HomeMy WebLinkAbout2017-12-21 Council (Regular) MinutesCOUNTY OF NEWELL
MINUTES OF REGULAR COUNCIL
December 21, 2017
The regular Council Meeting of the County of Newell was held in the County Office on Thursday,
December 21, 2017 commencing at 11:06 a.m.
MEMBERS
PRESENT:
COUNCILLORS:
Molly Douglass, Reeve
C. Amulung
H. Kallen
A.M. Philipsen
W. Hammergren
T. Fyfe
K. Christman
E. Unruh
B. de Jong
L. Juss
STAFF: K. Stephenson, Chief Administrative Officer
L. Johnson, Director of Corporate Services
M. Fenske, Manager of Finance
A. Wickert, Manager of Planning & Development
S. Simpson, Development Clerk
T. Green, Director of Agricultural Services
M. Harbicht, Director of Municipal Services
G. Tiffin, Manager of Engineering Services
A. Nielsen, Executive Assistant
OTHERS IN ' S. Stanway, Brooks Bulletin
ATTENDANCE: L. Hirch, Bylaw 1900-17
P. Denny, Bylaw 1900-17
D. Stabbler, Bylaw 1900-17
B. Stabbler, Bylaw 1900-17
W. Fulmer, Bylaw 1900-17
N. Paggett, Park Enterprises
1. CALL TO ORDER
Reeve M. Douglass called the meeting to order at 11:06 a.m.
2. EXCUSED FROM MEETING
All members were in attendance at this meeting.
Regular Council
December 21, 2017
3. ADOPTION OF MINUTES
3.1 Minutes - Council (December 7, 2017) 0
The following changes were made to the December 7, 2017 Council Meeting
minutes:
Page 2 - Item 9.6 - should read "..that Eileen Dunne be appointed... "
C-388/17 MOVED BY COUNCILLOR BRIAN DE JONG that the December 7, 2017 Council
Meeting minutes be adopted as amended.
MOTION CARRIED
4. CALL FOR POST AGENDA ITEMS
Reeve M. Douglass called for post agenda items.
5. ADOPTION OF AGENDA
C-389/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the agenda be adopted as
amended.
MOTION CARRIED
ARRIVED AT MEETING
T. Green arrived at 11:14 a.m. ll
9. ADMINISTRATIVE BUSINESS
9.1 Alberta Community Partnership Grant
The Chief Administrative Officer provided background information on this item and
responded to questions from Council. Discussion followed and Council suggested
that additional funding be requested to facilitate a planning retreat for the
municipalities involved.
C-390/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that Administration submit an
application for funding under the Alberta Community Partnership Grant Program for
$200,000.00 to complete the Intermunicipal Collaboration Framework Agreements and
associated Intermunicipal Development Plan and Municipal Development Plan documents
required under the new legislation for each partnering municipality; further, that the County
of Newell be appointed as the grant administrator for this project.
MOTION CARRIED
8. AGRICULTURAL BUSINESS
8.1 ASB Update
The Director of Agricultural Services presented an update on the recent activities
of the Agricultural Services Department. Council was given the opportunity to ask
questions.
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December 21, 2017
8.2 Resolutions for Provincial ASB Conference
The Director of Agricultural Services presented the resolutions being brought
forward at the 2018 Provincial ASB Conference to Council. Council decided to
vote on the resolutions in the following manner:
Resolution 1 (Environmental Stream Funding of the Agricultural Service Board
Grant) - Yes.
Resolution 2 (Appeals to the Minister Under the Weed Control Act and Agricultural
Pests Act) - Yes.
Resolution 3 (Requirement to Report Certain Pests to the Local Authority) - More
information is required.
Further discussion was postponed until later during this meeting.
LEFT THE MEETING
T. Green left the meeting at 11:31 a.m.
ARRIVED AT MEETING
A. Wickert arrived at 11:31 a.m.
C-391/17 MOVED BY COUNCILLOR LIONEL JUSS that we move into Public Hearings at
11:31 a.m.
MOTION CARRIED
6. PUBLIC HEARINGS
6.1 Bylaw 1900-17 -17 LUA 003 (SE 6-15-13-W4 - HR to HB)
Reeve M. Douglass called the Public Hearing to order at 11:31 a.m.
Reeve M. Douglass reviewed the procedures that would be followed for the
hearing.
