Loading...
HomeMy WebLinkAbout2010-02-11 Council (Regular) Minutes COUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING February 11, 2010 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, February 11, 2010 commencing at 10:24 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman H. Wutzke ABSENT: B. de Jong STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator A. Wickert, Development Control Officer D. Horvath, County Planner M. Harbicht, Superintendent of Public Works B. Penner, Technical Manager A. Clapton, Executive Assistant OTHERS IN J. Melchior, Brooks Bulletin ATTENDANCE: J. Whittingham, Brooks County Chronicle M. Fitzgerald, Q -13 Fox Radio I. Krumins, Alberta Transportation R. Havinga, Newell Regional Services Corporation I. EXCUSED FROM MEETING C -39/10 MOVED BY COUNCILLOR I. SCHROEDER that Councillor B. de Jong be excused from the meeting. MOTION CARRIED II. MINUTES Council (January 21, 2010) C -40/10 MOVED BY COUNCILLOR J. HARBINSON that the January 21, 2010 Council minutes be adopted as presented. MOTION CARRIED Regular Council Minutes Page 2 February 11, 2010 III. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. IV. ADOPTION OF AGENDA C -41/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that the agenda be adopted as amended. MOTION CARRIED VII. ADMINISTRATIVE BUSINESS 1. AltaLink Southern Alberta Transmission Reinforcement Project (SATR) The Assistant Administrator presented Council with background information on this item, indicating that a letter in support of one of the two options should be sent. Council discussed the two options for the proposed route and which would have the least impact on existing and future development. C -42/10 MOVED BY COUNCILLOR W. DANIELS that the County of Newell support the "shortest route" being the Lake Newell North Option for the Southern Alberta Transmission Reinforcement Project. MOTION CARRIED 2. Appointment of Fire Guardians C -43/10 MOVED BY COUNCILLOR I. SCHROEDER that the following individuals be appointed as Fire Guardians: Rolling Hills Bill Dickinson Tilley Patrick Fabian Patricia Brad Deschamps Duchess Steve Grove Bow Slope Trevor Sandau Brooks Rural Kevin Swanson Bassano Ryan Barlow Rosemary Wilf Harder Gem Les Douglass Bow City Jim Ketchmark MOTION CARRIED 3. Request from Tilley District Fire Association Funding The Assistant Administrator presented background information on this item and responded to questions from Council. Councillor 1. Schroeder Regular Council Minutes Page 3 February 11, 2010 indicated that construction of the new fire hall would begin earlier than anticipated and that the truck would be ordered later this year. C -44/10 MOVED BY COUNCILLOR H. WUTZKE that the 2011 Tilley Fire Truck Funding approval in the amount of $50,000.00 be authorized for payment in 2010 from operating surplus. MOTION CARRIED 4. Regional Enhancement Reserve Funding Requests Division 6 Councillor S. Evans presented Council with three Regional Enhancement Reserve Funding applications from Division 6. Councillor S. Evans responded to questions from Council. C -45/10 MOVED BY COUNCILLOR R. ANDREWS that the Regional Enhancement Requests from Division 6 be APPROVED with funding through the Regional Enhancement Reserve allocation for Division 6 as follows: Renovations to the Bassano Memorial Library in the amount of $15,000.00; Expansion of the Bassano Area Resource Recovery Association (BARRA) Recycling Facility in the amount of $30,000.00; Land rehabilitation and upgrades to the terminal building at the Bassano Municipal Airport in the amount of $6,570.24. MOTION CARRIED 5. Application to Construct the Regional Pipeline to Bassano The Chief Administrative Officer presented Council with background information on this item, indicating that the Town of Bassano has approached the Newell Regional Services Corporation with a request to join the Regional Water System. The Chief Administrative Officer responded to questions from Council. C -46/10 MOVED BY COUNCILLOR I. SCHROEDER that Council APPROVES funding the 10% local share of the construction of a Regional Water Pipeline to Bassano with funding through the Regional Enhancement Reserve. MOTION CARRIED 6. Cheques for Payment The Assistant Administrator responded to questions from Council. C -47/10 MOVED BY COUNCILLOR J. HARBINSON that cheques 166644 to 166731 in the amount of $484,067.38 and Direct Debit Batch 16150 in the amount of $39,536.75 be APPROVED. MOTION CARRIED 7Le Regular Council Minutes Page 4 February 11, 2010 VI. BYLAWS 3. Bylaw 1693 -10 Operating /Startup Loan for the Newell Regional Services Corporation The Assistant Administrator presented background information on this item and responded to questions from Council. C -48/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1693 -10, being a bylaw to provide a loan to the Newell Regional Services Corporation, be given FIRST reading. MOTION CARRIED 4. Bylaw 1694 -10 Establishment of a Regional Assessment Review Board The Assistant Administrator presented background information on this item and