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HomeMy WebLinkAbout2010-08-05 Council (Regular) Minutes COUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING August 5, 2010 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, August 5, 2010 commencing at 10:12 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: W. Daniels I. Schroeder A.M. Philipsen R. Andrews J. Harbinson A. Eastman B. de Jong H. Wutzke ABSENT: S. Evans STAFF: K. Stephenson, Chief Administrative Officer D. Horvath, County Planner — ORRSC T. Green, Agricultural Fieldman K. Martin, Fire & Emergency Services Coordinator A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: P. Grigaitis, Brooks & County Chronicle M. Fitzgerald, 0 -13 Fox Radio W. Rommens (10 LUA 006) P. Hofer (10 LUA 006) EXCUSED FROM MEETING C- 295/10 MOVED BY COUNCILLOR J. HARBINSON that Councillor S. Evans be excused from the meeting. MOTION CARRIED II. MINUTES 1. Council (June 24, 2010) Council was presented with background information on this item. C- 296/10 MOVED BY COUNCILLOR A. EASTMAN that the June 24, 2010 Council minutes be amended as follows: Page 6, Item V(1) — should read "A — Agricultural District to C — Commercial District" Regular Council Minutes Page 2 August 5, 2010 Motion C- 253/10 — should read "...from A — Agricultural District to C — Commercial District." MOTION CARRIED 3 2. Council (July 22, 2010) C- 297/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that the July 22, 2010 Council Meeting minutes be adopted as presented. MOTION CARRIED III. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. IV. ADOPTION OF AGENDA C- 298/10 MOVED BY COUNCILLOR R. ANDREWS that the agenda be adopted as amended. MOTION CARRIED VI. BYLAWS 2. Bylaw 1707 -10 —10 LUA 007 Ptn. of Parcel A, Plan 8183 FG (SE '/a 1- 19- 15 -W4) — Division 5 A — Agricultural District to CR — Country Residential District The County Planner provided background information on this item and responded to questions from Council. C- 299/10 MOVED BY COUNCILLOR J. HARBINSON that Bylaw 1707 -10, being a bylaw to amend Land Use Bylaw 1626 -07 by rezoning approximately 4.4 acres (1.78 hectares) in a Ptn. of SE 1 4 1- 19 -15 -W4 from A — Agricultural District to CR — Country Residential District, be given FIRST reading. MOTION CARRIED LEFT THE MEETING D. Horvath left the meeting at 10:17 a.m. 3. Bylaw 1691 -10 — Establishment of Recreation Area (Division 6) The Chief Administrative Officer provided Council with background information on this item. Regular Council Minutes Page 3 August 5, 2010 C- 300/10 MOVED BY COUNCILLOR W. DANIELS that Bylaw 1691 -10, being a bylaw for the establishment of a Recreation Area to be known as the Division 6 Recreation Area, be given SECOND reading. MOTION CARRIED C- 301/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1691 -10 be given THIRD and FINAL reading. MOTION CARRIED VII. AGRICULTURAL BUSINESS 1. Agricultural Fieldman's Report (July 2010) The Agricultural Fieldman presented his report for July 2010 and responded to questions from Council. Councillor J. Harbinson inquired about mowing lots and the Agricultural Fieldman replied that the ASB Department does mow lots when necessary. Discussion followed regarding the success of the weed control and river walk programs and options the County has to deal with fields that are overgrown with weeds. ARRIVED AT MEETING M. Fitzgerald and K. Martin arrived at 10:29 a.m. Councillor W. Daniels asked if there was any instance where a municipality has taken over land to address a weed issue, and the Agricultural Fieldman indicated that he would look into this. The Agricultural Fieldman distributed information regarding the Alberta Agriculture & Rural Development audit and requested that Council attending gather at 10:30 a.m. to review the information. ARRIVED AT MEETING D. Horvath returned to the meeting at 10:34 a.m. LEFT THE MEETING T. Green left the meeting at 10:35 a.m. Regular Council Minutes Page 4 August 5, 2010 