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HomeMy WebLinkAbout2010-04-08 Council (Regular) Minutes COUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING April 8, 2010 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, April 8, 2010 commencing at 10:30 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H. Wutzke STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator D. Horvath, County Planner S. Shigehiro, Manager of Finance M. Harbicht, Superintendent of Public Works C. Jakobsen, Public Works Administrative Assistant A. Clapton, Executive Assistant OTHERS IN ATTENDANCE: S. Stanway, Brooks Bulletin P. Grigaitis, Brooks & County Chronicle M. Fitzgerald, Q -13 Fox Radio Rod MacLean, Ratepayer R. Havinga, General Manager Newell Regional Services Corporation C. Mitchell, AMEC L. Madge, AMEC I. EXCUSED FROM MEETING C- 134/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor J. Harbinson be excused from the meeting. MOTION CARRIED III. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. Regular Council Minutes Page 2 April 8, 2010 IV. ADOPTION OF AGENDA C- 135/10 MOVED BY COUNCILLOR R. ANDREWS that the agenda be adopted as presented. MOTION CARRIED II. MINUTES 1. Council (March 25, 2010) The following changes were made to the March 25, 2010 Council minutes: Page 8, item VIII.2 (Bow River Basin Council) — should read "Councillor R. Andrews reported on his attendance at the Bow River Basin Council's most recent meeting." C- 136/10 MOVED BY COUNCILLOR A. EASTMAN that the March 25, 2010 Council Meeting minutes be adopted as amended. MOTION CARRIED V. BUSINESS FROM MINUTES Council discussed the traffic issues at the intersection of Highway 1 near Lakeside /XL Foods and potential alternative routes. Reeve M. Douglass indicated that a letter had been sent to XL Foods to encourage dialogue. VII. BYLAWS 3. Bylaw 1698 -10 — Loan Bylaw (Tilley & District Fire Association) The Assistant Administrator presented background information on this item and responded to questions from Council. C- 137/10 MOVED BY COUNCILLOR H. WUTZKE that Bylaw 1698 -10, being a bylaw to provide a loan to the Tilley & District Fire Association, be given FIRST reading. MOTION CARRIED ARRIVED AT MEETING S. Shigehiro arrived at 10:40 a.m. 2. Bylaw 1697 -10 — Tax Rate Bylaw (2010) The Manager of Finance presented Council with background information on this item, including an overview of the changes in the Regular Council Minutes Page 3 April 8, 2010 County's live assessment base which includes an overall reduction in total assessed values. The Manager of Finance responded to questions from Council. C- 138/10 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1697 -10, being a bylaw to authorize the rates of taxation for various purposes in the year 2010, be given FIRST reading. MOTION CARRIED C- 139/10 MOVED BY COUNCILLOR B. DE JONG that Bylaw 1697 -10 be given SECOND reading. C- 140/10 MOVED BY COUNCILLOR W. DANIELS that the Municipal tax rates be reduced by 0.5 mill and that Bylaw 1697 -10 be AMENDED with the following Municipal tax rates: - Residential: 2.83 - Farmland: 2.83 - Non - Residential: 6.1984 Discussion followed regarding the amendment to the Municipal tax rates brought forward by Councillor W. Daniels. VOTE ON MOTION C- 140/10 MOTION DEFEATED VOTE ON MOTION C- 139/10 MOTION CARRIED C- 141/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that unanimous consent be given for Bylaw 1697 -10 to receive third reading this 8 th day of April, 2010. MOTION DEFEATED IX. ADMINISTRATIVE BUSINESS 3. 