responded to questions from Council. He indicated that an agreement would be brought to the next meeting regarding the clerk function being provided by the City of Brooks for appeals that originate in the City and by the County of Newell for appeals from the County and the other urban communities. Council expressed concerns with having two clerks, as a regional board should operate with a regional clerk function. ARRIVED AT MEETING M. Harbicht and B. Penner arrived at 11:06 a.m. Councillor W. Daniels expressed concerns with inconveniencing the residents of the County and other municipalities by requiring them to travel to hearings in Brooks. The Assistant Administrator indicated that efforts would be made to schedule all the hearings for the year on the same date and at one location. Councillor W. Daniels inquired about the differing tax deadlines between the County and the Municipalities. The Chief Administrative Officer replied that the hearing date would be coordinated according to the tax deadlines. C -49/10 MOVED BY COUNCILLOR W. DANIELS that Administration proceed with the establishment of an independent Assessment Review Board and that Councillors be appointed to this board. MOTION DEFEATED The Assistant Administrator responded to further questions from Council. Regular Council Minutes Page 5 February 11, 2010 C -50/10 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1694 -10, being a bylaw to establish a Regional Assessment Review Board, be given FIRST reading. MOTION CARRIED C -51/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1694 -10 be given SECOND reading. MOTION CARRIED C -52/10 MOVED BY COUNCILLOR H. WUTZKE that consent be given for Bylaw 1694 -10 to receive third reading this 11 day of February 2010. MOTION CARRIED UNANIMOUSLY C -53/10 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1694 -10 be given THIRD and FINAL reading. MOTION CARRIED VIII. PUBLIC WORKS BUSINESS 2. Potential Roads to Consider Paving Under the Resource Road Program The Superintendent of Public Works presented Council with a map showing County roads around Brooks that could potentially be eligible for funding under the Resource Road Program, which had been requested previously by Council. He requested direction from Council on which roads should be investigated more thoroughly for resource road funding. The Superintendent of Public Works responded to questions from Council, indicating that eligibility is determined based on industry and agricultural traffic. Council suggested Highway 876 from Highway 1 to Patricia and Highway 873, and noted that traffic data should be collected on as many roads as possible, as traffic data could be useful for other purposes. Councillor A.M. Philipsen indicated that Councillor B. de Jong should provide input on Township Road 21 -2. Council agreed to examine the map and suggest other roads in their division. C -54/10 MOVED BY COUNCILLOR A. EASTMAN that we move into Public Hearing at 11:36 a.m. MOTION CARRIED Regular Council Minutes Page 6 February 11, 2010 V. PUBLIC HEARINGS 1. Bylaw 1690 -09 09 LUA 013 Lot 1, Block 3, Plan 081 4799 SE 1/4 18- 19 -14 -W4 (Division 10) A Agricultural District to C Commercial District Reeve M. Douglass called the Public Hearing to order at 11:36 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Assistant Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw 1690 -09. The intent of this bylaw is to amend Land Use Bylaw 1626 -07 by rezoning approximately 6.74 acres (2.78 hectares) in SE 18- 19 -14 -W4 from A Agricultural District to C Commercial District. The County Planner provided background information on this item, indicating that Alberta Transportation had indicated that they are not opposed to the bylaw. No other responses were received from either adjacent landowners or agencies. There were no persons in attendance speaking either in favour of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. Councillor J. Harbinson inquired about the trailers that are currently on the property. The County Planner indicated that the rezoning is part of a move to bring the existing development into compliance. The County Planner and Development Control Officer responded to further questions from Council. C -55/10 MOVED BY COUNCILLOR H. WUTZKE that we move out of Public Hearing at 11:44 a.m. MOTION CARRIED VI. BYLAWS continued 1. Bylaw 1690 -09 09 LUA 013 Lot 1, Block 3, Plan 081 4799 SE 1/4 18- 19 -14 -W4 (Division 10) A Agricultural District to C Commercial District The County Planner presented background information on this item and responded to questions from Council. C- 56/1Q'Q MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1690 -09, being a bylaw to amend Land Use Bylaw 1626 -07 by rezoning approximately Regular Council Minutes Page 7 February 11, 2010 6.74 acres (2.78 hectares) in SE 1 /4 18- 19 -14 -W4 from A Agricultural District to C Commercial District, be given SECOND reading. MOTION CARRIED C -57/10 MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1690 -09 be given THIRD and FINAL reading. MOTION CARRIED LEFT