VIII. ADMINISTRATIVE BUSINESS 2. Ultra High Pressure System & Truck Purchase The Fire & Emergency Services Coordinator presented background information and responded to questions from Council. He noted that $25,000.00 in funding has been approved by the City of Brooks and will be used to fund a portion of this purchase. C- 302/10 MOVED BY COUNCILLOR H. WUTZKE that the County of Newell accept the bid from Martin Chrysler in the amount of $49,899.00 plus GST for a 2011 Ram 3500 SLT Diesel, and that a UHPS Skid and Graphics be purchased from Rocky Mountain Phoenix with a total price for the UHPS and truck not to exceed $90,000.00 including GST. MOTION CARRIED LEFT THE MEETING K. Martin left the meeting at 10:43 a.m. VII. AGRICULTURAL BUSINESS — continued 1. Agricultural Fieldman's Report (July 2010) — continued C- 303/10 MOVED BY COUNCILLOR J. HARBINSON that the Agricultural Fieldman's Report be accepted as presented. MOTION CARRIED VIII. ADMINISTRATIVE BUSINESS — continued 1. Newell Regional Services Corporation — Amended Unanimous Shareholders Agreement The Chief Administrative Officer presented Council with background information on this item, which had been discussed at a separate meeting on July 26, 2010. He indicated that they had discussed not turning assets over to NRSC at this time and truck fills, which will remain under the municipalities. O. Shantz, QC had suggested that the Unanimous Shareholders Agreement be reviewed every 3 -5 years. Councillor 1. Schroeder noted that truck fill fees should be monitored to ensure that they are fairly equal for all municipalities. The Chief Administrative Officer responded to questions from Council. , 1 Regular Council Minutes Page 5 August 5, 2010 C- 304/10 MOVED BY COUNCILLOR W. DANIELS that the Amended Unanimous Shareholders Agreement be APPROVED as presented. MOTION CARRIED Discussion followed regarding the Rural Water Distribution System. Councillor W. Daniels requested that public consultation meetings be held in the County. The Chief Administrative Officer stressed the importance of determining how this project is to move forward, setting cost sharing formulas, timelines and budgets for implementing the rural distribution system. He indicated that a meeting date of September 2, 2010 at 9:00 a.m. was decided at the July 26 meeting to officially kick off the Rural Water Distribution Project and asked that council support that with a motion. The Chief Administrative Officer responded to questions from Council. C- 305/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that the Rural Water Distribution Project be officially launched with the first meeting to be held on September 2, 2010 at 9:00 a.m. at the County of Newell Office; further that the Rural Water Distribution Project meetings be deemed a function of council. MOTION CARRIED 3. Patricia Rodeo — Request for Insurance for Fireworks Council was presented with background information on this item. C- 306/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell APPROVE the insurance coverage for fireworks at the Patricia 2010 Annual Labour Day Weekend Rodeo provided that the Patricia Hamlet Advisory Committee meets all requirements of the insurers and have the local fire departments present. MOTION CARRIED 4. Resolutions for Foothills Little Bow Municipal Association The Chief Administrative Officer indicated that the deadline for submitting resolutions for the next Foothills Little Bow Municipal Association meeting is August 10, 2010. 