2009 Year End Surplus Allocation The Manager of Finance presented Council with background information on this item, outlining the significant changes. The Manager of Finance responded to questions from Council. Councillor 1. Schroeder inquired about the current balance of the Administration Capital Reserve for Future County Building. The Manager of Finance indicated that this information would be provided to Council. C- 142/10 MOVED BY COUNCILLOR I. SCHROEDER that the 2009 year end surplus of $4,470,663.70 be allocated to the following reserves for future use: the ASB Capital Reserve for Future M &E ($73,031.01), the ASB Capital Reserve for Future Vehicle ($73,031.01) and the Administration Capital Reserve for Future County Building ($4,324,601.68). MOTION CARRIED Regular Council Minutes Page 4 April 8, 2010 LEFT THE MEETING S. Shigehiro left the meeting at 11:10 a.m. VIII. AGRICULTURAL BUSINESS 1. Calgary Stampede Farm Family Award The Assistant Administrator presented Council with background information on this item. C- 143/10 MOVED BY COUNCILLOR A. EASTMAN that Motion C- 28/10, which reads as follows: MOVED BY COUNCILLOR H. WUTZKE on behalf of the County of Newell Ag Service Board that the George Neely family be nominated for the 2010 BMO Bank of Montreal Farm Family Award and that the Brad, Bob, and Brent Deschamps family be approached if the Neely Family is not interested. Furthermore that Councillor A.M. Philipsen attend the Awards banquet on behalf of the County of Newell ASB. be RESCINDED. MOTION CARRIED C- 144/10 MOVED BY COUNCILLOR S. EVANS that on behalf of the County of Newell Ag Service Board we nominate the Tracy & Michele Hemsing family for the 2010 BMO Bank of Montreal Farm Family Award; furthermore, that Councillor W. Daniels or a designate attend the Awards banquet on behalf of the County of Newell ASB. MOTION CARRIED IX. ADMINISTRATIVE BUSINESS — continued 2. Subdivision Extension Request — 2009 -0 -038 (NW '/4 24- 17- 14 -W4) The County Planner presented Council with background information on this item. C- 145/10 MOVED BY COUNCILLOR H. WUTZKE that the request for a one year time extension to subdivision application 2009 -0 -038 to April 8, 2011 be \\\\Qi APPROVED. MOTION CARRIED LEFT THE MEETING Councillor H. Wutzke left the meeting at 11:16 a.m. Regular Council Minutes Page 5 April 8, 2010 4. Performance Management System: Review of Draft Public Questionnaire The Assistant Administrator presented Council with background information on this item, indicating that this questionnaire would be distributed along with the tax notices. ARRIVED AT MEETING Councillor H. Wutzke returned to the meeting at 11:17 a.m. Council reviewed the proposed questionnaire and suggested several amendments. LEFT THE MEETING M. Fitzgerald left the meeting at 11:19 a.m. 5. Funding Request — Junior Achievement The Assistant Administrator presented background information on this item and responded to questions from Council. Council discussed the funding request from Junior Achievement — Brooks Region. C- 146/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that the funding request from Junior Achievement — Brooks Region be APPROVED in the amount of $1,500.00 with funding through the Public Reserve Trust Account. MOTION DEFEATED 6. National Volunteer Week (April 18 -24, 2010) Council was presented with a letter from the Grasslands Regional FCSS requesting that April 18 -24, 2010 be proclaimed "Volunteer Week" in the County of Newell No. 4. C- 147/10 MOVED BY COUNCILLOR W. DANIELS that the County of Newell No. 4 hereby proclaims April 18 -24, 2010 as "Volunteer Week." MOTION CARRIED LEFT THE MEETING Councillor A.M. Philipsen left the meeting at 11:30 a.m. C- 148/10 MOVED BY COUNCILLOR R. ANDREWS that we move into Pub i Hearing at 11:30 a.m. ARRIED Regular Council Minutes Page 6 April 8, 2010 VI. PUBLIC HEARINGS 1. Bylaw 1696 -10 —10 LUA 002 Lot 2, Block 3, Plan 081 4799 (SE 1 /4 18- 19- 14 -W4) — Division 10 A — Agricultural District to LI — Light Industrial District Reeve M. Douglass called the Public Hearing to order at 11:31 a.m. Reeve M. Douglass reviewed the procedures that would be followed for the hearing. The County Planner stated that the purpose of the Public Hearing was to hear representations on Bylaw 1696 -10. The intent of this bylaw is to amend Land Use Bylaw 1626 -07 by rezoning approximately 8.55 acres (3.46 hectares) in SE % 18- 19 -14 -W4 from A — Agricultural District to LI — Light Industrial District. ARRIVED AT MEETING Councillor A.M. Philipsen returned to the meeting at 11:32 a.m. The County