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HomeMy WebLinkAbout2017-10-26 Council (Organizational) Minutes - COUNTY OF NEWELL MINUTES OF ORGANIZATIONAL MEETING OCTOBER 26, 2017 The Organizational Meeting of the County of Newell was held in the County Office at Brooks, Alberta on Thursday, October 26, 2017 commencing at 10:04 a.m. Members Present: Councillors C. Amulung H. Kallen A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong M. Douglass L. Juss Chief Administrative Officer K. Stephenson Director of Corporate Services L. Johnson Executive Assistant A. Nielsen 1. CALL MEETING TO ORDER � The Chief Administrative Officer called the meeting to order at 10:04 a.m. The Oath of Office was taken by each of the Council members and commissioned by the Director of Corporate Services. 2. EXCUSED FROM MEETING All members were present at this meeting. 3. PROCEDURES OF VOTING &APPOINTING COMMITTEES The procedures for voting and appointing Committees or Chairman of Committees are as follows: For all other positions, as per our Procedural Bylaw, individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and/or volunteers than there are positions availab/e, an election will be held by secret ballot. 4. NOMINATIONNOLUNTEER & ELECTION OF REEVE The Chief Administrative Officer opened the floor for nominations/volunteer r the position of Reeve. Councillor B, de Jong nominated Councillor M. Douglas . Organizational Meeting October 26,2017 The Chief Administrative Officer called two more times for nominations for Reeve. No further nominations were received. The Chief Administrative Officer declared M. Douglass Reeve. Oath of Office— Reeve The Oath of Office for Reeve was administered to Reeve M. Douglass and commissioned by the Director of Corporate Services. Reeve M. Douglass assumed the chair. 5. NOMINATIONNOLUNTEER & ELECTION OF DEPUTY REEVE ' Reeve M. Douglass called for nominations/volunteers for the position of Deputy Reeve. Councillor T. Fyfe nominated Councillor B. de Jong. Reeve M. Douglass called two more times for nominations for Deputy Reeve. No further nominations were received. Reeve M. Douglass declared Councilor B. de Jong Deputy Reeve. Oath of Office - Deputv Reeve i ; The Oath of Office for Deputy Reeve was administered to Deputy Reeve ---� � B. de Jong and commissioned by the Director of Corporate Services. 6. BOARD & COMMITTEE APPOINTMENTS 6.1 MUNICIPAL PLANNING COMMISSION (10 Councillors) The Municipal Planning Commission will consist of the full Council. As per Bylaw 1680-09, the MPC will elect a Chairperson and a Vice Chairperson at their first meeting following the Organizational Meeting. 6.2 AGRICULTURAL PEST ACT/WEED CONTROL ACT APPEAL COMMITTEE (4 Members-at-Large) The Agriculture Pest Act/Weed Control Act Appeal Committee will consist of four Members-at-Large. The Executive Assistant indicated that she had not yet heard from one of the previously appointed members-at-large. A fourth member-at-large will be appointed at a later date. MOVED BY COUNCILLOR E. UNRUH that Elizabeth Buday, Bruce Niznik, and Lois Schmidt be appointed as Members-at-Large to the Agriculture Pest Act/Weed Control Act Appeal Committee for the FIRST year of a four-year term. , MOTION CARRIED C\�� Page 2 of 13 Organizational Meeting October 26,2017 6.3 AIRPORT COMMISSION (1 Councillor+ 2 Members-at-Large) The Airport Commission will consist of one Councillor plus two Members-at-Large. a. COUNCILLOR Reeve M. Douglass called for nominations. Councillor B. de Jong nominated Councillor L. Juss. Reeve M. Douglass called two more times for nominations. No further nominations were received. MOVED BY REEVE M. DOUGLASS that Councillor L. Juss be appointed to the Airport Commission. MOTION CARRIED b. MEMBERS-AT-LARGE MOVED BY COUNCILLOR A.M. PHILIPSEN that Lloyd Rommens and Ron Sereda be appointed as Members-at-Large to the Airport Commission for the FIRST year of a four-year term. MOTION CARRIED Councillor K. Christman asked that the title be changed to the Brooks Regional Airport Commission to avoid confusion, as Bassano also has an airport. The � Executive Assistant indicated that she would check for the official name of the commission. 