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HomeMy WebLinkAbout2010-10-21 Council (Regular) Minutes COUNTY OF NEWELL NO. 4 MINUTES OF COUNCIL MEETING October 21, 2010 The regular Council Meeting of the County of Newell No. 4 was held in the County Office at Brooks, AB on Thursday, October 21, 2010 commencing at 11:30 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: C. Amulung I. Schroeder R. Andrews A.M. Philipsen M. Nesbitt J. Bulger A. Eastman B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator D. Horvath, County Planner — ORRSC A. Wickert, Development Control Officer T. Green, Agricultural Fieldman M. Harbicht, Superintendent of Public Works T. Schroeder, Assistant Superintendent of Public Works A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Fitzgerald, Q -13 Fox Radio S. Sgt. J. Haley, Brooks RCMP Cst. C. Hirtle, Bassano RCMP Corp. C. Paul, Bassano RCMP VI. ADMINISTRATIVE BUSINESS 3. RCMP /Protective Services Quarterly Reports S. Sgt. J. Haley presented Council with the Quarterly Reports for the Brooks RCMP and Protective Services, including an overview of statistics and significant events. He gave Council some background information on himself and the Brooks RCMP detachment, and requested that Council contact him directly with any questions. S. Sgt. J. Haley provided Council with an overview of current staffing levels and changes and responded to questions from Council. Councillor R. Andrews indicated that the Brooks RCMP was represented at the last Rural Crime Watch meeting and asked if the Ur1j19 Regular Council Minutes Page 2 October 21, 2010 Bassano RCMP would do the same. Corp. C. Paul replied that they would take it under advisement. Councillor B. de Jong noted that, in the 3 past, `Wanted' posters were published in the newspaper. S. Sgt. J. Haley replied that they had done this in the past to profile the individuals with the most outstanding warrants. Councillor B. de Jong and Councillor M. Nesbitt indicated that they would investigate the possibility of this type of advertising. Corp. C. Paul presented Council with the Quarterly Report for the Bassano RCMP, including an overview of statistics and significant events. He also gave Council some background information on himself and his career. He indicated that Cst. C. Hirtle is the representative for the Bassano Crime Watch. Corp. C. Paul responded to questions from Council. LEFT THE MEETING S. Sgt. J. Haley, Corp. C. Paul, and Cst. C. Hirtle left the meeting at 11:55 a.m. LUNCH Council RECESSED for lunch at 11:55 a.m. and RECONVENED at 12:58 p.m. I. EXCUSED FROM MEETING All members were in attendance at this meeting. II. MINUTES 1. Council (October 7, 2010) C- 396/10 MOVED BY COUNCILLOR B. DE JONG that the October 7, 2010 Council Meeting minutes be adopted as presented. MOTION CARRIED III. CALL FOR POST AGENDA ITEMS The Reeve called for post agenda items. IV. ADOPTION OF AGENDA C- 397/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that the agenda be adopted as amended. 00% LAPN)\) MOTION CARRIED Regular Council Minutes Page 3 October 21, 2010 V. BYLAWS 1. Bylaw 1701 -10 — Road Closure & Sale Sections 15 & 22- 16 -15 -W4 and Sections 3 & 10- 16 -15 -W4 The Development Control Officer presented background information on this item and responded to questions from Council. C- 398/10 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1701 -10, being a bylaw to close and SELL the portions of government road allowance Tying south of the southern boundary of Plan 9011012 adjoining the west boundaries of Sections 15 & 22- 16 -15 -W4 and adjoining the west boundaries of Sections 3 & 10- 16- 15 -W4, be given SECOND reading. MOTION CARRIED C- 399/10 MOVED BY COUNCILLOR C. AMULUNG that Bylaw 1701 -10 be given THIRD and FINAL reading. MOTION CARRIED VI. ADMINISTRATIVE BUSINESS — continued 2. Subdivision Extension Request — 2009 -0 -166 (NE 1/4 11- 21- 16 -W4) The County Planner provided background information on this item and responded to questions from Council. C- 400/10 MOVED BY COUNCILLOR B. DE JONG that the request for a one year time extension to subdivision application 2009 -0 -166 to October 21, 2011 be APPROVED. MOTION CARRIED V. BYLAWS — continued 2. Bylaw 1712 -10 — Economic Development & Tourism Committee, Establishment of The Assistant Administrator presented background information on this item and responded to questions from Council. C- 401/10 MOVED BY COUNCILLOR R. ANDREWS that Bylaw 1712 -10, being a bylaw to establish an Economic Development/Tourism Committee for the County of Newell No. 