5. Organizational Meeting (Set Date) The Chief Administrative Officer presented background information on this item. The Organizational Meeting will be held before the Municipal Planning Commission /Council meeting on October 21, 2010 beginning at 9 :00 a.m. -4/ Regular Council Minutes Page 6 August 5, 2010 6. Councillor Payment Sheets (June 2010) C- 307/10 MOVED BY COUNCILLOR B. DE JONG that the June 2010 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 7. Cheques for Payment The Chief Administrative Officer responded to questions from Council. C- 308/10 MOVED BY COUNCILLOR J. HARBINSON that cheques 168051 to 168135 in the amount of $2,081,396.51 be APPROVED. MOTION CARRIED IX. PUBLIC WORKS BUSINESS 1. Proposed Change of Gazetted Speed on Highway 550:02 & 873:04 The Chief Administrative Officer presented Council with background information on this item. Councillor B. de Jong indicated that the changes to the speed limit on Highway 550 are acceptable, but that he would like the County to maintain their position regarding raising the speed limit for that portion of Highway 873 from 50km /h to 70km /h. The County Planner provided further background information on the proposed change in the speed limit for Highway 550, indicating that the change is a result of a subdivision development in the area. Further discussion on the speed limit proposal for Highway 873 followed. C- 309/10 MOVED BY COUNCILLOR H. WUTZKE that the County of Newell supports the change in speed limit on SH 550:02 from 80km /h to 100km /h, and that the County of Newell maintains their position regarding increasing the speed limit on SH 873:04 northbound from 50km /h to 70km /h as previously sent to the department on January 27, 2009. MOTION CARRIED 2. Westland Acres local Improvement Options — Preliminary Engineering Report The Chief Administrative Officer presented Council with background information on this item, indicating that MPE Engineering Ltd. has completed a study on Westland Acres that includes paving, drainage, sanitary sewer, and a water trickle system. The costs included in the study show that servicing Westland Acres with water, sewer, and Regular Council Minutes Page 7 August 5, 2010 pavement would not be feasible at this time with 46 properties to share over $4 million in costs. The Chief Administrative Officer indicated that he had spoken with a resident of Westland Acres recently regarding the process for petitioning for paving, but he suggested that any underground work required should be completed before the paving is considered. The paving component was estimated to be $1.2 million, or $500 a meter. Council accepted the MPE Study as information. 3. Calcium Reimbursement Reeve M. Douglass presented background information and responded to questions from Council. C- 310/10 MOVED BY COUNCILLOR I. SCHROEDER that the County of Newell provides reimbursement to the landowner of SE 1 /a 7- 24 -15 -W4 in the amount of $1,042.80 (including GST) for 2007, 2008, and 2009 calcium chloride purchases. MOTION CARRIED 4. Municipal Reports The following Municipal Reports for July 2010 were presented to Council: - Utilities — NRSC - Superintendent of Public Works - Operations Manager - Technical Manager - Project Update Maps - Shop Foreman - Accounting Supervisor C- 311/10 MOVED BY COUNCILLOR B. DE JONG that the Municipal Reports for July 2010 be APPROVED as presented. MOTION CARRIED X. POST AGENDA ITEMS 1. Request for Leave of Absence The Chief Administrative Officer presented background information on this item. C- 312/10 MOVED BY COUNCILLOR W. DANIELS that said employee be granted a leave of absence without pay beginning September 15, 2010. MOTION CARRIED Regular Council Minutes Page 8 August 5, 2010 ARRIVED AT MEETING W. Rommens arrived at 11:31 a.m. C- 313/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move into Public Hearings at 11:31 a.m. MOTION CARRIED V. PUBLIC HEARINGS 1. Bylaw 1704 -10 —10 LUA 006 Ptn. of Parcel A, Plan 771 1364 & Lot 1, Block 1, Plan 961 2198 (in Ptn. of NW 1 /4 18 -18 -13 & Ptns. Of E 1/2 13- 18- 14 -W4) — Division 2 A — Agricultural District to C — Commercial District Reeve M. Douglass called the Public Hearing to order at 11:31 a.m. Reeve M. Douglass reviewed the procedures that would be followed for the hearing. The Chief Administrative Officer stated that the intent of Bylaw 1704 -10 is to amend Land Use Bylaw 1626 -07 by rezoning approximately c 150.0 acres (60.7 hectares) in Pt. Of NW Y 18- 18 -13 -W4 