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HomeMy WebLinkAbout2017-12-07 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL December 7, 2017 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, December 7, 2017 commencing at 10:27 a.m. MEMBERS Molly Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung H. Kallen A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services M. Fenske, Manager of Finance A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC S. Simpson, Development Clerk M. Harbicht, Director of Municipal Services G. Tiffin, Manager of Engineering Services S. Kipta, IT Project Manager K. Martin, Manager of Fire & Emergency Services A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: K. Steinley, Newell Regional Services Corporation R. Havinga, Newell Regional Services Corporation B. Rollag, Newell Regional Services Corporation S. Hanson, County Ratepayer C. Blundell, C&B Alberta Solar ULC (Bylaw 1898-17) R. McPhillips, Supervisor - Recreation Services (City of Brooks) 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:27 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. LAV Regular Council December 7, 2017 3. ADOPTION OF MINUTES 3.1 Minutes - Council (November 23, 2017) C-367/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the November 23, 2017 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-368/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that the agenda be adopted as presented. MOTION CARRIED 9. ADMINISTRATIVE BUSINESS 9.6 Appointment to Newell Housing Association Council was presented with background information on this item. Councillor H. Kallen responded to questions from Council regarding the applicant. C-369/17 MOVED BY COUNCILLOR BRIAN DE JONG that E-leene Dunne be appointed as a Member -at -Large to the Newell Housing Association for the FIRST year of a four-year term. MOTION CARRIED ARRIVED AT MEETING M. Fenske arrived at 10:30 a.m. 9.7 Joint Municipal Meeting (December 20, 2017) - Agenda Items Discussion followed. Council will submit agenda items for this meeting to the Executive Assistant. 9.3 Approval of 2018 Interim Budget The Manager of Finance provided background information on this item. An updated Schedule of Fees bylaw will be reviewed by Council during the December 21, 2017 meeting. The final 2018 budget will be presented for approval after the assessment numbers are received in February. The Manager of Finance indicated that some Municipal Services projects will be carried forward for completion in 2018. Budget summaries were provided. Discussion followed regarding non-residential tax arrears. The Manager of Finance provided details and outlined the process for collecting arrears. Page 2 of 11 Regular Council December 7, 2017 C-370/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that the 2018 Interim Budget be APPROVED as presented. MOTION CARRIED LEFT THE MEETING M. Fenske left the meeting at 10:42 a.m. ARRIVED AT MEETING S. Hanson arrived at 10:42 a.m. 9.4 Canada Post - Clarification of Rural Addresses in Westland Acres The Director of Corporate Services provided background information on this item. Canada Post mailing addresses for Westland Acres are based on historical addresses that do not match the municipal addresses issued by the County. The Director of Corporate Services suggested approaching the residents of Westland Acres to advise them of the issue and invite feedback before working with Canada Post to align the addresses. Discussion followed regarding the blue rural address signs that are used for emergency services. The Director of Corporate Services provided information on how municipal addresses are assigned. Discussion followed regarding whether it is necessary for the municipal address to match the mailing address. S. Hanson, a ratepayer, provided further information and expressed concems with costs associated with changing mailing addresses on identification and legal documents. She acknowledged that Westland Acres residents had received letters in 2012 notifying them that the municipal address assigned by the County was to be used for emergency services. ARRIVED AT MEETING K. Steinley, R. Havinga, and B. Rollag arrived at 11:02 a.m. Discussion followed, and the Director of Corporate Services responded to further questions from Council. C-371/17 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the County of Newell does not proceed with efforts to align Canada Post mailing addresses with the County of Newell Municipal Address System for Westland Acres. ARRIVED AT MEETING M. Harbicht arrived at 11:05 a.m. Discussion followed. The notification to Westland Acres residents regarding the County's Municipal Addressing System also included their new house numbers which they were