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HomeMy WebLinkAbout2012-03-08 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF Regular Council March 8, 2012 The regular Council Meeting of the County of Newell was held in the County Office at Brooks, AB on Thursday, March 8, 2012 commencing at 10:00 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung I. Schroeder A.M. Phillipsen R. Andrews M. Nesbitt J. Bulger A. Eastman B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC T. Green, Agricultural Fieldman N. Sagala, Human Resources & Payroll Clerk M. Harbicht, Superintendent of Public Works G. Tiffin, Technical Manager A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: 1 County Ratepayer 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:00 a.m. 2. EXCUSED FROM MEETING were in attendance at this meeting. All members e Regular Council March 8,2012 Ales 3. ADOPTION OF MINUTES Nod a. Minutes - Council (February 23, 2012) C-67/12 MOVED BY COUNCILLOR A.M. PHILIPSEN that the February 23, 2012 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-68/12 MOVED BY COUNCILLOR L. JUSS that the agenda be adopted as presented. MOTION CARRIED 6. BYLAWS 0 a. Bylaw 1738-11 -Schedule of Fees The Assistant Administrator presented background information on this item. He outlined amendments made since the February 9, 2012 Council meeting. Item D.10 (Hauled wastewater) has been omitted. Item E.8 (Dust Control calcium applications) has been amended to read "...on the prior year application cost"and "Commercial and Industrial"has been changed to "Non residential." Council was given the opportunity to ask questions. C-69/12 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1738-11, being a bylaw for the purpose of establishing a schedule of fees, be given THIRD and FINAL reading as amended. MOTION CARRIED b. 1747-12 Rescinding Bylaw 725-81 (Fire Protection - Brooks Municipal Airport) The Assistant Administrator presented background information on this item and responded to questions from Council. ,'ri 1 Page 2 of 10 Regular Council March 8,2012 C-70/12 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1747-12, being a bylaw for the purpose of rescinding Bylaw 725-81, be given FIRST reading. MOTION CARRIED C-71/12 MOVED BY COUNCILLOR L. JUSS that Bylaw 1747-12 be given SECOND reading. MOTION CARRIED C-72/12 MOVED BY COUNCILLOR R. ANDREWS that consent be given for Bylaw 1747-12 to receive third reading this 8th day of March 2012. MOTION CARRIED UNANIMOUSLY C-73/12 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1747-12 be given THIRD and FINAL reading. MOTION CARRIED ARRIVED AT MEETING T. Green arrived at 10:10 a.m. 8. ADMINISTRATIVE BUSINESS b. Vulcan County Municipal Development Plan The County Planner provided background information on this item, indicating that, overall, the plan is very similar in policy and philosophy to the County's MDP. Council was given the opportunity to ask questions. Reeve M. Douglass requested clarification on the Confined Feeding Operation (CFO) Exclusionary Zone, and the County Planner provided an overview of the approval process for new and expanding operations. The County Planner responded to further questions from Council. C-74/12 MOVED BY COUNCILLOR B. DE JONG that the County of Newell supports the Vulcan County Municipal Development Plan in its current form and that a letter be sent to Vulcan County expressing an interest in pursuing mutually beneficial intermunicipal planning in the future. MOTION CARRIED 7. AGRICULTURAL BUSINESS a. Patricia Legal for Trade Scale The Agricultural Fieldman presented background information, n it Page 3 of 10 Regular Council March 8,2012 indicating that the Division 3 Agricultural Society has committed funding to , the project which will see a legal for trade scale installed on the southeast corner of the Patricia Rodeo Grounds. He indicated that they would like the County to partner with them on the project and in kind contributions were discussed, as this project was not included in the 2012 budget. The amount of work required by the County was listed as $60,700.00 in the grant application. Councillor A.M. Philipsen indicated that the Division 3 Agricultural Society has committed$50,000.00 towards the project. ARRIVED AT MEETING 1 County Ratepayer arrived at 10:30 a.m. Councillor 1. Schroeder expressed concerns regarding the County becoming involved in the scale business. Discussion followed regarding who would be responsible for the operation and maintenance of the scale and Council requested that an operational plan be established before a commitment is made to the project. The Agricultural Fieldman responded to further questions from Council. This item will be brought back for further discussion once an operational plan has been drafted. LEFT THE MEETING T. Green left the meeting at 10:41 a.m. 8. ADMINISTRATIVE BUSINESS - CONTINUED a. Road Closure -Approval to Proceed The Manager of Planning & Development provided background information on this item, outlining the procedure that will be followed in order to create a road diversion around the