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HomeMy WebLinkAbout2012-10-25 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF Regular Council October 25, 2012 The regular Council Meeting of the County of Newell was held in the County Office at Brooks, AB on Thursday, October 25, 2012 commencing at 10:48 a.m. MEMBERS M. Douglass, Reeve PRESENT: B. de Jong, Deputy Reeve COUNCILLORS: C. Amulung I. Schroeder A.M. Phillipsen R. Andrews M. Nesbitt J. Bulger A. Eastman L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator T. Green, Agricultural Fieldman M. Harbicht, Superintendent of Public Works G. Tiffin, Technical Manager J. Nesbitt, CPO Supervisor M. Gietz, Economic Development & Tourism Coordinator A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: S. Sgt. T. McNulty, Brooks RCMP Corp. N. Bailey, Brooks RCMP 1. CALL TO ORDER Deputy Reeve B. de Jong called the meeting to order at 10:48 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. C ' Regular Council October 25,2012 3. ADOPTION OF MINUTES 0 a. Minutes - Council (October 11, 2012) C-320/12 MOVED BY COUNCILLOR A. EASTMAN that the October 11, 2012 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Deputy Reeve B. de Jong called for post agenda items. 5. ADOPTION OF AGENDA C-321/12 MOVED BY COUNCILLOR R. ANDREWS that the agenda be adopted as amended. MOTION CARRIED 7. AGRICULTURAL BUSINESS 0 a. Resolutions for South Region ASB Conference The Agricultural Fieldman presented Council with the resolutions that will be brought forward during the upcoming South Region ASB Conference. The two resolutions were entitled "Short Term Solid Manure Storage" and "Reporting Rats." The Agricultural Fieldman responded to questions from Council. Discussion followed and Council agreed to support both resolutions in principle. LEFT THE MEETING T. Green left the meeting at 11:02 a.m. 8. ADMINISTRATIVE BUSINESS a. Subdivision Extension Request -2011-0-032 (NE 19-15-13-W4) The Assistant Administrator presented background information on this item and responded to questions from Council. ..)1(/\c'AC) Page 2 of 9 C) I Regular Council October 25,2012 CC-322/12 MOVED BY COUNCILLOR A. EASTMAN that the request for a one year time extension to subdivision application 2011-0-032 to October 25, 2013 be APPROVED. MOTION CARRIED b. FCSS Municipal Agreement The Assistant Administrator presented background information on this item, indicating that the funding requested had previously been approved and included in the 2012 budget. The City of Brooks is now proceeding with a formal amendment to the agreement. The Assistant Administrator responded to questions from Council. C-323/12 MOVED BY COUNCILLOR L. JUSS that Council APPROVES the amended FCSS Municipal Agreement as presented. MOTION CARRIED c. Resolutions for AAMDC Fall 2012 Convention Council was presented with the resolutions package for the AAMDC Fall 2012 Convention. Discussion followed on each of the resolutions and whether or not to support them during the convention. Deputy Reeve B. de Jong suggested that half of the resolutions be discussed during the November 8, 2012 Council meeting. 1-12F Maintaining Policies Assessing Agricultural & Linear Infrastructure - Yes 2-12F Advocacy in Support of a New Long-Term Federal Plan for Municipal Infrastructure Funding - More information required 3-12F Recycling Agriculture Plastics -No 4-12F Local Authorities Pension Plan - More information required ARRIVED AT MEETING J. Nesbitt arrived at 11:18 a.m. 5-12F Alberta Rat Control Program - Yes 6-12F Creation of a New Property Assessment Class -No 7-12F Physician Licensing & Privileges - This is the County's resolution. Reeve M. Douglass or Councillor B. de Jong will speak to this resolution. ARRIVED AT MEETING S. Sgt. T. McNulty and Corp. N. Bailey arrived at 11:24 a.m. Page 3 of 9 Regular Council October 25,2012 8-12F Private Sewage Systems Study— More information required Further discussion on this item was postponed until later during this meeting. 