responsible for installing. The Director of Corporate Se ices indicated that the issue related to use of the correct house numbers could be ealt with independently of the Canada Post mailing addresses. He suggested seeks a Page 3 of 11 Regular Council December 7, 2017 feedback from the residents of Westland Acres on the issue, including an explanation of the proposed changes and potential impacts. Reeve M. Douglass called the question. VOTE ON MOTION C-371/17 - MOTION DEFEATED C-372/17 MOVED BY COUNCILLOR TRACY FYFE that feedback be requested from Westland Acres residents before a decision is made on whether to proceed with aligning the Canada Post mailing address system with the County of Newell Municipal Addressing System. MOTION CARRIED LEFT THE MEETING S. Hanson left the meeting at 11:15 a.m. 10. MUNICIPAL SERVICES BUSINESS 10.2 Utilities - NRSC Report K. Steinley presented The Utilities - NRSC Report to Council, giving an overview of the highlights. The switch in the Tilley pumphouse has been replaced and is now working as intended. The Newell Regional Services Corporation water treatment plant has received a score of 91 % on the annual inspection and audit by Alberta Environment. ARRIVED AT MEETING D. Horvath arrived at 11:19 a.m. C. Blundell arrived at 11:21 a.m. R. Havinga introduced B. Rollag, who will be taking over the position of General Manager of NRSC beginning December 15, 2017. R. Havinga read a statement indicating his intent to retire and thanking Council for the opportunity. Reeve M. Douglass thanked R. Havinga for all his work. ARRIVED AT MEETING A. Wickert and S. Simpson arrived at 11:25 a.m. B. Rollag indicated that he was looking forward to working with all the municipal partners. Councillor C. Amulung wished R. Havinga all the best for the future and indicated that the NRSC Board has confidence in B. Rollag and K. Steinley, LEFT THE MEETING K. Steinley, R. Havinga, and B. Rollag left the meeting at 11:30 a.m. Page 4 of 11 Regular Council December 7, 2017 C-373/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move into Public Hearings at 11:30 a.m. MOTION CARRIED 6. PUBLIC HEARINGS 6.1 Bylaw 1898-17 17 LUA 002 (SW 20-18-14-W4 - PS to RI) Reeve M. Douglass called the Public Hearing to order at 11:30 a.m Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The County Planner stated that the intent of the Public Hearing is to hear representations on Bylaw 1898-17. The intent of this bylaw is to amend Land Use Bylaw 1892-17 by rezoning approximately 87.9 acres (35.57 hectares) in SW 20-18-14-W4 from PS - Public Service District to RI - Rural Industrial District. The County Planner provided background information on this item indicating that a copy of the document had been circulated to adjacent landowners and to a list of affected agencies. No responses were received from adjacent landowners. The application was also reviewed by the City of Brooks Intermunicipal Development Plan Committee. There were no persons in attendance speaking in opposition to the proposed bylaw. The Applicant was represented by C. Blundell. C. Blundell provided background information on C&B Alberta Solar Development ULC, Canadian Solar, and BowMont Capital & Advisory. He gave an overview of the Newell Solar Project, including a proposed layout and an update on the permit status. The County of Newell Development Permit application will follow the rezoning application. C. Blundell explained future decommissioning and site reclamation activities. Local benefits include employment opportunities and municipal tax revenue. Council was given the opportunity to ask questions. C. Blundell responded to questions regarding reclamation expenses, which will be offset by the recovery value of the materials, and the life expectancy of the project. He also provided a timeline for construction. C. Blundell responded to further questions from Council. 6.2 Bylaw 1899-17 Intermunicipal Development Plan (MD of Taber) Reeve M. Douglass called the Public Hearing to order at 11:46 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The County Planner stated that the intent of the Publ,* Hearing is to hear representations on Bylaw 1899-17. The intent of this ylaw is to adopt an Intermunicipal Development Plan between the County of well he MD of Taber. Page 5 of 11 Regular Council December 7, 2017 The County Planner provided background information on this item, indicating that a copy of the document had been circulated to adjacent landowners and to a list of affected agencies. No responses were received from adjacent landowners. The County Planner reported that the MD of Taber would be holding a Public Hearing for Bylaw 1899-17 on December 12, 2017. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. C-374/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move out of Public Hearings at 11:48 a.m. MOTION CARRIED 7. BYLAWS 7.1 Bylaw 1898-1717 LUA 002 (SW 20-18-14-W4 - PS to RI) C-375/17 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1898-17, being a bylaw to amend Land Use Bylaw 1892-17 by redesignating approximately 87.9 acres (35.57 hectares) in SW 20-18-14-W4 from PS - Public Service District to RI - Rural Industrial District, be given SECOND reading. MOTION CARRIED C-376/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1898-17 be given THIRD and FINAL reading. MOTION CARRIED 7.2 Bylaw 1899-17 Intermunicipal Development Plan (MD of Taber) The County Planner provided background information on this item and responded to questions from Council. C-377/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1899-17, being a bylaw to adopt a statutory land use plan that provides a framework and guidelines for dealing with future subdivision and development of lands within the designated inter municipal plan boundary and promotes the ongoing cooperation, consultation, and coordination between the County of Newell and the MD of Taber, be given SECOND reading. MOTION CARRIED C-378/17 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 1899-17 be given THIRD and Q��FINAL reading. MOTION CARRIED Page 6 of 11 Regular Council December 7, 2017 9. ADMINISTRATIVE BUSINESS — continued 9.1 Planning & Development Report The Manager of Planning & Development presented an update on the recent activities of the Planning & Development Department. Council was given the opportunity to ask questions. C-379/17 MOVED BY COUNCILLOR ELLEN UNRUH that the Planning & Development Report for November 2017 be accepted as presented. MOTION CARRIED 9.2 Subdivision Extension Request - 2014-0-189 (SW 21-20-14-W4) The County Planner provided background information on this item and responded to questions from Council. C-380/17 MOVED BY COUNCILLOR LIONEL JUSS that the request for a time extension to subdivision application 2014-0-189 be APPROVED for one year to December 7, 2018. MOTION CARRIED LEFT THE MEETING A. Wickert, D. Horvath, S. Simpson, and C. Blundell left the meeting at 11:54 a.m. 9.8 Foothills Little Bow Municipal Association Meeting (January 26, 2018) The deadline for submitting resolutions to the Foothills Little Bow Municipal Association meeting is Friday, January 5, 2018. This item was accepted as information. 9.9 Cheques for Payment There were no cheques for payment to discuss at this meeting. 9.10 Payment Register C-381/17 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the Payment Register be accepted. MOT)bN CARRIED 9.11 Requests for Functions of Council There were no functions of Council to discuss at this meeting. i )I P Page 7 of 11 Regular Council December 7, 2017 10. MUNICIPAL SERVICES BUSINESS — continued 10.4 Request for Letter of Support - FCM Climate Innovation Program Council was provided background information on this item. C-382/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that Council provides a letter in support of the application by the City of Brooks to the FCM Climate Innovation Program. MOTION CARRIED 12. INFORMATION ITEMS 12.1 Mini Bus Monthly Reports (November 2017) This item was accepted as information. LUNCH Council RECESSED for lunch at 11:57 a.m. and RECONVENED at 12:39 p.m. ARRIVED AT MEETING G. Tiffin arrived at 12:39 p.m. 10. MUNICIPAL SERVICES BUSINESS — continued 10.3 Tender Award - BF78050 Replacement The Manager of Engineering Services provided background information on this item and responded to questions from Council. Discussion followed regarding forming an engineering organization for municipalities in Southern Alberta. The Manager of Engineering Services responded to questions regarding Strategic Transportation Infrastructure Program (STIP) funding deadlines and engineering required by Alberta Transportation. ARRIVED AT MEETING R. McPhillips arrived at 12:49 p.m. The Manager of Engineering Services responded to questions regarding the Ballast Gravel Pit, which is accessed via crossing BF 78050. C-383/17 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Council accepts the low tender as submitted and awards the Bridge File 78050 Replacement tender to Brooks Asphalt & Aggregate Ltd. in the amount of $368,856.20 with funding coming from the Infrastructure Fund in the Restricted Surplus Reserve. MOTION CARRIED Page 8 of 11 Regular Council December 7, 2017 LEFT THE MEETING Councillor H. Kallen declared a pecuniary interest due to his association with HK Bobcat Services and left the meeting at 12:57 p.m. 10.5 Tender Award -Tilley Solid Waste Collection The Director of Municipal Services provided background information on this item and responded to