4, be given FIRST reading. MOTION CARRIED Regular Council Minutes Page 4 October 21, 2010 C- 402/10 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1712 -10 be given SECOND reading. MOTION CARRIED C- 403/10 MOVED BY COUNCILLOR I. SCHROEDER that consent be given for Bylaw 1712 -10 to receive third reading this 21 day of October, 2010. MOTION CARRIED UNANIMOUSLY C- 404/10 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1712 -10 be given THIRD and FINAL reading. MOTION CARRIED VI. ADMINISTRATIVE BUSINESS — continued 1. Appointment — Economic Development/Tourism Committee The Assistant Administrator presented background information on this item and responded to questions from Council. C- 405/10 MOVED BY COUNCILLOR A. EASTMAN that Don Gibb be appointed as the representative for Division 7 on the Economic Development/Tourism 3 Committee for a three year term. MOTION CARRIED ARRIVED AT MEETING T. Green, M. Harbicht, and T. Schroeder arrived at 1:05 p.m. VI. AGRICULTURAL BUSINESS 1. South Region ASB Conference — Resolutions from Special Areas, Cypress County, & Vulcan County The Agricultural Fieldman presented background information on this item and invited all new Councillors to the upcoming meeting in Taber, AB. Council discussed the resolutions and the Agricultural Fieldman responded to questions. C- 406/10 MOVED BY COUNCILLOR B. DEJONG that the County of Newell No. 4 supports the following resolutions: - Richardson Ground Squirrel Control (Special Areas 2, 3, & 4) - Agricultural Service Board Funding (Special Areas 2, 3, & 4) , - Environmental Regulations on Crown Land (Cypress County) Regular Council Minutes Page 5 October 21, 2010 and further, that Councillor A. Eastman and Councillor I. Schroeder be designated as the voting members for the County of Newell No. 4 during the South Region ASB Conference. MOTION CARRIED LEFT THE MEETING T. Green left the meeting at 1:45 p.m. VIII. PUBLIC WORKS BUSINESS 1. Introduction of Assistant Superintendent of Public Works The Superintendent of Public Works introduced Terry Schroeder, Assistant Superintendent of Public Works, to Council. LEFT THE MEETING Councillor A.M. Philipsen left the meeting at 1:53 p.m. 2. Road Dust Problem — SW 1 /a 26- 14 -14 -W4 The Superintendent of Public Works provided background information on this item, indicating that he had contacted the M.D. of Taber to determine that they have no bylaws regarding this issue. Reeve M. Douglass indicated that the oil and gas industry is expected to provide dust control on the roads that they use, but the agricultural industry does not have the same requirements. She suggested that more cooperation between neighbours is needed. The Superintendent of Public Works noted that a response has been sent to the complainant to that effect. LEFT THE MEETING M. Harbicht and T. Schroeder left the meeting at 2:03 p.m. VI. ADMINISTRATIVE BUSINESS — continued 4. AAMDC Fall 2010 Convention — Meetings with Alberta Environment & Alberta Transportation & Potential Agenda Items The Chief Administrative Officer provided background information on this item and responded to questions from Council. Council indicated Regular Council Minutes Page 6 October 21, 2010 that they would like to meet with Alberta Transportation to discuss the following items: 000k. - Paving 873 — Provincial /County cost share - Maintenance of gravelled secondary Roads - Possibility of switching maintenance of secondary gravelled roads with local paved surfaces - SH 535 — Washout/repairs - Fisher Bridge & Bridge replacement - Alberta Municipal Water/Wastewater Partnership Funding for Scandia, Rolling Hills, and Patricia sewer projects 5. Hours of Operation for December 24 & 31 The Assistant Administrator provided background information on this item and responded to questions from Council. C- 407/10 MOVED BY COUNCILLOR A. EASTMAN that Administration be directed to make suitable arrangements for early closure of all offices of the County of Newell No. 4 at 3:00 p.m. on December 24, 2010 (Christmas Eve) and December 31, 2010 (New Year's Eve). MOTION CARRIED ARRIVED AT MEETING 3 Councillor A.M. Philipsen returned at 2:11 p.m. 7. Cheques for Payment The Assistant Administrator responded to questions from Council. C- 408/10 MOVED BY COUNCILLOR B. DE JONG that cheques 168576 to 168581 in the amount of $469,484.88 and cheques 168582 to 168679 in the amount of $3,644,793.96 be APPROVED. MOTION CARRIED IX. COMMITTEE REPORTS 1. Crime Stoppers Board /Rural Crime Watch Councillor R. Andrews presented this report to Council and indicated that the Crime Stoppers Board /Rural Crime Watch has requested the donation of an item for the silent auction during their Annual General Meeting. ./.