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HomeMy WebLinkAbout2012-11-08 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF Regular Council November 8, 2012 The regular Council Meeting of the County of Newell was held in the County Office at Brooks, AB on Thursday, November 8, 2012 commencing at 10:45 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung I. Schroeder A.M. Phillipsen R. Andrews M. Nesbitt J. Bulger A. Eastman B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC K. Martin, Fire & Emergency Services Coordinator M. Gietz, Economic Development & Tourism Coordinator M. Harbicht, Superintendent of Public Works A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Dumont, Brooks & County Chronicle J. Ketchmark, Fire Chief- Division 4 D. Ketchmark G. Leighton, Urban Systems L. Foley, Urban Systems J. Lau, Alberta Transportation 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:45 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. Regular Council November 8,2012 3. ADOPTION OF MINUTES a. Minutes - Council (October 25, 2012) C-334/12 MOVED BY COUNCILLOR C. AMULUNG that the October 25, 2012 Council Meeting minutes be adopted as presented. MOTION CARRIED b. Organizational Meeting Minutes (October 25, 2012) C-335/12 MOVED BY COUNCILLOR A. EASTMAN that the October 25, 2012 Organizational Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-336/12 MOVED BY COUNCILLOR L. JUSS that the agenda be adopted as amended. MOTION CARRIED 9. ADMINISTRATIVE BUSINESS a. Hamlets & Hamlet Boundaries The County Planner presented background information on this item and responded to questions from Council. Councillor M. Nesbitt referred to a previous discussion regarding enlarging the boundaries of the Hamlet of Cassils. The County Planner replied that the rural addressing map for Cassils included a larger area, but the map presented contains the boundary approved for the Land Use Bylaw. LEFT THE MEETING Councillor L. Juss left the meeting at 10:55 a.m. Discussion followed and the County Planner noted e oted that, if the hamlet boundary is to be changed, a resolution would be required confirming the Page 2 of 11 Regular Council November 8,2012 intent to change the boundary, which would initiate the Land Use Amendment process. The County Planner responded to further questions from Council. C-337/12 MOVED BY COUNCILLOR A. EASTMAN that Council confirms the hamlets and the boundaries as presented for Rolling Hills, Millicent, Patricia, Bow City, Rainier, Scandia, Cassils, Lake Newell Resort, and Gem and that this information be forwarded to Alberta Municipal Affairs. MOTION CARRIED b. South Saskatchewan Regional Plan - Phase 2 Consultation Sessions The Assistant Administrator presented background information on this item and responded to questions from Council. Reeve M. Douglass noted that more detailed information had been forwarded to Council inviting them to participate in a session from 10:00 a.m. to 2:00 p.m. The County Planner provided further information, indicating that ORRSC had been invited to a private session for planners. ARRIVED AT MEETING Councillor L. Juss returned at 10:59 a.m. Discussion followed and it was determined that the November 22, 2012 Municipal Planning Commission meeting would begin at 9:00 a.m. Council will attend the South Saskatchewan Regional Plan session in Brooks from 10:00 a.m. to 2:00 p.m. and the regular Council meeting will commence when the session is finished. The Assistant Administrator indicated that he would confirm Council's attendance at the session. c. Resolutions for AAMDC Fall 2012 Convention Council was presented with the resolutions package for the AAMDC Fall 2012 Convention, which they began reviewing during the October 25, 2012 Council Meeting. Discussion continued on the resolutions and whether or not to support them during the convention. 15-12F Municipal Rights to Gravel Resources Under Municipal Road Allowances - More information required 16-12F Wetland Restoration Program - Yes 17-12F Alberta Transmission System Facilities Planning Process - Yes 18-12F Preservation & Protection of Potable Water - More information required 19-12F Public Access to Alberta Lakes & Rivers - More information required 20-12F Regulation of Fishing Huts on Alberta Lakes - No 21-12F Sustaining Alberta's Energy Value Chain - Yes Page 3 of 11 Regular Council November 8,2012 22-12F Obligation to Consult- Yes 23-12F Quality of Food Served in Rural Continuing Care Homes - Yes 24-12F Infrastructures Located Under Provincial Primary & Secondary Highways - More information required 25-12F 9-1-1 Pocket Dials - Yes 26-12F Access to Health Care & Economic Development - Yes ARRIVED AT MEETING M. Gietz arrived at 11:33 a.m. 27-12F Modernization of Seed Cleaning Plants - No 28-12F Non-Contiguous Additions to Reserve Lands - More information required. C-338/12 MOVED BY COUNCILLOR J. BULGER that we move into Public Hearings at 11:38 a.m. MOTION CARRIED 6. PUBLIC HEARINGS a. Bylaw 1757-12 - Road Closure & SALE (Portion of Road Plan 121 3100 - NW 28-18-14-W4) Reeve M. Douglass called the Public Hearing to order at 11:38 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Manager of Planning & Development stated that the intent of the Public Hearing is to hear representations on Bylaw 1757-12. The intent of this bylaw is to close and SELL that portion of