THE MEETING Councillor R. Andrews declared a pecuniary interest due to his ownership of NW 1 4 36- 17 -17 -W4 and left the meeting at 11:44 a.m. C -58/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move into Public Hearing at 11:45 a.m. MOTION CARRIED V. PUBLIC HEARINGS continued 2. Bylaw 1692 -10 10 LUA 001 Ptn. Of NW '/a 36- 17 -17 -W4 (Division 4) A Agricultural District to CR Country Residential District Reeve M. Douglass called the Public Hearing to order at 11:45 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Assistant Administrator stated that the purpose of the Public Hearing was to hear representations on Bylaw 1692 -10. The intent of this bylaw is to amend Land Use Bylaw 1626 -07 by rezoning approximately 14.32 acres (5.79 hectares) in NW 36- 17 -17 -W4 from A Agricultural District to CR Country Residential District. The County Planner provided background information on this item, indicating that there had been no response to the circulation from either adjacent landowners or agencies. There were no persons in attendance speaking either in favour of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. C -59/10 MOVED BY COUNCILLOR J. HARBINSON that we move out of Public Hearing at 11:46 a.m. MOTION CARRIED 77V-19 Regular Council Minutes Page 8 February 11, 2010 VI. BYLAWS continued 2. Bylaw 1692 -10 —10 LUA 001 Ptn. of NW 1 /4 36- 17 -17 -W4 A Agricultural District to CR Country Residential District The County Planner presented background information on this item and responded to questions from Council. C -60/10 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1692 -10, being a bylaw to amend Land Use Bylaw 1626 -07 by rezoning approximately 14.32 acres (5.79 hectares) in NW 1 /4 36- 17 -17 -W4 from A Agricultural District to CR Country Residential District, be given SECOND reading. MOTION CARRIED C -61/10 MOVED BY COUNCILLOR S. EVANS that Bylaw 1692 -10 be given THIRD and FINAL reading. MOTION CARRIED ARRIVED AT MEETING Councillor R. Andrews returned to the meeting at 11:46 a.m. LEFT THE MEETING Councillor W. Daniels left the meeting at 11:48 a.m. VIII. PUBLIC WORKS BUSINESS continued 3. Bridge File 75926 The Technical Manager presented Council with background information on this item, indicating that AMEC has provided the cost estimates for options one and two, as requested by Council. He gave an overview of the differences between the two options and indicated his preference for option two. However, he noted that Alberta Transportation would probably prefer the first option due to the crossing angle and traffic flow from east to west. ARRIVED AT MEETING c ouncillor W. Daniels returned to the meeting at 11:48 a.m. '�.J Regular Council Minutes Page 9 February 11, 2010 LEFT THE MEETING A. Wickert and D. Horvath left the meeting at 11:48 a.m. The Technical Manager responded to questions from Council. Councillor S. Evans requested that she be able to speak with the affected landowners about the possibility of removing the bridge. The Technical Manager replied that, under the bridge program, the County would be responsible for removing the bridge as well as the required roadwork. If the landowners are agreeable, the Technical Manager will approach AMEC to produce a cost estimate for removal of the bridge and then determine whether a cost sharing agreement could be arranged with Alberta Transportation. Councillor W. Daniels requested that maps be included in the agenda package when this item is brought back. This item will be discussed further at a future meeting. LEFT THE MEETING B. Penner and M. Fitzgerald left the meeting at 11:56 a.m. 4. Municipal Reports The following Municipal Reports for January 2010 were presented to Council: Utilities NRSC Superintendent of Public Works Operations Manager Technical Manager Shop Foreman Accounting Supervisor The Superintendent of Public Works presented his report and responded to questions from Council. LEFT THE MEETING Councillor I. Schroeder left the meeting at 12:05 p.m. and returned at 12:07 p.m. Councillor W. Daniels requested that an engineered road plan for the Fleury Boswell subdivision be presented to Council. The Superintendent of Public Works responded to further questions from Council. LUNCH Council RECESSED for lunch at 12:14 p.m. and RECONVENED at 1:00 p.m. Regular Council Minutes Page 10 February 11, 2010 ARRIVED AT MEETING M. Harbicht, R. Havinga, and I. Krumins arrived at 1:00 p.m. VIII. PUBLIC WORKS BUSINESS continued 4. Municipal Reports continued R. Havinga presented the NRSC report and Council was given the opportunity to ask questions. Councillor A. Eastman expressed gratitude for the professionalism used in dealing with the landowners in Rosemary. Councillor W. Daniels requested that the 2010 water and sewer billing for Rolling Hills be completed earlier than last year and broken up into instalments, if possible. R. Havinga replied that the NRSC would be working with County administration to organize the rates and billing schedule. LEFT THE MEETING R. Havinga left the meeting at 1:14 p.m. 1. TRAVIS