\1)9 Regular Council Minutes Page 7 October 21, 2010 C- 409/10 MOVED BY COUNCILLOR R. ANDREWS that the County of Newell supports the Crime Stoppers Board /Rural Crime Watch through the donation of a Silent Auction item for their Annual General Meeting. MOTION CARRIED 2. Economic Development/Tourism Committee Councillor A.M. Philipsen presented this report to Council, indicating that Lyndon Wester won the Brooks & District Chamber of Commerce award. 3. Newell Recycling Association /Newell Regional Solid Waste Management Authority Councillor B. de Jong presented this report to Council. Newell Recycling has moved into their new facilities and Councillor B. de Jong indicated that a tour would be arranged for November 25 following the Council meeting. He also gave an overview of the landfill reclamation project at Dinosaur Provincial Park and current construction at the landfill. 4. Newell Regional Services Corporation Councillor 1. Schroeder presented this report to Council. Discussion followed regarding the attendance of Councillors at the Rural Water Distribution System open houses. The Chief Administrative Officer indicated that pamphlets and other information will be available at these open houses, as well as application forms for interested parties to sign up. The Chief Administrative Officer responded to questions from Council. C- 410/10 MOVED BY COUNCILLOR M. NESBITT that all Councillors be permitted to attend ONE Rural Water Distribution System open house session of their choice as a function of Council, and that Councillor I. Schroeder be permitted to attend ALL Rural Water Distribution System open house sessions as a function of Council. MOTION CARRIED 5. Tourism Representative Councillor A.M. Philipsen presented this report to Council, noting that Canadian Badlands Ltd. has a new director. 6. Associate Dean's Advisory Council Reeve M. Douglass reported that there will be a teleconfer ting on November 5, 2010 at 8 :00 a.m. Regular Council Minutes Page 8 October 21, 2010 7. Joint Services /Inter Municipal Development Plan Committee Reeve M. Douglass presented this report to Council. AMEC had presented the truck route feasibility study and clarification was required from the City of Brooks. She also reported that they discussed funding for physician recruitment and retention, which will be discussed further at the Economic Development/Tourism Committee meeting. Reeve M. Douglass requested recommendations from Councillor M. Nesbitt and Councillor L. Juss for members for the Child Services Board. She also noted that the United Church is celebrating their 100 anniversary on Sunday. X. POST AGENDA ITEMS 1. Meeting with MLA Fred Horne Council was presented with an invitation to a meeting with MLA Fred Horne at the Heritage Inn & Suites on October 22, 2010. C- 411/10 MOVED BY COUNCILLOR R. ANDREWS that any Councillor be permitted to attend the meeting with MLA Fred Horne on October 22, 2010 as a 0 function of Council. MOTION CARRIED LEFT THE MEETING Councillor J. Bulger left the meeting at 2:43 p.m. and returned at 2:46 p.m. 2. Alta Link Proposal Councillor M. Nesbitt distributed information from AltaLink regarding the selection of the preferred and alternate routes for the Cassils to Bowmanton project, indicating that October 29 is the deadline for intervention. She also presented Council with a letter from concerned citizens affected by the proposed route, which she displayed on a map. Discussion followed and it was noted that this issue has been discussed in the past and the decision was to not favour one route over another. XI. INFORMATION ITEMS 1. Mini Bus Report (September 2010) e l() The Mini Bus Report for September 2010 was accepted as information. AIN Regular Council Minutes Page 9 October 21, 2010 XII. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. Councillor A. Eastman requested that each Councillor e-mail the distance they travel in kilometres from home to the County of Newell office and reminded everyone to keep track of their hours. The Chief Administrative Officer indicated that there has been some difficulty in arranging the sod turning event for the New Facilities. The new date is Tuesday, November 9th beginning at 3:30 p.m. XIII. IN CAMERA There were no in camera items to discuss. XIV. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 3:38 p.m. Signed this , ) day of /* , 2010 z e. .0... R /Il ( o ' A dministrator