and Ptns. of E 1/2 13- 18 -14 -W4 from A — Agricultural District to C — Commercial District. The County Planner provided background information on this item, indicating that no response to the circulation had been received from either adjacent landowners or agencies. There were no persons in attendance speaking in opposition to the proposed bylaw. W. Rommens was present on behalf of the applicant to respond to questions from Council. He gave an explanation of the reasons for the land use amendment and an overview of the shooting range operations and membership. Council was given the opportunity to ask questions. C- 314/10 MOVED BY COUNCILLOR A. EASTMAN that we move out of Public Hearing at 11:38 a.m. MOTION CARRIED ,,,,,k Regular Council Minutes Page 9 August 5, 2010 ARRIVED AT MEETING P. Hofer arrived at 11:38 a.m. VI. BYLAWS — continued 1. Bylaw 1704 -10 —10 LUA 006 Ptn. of Parcel A, Plan 771 1364 & Lot 1, Block 1, Plan 961 2198 (in Ptn. of NW 1 /4 18 -18 -13 & Ptns. Of E 13- 18- 14 -W4) — Division 2 A — Agricultural District to C — Commercial District The County Planner provided Council with background information on this item. C- 315/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1704 -10, being a bylaw to amend Land Use Bylaw 1626 -07 by rezoning approximately 150.0 acres (60.7 hectares) in a Ptn. of NW 1 /a 18- 18 -13 -W4 and Ptns. of E 13- 18 -14 -W4 from A — Agricultural District to C — Commercial District, be given SECOND reading. MOTION CARRIED C- 316/10 MOVED BY COUNCILLOR B. DE JONG that Bylaw 1704 -10 be given THIRD and FINAL reading. MOTION CARRIED LEFT THE MEETING W. Rommens, S. Stanway, P. Grigaitis, and M. Fitzgerald left the meeting at 11:39 a.m. D. Horvath responded to questions from P. Hofer, indicating that there is a gap between this parcel of land and Tillebrook Provincial Park, and that the land is being rezoned to fit the existing use. LEFT THE MEETING P. Hofer left the meeting at 11:41 a.m. XII. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. l Regular Council Minutes Page 10 August 5, 2010 LEFT THE MEETING omot A. Nielsen left the meeting at 11:47 a.m. XIII. IN CAMERA C- 317/10 MOVED BY COUNCILLOR J. HARBINSON that we move in camera at 11:47 a.m. to discuss a labour issue. MOTION CARRIED C- 318/10 MOVED BY COUNCILLOR H. WUTZKE that we move out of camera at 11:56 a.m. MOTION CARRIED XIV. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 11:56 a.m. Signed this 07 day of ..m.' ., ! , 2010 1 �Il�� • --4 Reeve Co y Administrator COUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING July 22, 2010 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, July 22, 2010 commencing at 10:21 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: I. Schroeder A.M. Philipsen R. Andrews J. Harbinson S. Evans A. Eastman B. de Jong H. Wutzke ABSENT: W. Daniels STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator D. Horvath, County Planner — ORRSC M. Harbicht, Superintendent of Public Works M. Gietz, Economic Development Coordinator A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: P. Grigaitis, Brooks & County Chronicle M. Fitzgerald, Q -13 Fox Radio S. Sgt. J. Haley, Brooks RCMP Sgt. G. Ericson, Brooks RCMP EXCUSED FROM MEETING Councillor W. Daniels was not in attendance at this meeting, but had not provided notice that he would be absent. 11. MINUTES 1. Council (July 8, 2010) C- 285/10 MOVED BY COUNCILLOR H. WUTZKE that the July 8, 2010 Council Meeting minutes be adopted as presented. MOTION CARRIED Regular Council Minutes Page 2 July 22, 2010 III. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. IV. ADOPTION OF AGENDA C- 286/10 MOVED BY COUNCILLOR S. EVANS that the agenda be adopted as amended. MOTION CARRIED VIII. POST AGENDA ITEMS 3. Subdivision Extension Request — 2007 -0 -288 Block B, Plan 7811334 (SE 1 /4 6- 19- 14 -W4) The Assistant Administrator provided Council with background information on this item. Council was given the opportunity to ask questions. C- 287/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that the request for a one year time extension to subdivision application 2007 -0 -288 to July 22, 2011 be APPROVED. MOTION CARRIED LEFT THE MEETING D. Horvath and M. Fitzgerald left the meeting at 10:24 a.m. V. ADMINISTRATIVE BUSINESS 2. AltaLink — Cassils to Bowmanton Project The Assistant Administrator presented Council with background information on this item, indicating that the preferred and alternate routes have been selected. Council accepted this item as information. 3. Growing in Rural Alberta — Sponsorship Opportunity Council was presented with information regarding the Growing in Rural Alberta Symposium. C- 288/10 MOVED BY COUNCILLOR J. HARBINSON that the County of Newell support the Growing in Rural Alberta Symposium in the amount of $1,000.00, Amek to be financed from GL Acct #1 -2- 217- 64 -00. MOTION CARRIED Regular Council Minutes Page 3 July 22, 2010 4. Brooks Food Bank Foundation — Request for Silent Auction Items Council was presented with a letter from the Brooks Food Bank Foundation requesting a silent auction item donation for their annual barbecue fundraiser on August 21, 2010. C- 289/10 MOVED BY COUNCILLOR R. ANDREWS that the County of Newell supports the Brooks Food Bank Foundation through the donation of a Silent Auction item. MOTION CARRIED 5. Brooks Slo -Pitch League — Request for Door Prize Donation Council was presented with a letter from the Brooks Slo -Pitch League requesting a door prize item donation for their year -end cabaret on July 24, 2010. Council accepted this item as information. 6. County Newsletter Review — July /August 2010 Council reviewed the proposed County newsletter for July & August 2010 and suggested changes. 7. Municipal Treasurer's Report — June 2010 The Treasurer's Report for June 2010 was presented to Council. C- 290/10 MOVED BY COUNCILLOR S. EVANS that Treasurer's Report for June 2010 be accepted. MOTION CARRIED 8. Cheques for Payment The Assistant Administrator responded to questions from Council. C- 291/10 MOVED BY COUNCILLOR A. EASTMAN that cheques 167908 to 168049 in the amount of $1,612,236.71 be APPROVED. MOTION CARRIED Regular Council Minutes Page 4 July 22, 2010 VI. PUBLIC WORKS BUSINESS 1. Tender Award — South Finnegan Access Road / Range Road 15 -5 /Highway 862:04 The Chief Administrative Officer presented background information on this item and responded to questions from Council. Councillor J. Harbinson inquired about a breakdown regarding the cost overrun. The Chief Administrative Officer indicated that the Superintendent of Public Works would be able to provide further details. C- 292/10 MOVED BY COUNCILLOR H. WUTZKE that the County of Newell awards the Range Road 15 -5 (South Finnegan Access Road) & Highway 862 Paving project to Brooks Asphalt & Aggregate Ltd. in the amount of $6,249,158.55 plus GST; furthermore, that Council approves a budget adjustment in the amount of $999,631.99 for the Range Road 15 -5 paving project to be funded from the Paving Reserve, and a budget adjustment for the Highway 862 paving project in the amount of $2,174,909.49, with the County's portion (30 %) being funded first from the S.H. 862 Paving Reserve and that all additional funding required come from the Paving Reserve. MOTION CARRIED This item will be discussed further when the Superintendent of Public Works is in attendance. VII. COMMITTEE REPORTS 1. Newell Recycling Association /Newell Regional Solid Waste Management Authority Councillor B. de Jong provided Council with an update on the new recycling building, which is nearly complete. 