Provincial Permitting System (Transportation Routing Vehicle Information System) 1. Krumins gave a presentation to Council on the TRAVIS Provincial permitting system. The initiative began in 1995 with a Provincial Task Group for Transportation Standardization that was established to investigate a more efficient process for the movement of oversize loads across the province. He reported that the initial system was installed in 2000 and, for the past two years, they have been working on incorporating municipal roads into their transportation routing and vehicle information system. The final program should be in place across the province in the spring of 2010. He gave an overview of the system, which will use a database of all public roads in the province with detailed information regarding access, permanent and temporary restrictions, road ban status, and construction zones. The carrier will apply for a permit and the system will issue a permit with all required municipal validations, if there are no restrictions. The Municipality can add conditions for review and approval of permits, and will be notified of all permits that are approved automatically. 1. Krumins displayed images of the actual system. FT THE MEETING Councillor S. Evans left the meeting at 1:24 p.m. Regular Council Minutes Page 11 February 11, 2010 I. Krumins outlined the benefits that participation in the TRAVIS system would provide to both carriers and municipalities. He explained that they would charge permit fees to the carriers, which would later be reallocated to the municipalities involved, but the rates are yet to be determined. Council was given the opportunity to ask questions. LEFT THE MEETING I. Krumins and B. Penner left the meeting at 1:57 p.m. VIII. PUBLIC WORKS BUSINESS continued 4. Municipal Reports continued The Superintendent of Public Works responded to questions from Council regarding the Technical Manager's report. LEFT THE MEETING Councillor H. Wutzke left the meeting at 2:00 p.m. and returned at 2:01 p.m. Councillor W. Daniels inquired about the County's responsibility for drainage. The Chief Administrative Officer indicated that he would investigate and bring back information to the next meeting. LEFT THE MEETING Councillor A.M. Philipsen left the meeting at 2:02 p.m. The Superintendent of Public Works responded to questions from Council regarding the Shop Foreman's report. Councillor J. Harbinson inquired about the number of hours on the 2008 graders, and the Superintendent of Public Works replied that he would investigate. ARRIVED AT MEETING Councillor A.M. Philipsen returned at 2:05 p.m. The Superintendent of Public Works responded to questions from Council regarding the Accounting Supervisor's report. C -62110 MOVED BY COUNCILLOR J. HARBINSON that the January 2010 Municipal reports be accepted as information. MOTION CARRIED 9 -4 /k Regular Council Minutes Page 12 February 11, 2010 LEFT THE MEETING M. Harbicht left the meeting at 2:13 p.m. IX. POST AGENDA ITEMS 1. Grasslands Regional FCSS Citizen /Junior Citizen of the Year Awards Request Councillor J. Harbinson reported that Grasslands Regional FCSS had requested that the County of Newell No. 4 donate a gift basket as a door prize for the Citizen and Junior Citizen of the Year Awards event on March 5, 2010. The Executive Assistant was directed to contact Grasslands Regional FCSS to determine the details regarding the gift basket. C -63/10 MOVED BY COUNCILLOR J. HARBINSON that Council supports the Grasslands Regional FCSS Citizen and Junior Citizen of the Year Awards, and that a gift basket be donated on behalf of the County of Newell No. 4. MOTION CARRIED X. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. Councillor W. Daniels provided a Notice of Motion that will be added to the February 25, 2010 Council agenda as follows: "That Bylaw 1686 -09, being a bylaw to set various speed limits within the County of Newell No. 4, be given FIRST reading." LEFT THE MEETING J. Whittingham left the meeting at 2:19 p.m. Councillor 1. Schroeder inquired about attending Disaster Forum 2010 in Banff, AB on May 10 -14, 2010. C -64/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor I. Schroeder be permitted to attend Disaster Forum 2010 in Banff, AB on May 10 -14, 2010 as a function of Council. MOTION CARRIED \\J Regular Council Minutes Page 13 February 11, 2010 C -65/10 MOVED BY COUNCILLOR A. EASTMAN that any Councillor on the Disaster Services Committee be permitted to attend Disaster Forum 2010 in Banff, AB on May 10 -14, 2010 as a function of Council. MOTION CARRIED LEFT THE MEETING J. Melchior left the meeting at 2:25 p.m. XI. IN CAMERA C -66/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move in camera at 2:25 p.m. to discuss a legal and personnel issue. MOTION CARRIED C -67/10 MOVED BY COUNCILLOR R. ANDREWS that we move out of camera at 2:28 p.m. MOTION CARRIED XII. ADJOURN C -68/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that the meeting adjourn at 2:28 p.m. MOTION CARRIED Signed this 2- 5 day of 2010 L4/1: Reeve i t o A •ministrator