6. DELEGATIONS a. RCMP Quarterly Reports S. Sgt. T. McNulty presented the Brooks RCMP Quarterly report to Council, indicating that there were no apparent trends causing any great concern. He provided an overview of the school liaison program, which has been well received, and noted two significant events in the County. S. Sgt. McNulty also provided an explanation of the City/County crime reduction strategy, which will be led by the Safe Communities Committee. This initiative will result in the creation of an overall strategy for crime reduction in the City and County. Council was given the opportunity to ask questions. Councillor R. Andrews provided more information on the crime reduction strategy, indicating that a formal request for approval to proceed will be presented at an upcoming meeting. Deputy Reeve B. de Jong asked about the budget for the crime reduction strategy. S. Sgt. T. McNulty replied that they have applied for grant funding and have partnered with SPEC for the anti-bullying and family violence prevention campaign. He provided an overview of the program. Councillor M. Nesbitt provided background information on the grant application. S. Sgt. McNulty responded to further questions from Council. LEFT THE MEETING Councillor R. Andrews left the meeting at 11:54 a.m. J. Nesbitt presented the County of Newell CPOs report to Council, giving an overview of significant events. He noted that, during the reporting period, patrols were being conducted in campgrounds and feedback received from campers and campground managers was good. The CPOs also continue to focus on educating ratepayers. Council was given the opportunity to ask questions. The Chief Administrative Officer noted that the report shows that most of the CPOs time is being spent on speeding violations. J. Nesbitt acknowledged that this was where the most attention is given and provided an explanation of items in the other areas of the report. J. Nesbitt responded to further questions from Council. LUNCH Council RECESSED for lunch at 12:04 p.m. and RECONVENED at 12:50 p.m. j\r\ND Page 4 of 9 I Regular Council October 25,2012 C 7. AGRICULTURAL BUSINESS - CONTINUED a. Resolutions for South Region ASB Conference -continued C-324/12 MOVED BY COUNCILLOR I. SCHROEDER that Councillor A. Eastman and Councillor L. Juss vote as representatives for the County of Newell ASB. MOTION CARRIED 8. ADMINISTRATIVE BUSINESS -CONTINUED c. Resolutions for AAMDC Fall 2012 Convention -continued Discussion continued on the resolutions for the AAMDC Fall 2012 Convention. 9-12F Provincial Single Energy Regulator Accountability for Quality of Air and Water- Yes 10-12F Community Aggregate Payment Levy Rate - Yes 11-12F Sustainable Resource Development Appeals - Yes 12-12F Insurance Coverage for Midland Fire Fighting Costs - More �✓ information required 13-12F Recruitment of Registered Nurses - This is the County's resolution. Reeve M. Douglass or Councillor B. de Jong will speak to this resolution. ARRIVED AT MEETING M. Harbicht and G. Tiffin arrived at 1:01 p.m. 14-12F Blanket Winter Hauling Weights - More information required Resolutions 15-12F through 28-12F will be discussed during the November 8, 2012 Council Meeting. 9. PUBLIC WORKS BUSINESS a. Tender Award - Hamlet Water Meter Installation The Technical Manager presented Council with background information on this item and responded to questions from Council. Page5of9 Regular Council October 25,2012 C-325/12 MOVED BY COUNCILLOR A. EASTMAN that Council accepts the tender as submitted and awards the Hamlet Water Meter Installation contract to Metercor for the tendered price of$154,176.60. MOTION CARRIED LEFT THE MEETING G. Tiffin left the meeting at 1:12 p.m. 8. ADMINISTRATIVE BUSINESS - CONTINUED d. Funding Request - Red Deer River Watershed Alliance The Assistant Administrator presented background information on this item and responded to questions from Council. C-326/12 MOVED BY COUNCILLOR M. NESBITT that the County of Newell agrees to provide financial support to the Red Deer River Watershed Alliance in the amount of 50 cents per capita for 2013-2014. MOTION CARRIED e. Councillor Payment Sheets (September 2012) C-327/12 MOVED BY COUNCILLOR I. SCHROEDER that the September 2012 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED f. Cheques for Payment C-328/12 MOVED BY COUNCILLOR A. EASTMAN that cheque 173914 in the amount of $462,606.04 be APPROVED. MOTION CARRIED g. Cheque Register The Assistant Administrator responded to questions from Council. C-329/12 MOVED BY COUNCILLOR A. EASTMAN that the Cheque Register be accepted. MOTION CARRIED Page 6 of 9 4 4 Regular Council October 25,2012 11. POST AGENDA ITEMS a. Budget Adjustment - Economic Development &Tourism The Economic Development & Tourism Coordinator provided background information on a new initiative approved by the Economic Development & Tourism Committee and administered by Community Futures Entre-Corp. The program provides a grant and loan to selected businesses within the region. The funding is to be used to make visible improvements to the businesses. She gave an overview of the funding required, indicating that a budget adjustment is required to reallocate the funds that are currently in the Economic Development & Tourism Budget. The Economic Development & Tourism Coordinator responded to questions from Council. C-330/12 MOVED BY COUNCILLOR A.M. PHILIPSEN that Council APPROVES a budget adjustment in the amount of $9,000.00 from account 2-64-2290, $8,000.00 from account 2-64-2503, and $2,200.00 from account 2-64-2211 for a total of $19,200.00 for the Newell Regional Economic Development Initiative (NREDI) Business Revitalization Loan Program through Community Futures Entre-Corp. MOTION CARRIED ARRIVED AT MEETING Reeve M. Douglass arrived at 1:30 p.m. 12. INFORMATION ITEMS a. Strategic Priorities Chart This item was accepted as information. b. Alberta Utilities Commission Notice - Application for a Solar Power Plant in the Brooks Area This item was accepted as information. 10. COMMITTEE REPORTS a. Municipal Planning Commission (MPC) Councillor A.M. Philipsen reported on a recent meeting with ORRSC regarding the proposed fee increases, indicating that the majority of those at the meeting were in favor of the changes. Councillor A. Eastman provided an overview of the meeting. Page7of9 // Regular Council October 25,2012 b. Newell Foundation Councillor I. Schroeder reported on a meeting held yesterday where the Newell Foundation made a presentation to the citizens of Bassano outlining the proposed facilities. A meeting with the Alberta Minister of Health is planned for November 7, 2012. c. Recreation Board (Division 5 & 10) Councillor L. Juss provided an update on the progress of the ball diamonds, indicating that they expect to put in grass seed in the spring and the diamonds could be ready for the fall. d. Joint Services/IMDP Committee Reeve M. Douglass reported on recent meetings with representatives from JBS and indicated that they had been invited to the Joint City/County meeting on November 8, 2012. She also provided an overview of the press conference held today with JBS and beef producers. e. Mayors & Reeves Association Reeve M. Douglass indicated that an MLA Round Table Meeting would be held on November 9, 2012 with members of the Palliser Economic Partnership and the Mayors & Reeves Association of Southeast Alberta. f. Tourism Representative Councillor A.M. Philipsen indicated that she would prepare a written report for Council. g. Veteran's Memorial Highway Development Safety Association Reeve M. Douglass reported that there had recently been a meeting with the Alberta Minister of Transportation. She also noted that Fort McMurray has joined the association, which continues to focus on public education and raising awareness of safety issues. h. International City/County Management Association (ICMA) Conference The Chief Administrative Officer thanked Council for allowing him to attend the ICMA conference and provided an overview of the event and courses taken. \f°)1 Page 8 of 9 Regular Council October 25,2012 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. The Chief Administrative Officer reported that an inspection had been conducted at the new facilities on October 22 and 23 and it was determined that too many deficiencies remain to grant substantial completion. A follow up inspection will be conducted in two weeks'time if the Contractor cleans up the list sufficiently. The Chief Administrative Officer responded to questions from Council. 14. IN CAMERA C-331/12 MOVED BY COUNCILLOR I. SCHROEDER that we move in camera at 1:50 p.m. to discuss a land issue. MOTION CARRIED C-332/12 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move out of camera at 3:40 p.m. MOTION CARRIED C-333/12 MOVED BY COUNCILLOR I. SCHROEDER that the County of Newell accepts the offer as submitted and APPROVES the sale of the Agricultural Service Board facilities to WAV Inspection Ltd. in the amount of$440,000.00. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 3:45 p.m. Signed this 0 day of ,� , 2012 Reeve minty A :ministrator C Page 9 of 9