road that is part of Plan 121 3100, in the NW 28-18-14-W4. The Manager of Planning & Development provided background information on this item, indicating that a copy of the document had been circulated to all adjacent rural and urban municipalities as well as a list of affected agencies. Responses have been received from all required referral agencies and three have provided easements that will be forwarded to Alberta Transportation. No responses were received from adjacent landowners. There were no persons in attendance speaking in opposition to the proposed bylaw. The applicant was present if required to respond to questions from Page 4 of 11 Regular Council November 8,2012 Council. Council was given the opportunity to ask questions. b. Bylaw 1759-12 - Road Closure & SALE (Plan 7125 AM - SE 23-22-19-W4) Reeve M. Douglass called the Public Hearing to order at 11:42 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Manager of Planning & Development stated that the intent of the Public Hearing is to hear representations on Bylaw 1759-12. The intent of this bylaw is to close and SELL that portion of road plan 7125AM within SE 23-22-19-W4. ARRIVED AT MEETING K. Martin, J. Ketchmark, and D. Ketchmark arrived at 11:43 a.m. The Manager of Planning & Development provided background information on this item, indicating that a copy of the document had been circulated to all adjacent rural and urban municipalities as well as a list of affected agencies. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. C-339/12 MOVED BY COUNCILLOR M. NESBITT that we move out of Public Hearings at 11:44 a.m. MOTION CARRIED 7. BYLAWS a. Bylaw 1757-12 - Road Closure & SALE (Portion of Road Plan 121 3100 - NW 28-18-14-W4) The Manager of Planning & Development provided background information on this item and responded to questions from Council. C-340/12 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1757-12, b" : a • I. for Page 5 of 11 Regular Council November 8,2012 the purpose of closing to public travel and SELLING the portion of road that is part of Road Plan 121 3100 in NW 28-18-14-W4, be given FIRST reading. MOTION CARRIED b. Bylaw 1759-12 - Road Closure & SALE (Plan 7125 AM - SE 23-22-19-W4) The Manager of Planning & Development provided background information on this item and responded to questions from Council. C-341/12 MOVED BY COUNCILLOR J. BULGER that Bylaw 1759-12, being a bylaw for the purpose of closing to public travel and SELLING the portion of road described as Plan 7125AM within SE 23-22-19-W4, be given FIRST reading. MOTION CARRIED 8. DELEGATIONS a. Presentation of 20 Year Fire Services Exemplary Service Medal to Fire Chief J. Ketchmark The Fire & Emergency Services Coordinator presented J. Ketchmark with a 20 year Fire Services Exemplary Service medal. LEFT THE MEETING K. Martin, J. Ketchmark, D. Ketchmark, and M. Gietz left the meeting at 11:55 p.m. 9. ADMINISTRATIVE BUSINESS - CONTINUED d. Policy Review - 2011-PLG-014 (Councillor's Compensation & Expenses) The Assistant Administrator presented background information on this item. He requested clarification on when to implement the change to Council compensation rates that would tie it to the Consumer Price Index. Councillor A. Eastman indicated that the intent was to implement this change after the election in 2013. Discussion followed regarding compensation for wait time and it was indicated that this change could be implemented immediately. Councillor A. Eastman distributed information that contained a maximum time between meetings for each Councillor that they could charge for. Councillor A. Eastman responded to questions from Council, indicating that the suggested maximum wait time works out to roughly the same time it takes for Page 6 of 11 Regular Council November 8,2012 each Councillor to go home and return. Further discussion on this item was postponed until later during this meeting. LUNCH Council RECESSED at 12:14 p.m. and RECONVENED at 1:03 p.m. ARRIVED AT MEETING G. Leighton, L. Foley, J. Lau, and M. Harbicht arrived at 1:03 p.m. 8. DELEGATIONS - CONTINUED b. Highway 873 Access Management Study - 1:30 p.m. G. Leighton provided background information on the project, indicating they are nearing completion and today's presentation will consist of a progress report and a summary of feedback received. He gave an overview of the study area and indicated that the study will provide a long term plan for the orderly relocation of accesses as development occurs. He also provided an update on the results of the open house meetings, indicating that the less positive comments received had been regarding communication, perceived necessity of the project, and perceived impacts to properties and development potential. G. Leighton gave an overview of the implementation plan, indicating that all the accesses in the corridor will remain open. The draft report will be presented to the County of Newell and the Village of Duchess in December and implementation will begin in 2013. Council was given the opportunity to ask questions. J. Lau requested a letter of support from the County once the draft report has been presented. The letter will be included in the final report. LEFT THE MEETING G. Leighton, L. Foley, and J. Lau left the meeting at 1:16 p.m. 9. ADMINISTRATIVE BUSINESS - CONTINUED d. Policy Review - 2011-PLG-014 (Councillor's