2. Tourism Representative Councillor A.M. Philipsen presented Council with details regarding some upcoming Canadian Badlands initiatives. She indicated a display stand that had been set up in Council Chambers, explaining that these will be placed in various locations throughout the County to offer local goods for sale. She distributed brochures featuring bed and breakfasts and information about the upcoming Geocaching project. Councillor A.M. Philipsen reported that long lunches are also planned in various locations in the near future. ARRIVED AT MEETING M. Harbich rriv. d a 10:44 a.m. Regular Council Minutes Page 5 July 22, 2010 VI. PUBLIC WORKS BUSINESS — continued 1. Tender Award — South Finnegan Access Road / Range Road 15 -5 /Highway 862:04 The Superintendent of Public Works indicated that the budget had been based on last year's rates and the cost estimate is related to an initial consideration of the road that does not include full details. The Superintendent of Public Works responded to questions from Council and reported that they hope to have the results of the Duchess Cut Across Road tender for Council approval in August. VIII. POST AGENDA ITEMS — continued 2. Crawling Valley 25 Anniversary Councillor S. Evans reported that the Crawling Valley Campground would be holding a free camping weekend and barbecue for Eastern Irrigation District and County of Newell staff on August 21, 2010. An invitation will be forwarded to Council and staff. LEFT THE MEETING A. Nielsen, S. Stanway, and P. Grigaitis left the meeting at 10:50 p.m. X. IN CAMERA C- 293/10 MOVED BY COUNCILLOR J. HARBINSON that we move in camera at 10:50 a.m. to discuss three issues related to land /legal /labour. MOTION CARRIED ARRIVED AT MEETING S. Sgt. J. Haley and Sgt. G. Ericson arrived at 11:00 a.m. C- 294/10 MOVED BY COUNCILLOR J. HARBINSON that we move out of camera at 11:45 a.m. MOTION CARRIED ARRIVED AT MEETING A. Nielsen, S. Stanway, and M. Gietz arrived at 11:46 a.m. Regular Council Minutes Page 6 July 22, 2010 V. ADMINISTRATIVE BUSINESS — continued 3 1. RCMP /Protective Services Quarterly Reports S. Sgt. J. Haley presented Council with the Quarterly Reports for the Brooks RCMP and Protective Services, including an overview of the statistics and significant events. He explained changes to scheduling that will result in increased coverage and visibility and noted that complaints should be directed to R. Arndt, who will record the complaints and dispatch the appropriate officer. He also updated Council on staffing levels and gave an explanation of the Mayor's report data. S. Sgt. J. Haley requested input from Council regarding the information that should be included in the Community Municipal Enforcement Services report. S. Sgt. J. Haley and Sgt. G. Ericson responded to questions from Council. The Chief Administrative Officer indicated that information regarding road weights and damages as a result would be beneficial, and suggested that the CAMS system is able to record exactly where a ticket is issued. LEFT THE MEETING Amok S. Sgt. J. Haley and Sgt. G. Ericson left the meeting at 12:00 p.m. VIII. POST AGENDA ITEMS — continued 1. ReNew Canada Application for County of Newell No. 4 The Economic Development Coordinator presented background information on this item, indicating that Economic Development would like to submit an entry to a contest to select the 10 best Canadian places to invest. She requested Council's assistance in answering the list of questions and gathering supporting documentation. The Economic Development Coordinator responded to questions from Council. Councillors A.M. Philipsen, R. Andrews, and B. de Jong indicated that they would be available to participate in this discussion on July 29, 2010 at 9:00 a.m. LEFT THE MEETING M. Gietz left the meeting at 12:07 p.m. . , NitOnk Regular Council Minutes Page 7 July 22, 2010 IX. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. Councillor J. Harbinson inquired about the schedule for the Brooks Centennial celebrations and it was suggested that he contact the City of Brooks. Councillor A. Eastman thanked Council for their support and patience during his absence, and he was welcomed back to Council. XI. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 12:10 p.m. Signed this } d ay of %_ - - -A_- ∎g , 2010 111. 39,,„...._„_,L) .__ ve Ai Administrator (\____„ -,/ ,/r0 i''