landowner's property and reopen the road from the property to Range Road 16-4. Councillor A.M. Philipsen inquired why a diversion was required instead of reopening the road to the yard site. L. Gubbins indicated that, currently, the potential for building on the yard site is limited with the road allowance going through it. Councillor A. Eastman asked if the County would be responsible for maintenance if this became a County road and if it had been built to County standards. The Manager of Planning & Development replied that the landowner had been responsible for maintaining the leased road and that, once registered as a new road plan, the County would theoretically be responsible for maintenance. Public Works and the landowner would have to determine maintenance requirements in the future. L. Gubbins noted that the road had never been built to the current standards, so why would they be responsible for bringing it up to those standards. The Manager of Planning & Development indicated that there are open County roads that are not on the road maintenance list. The Chief /10() Page4of10 Regular Council March 8,2012 Administrative Officer noted that there is a policy stating that the County will pay a portion of the costs required to upgrade a road to be taken over to County standards, and it is not entirely the landowner's responsibility. Discussion followed regarding the proposed diversion and the Manager of Planning & Development responded to questions from Council. Councillor C. Amulung inquired about the requirement for providing access to the river, and the County Planner indicated that there is no MGA requirement regarding providing access to bodies of water. Discussion followed regarding opening the road to the yard and the Chief Administrative Officer indicated that there must be access to NW 32-16-16-W4. The Assistant Administrator indicated that issues of access and maintenance were separate issues from the closure and sale and would be addressed after the bylaw receives first reading. The Manager of Planning & Development responded to further questions from council. C-75/12 MOVED BY COUNCILLOR R. ANDREWS that we proceed with the process for closing and SELLING the road allowance between S 5-17-16-W4 and N 32-16-16-W4 from the east of the yard site to the river. MOTION CARRIED LEFT THE MEETING `' ° L. Gubbins left the meeting at 11:13 a.m. c. Corporate Branding - Results of Poll Council was presented with the results of the logo poll, in which Proposed Logo 2 received a total of 43 out of 131 votes. Discussion followed regarding whether or not a change was actually needed. C-76/12 MOVED BY COUNCILLOR M. NESBITT that Proposed Logo 2, being the green shape of the County of Newell with a blue brush stroke representing a river, be adopted as the new County of Newell logo. MOTION DEFEATED The County of Newell logo will remain the same. d. County of Newell Annual General Meeting Council discussed holding an Annual General Meeting in conjunction with a grand opening in the new facilities, but the actual move-in date has not yet been fully solidified. The County of Newell Annual General Meeting will be held in Scandia on May 24, 2012 beginning at 7:00 p.m. with the same format as previous years. Nikose Page 5 of 10 1 \\ Regular Council March 8,2012 LEFT THE MEETING A. Wickert and D. Horvath left the meeting at 11:40 a.m. e. Brooks & District Seniors Outreach Society - Seniors Week (June 4-10, 2012) Funding Request Council was presented with a letter from the Brooks & District Senior's Outreach requesting funding for Seniors' Week 2012. Discussion followed. C-77/12 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell provides funding in the amount of $1,000.00 for the Seniors Outreach Dinner with funding from the Charitable Grants & Donations account. MOTION CARRIED f. Councillor Payment Sheets (January 2012) Councillor I. Schroeder noted an adjustment that keeps appearing on his time sheets. ARRIVED AT MEETING N. Sagala arrived at 11:48 a.m. N. Sagala responded to questions from Council regarding when changes are applied to Councillor compensation. The Chief Administrative Officer requested that any changes be initialed by whoever makes the change, and requested more automation in the process. LEFT THE MEETING N. Sagala left the meeting at 11:56 a.m. Councillor J. Bulger noted an amendment required to his time sheet. Reeve M. Douglass requested that a discussion of meetings that should be considered 'no charge' be included on the next Organizational Meeting agenda. C-78/12 MOVED BY COUNCILLOR B. DE JONG that the January 2012 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee and as follows: - Councillor J. Bulger - EID Meeting - should be 4.5 hours plus 130 mileage. MOTION CARRIED TN) Page 6 of 10 Regular Council March 8,2012 g. Cheques for Payment The Assistant Administrator responded to questions from Council. C-79/12 MOVED BY COUNCILLOR R. ANDREWS that cheque 172193 in the amount of $594,087.02 and cheque 172195 in the amount of$582,735.18 be APPROVED. MOTION CARRIED h. Cheque Register The Assistant Administrator