The Manager of Planning & Development stated that the intent of the Public
Hearing is to hear representations on Bylaw 1900-17. The intent of this bylaw is to
amend Land Use Bylawl892-17by rezoning approximately 1.5 acres
(0.607 hectares) in SE 6-15-13-W4 from HR - Hamlet Residential District to HB -
Hamlet Business District.
The Manager of Planning & Development provided background information on this
item indicating that a copy of the document had been circulated to adjacent
landowners and to a list of affected agencies. No responses were received.
L. Hirch, the applicant, provided background information and responded to
questions from Council regarding vehicle traffic, expected output, potential odors,
and regulations associated with a craft distillery.
C) The Manager of Planning & Development received two letters from , djace t
landowners in opposition to the proposed bylaw and read these I tt
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December 21, 2017
Council. Concerns expressed included the potential lowering of property values,
increased load on the Rolling Hills sewer system, proximity to school, increased
traffic, and odors resulting from the fermentation process.
P. Denny, speaking in opposition to the proposed bylaw, expressed concerns for
the odors to aggravate residents with allergies. He also indicated that the sewer
system may not be able to handle large amounts of water. P. Denny responded
to questions from Council.
D. Stabbler, speaking in opposition to the proposed bylaw, expressed concerns
with the ability of the sewer system to handle increased capacity and suggested
that an Agricultural District parcel would be more appropriate for this type of
business.
B. Stabbler asked who would be responsible for the cost of repairing infrastructure
in the event of a failure. The Chief Administrative Officer suggested that an
engineer's report can be requested as part of the Development Permit process and
any necessary upgrades could become the developer's responsibility.
L. Hirch indicated that he wanted to work with the community and had spoken to
one of the adjacent landowners who had submitted a letter. If the business is
viable, it could be beneficial to the community by creating jobs and attracting
visitors to the area. He responded to the concerns regarding potential odors and
increased load on the sewer system.
L. Hirch responded to further questions from Council.
C-392/17 MOVED BY COUNCILLOR TRACY FYFE that we move out of Public Hearings at
12:09 p.m.
MOTION CARRIED
LEFT THE MEETING
P. Denny, D. Stabbler, B. Stabbler, and W. Fulmer left the meeting at 12:09 p.m.
LUNCH
Council RECESSED for lunch at 12:09 p.m. and RECONVENED at 1:02 p.m.
7. BYLAWS
7.1 Bylaw 1900-17 -17 LUA 003 (SE 6-15-13-W4 - HR to HB)
C-393/17 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1900-17, being a bylaw
to amend Land Use Bylaw 1892-17 by redesignating approximately 1.5 acres
(0.607 hectares) in SE 6-15-13-W4 from HR - Hamlet Residential District to HB - Hamlet
Business District, be given SECOND reading.
MOTION CARRIED
C-394/17 ROVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1900-17 be given
IRD and FINAL reading.
MOTION CARRIED
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December21, 2017
LEFT THE MEETING
L. Hirch left the meeting at 1:03 p.m.
ARRIVED AT MEETING
D. Stabbler and B. Stabbler returned at 1:04 p.m.
7.2 Bylaw 1901-17 - Schedule of Fees
The Manager of Finance provided background information on this item, including
an overview of the proposed changes.
ARRIVED AT MEETING
N. Paggett and S. Simpson 1:05 p.m.
The Manager of Finance responded to questions from Council.
ARRIVED AT MEETING
A. Wickert arrived at 1:08 p.m.
The Manager of Planning & Development explained proposed changes to the
building permit fee structure, indicating that fees will be calculated by square foot
rather than market value to provide consistency. She provided an overview of
(� further changes. Council was given the opportunity to ask questions.
C-395117 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1901-17, being a bylaw for the
purpose of establishing a schedule of fees, be given FIRST reading.
MOTION CARRIED
LEFT THE MEETING
M. Fenske, A. Wickert, S. Simpson, N. Paggett, D. Stabbler, and B. Stabbler left the meeting at
1:22 p.m.
ARRIVED AT MEETING
T. Green arrived at 1:23 p.m.
9. ADMINISTRATIVE BUSINESS
9.2 Miistakis Institute Least Conflict Lands Planning Tool Process
The Director of Corporate Services provided background information on this item
and responded to questions from Council.
C-396/17 MOVED BY COUNCILLOR TRACY FYFE that Council APPROVES the County of
\� Newell's participation in the Miistakis Institute's Least Conflicts Land Planning ToPLI
Process.
MOTION CA
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Regular Council
December 21, 2017
9.3 Provincial Education Requisition Credit (PERC) Application
Council was provided with background information on this item.