6.4 ART &VISUAL DISPLAY COMMITTEE (1 Councillor) Reeve M. Douglass called for nominations. Councillor C. Amulung nominated Councillor T. Fyfe. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR E. UNRUH that Councillor T. Fyfe be appointed to the Art & Visual Display Committee. MOTION CARRIED 6.5 ASSESSMENT REVIEW BOARD (4 members) MOVED BY COUNCILLOR W. HAMMERGREN that Anne Marie Philipsen, Duane Perkins, Fred Rattai, and Glenn Ravnsborg be appointed as members to the Regional Assessment Review Board. MOTION CARRIED � Page 3 of 13 Organizational Meeting October 26,2017 6.6 BOW RIVER BASIN COUNCIL (1 Councillor) Reeve M. Douglass called for nominations. Councillor W. Hammergren nominated Councillor B. de Jong. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor B. de Jong be appointed to the Bow River Basin Council. MOTION CARRIED 6.7 CANADIAN BADLANDS (Reeve + 2 Councillors) a. COUNCILLORS Reeve M. Douglass called for nominations. Councillor A.M. Philipsen provided information, indicating that the County of Newell only gets one vote. She suggested appointing Reeve M. Douglass and including Canadian Badlands in the duties of the Tourism Representative. Councillor A.M. Philipsen nominated Councillor E. Unruh as the Tourism Representative. Reeve M. Douglass called for further nominations. No further nominations were received. i ; MOVED BY COUNCILLOR A.M. PHILIPSEN that Reeve M. Douglass be appointed to °—i � Canadian Badlands and that Councillor E. Unruh be appointed as the Canadian Badlands/Tourism Representative. � MOTION CARRIED 6.8 CITY OF BROOKS RECREATION. PARKS & CULTURE BOARD (Div. 5 Councillor, Div. 10 Councillor, + 1 Member-at-Large) MOVED BY COUNCILLOR W. HAMMERGREN that Councillor T. Fyfe, Councillor L. Juss, and Laura Lukye be appointed to the City of Brooks Recreation, Parks & Culture Board. MOTION CARRIED � 6.9 COUNCILLOR COMPENSATION REVIEW COMMITTEE (3 Councillors) Reeve M. Douglass called for nominations. Councillor B. de Jong nominated Councillor K. Christman. Councillor T. Fyfe nominated Councillor C. Amulung. Councillor A.M. Philipsen volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR T. FYFE that Councillor C. Amulung, Councillor A.M. Philipsen, and Councillor K. Christman be appointed to the Councillor Compensation Review Committee. MOTION CARRIED Page 4 of 13 Organizational Meeting October 26,2017 - 6.10 COUNTY OF NEWELL LIBRARY BOARD (1 Councillor+ g Members-at-Large) a. COUNCILLOR Reeve M. Douglass called for nominations. Councillor E. Unruh nominated Councillor K. Christman. Reeve M. Douglass called for further nominations. No further nominations were received. Councillor A.M. Philipsen suggested that the County of Newell Library Board representative also be appointed to the Shortgrass Library System. MOVED BY COUNCILLOR E. UNRUH that Councillor K. Christman be appointed to the County of Newell Library Board and the Shortgrass Library System. MOTION CARRIED b. MEMBERS-AT-LARGE The Executive Assistant reported that no applications had been received in response to the advertisement for members-at-large from Divisions 5 and 10. Councillor C. Amulung suggested seeking individuals who are involved with their local library board. Discussion followed. Councillor T. Fyfe and Councillor L. Juss will look for a representative from Division 5 or 10. —; MOVED BY COUNCILLOR B. DE JONG that Johnene Amulung (Div. 1), Miranda These (Div. 2), Kersey Daniels (Div. 3), Holly Johnson (Div. 4), Sherry Steinbach (Div. 6), Carol Dyck (Div. 7), Tracey Kuffner (Div. 8), and Kim Biette (Div. 9) be appointed as Members-at-Large to the County of Newell Library Board. MOTION CARRIED 6.11 CRIME STOPPERS BOARD/RURAL CRIME WATCH/SAFE COMMUNITIES COMMITTEE (1 Councillor) Reeve M. Douglass called for nominations. Councillor A.M. Philipsen nominated Councillor T. Fyfe. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor T. Fyfe be appointed to the Crime Stoppers/Rural Crime Watch/Safe Communities Committee. MOTION CARRIED Page 5 of 13 Organizational Meeting October 26,2017 6.12 EMERGENCY MANAGEMENT COMMITTEE (Reeve, 2 Councillors, Director, & Deputy Director) Reeve M. Douglass called for nominations. Councillor C. Amulung nominated Councillor W. Hammergren and Councillor T. Fyfe. Councillor A.M. Philipsen nominated Councillor H. Kallen. Councillor W. Hammergren withdrew his name. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR W. HAMMERGREN that Reeve M. Douglass, Councillor H. Kallen, and Councillor T. Fyfe be appointed to the Emergency Management Committee. MOTION CARRIED 6.13 FIRE AREA COMMITTEE - BASSANO & RURAL (Div. 6 Councillor+ 1 Other Councillor) Reeve M. Douglass called for nominations. Councillor K. Christman nominated Councillor A.M. Philipsen. Reeve M. Douglass called for further nominations. No further nominations were received. ' MOVED BY COUNCILLOR L. JUSS that Councillor K. Christman and Councillor A.M. Philipsen ' be appointed to the Bassano & Rural Fire Area Committee. --=� + MOTION CARRIED � 6.14 FIRE AREA COMMITTEE - ROSEMARY & RURAL (Div. 7 Councillor+ 1 Member-at-Large) The Executive Assistant reported that no applications have been received in response to the advertisement for a member-at-large from Division 7. The Director of Corporate Services provided further information regarding the Fire & Emergency Services Agreement, indicating that they are working towards having two members appointed by Council. The Director of Corporate Services responded to further questions from Council. MOVED BY COUNCILLOR C. AMULUNG that Councillor E. Unruh be appointed to the Rosemary & Rural Fire Area Committee. MOTION CARRIED 6.15 FOOTHILLS LITTLE BOW MUNICIPAL ASSOCIATION (10 Councillors + CAO) Full Council and the CAO will attend the meetings of the Foothills Little Bow Municipal Association. � �� Page 6 of 13 Organizational Meeting October 26,2017 6.16 GRASSLANDS REGIONAL FCSS (1 Councillor+ 1 Member-at-Large) a. COUNCILLOR Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Councillor C. Amulung. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR T. FYFE that Councillor C. Amulung be appointed to the Grasslands Regional F.C.S.S. Board. MOTION CARRIED b. MEMBER-AT-LARGE MOVED BY COUNCILLOR K. CHRISTMAN that C. Wolfer be appointed as a Member-at-Large to the Grasslands Regional F.C.S.S. Board for the FIRST year of a four-year term. MOTION CARRIED 6.17 GRIEVANCE/SALARY NEGOTIATION/CAO PERFORMANCE EVALUATION COMMITTEE (Reeve or designate, Deputy Reeve and another Councillor) Reeve M. Douglass called for nominations. Councillor A.M. Philipsen nominated , Councillor C. Amulung. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR A.M. PHILIPSEN that Reeve M. Douglass, Deputy Reeve B. de Jong, and Councillor C. Amulung be appointed to the Grievance/Salary Negotiation/CAO Performance Evaluation Committee. MOTION CARRIED 6.18 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (Bassano) (Division 6 Councillor+ 1 Councillor) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Councillor E. Unruh. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR T. FYFE that Councillor K. Christman and Councillor E. Unruh be appointed to the Inter-Municipal Development Plan Committee (Bassano). MOTION CARRIED Page 7 of 13 Organizational Meeting October 26,2017 6.19 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (DUCHESS) (Division 8 Councillor+ 1 Councillor) Reeve M. Douglass called for nominations. Councillor L. Juss nominated Councillor A.M. Philipsen. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR L. JUSS that Councillor B de Jong and Councillor A.M. Philipsen be appointed to the Inter-Municipal Development Plan Committee (Duchess). MOTION CARRIED 6.20 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (MD of Taber) (2 Councillors) Reeve M. Douglass called for nominations. Councillor A.M. Philipsen nominated Councillor C. Amulung and Councillor W. Hammergren. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor C. Amulung and Councillor W. Hammergren be appointed to the Inter Municipal Development Plan Committee (MD of � Taber). —! ' MOTION CARRIED 6.21 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (VULCAN COUNTY) (2 Councillors) Reeve M. Douglass called for nominations. Councillor W. Hammergren volunteered himself and nominated Councillor H. Kallen. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR W. HAMMERGREN that Councillor H. Kallen and Councillor W. Hammergren be appointed to the Inter Municipal Development Plan Committee (Vulcan County). MOTION CARRIED 6.22 INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (WHEATLAND COUNTY) (2 Councillors) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Reeve M. Douglass and Councillor K. Christman. Reeve M. Douglass called for further nominations. No further nominations were � t eceived. ; Page 8 of 13 Organizational Meeting October 26,2017 � MOVED BY COUNCILLOR T. FYFE that Reeve M. Douglass and Councillor K. Christman be appointed to the Inter-Municipal Development Plan Committee (Wheatland County). MOTION CARRIED 6.23 JOINT SERVICES/INTER-MUNICIPAL DEVELOPMENT PLAN COMMITTEE (3 Councillors + CAO) Reeve M. Douglass called for nominations. Councillor K. Christman nominated Reeve M. Douglass, Councillor T. Fyfe, and Councillor L. Juss. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR K. CHRISTMAN that Reeve M. Douglass, Councillor T. Fyfe, and Councillor L. Juss be appointed to the Joint Services/Inter-Municipal Development Plan Committee. MOTION CARRIED 6.24 MAYORS' & REEVES' ASSOCIATION OF SOUTHEAST ALBERTA Reeve M. Douglass will represent the County of Newell at the Mayors' & Reeves' Association of Southeast Alberta. � 6.25 NEWELL 9-1-1 DISPATCH ASSOCIATION (1 Councillor) - Reeve M. Douglass called for nominations. Councillor K. Christman nominated Councillor B. de Jong. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR K. CHRISTMAN that Councillor B. de Jong be appointed to the Newell 9-1-1 Dispatch Association. MOTION CARRIED 6.26 NEWELL FOUNDATION (2 Councillors) Reeve M. Douglass called for nominations. Councillor T. Fyfe nominated Reeve M. Douglass and Councillor A.M. Philipsen. Reeve M. Douglass withdrew her name and nominated Councillor H. Kallen. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR T. FYFE that Councillor H. Kallen and Councillor A.M. Philipsen be appointed to the Newell Foundation. MOTION CARRIED � J Page 9 of 13 Organizational Meeting October 26,2017 6.27 NEWELL HOUSING ASSOCIATION (1 Member-at-Large— Div. 2) The Executive Assistant reported that no applications have been received in response to the advertisement for a member-at-large from Division 2. Councillor H. Kallen will look for a representative from Division 2. 6.28 NEWELL RECYCLING ASSOCIATION/NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY/SOUTHERN ALBERTA ENERGY FROM WASTE ASSOCIATION (1 Councillor) Reeve M. Douglass called for nominations. Councillor E. Unruh nominated Councillor L. Juss. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR E. UNRUH that Councillor L. Juss be appointed to the Newell Recycling Association/Newell Regional Solid Waste Management Authority/Southern Alberta Energy from Waste Association. MOTION CARRIED 6.29 NEWELL REGIONAL SERVICES CORPORATION (NRSC) (2 Councillors) } Reeve M. Douglass called for nominations. Councillor A.M. Philipsen nominated j Councillor C. Amulung and Councillor B. de Jong. � I Reeve M. Douglass called for further nominations. No further nominations were � received. MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor C. Amulung and Councillor B. de Jong be appointed to the Newell Regional Services Corporation. MOTION CARRIED 6.30 OLDMAN RIVER REGIONAL SERVICES COMMISSION (Municipal Planning Commission Chair) Council confirmed that the ORRSC board member will be the Municipal Planning � Commission Chair appointed at the first meeting of the Municipal Planning Commission following the Organizational Meeting. 6.31 PALLISER ECONOMIC PARTNERSHIP (1 Councillor+ 1 Business Representative) a. COUNCILLOR (1 required) Reeve M. Douglass called for nominations. Councillor B. de Jong nominated CouncillorA.M. Philipsen. Page 10 of 13 Organizational Meeting October 26,2017 -- Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR B. DE JONG that Councillor A.M. Philipsen be appointed to the Palliser Economic Partnership. MOTION CARRIED b. BUSINESS REPRESENTATIVE --, MOVED BY COUNCILLOR T. FYFE that Diane Declercq be appointed to the Palliser Economic Partnership as Business Representative for the County of Newell. MOTION CARRIED 6.32 RECREATION BOARD (DIVISION 5 & 10) (Councillors from Divisions 5 & 10, 1 Member-at-Large from Division 5, 1 Member- at-Large from Division 10, and 1 Member-at-Large from either Division 5 or 10) The Executive Assistant reported that there were three potential members-at-large from Division 5 — two returning members-at-large and one new applicant. Discussion followed. This item will be brought back to a Council meeting for further discussion. 