Planner provided background information on this item. One letter has been received from Alberta Transportation in response to the adjacent landowner and agency circulations. They indicate that they have no concerns with this application; however that subsequent development at this location would require a Roadside Development Permit. There were no persons in attendance speaking either in favour of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. C- 149/10 MOVED BY COUNCILLOR H. WUTZKE that we move out of Public Hearing at 11:33 a.m. MOTION CARRIED VII. BYLAWS — continued 1. Bylaw 1696 -10 — 10 LUA 002 Lot 2, Block 3, Plan 081 4799 (SE 1 /4 18- 19- 14 -W4) — Division 10 A — Agricultural District to LI — Light Industrial District The County Planner presented Council with background information on this item. C- 150/10 MOVED BY COUNCILLOR B. DE JONG that Bylaw 1696 -10, being a bylaw Regular Council Minutes Page 7 April 8, 2010 to amend Land Use Bylaw 1626 -07 by rezoning approximately 8.55 acres (3.46 hectares) in Lot 2, Block 3, Plan 081 4799 (SE 1/4 18- 19- 14 -W4M) from A- Agricultural District to LI — Light Industrial District, be given SECOND reading. MOTION CARRIED C- 151/10 MOVED BY COUNCILLOR H .WUTZKE that Bylaw 1696 -10 be given THIRD and FINAL reading. MOTION CARRIED LEFT THE MEETING D. Horvath left the meeting at 11:35 a.m. IX. ADMINISTRATIVE BUSINESS — continued 7. Councillor Payment Sheets (February 2010) Council discussed issues with booking hotel rooms at conferences. LEFT THE MEETING Councillor S. Evans left the meeting at 11:37 a.m. C- 152/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that the February 2010 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED LEFT THE MEETING Councillor S. Evans returned to the meeting at 11:40 a.m. 8. Cheques for Payment The Assistant Administrator responded to questions from Council. C- 153/10 MOVED BY COUNCILLOR A. EASTMAN that cheque 167037 in the amount of $4,267.00, cheque167038 in the amount of $50,907.57, cheques 167039 to 167113 in the amount of $529,831.07, and Direct Debit Batch 16453 in the amount of $31,785.29 be APPROVED. MOTION CARRIED ARRIVED AT MEETING R. MacLean arrived at 11:40 a.m. � 4 Regular Council Minutes Page 8 April 8, 2010 1. Delegation — Rod MacLean R. MacLean thanked Councillor S. Evans and the Chief Administrative Officer for their assistance. He expressed concerns regarding several issues. R. MacLean indicated that, when the Bassano- Empress railway line was to be abandoned, the land parcels were to be transferred back to the adjacent quarter section. The CPR currently owns the title to the land adjacent to R. MacLean's property and is using it as a storage area. R. MacLean expressed concerns regarding the lack of maintenance and weed control. Councillor W. Daniels noted that, when the land was transferred, the 2 mile stretch between Highway 1 and Bassano had been included in error and subsequently removed from the deal. The Chief Administrative Officer presented to Council the document that was sent to O. Shantz Q.C. when completing the title transfer, which contains a list of parcels that the CPR was not selling. R. MacLean requested that this be discussed with the CPR in the current negotiations by Wheatland County. The Chief Administrative Officer indicated that he would contact the representative from Wheatland County who is managing the negotiations with the CPR. R. MacLean expressed concerns with the condition of the Bassano Sewage Lagoon. The Chief Administrative Officer indicated that he had visited the site with Mr. MacLean. The Town of Bassano is in the process of finalizing a study regarding an upgrade to their entire system with MPE Engineering Ltd. and Alberta Environment. He acknowledged that the Lagoon does present a strong odour and the water leaving the final treated cell of the lagoon is very milky in colour, but reiterated that the issue was under the control of Alberta Environment. LEFT THE MEETING Councillor W. Daniels left the meeting at 12:13 p.m. R. MacLean expressed concerns with