C-397/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that Council cancel the 2012 to
2017 property taxes in arrears in the amount of $17,776.84 from tax rolls 0008005200,
0005622000, 0006118300, 8000021372, and 0008018400, and that an application be
made for these properties to the Provincial Education Refund Credit for Uncollectible
Education Property Taxes on Oil and Gas Properties program.
MOTION CARRIED
9.4 Temporary Extension of Joint Fire Services with Villages of Duchess &
Rosemary
The Director of Corporate Services provided background information on this item
and responded to questions from Council.
C-398/17 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Council APPROVES the
extension of the current Fire & Emergency Services agreements with the Villages of
Duchess and Rosemary on a month -to -month basis, provided that progress continues in
the pursuit of revised agreements with each of those municipalities.
MOTION CARRIED
9.5 Appointment to Subdivision & Development Appeal Board
This item will be discussed during the In Camera portion of this meeting.
9.6 Preparations for Corporate Priority Setting Retreat
The Director of Corporate Services provided background information on this item
and responded to questions from Council. Discussion followed. Council
suggested holding workshop meetings to discuss specific topics for the County
prior to a regional planning session. The Chief Administrative Officer responded
to questions from Council regarding the possibility of a regional strategic planning
session, indicating that multiple facilitators and breakout spaces would be
required. An agenda should be set well ahead of time to allow all participants to
prepare. Council requested further discussion on a regional planning retreat by
the Chief Administrative Officers at their January 9, 2018 meeting.
8. AGRICULTURAL SERVICES BUSINESS — continued
8.2 Resolutions for Provincial ASB Conference — continued
Discussion continued on the 2018 Provincial ASB Conference resolutions.
Resolution 4 (Weed Control on Alberta Vacant Public Lands within Green Areas)
- Yes.
Resolution 5 (Wildlife Predator Compensation Program Enhancement) - More
information is required.
Resolution 6 (Review of Agriculture Financial Services Corporation (AFSC) Crop
Insurance Program - No.
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Regular Council
December21, 2017
Resolution 7 (Crop Insurance for Alberta Fruit Producers) - No.
Resolution 8 (Increasing Limits for Farm Direct Marketing of Chickens for All Farm
Direct Producers) - More information is required.
Resolution 9 (Farm Direct Marketing of Eggs and Products Using Eggs) - More
information is required.
Resolution 10 (Proposed Federal Tax Changes) - More information is required.
Resolution 11 (Organic Food Testing and Labeling) - More information is required.
Resolution 12 (Chemical Control of Wireworms) - No.
The Director of Agricultural Services responded to questions from Council.
C-399/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that Reeve M. Douglass and Councillor
W. Hammergren vote as representatives for the County of Newell Agricultural Services
Board at the Provincial Agricultural Service Board Conference in January 2018.
MOTION CARRIED
8.3 2018 BMO Farm Family Awards Nomination
The Director of Agricultural Services provided background information on this item and
responded to questions from Council.
C-400117 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that on behalf of the County of
Newell Agricultural Services Board we nominate the Stephen Skanderup family for the
2018 BMO Bank of Montreal Farm Family Award; further, that Councillor H. Kallen attend
the Awards banquet on behalf of the County of Newell ASB.
MOTION CARRIED
C) 8.4 Funding Request - Alberta Farm Fresh Producers Association
The Director of Agricultural Services provided background information on this item and
responded to questions from Council.
ARRIVED AT MEETING
M. Harbicht and G. Tiffin arrived at 2:25 p.m.
Discussion followed. This item was accepted as information.
8.5 Funding Request - Foothills Forage & Grazing Association
The Director of Agricultural Services provided background information on this item and
responded to questions from Council. This item was accepted as information.
LEFT THE MEETING
T. Green left the meeting at 2:28 p.m.
10. MUNICIPAL SERVICES BUSINESS
10.1 Tender Award —Fuel
The Manager of Engineering Services provided background information on this
item and responded to questions from Council. The Director of Municipal Services
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December 21, 2017
responded to questions from Council regarding convenience and
accessibility. Discussion followed regarding whether to consider dividends as part
of the tender process.
C-401/17 MOVED BY COUNCILLOR CLARENCE AMULUNG that Council accepts the tender as
submitted and awards the 2018 Fuel Tender to Agcom through Prairie Fuel Advisors and
the AAMDC.