Comp, sation & Expenses) - continued Discussion continued on this item and it was suggeste• - -t •< p1 '',ent-. o of this change be postponed until after the move to the new f.ci i ►e•, - mileage distances will change. The Chief Administrative Officer also • ed Page 7 of 11 Regular Council November 8,2012 that rates based on distance are not taxable whereas payments based on 0 hourly rates are. Councillor R. Andrews suggested that the Payroll staff be asked to provide input regarding changes to the timesheets. This item will be brought back to a future meeting. e. Review of Process for Appointing Members to Recreation Boards The Assistant Administrator presented background information on this item and responded to questions from Council. This item was accepted as information. f. Request for Proclamation - Family Violence Prevention Month Council was presented with a request from the Cantara Safe House for the proclamation of Family Violence Prevention Month. C-342/12 MOVED BY COUNCILLOR A. EASTMAN that the County of Newell hereby proclaims November 2012 as Family Violence Prevention Month. MOTION CARRIED g. Cheque Register C-343/12 MOVED BY COUNCILLOR B. DE JONG that the Cheque Register be accepted. MOTION CARRIED 10. PUBLIC WORKS BUSINESS a. Superintendent of Public Works Report The Superintendent of Public Works presented his report to Council, giving an overview of the highlights. The Superintendent of Public Works responded to questions from Council. •. -' : . : - : -• • ' - . _ • -- -- • _ RaRge-Reed-44-0-en-the-paving-ligt- (./1//A- b. Utilities - NRSC Report The Utilities - NRSC report was presented to Council. C-344/12 MOVED BY COUNCILLOR L. JUSS that the Superintendent of Public Works report and the Utilities - NRSC report for October 2012 be APPROVED as presented. MOTION CARRIED Page 8 of 11 Regular Council November 8,2012 c. City/County Joint SW Brooks Sanitary Study The Superintendent of Public Works presented background information on this item and responded to questions from Council. C-345/12 MOVED BY COUNCILLOR M. NESBITT that Council accepts the recommendation from the Joint Services Committee and APPROVES awarding the Southwest Brooks Sanitary Servicing Study to MPE Engineering Ltd. in the amount of$49,492.00 plus GST. MOTION CARRIED 11. POST AGENDA ITEMS a. Southeast Alberta Community Foundation Reeve M. Douglass and Councillor C. Amulung provided background information on this item. The Southeast Alberta Community Foundation has matching funding available in the amount of up to $10,000.00 for those affected by the XL Foods situation. Councillor C. Amulung provided information regarding other funding from various community support organizations that is accessible through SPEC and Brooks & County Immigration Services (BCIS). The Chief Administrative Officer indicated that County staff support the donation of $2,500.00 from the Staff Relations account towards this, as XL Foods is a very important economic leader in the County of Newell. C-346/12 MOVED BY COUNCILLOR M. NESBITT that Council supports the decision of County of Newell staff and that $2,500.00 from the Staff Relations Account be donated to XL Foods with the understanding that matching funds will be made available through the Southeast Alberta Community Foundation. MOTION CARRIED Councillor C. Amulung and the Chief Administrative Officer responded to further questions from Council regarding how the funding is being distributed to those in need. b. Details of AAMDC Meetings Council discussed the details regarding the meetings w h the i isters of Environment, Municipal Affairs, and Transportation that h-d •- -n cj edul during the AAMDC Fall 2012 Convention. Travel arrangements w- - - .o cdiscussed. Page 9 of 11 Regular Council November 8,2012 c. Telus - Invite to a Future Meeting Reeve M. Douglass indicated that F. Weinheimer from Telus had been in contact recently regarding a follow-up meeting with Council. Discussion followed and the Executive Assistant was directed to arrange a time for Telus representatives to meet with Council. d. Safe Communities Committee Councillor R. Andrews reported that the Safe Communities Committee had passed a motion to proceed with the Crime Reduction Strategy for the County and City. He indicated that a committee would be formed to build the strategy and requested that any suggestions for committee members or input be forwarded to him or S. Sgt. T. McNulty. 12. INFORMATION ITEMS a. Mini Bus Monthly Report (September 2012) This item was accepted as information. b. Corridor Communications Inc. (CCI) Wireless This item was accepted as information. c. Water Finance Research Foundation - "Water Main Break Rates in the USA& Canada: A Comprehensive Study" (Center Table) This item was accepted as information. 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. Discussion followed regarding the Remembrance Day ceremonies being held in Brooks and Bassano. 3 Page 10 of 11 Regular Council November 8,2012 14. IN CAMERA C-347/12 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move in camera at 2:21 p.m. to discuss a land issue and a legal issue. MOTION CARRIED C-348/12 MOVED BY COUNCILLOR B. DE JONG that we move out of camera at 4:02 p.m. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 4:02 p.m. Signed this 7-2- day of , 2012 LLAIsv- eeve &tiny/Administrator Page 11 of 11