the quality of the water draining into a pond near his land, as in the near future irrigation water will not be flushing out the stormwater pond. ARRIVED AT MEETING Councillor W. Daniels returned to the meeting at 12:14 p.m. The Chief Administrative Officer indicated that he had spoken to the Town of Bassano and the EID, who indicated that the Town of Bassano reported that they were doing baseline testing that could be compared to in the future if water quality becomes a concern The EID reported Regular Council Minutes Page 9 April 8, 2010 that they have the capability to control the water levels if they get too high. The Chief Administrative Officer responded to questions from Council. R. MacLean expressed concerns with the possible removal of the North Branch Canal Bridge. Councillor W. Daniels indicated that all possible options were being discussed with Alberta Transportation at this point, and that the concerns with removal of the bridge will be noted. R. MacLean expressed concerns with the accumulation of garbage around acreages due to the limited hours of the Bassano transfer station. He suggested that the hours of operation be increased or that another transfer station be added to accommodate the new and future subdivisions in the area. Council was given the opportunity to ask questions. Administration indicated that they would follow up with R. MacLean on the issues regarding the CPR, Bassano Sewage Lagoon, and the stormwater pond. Regarding the removal of the North Branch Canal Bridge, Council indicated that they would consider R. MacLean's concerns when making the final decision. LEFT THE MEETING R. MacLean and A. Clapton left the meeting at 12:28 p.m. LUNCH Council RECESSED for lunch at 12:28 p.m. and RECONVENED at 1:03 p.m. ARRIVED AT MEETING M. Harbicht, R. Havinga, and C. Jakobsen arrived at 1:03 p.m. X. PUBLIC WORKS BUSINESS 2. Hamlet Underground Infrastructure Assessment The Superintendent of Public Works presented Council with background information on this item, noting that the original proposal has been broken out for each of the Hamlets of Patricia, Rolling Hills, and Scandia. ARRIVED AT MEETING C. Mitchell and L. Madge arrived at 1:13 p.m. k Regular Council Minutes Page 10 April 8, 2010 A discussion followed on what information the assessment would provide to the County. The Chief Administrative Officer indicated that locating where all the infrastructure is placed along with completing a longevity & capacity assessment would be of great value. R. Havinga provided his comments on having this assessment done and responded to questions from Council. C. Mitchell provided a brief overview of the information AMEC Infrastructure has compiled for Scandia during the Scandia Wastewater Improvements project that could assist with the Hamlet Underground Infrastructure Assessment. C- 154/10 MOVED BY COUNCILLOR R. ANREWS that County Council proceed with the Underground Infrastructure Study in Scandia up to a price of $72,400.00 to be funded from the Regional Enhancement Reserve. C- 155/10 MOVED BY COUNCILLOR W. DANIELS that motion C- 154/10 be tabled. MOTION DEFEATED Councillor I. Schroeder called the question. VOTE ON MOTION C- 154/10 — MOTION CARRIED 5. Municipal Reports R. Havinga presented the Utilities — NRSC report for March 2010 to Council. R. Havinga responded to questions from Council. LEFT THE MEETING R. Havinga left the meeting at 2:10 p.m. M. Fitzgerald left the meeting at 2:12 p.m. XI. POST AGENDA ITEMS 1. Sale of Unit 244A The Superintendent of Public Works presented information on an offer that has been placed with Finning for Unit 244A, a 2003 950G Loader. C -155/1 MOVED BY COUNCILLOR W. DANIELS that County Council approve the 1\\\ sale of Unit 244A, a 2003 950G Loader for $120,000.00. d MOTION CARRIED Regular Council Minutes Page 11 April 8, 2010 X. PUBLIC WORKS BUSINESS — continued 1. AMEC Delegation a. Fleury Boswell Paving Project C. Mitchell reviewed the scope of work for the Fleury Boswell Paving Project to Council. C. Mitchell responded to questions from Council. b. Scandia Wastewater Improvements L. Madge presented a PowerPoint presentation to Council on the Scandia Wastewater Lagoon and Lift Station Improvement project. Included in the presentation were a project history, status update and three different design options. ARRIVED AT MEETING Councillor J. Harbinson arrived at 2:28 p.m. Council had the opportunity to ask questions and accepted this presentation as information. 