council APPROVES the proposal from Focus Corporation in the amount of $9,600.00 plus GST for the Westland Acres and Area -Sanitary Sewer Service Feasibility Study, and that this study be funded through the Regional Enhancement Reserve account 1-4-433-00-00. MOTION CARRIED The Superintendent of Public Works notified Council that the snow thawing will likely have an impact on roads in certain areas and road ~^ bans on some gravel roads may have to be considered. The Superintendent of Public Works responded to questions from Council. Regular Council Minutes Page 12 March 19, 2009 LEFT THE MEETING M. Harbicht left the meeting at 1:14 p.m. 7. OTHER BUSINESS -continued i. County Census 2009 The Assistant Administrator presented information to Council regarding a County census in 2009 and requested direction from Council for the official date and what questions were to be asked by enumerators. He proposed that the official date be set for May 11, 2009 with the enumeration process beginning on May 19th for a period of approximately two weeks. Council indicated that the census should determine the number of people living in each residence and their ages. C-97/09 MOVED BY COUNCILLOR I. SCHROEDER that Council APPROVES May 11, 2009 as the official date of the County of Newell 2009 census, and that the census questions determine the number of people living in each residence and the age of each person. MOTION CARRIED AAMDC Meetings with Ministers Council was presented with information regarding meetings with the Minister of Energy and the Minister of Transportation during the AAMDC Spring 2009 Convention. Council discussed agenda items for these meetings. The topic of discussion with the Minister of Energy will be the cost of utilities for rural arenas during the non-use period. The items for discussion with Alberta Transportation will be Highway 873, maintenance of secondary highways, and the intersection between Highway 1 and Highway 36. 9. POST AGENDA ITEMS -continued b. Brooks & District Handicraft Guild -Request for Donation Council was presented with a letter from the Brooks & District ( \_/ fn fl Handicraft Guild requesting a door prize donation for their chili bowl \ /~I ~J ~: supper fundraiser. C-98/09 MOVED BY COUNCILLOR J. HARBINSON that two vests and two pen sets be donated as a door prize to the Brooks & District Handicraft Guild's Annual Chili Bowl Supper on April 4, 2009. Regular Council Minutes Page 13 March 19, 2009 MOTION CARRIED c. 2009 AUMA President's Summit on the Future of Local Governance Council was presented with information regarding fhe 2009 AUMA President's Summit, which will be held in Red Deer, AB on April 30 - May 1, 2009. Reeve M. Douglass, Councillor 1. Schroeder, and Councillor H. Wutzke expressed interest in attending. C-99/09 MOVED BY COUNCILLOR H. WUTZKE that any Councillor be permitted to attend the AUMA President's Summit 2009 on April 30 -May 1, 2009 in Red Deer, AB as a function of Council. MOTION CARRIED d. Brooks & District Diabetes Association Newsletter This item was accepted as information. e. AAMDC/Rural Matters -One Vision, Many Voices: How to Build a Sustainable Rural Canada ~ This item was accepted as information. f. TransCanada Pipelines - National Energy Board Information Package This item was accepted as information. 10. COMMITTEE REPORTS a. Grasslands Regional FCSS Councillor J. Harbinson indicated that, at the recent retreat, the strategic plan had been reviewed and guidelines have been established with priorities set on reducing the staff workload. Funding has also been given to a youth group to be used to facilitate an exchange program between Brooks and Toronto. b. Municipal Planning Commission CouncillorA.M. Philipsen reported that she had attended a meeting.on /^ March 5, 2009 where L. Kuiper of ORRSC made a presentation about a potential new strategy, as some municipalities have been using private companies for planning and development services due to ORRSC ~---~~~ Regular Council Minutes Page 14 March 19, 2009 being extremely busy. The Chief Administrative Officer commented on the excellent quality of the service received by ORRSC, and noted that this issue will also be discussed at a regional CAO's meeting. Reeve M. Douglass suggested that a letter of appreciation be written to ORRSC regarding the work done by D. Horvath and G. Scott for the IMDP. c. Newell Foundation Councillor H. Wutzke presented this report to Council. The budget meeting was held last week, and this year there will likely be an increase in the requisition due to the province not increasing their funding. The financial statements were also presented by the auditor at this meeting. Councillor S. Evans indicated that there are 25 on the waiting list for Newbrook Lodge, and 3 empty rooms at Playfair Lodge. d. Regional Services Committee Councillor 1. Schroeder reported that, at the March 18~h meeting, the authority to enter agreements and contracts for working in Rosemary and Tilley was approved, and they have agreed to use the Credit Union for banking services. The transfer of assets for three properties in the City of Brooks will occur before the end of May and is anticipated fo be a smooth transition. Councillor 1. Schroeder indicated that J. van Doesburg from Mountain View County will be making a presentation to the NRSC Board on April 17, 2009 from i 0:00 a. m. - 2:00 p. m. at the County of Newell office and he encouraged Council to attend. Councillor 1. Schroeder indicated that he would like to investigate the cost of providing the ability to hook onto the regional water system to every resident in the County. Councillor A.M. Philipsen inquired