responded to questions from Council. C-80/12 MOVED BY COUNCILLOR A.M. PHILIPSEN that the Cheque Register be accepted. MOTION CARRIED LUNCH Council RECESSED for lunch at 12:02 p.m. and RECONVENED at 1:03 p.m. 8. ADMINISTRATIVE BUSINESS - CONTINUED i. 2012 CPAA Conference (April 16-18, 2012) Councillor A.M. Philipsen presented background information on this item and responded to questions from Council. C-81/12 MOVED BY COUNCILLOR B. DE JONG that Councillor A.M. Philipsen and Councillor M. Nesbitt be permitted to attend the 2012 Community Planning Association of Alberta (CPAA) Conference in Red Deer, AB on April 16-18, 2012 as a function of Council. MOTION CARRIED 9. PUBLIC WORKS BUSINESS a. Superintendent of Public Works Report The Superintendent of Public Works presented his report to Council, giving an overview of the highlights. The Superintendent of Public Works responded to questions from Council. Page 7 of 10 f �� Regular Council March 8,2012 Amok b. Utilities - NRSC Report Council was presented with the Utilities - NRSC report for February 2012. The Superintendent of Public Works responded to questions from Council. C-82/12 MOVED BY COUNCILLOR M. NESBITT that the Superintendent of Public Works report and the Utilities - NRSC report for February 2012 be APPROVED as presented. MOTION CARRIED c. Tender Award - County of Newell Water Project Contract 4 (Rolling Hills) The Technical Manager presented background information on this item and responded to questions from Council. C-83/12 MOVED BY COUNCILLOR A. EASTMAN that Council accepts the low tender as submitted and awards the County of Newell Water Project (Contract 4 - Rolling Hills) tender to TA Excavating for the tendered price of$2,607,244.50. MOTION CARRIED The Technical Manager provided Council with an update on the progress of the easement signings. d. Range Road 15-5 Paving Project The Superintendent of Public Works presented background information on this item, indicating that he, the Chief Administrative Officer, and the concerned landowners had met. He requested that Council reconsider the request to reduce the speed limit from 100 km/h to 80km/h on the first two miles of Range Road 15-5 from SH 550 south in order for the paving project to proceed. The Superintendent of Public Works responded to questions from Council. C-84/12 MOVED BY COUNCILLOR A. EASTMAN that Council accepts a speed limit reduction from 100 Km/H to 80 Km/H on the first 1.5 miles of Range Road 15-5 from SH 550 south in order for the paving project to proceed. MOTION CARRIED e. Range Road 18-2 The Superintendent of Public Works presented background information on this item, indicating that a review of the Highway 1 Corridor Management Study completed in 2005 had identified the intersection of Range Road 18-2 and Highway 1 as a safety concern and included a map showing service Page 8 of 10 'j � J Regular Council March 8,2012 roads adjacent to Highway 1 that would be completed in the future. He asked whether or not a letter should be sent to Alberta Transportation expressing Council's interest in the project and completion of the proposed improvements. He indicated that the proposal would be for the engineering and design of a service road and that a funding arrangement would need to be determined. The Superintendent of Public Works responded to questions from Council. C-85/12 MOVED BY COUNCILLOR J. BULGER that the County of Newell write a letter of request to Alberta Transportation for the purposes of improving the safety of motorists at the intersection of Range Road 18-2 and Highway 1. MOTION CARRIED 10. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. LEFT THE MEETING M. Harbicht, G. Tiffin, and Councillor A. Eastman left the meeting at 1:50 p.m. 11. INFORMATION ITEMS a. AAMDC Spring Convention 2012 - Meetings with Alberta Municipal Affairs Council determined that all eight Councillors in attendance, as well as the Chief Administrative Officer, will attend the meeting with the Minister of Municipal Affairs to discuss the Municipal Sustainability Initiative program at 1:00 p.m. on March 20, 2012 during the AAMDC Spring Convention. It was also noted that a meeting has been arranged with Municipal Affairs staff on the same day at 3:00 p.m. 12. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. Reeve M. Douglass indicated that the Celebrating Expo Communities Committee would be forwarding information regarding the 2nd Annual Honour a Community Dinner & Social to be held on April 13, 2012. The Village of Rosemary will be honouring the Village of Tilley. Council was directed to contact the Executive Assistant for tickets. Page 9 of 10 v . Regular Council March 8,2012 ARRIVED AT MEETING Councillor A. Eastman returned at 1:54 p.m. 13. IN CAMERA C-86/12 MOVED BY COUNCILOR I. SCHROEDER that we move in camera at 1:55 p.m. to discuss a land issue. MOTION CARRIED C-87/12 MOVED BY COUNCILLOR L. JUSS that we move out of camera at 2:28 p.m. MOTION CARRIED 14. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:29 p.m. Signed this -3 day of A_,e1 4 "�- , 2012 Reeve Ce6nty Administrator Page 10 of 10