6.33 RECREATION BOARD (DIVISION 6) (Councillor from Division 6 + 4 Members-at-Large from Division 6) -=� - The Executive Assistant reported that, in addition to four returning members-at-large, an application had been received from a new individual. This item will be brought back to a Council meeting for further discussion. 6.34 RED DEER RIVER MUNICIPAL USERS GROUP/RED DEER RIVER WATERSHED ALLIANCE COMMITTEE (1 Councillor) Reeve M. Douglass called for nominations. Councillor W. Hammergren nominated Councillor E. Unruh. Councillor B. de Jong nominated CouncillorA.M. Philipsen. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR A.M. PHILIPSEN that nominations cease. MOTION CARRIED A vote by secret ballot was held. Councillor A.M. Philipsen was declared elected to the Red Deer River Municipal Users Group and Red Deer River Watershed Alliance Committee. Page 11 of 13 Organizational Meeting October 26,2017 6.35 ROAD BAN COMMITTEE (Reeve, Director of Municipal Services, + 2 Other Councillors -AS PER BYLAW 1848-15) Reeve M. Douglass called for nominations. Councillor B. de Jong nominated Councillor H. Kallen and Councillor K. Christman. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR B. DE JONG that Reeve M. Douglass, Councillor H. Kallen, and Councillor K. Christman be appointed as the Council members on the Road Ban Committee. MOTION CARRIED � 6.36 SHORTGRASS LIBRARY BOARD (1 Councillor) This item was combined with the appointment to the County of Newell Library Board. 6.37 SUBDIVISION & DEVELOPMENT APPEAL BOARD (5 Members-at-Large +Alternates) The Executive Assistant indicated that four out of five members-at-large are returning. No new applications were received. The Executive Assistant responded to questions { from Council. ; --� � MOVED BY COUNCILLOR A.M. PHILIPSEN to appoint Lois Schmidt (Div. 3), Stewart Musgrove (Div. 8), Collin Wildschut (Div. 8), and Nigel Seymour (Div. 10) as Members-at-Large to the Subdivision & Development Appeal Board for the FIRST year of a four-year term effective November 13, 2017. MOTION CARRIED 6.38 TOURISM REPRESENTATIVE This item was combined with the appointment to Canadian Badlands. 6.39 VETERAN'S MEMORIAL HIGHWAY DEVELOPMENT SAFETY ASSOCIATION ; (1 Councillor) , Reeve M. Douglass called for nominations. Councillor W. Hammergren volunteered. Reeve M. Douglass called for further nominations. No further nominations were received. MOVED BY COUNCILLOR C. AMULUNG that Councillor W. Hammergren be appointed to the Veteran's Memorial Highway Development Safety Association. � MOTION CARRIED .� Page 12 of 13 Organizational Meeting October 26,2017 - 7. BANKING RESOLUTION MOVED BY COUNCILLOR K. CHRISTMAN that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Chief Administrative Officer, Director of Corporate Services or Manager of Finance be given the authority for the necessary signing of cheques for the various County bank accounts. MOTION CARRIED 8. AAMDC MASTER BOND & CRIME A copy of the County's Master Bond & Crime policy was circulated and reviewed by Council. MOVED BY COUNCILLOR L. JUSS that Council accepts this Bond as presented. MOTION CARRIED 9. MEETING DATES - COUNCIL. MPC, EMERGENCY MANAGEMENT COMMITTEE The past schedule for Council and Municipal Planning Commission meetings was reviewed. It was noted that the regular Municipal Planning Commission meetings and Council meetings, have been held on Thursday of the first full week of each month and the �-Thursday after that commencing at 10:00 a.m., for MPC followed by County Council. ��¢.��.� =; - Council confirmed their interest in continuing with this schedule. 10. COUNCILLORS' COMPENSATION & EXPENSES POLICY Council reviewed Policy 2017-PLG-014 (Councillor's Compensation & Expenses). No changes were made. 11. DESTROYING BALLOTS MOVED BY COUNCILLOR K. CHRISTMAN that all ballots be destroyed. MOTION CARRIED 12. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 11:03 a.m. �_�''� � Reeve un Administrator Page 13 of 13