about asking MPE Engineering Ltd. to conduct a study to determine how to distribute water to every property in the County. C-100/09 MOVED BY COUNCILLOR I. SCHROEDER that Administration request a quote from MPE Engineering Ltd. to update the Regional Services Feasibility Study Alternatives & Scenarios (2002) document for the purpose of providing water connections to all residences in the County of Newell No. 4 MOTION CARRIED e. Tourism Representative Councillor A.M. Philipsen presented a written report to Council. Councillor S. Evans asked if the Newell Regional Tourism Association was involved with the new tourist information booth that was being installed in Bassano. CouncillorA.M. Philipsen replied that the NRTA is providing information for the booth. ~.:' f. Mayors' & Reeves' Association of South East Alberta Reeve M. Douglass reported that she and Mayor M. Shields had attended a meeting recently with AltaLink regarding transmission lines ~" Regular Council Minutes Page 15 March 19, 2009 in southern Alberta. Councillor A. Eastman noted that more information is required about Bill 19 and how that may apply to these transmission lines. The Chief Administrative Officer indicated that there is an emergent resolution for the AAMDC Spring Convention requesting that the Premier postpone further action on Bill 19 until there is further public consultation. 11. QUESTION PERIODMOTICE OF MOTION A question period and notice of motion was held. Council discussed two options for the purchase of land for the proposed new County of Newell facilities. C-101/09 MOVED BY COUNCILLOR H. WUTZKE that the County of Newell No. 4 approach the Eastern Irrigation District regarding the price for the purchase of either the quarter of land at SW 20-18-14-W4 or the portion of the quarter at SW 29-18-14-W4 for the purpose of constructing a new complex for the County of Newell administration, public works, and agricultural services. MOTION CARRIED 12. INFORMATION ITEMS a. Mini Bus Monthly Reports -January & February 2009 Council was presented with the Mini Bus Monthly Reports for January and February 2009. This item was accepted as information. b. Keystone Connection Canada -February 2009 Council was presented with the Keystone Connection Canada newsletter for February 2009. This item was accepted as information. c. 2009 ATCO Community Symposium Council was presented with a letter regarding the ATCO Community Symposium being held in Viking, AB on April 2), 2009 and in Trochu, AB on April 23, 2009. This item was accepted as information. d. Disaster Forum 2009 Council was presented with information on Disaster Forum 2009, which is being held in Banff, AB on May 11-14, 2009. This item was accepted as information. e. Red Deer River Watershed Alliance Newsletter -March 2009 ~'", Council was presented with the "Reach Out" Newsletter for March 2009. This item was accepted as information. Regular Council Minutes Page 16 March 19, 2009 f. Oldman River Regional Services Commission -Organizational Board of Directors' Meeting Minutes -December 4, 2008 Council was presented with the December 4, 2008 minutes of the ORRSC Organizational Board of Directors' meeting. This item was accepted as information. g. Eastern Irrigation District - 2008 Annual Report Council was presented with the E.l. D.'s 2008 Annual Report. This item was accepted as information. 9. POST AGENDA ITEMS -continued g. County Vests Councillor A.M. Philipsen indicated that Patricia Community Hall Association was organizing a chukar hunt fundraiser and requested six County of Newell vests and pen sets to be used as prizes. C-102/09 MOVED BY COUNCILLOR A.M. PHILIPSEN that six County of Newell vests and six pen sets be donated as prizes to the Patricia Community Hall Chukar Hunt fundraiser. MOTION CARRIED h. Regional Enhancement Reserve Funding Request -Rosemary Councillor A. Eastman presented Council with a request for Regional Enhancement Reserve Funding from Rosemary for equipment for the Rosemary & District Volunteer Firefighters' Association. Councillor A. Eastman responded to questions from Council. C-103/09 MOVED BY COUNCILLOR H. WUTZKE that the Regional Enhancement Reserve Funding request from the Village of Rosemary for equipment for the Rosemary & District Volunteer Firefighters' Association be APPROVED in the amount of $50,000.00 with funding through the Regional Enhancement Reserve allocation. MOTION CARRIED 11. QUESTION PERIOD/NOTICE OF MOTION -continued Reeve M. Douglass asked if Council was interested in entering a team in the Relay for Life, which is scheduled for June 19, 2009. The Chief ~. Administrative Officer and Council indicated that they were interested in participating. Reeve M. Douglass indicated that she would submit the ~- registration. Regular Council Minutes March 19, 2009 Page 17 ,~^~ Reeve M. Douglass inquired about adding brands to the wall display. Councillor A. Eastman indicated that he would approach the Agricultural Fieldman to see if someone in that department would be able to make new boards. Councillor J. Harbinson suggested adding names to the boards as well as the brand. Reeve M. Douglass indicated that she had received a DVD of the Newell Regional Expo events. She suggested that it could be viewed during or following a Workshop session. The Chief Administrative Officer inquired about the selection of a magnet design for the Brooks & District Trade Show. Councillor A.M. Philipsen indicated that the Economic Development/Tourism Advisory Committee was looking after the trade show booth and the magnets. 14. ADJOURN C-104/09 MOVED BY COUNCILLOR A. EASTMAN that the meeting adjourn at 3:00 p.m. MOTION CARRIED eeve