4. Township Road 20 -3 and Township Road 20 -4 Paving Tender The Superintendent of Public Works presented the tender results for the Township Road 20 -3 and Township Road 20 -4 paving project and indicated that these paving projects have all been designed to 100 km /hr. LEFT THE MEETING Councillor R. Andrews left the meeting at 2:52 p.m. C- 156/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that Council APPROVES a budget adjustment in the amount of $430,673.02, funded from the Paving Reserve, for T20 -4 Base & Pave paving project. Furthermore, that Council awards the T20 -3 Overlay & T20 -4 Base & Paving pave projects to Brooks Asphalt & Aggregate Ltd. for the total tendered amount of $1,144,942.90, funded from the Paving Reserve. Ir ON CARRIED Regular Council Minutes Page 12 April 8, 2010 LEFT THE MEETING C. Mitchell and L. Madge left the meeting at 2:55 p.m. 3. Public Works Truck Tender The Superintendent of Public Works presented Council with background information on this item. C- 157/10 MOVED BY COUNCILLOR I. SCHROEDER that the County of Newell No. 4 APPROVES the lowest tender in the amount of $30,004.99 plus GST from Martin Chrysler for the purchase of one 3 /4 ton truck. MOTION CARRIED RETURNED TO MEETING Councillor R. Andrews returned to the meeting at 2:57 p.m. 5. Municipal Reports - Continued The following Municipal Reports for March 2010 were presented to Council: - Superintendent of Public Works - Operations Manager - Technical Manager - Shop Foreman The Superintendent of Public Works responded to questions and provided a brief overview on the Truck Route Open House that was held on April 7 LEFT THE MEETING Councillor R. Andrews left the meeting at 3:05 p.m. P. Grigaitis left the meeting at 3:06 p.m. The Superintendent of Public Works responded to questions on the Operations Manager and Technical Managers reports. The Superintendent of Public Works was requested to gather more info rmation on the Bridge File Request. C \ j TURNED TO MEETI Councillor R. Andrews returned to the meeting at 3:08 p.m. Regular Council Minutes Page 13 April 8, 2010 C- 158/10 MOVED BY COUNCILLOR A. EASTMAN that the March 2010 Municipal Reports be accepted as information. MOTION CARRIED XII. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. Reeve Douglass indicated that the Electoral Boundaries Commission has scheduled a public forum on April 27, 2010 regarding the proposed electoral boundary changes. The County of Newell has been scheduled to present at 4:10 p.m. C- 159/10 MOVED BY COUNCILLOR W. DANIELS that the County of Newell's position on the Proposed Electoral Boundaries indicate that the boundaries remain as they are currently. MOTION CARRIED LEFT THE MEETING C. Jakobsen and S. Stanway left the meeting at 3:20 p.m. XIII. IN CAMERA C- 160/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move in camera at 3:20 p.m. to discuss a land issue. MOTION CARRIED LEFT THE MEETING Councillor B. de Jong left the meeting at 3:32 p.m. C- 161/10 MOVED BY COUNCILLOR R. ANDREWS that we move out of camera at 4:22 p.m. MOTION CARRIED C- 162/10 MOVED BY COUNCILLOR H. WUTZKE that the Fleury Boswell land acquisition be APPROVED in the amount of $22,964.00. MOTION CARRIED C- 163/10 MOVED BY COUNCILLOR A. EASTMAN that County of Newell Administration contact the Canadian Pacific Railway to express an interest in /717N\ii) Regular Council Minutes Page 14 April 8, 2010 purchasing the portion of land that was abandoned in 2000 that runs east of Bassano to Highway No. 1. MOTION CARRIED XIV. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 4:24 p.m. Signed this 2 Z day of A , 2010 Reeve 4 r C , nt Administrator