questions from Council. C-384/17 MOVED BY COUNCILLOR ELLEN UNRUH that Council accepts the low tender as submitted and awards the Tilley Solid Waste Collection tender to HK Bobcat Services for the tendered price of $18,200.00 in 2018, $19,500.00 in 2019, and $19,500.00 in 2020. MOTION CARRIED ARRIVED AT MEETING Councillor H. Kallen returned at 12:59 p.m. 10.1 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. LEFT THE MEETING Councillor L. Juss left the meeting at 12:59 p.m. Council was given the opportunity to ask questions. C-385/17 MOVED BY COUNCILLOR TRACY FYFE that the Director of Municipal Services Report and the Utilities - NRSC Report for November 2017 be APPROVED as presented. MOTION CARRIED LEFT THE MEETING M. Harbicht and G. Tiffin left the meeting at 1:00 p.m. 8. DELEGATIONS 8.1 2017 Southern AB Summer Games Final Report (R. McPhillips) R. McPhillips provided background information on the Southern Alberta Summer Games and the partnerships involved. In 2017, over 20 competitions were held throughout the City and the County with 1, 881 participants from the region. She provided an overview of the medal count. ARRIVED AT MEETING Councillor L. Juss returned at 1:09 p.m. Page 9 of 11 Regular Council December 7, 2017 R. McPhillips explained the roles of staff members and provided an overview of sponsorships and donations received. Some of the highlights of the event included the highest number of participants from the region ever, the use of fire trucks to keep participants cool, and the opening ceremonies. The legacy left by the 2017 SASG includes a permanent beach volleyball court in Duchess and software and equipment donated for future use. R. McPhillips provided an overview of the budget. Council was given the opportunity to ask questions. R. McPhillips responded to questions regarding core sports required by the Southern Alberta Recreation Association. Optional sports are included depending on the availability of facilities and volunteers. She indicated that she would forward the 2010 budget for comparison. R. McPhillips provided Council with information regarding some upcoming recreational events. LEFT THE MEETING R. McPhillips left the meeting at 1:27 p.m. 9. ADMINISTRATIVE BUSINESS — continued 9.5 Live Streaming Council Meetings & Video Conferencing The Director of Corporate Services provided background information on this item. If Council is interested in broadcasting Council meetings to the public, staff will determine how to proceed. ARRIVED AT MEETING S. Kipta arrived at 1:30 p.m. Discussion followed regarding whether there would be interest, as meetings are already open to the public and minutes are available. Recording Council meetings would result in additional expenses for software and equipment and would require staff time. Placing a 'Council Meeting in Progress' sign outside the open doors to Council Chambers on meeting days could indicate to the public that they are welcome. The Director of Corporate Services indicated that the Municipal Government Act places an obligation for community engagement on municipalities. The IT Project Manager provided an overview of one potential cloud -based solution that streams directly to YouTube and Facebook Live. He provided a list of municipalities that are currently livestreaming their Council meetings, indicating that the Town of Canmore is using a solution with the most desirable features, ° including high-definition video and the ability to record multiple streams. The IT Project Manager provided technical details regarding internet connection speed and security. The solution would also be used for video conferencing. The IT Project Manager responded to questions from Council. Discussion followed regarding the benefits of recording Council meetings rather than live posting to Page 10 of 11 Regular Council December 7, 2017 social media channels. Council directed staff to proceed with testing a livestreaming solution. LEFT THE MEETING S. Kipta left the meeting at 1:57 p.m. ARRIVED AT MEETING K. Martin arrived at 1:58 p.m. Reeve M. Douglass provided information on an opportunity to do a show on the radio similar to "Talk of the Town" with Mayor B. Morishita. Discussion followed. 11. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 14. IN CAMERA 386/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that we move in camera at 2:02 p.m. to discuss the following: • Update on ongoing legal files -FOIPP Act Section 27 • Intergovernmental Relations -FO/PP Act Section 23. MOTION CARRIED C-387/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move out of camera at 4:05 p.m. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 4:05 p.m. Signed this day of I )P( c✓1\ L11-- '2017 �-----Ikeevev Co in66 ministrator Page 11 of 11