MOTION CARRIED
10.2 Professional Engineering Consultant Award - SH876, SH873, SH636 Paving
The Manager of Engineering Services provided background information on this
item and responded to questions from Council. A project implementation meeting
will be held in early January.
C-402/17 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Council awards the contract
for Professional Engineering Services to ISL Engineering and Land Services for the
Partnership Projects on Highway 873, 876, and 535 with Alberta Transportation based on
recommendations from staff and Alberta Transportation.
MOTION CARRIED
10.3 Idle Water Service Penalty Charges
The Manager of Engineering Services provided background information on this
item, including the notifications that were sent to the landowner at every stage of
the process. The landowner was notified that the Bow City Power Project was not
going to proceed two years after the curb stops were installed to the property. The
landowner is requesting the cancellation of the base charge for rural water
connections. The Manager of Engineering Services responded to questions from
Council.
C-403/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council agrees that the landowner
was treated fairly throughout the process and that the request to cancel the Rural Water
Base Charge for account 04081050.00 be rejected.
MOTION CARRIED
LEFT THE MEETING
M. Harbicht and G. Tiffin left the meeting at 2:55 p.m.
9. ADMINISTRATIVE BUSINESS — continued
9.7 Councillor Payment Sheets (November 2017)
C-404/17 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the November 2017 Councillor
Payment Sheets be accepted with the amendments recommended by the Councillor
Compensation Review Committee.
MOTION CARRIED
9.8 Cheques for Payment
There were no cheques for payment to approve during this meeting.
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Regular Council
December 21, 2017
9.9 Payment Register
06/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that the Payment Register be
accepted.
11.
12.
C-406/17
l
MOTION CARRIED
9.10 Requests for Functions of Council
There were no functions of Council to discuss at this meeting.
COMMITTEE REPORTS
11.1 Bow River Basin Council
Councillor B. de Jong reported that the Bow River Basin Council forum on
December 13, 2017 focused on stewardship groups on the Bow River. He
provided details regarding a golf course development that sold all but a portion of
the water rights so that future remediation work will not be required.
11.2 Veteran's Memorial Highway Development Safety Association
Councillor W. Hammergren reported that an Annual General Meeting will be held
in the near future so that a new board can be elected. Councillor W. Hammergren
responded to questions from Council.
11.3 Dinosaur Trail
Councillor E. Unruh reported that she attended the first meeting
recently. Applications will be made to Alberta Transportation for permits for signs
along the route. Once a map of the trail has been created, there will be a better
chance of involving Travel Alberta and getting the trail included on Google
Maps. Promotion of Dinosaur Trail will begin in the summer of 2018.
11.4 Reeve's Report
Reeve M. Douglass reported that she attended meetings of the Southeast and
Southwest Mayors & Reeves groups and the Medicine Hat College - Brooks
Campus Revitalization project. IMPD/Joint Services Committee minutes will be
forwarded to Council. Reeve M. Douglass provided information regarding a social
media session she attended during the Alberta Urban Municipalities Association
conference. Municipalities should develop policies and guidelines for elected
officials regarding the use of social media channels.
POST AGENDA ITEMS
12.1 Newell Regional Services Corporation Utility Right -of -Way Transfer
The Chief Administrative Officer provided background information on his item
MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Council APPRO t
Newell Regional Services Corporation Utility Right -of -Way transfer documents as
presented; further, that the Chief Administrative Officer or his designate are hereby
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Regular Council
December21, 2017
authorized to sign and execute Newell Regional Services Corporation Utility Right -of -Way
transfer documents on behalf of the County of Newell.
MOTION CARRIED
13. INFORMATION ITEMS
13.1 Strategic Priorities Chart
This item was accepted as information.
14. QUESTION PERIOD/NOTICE OF MOTION
A question period and notice of motion was held.
Councillor K. Christman indicated that S. Stanway would be collecting donations for the
Brooks & District Food Bank.
Councillor B. de Jong asked if anyone had viewed the Town of Canmore's Council
videos. Discussion followed.
15. IN CAMERA
C-407/17 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move in camera at 3:18 p.m. to
discuss the following:
• Legal - F01PP Act Section 27
• Personnel - F01PP Act Section 17
• Personnel - F01PP Act Section 17
MOTION CARRIED
C-408/17 MOVED BY COUNCILLOR HUBY KALLEN that we move out of camera at 4:35 p.m.
MOTION CARRIED
16. ADJOURN
Being that the agenda matters have been concluded, the meeting adjourned at 4:35 p.m.
Signed this _I L day of��w�,4� [3��--tea-- , 2018
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