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Home My WebLink About2013-01-10 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF Regular Council January 10, 2013 The regular Council Meeting of the County of Newell was held in the County Office at Brooks, AB on Thursday, January 10, 2013 commencing at 10:11 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung A.M. Philipsen R. Andrews M. Nesbitt J. Bulger A. Eastman B. de Jong L. Juss ABSENT: I. Schroeder . STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator A. Wickert, Manager of Planning & Development D. Horvath, County Planner- ORRSC T. Green, Agricultural Fieldman M. Harbicht, Superintendent of Public Works K. Martin, Fire & Emergency Services Coordinator P. Elliott, Administrative Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Dumont, Brooks & County Chronicle 1 County Ratepayer 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:11 a.m. 2. EXCUSED FROM MEETING C-01/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor I. Schroeder be excused from the meeting. MOTION CARRIED IV J Regular Council January 10,2013 3. ADOPTION OF MINUTES a. Minutes -Council (December 20, 2012) C-02/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the December 20, 2012 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-03/13 MOVED BY COUNCILLOR C. AMULUNG that the agenda be adopted as amended. MOTION CARRIED 7. BYLAWS c. Bylaw 1761-13 -Amendment to Municipal Development Plan The County Planner provided background information on this item and responded to questions from Council. Councillor B. de Jong requested clarification of the development permit process that would occur once this amendment has been implemented. D. Horvath indicated that a condition would be applied requiring a land acquisition agreement that would be executed at some time in the future, possibly through a caveat with compensation for the applicant. She responded to further questions, indicating that a Public Hearing would be scheduled for a future Council meeting. C-04113 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1761-13, being a bylaw to amend Bylaw 1705-10 (Municipal Development Plan), be given FIRST reading. MOTION CARRIED ARRIVED AT MEETING T. Green arrived at meeting at 10:15 a.m. Page 2 of 10 Regular Council January 10,2013 41"u' `' ✓ 8. AGRICULTURAL BUSINESS a. ASB Update The Agricultural Fieldman presented an update on the recent activities of the Agricultural Services Department and responded to questions from Council. b. Calgary Stampede Farm Family Awards The Agricultural Fieldman presented background information on this item and responded to questions from Council. C-05/13 MOVED BY COUNCILLOR A. EASTMAN that on behalf of the County of Newell Ag Service Board we nominate the Spragg family for the 2013 BMO Bank of Montreal Farm Family Award; furthermore, that Councillor A. Eastman attend the awards banquet on behalf of the County of Newell ASB. MOTION CARRIED ARRIVED AT MEETING M. Dumont arrived at the meeting at 10:30 a.m. c. Resolutions for Provincial ASB Conference The Agricultural Fieldman presented the resolutions being brought forward at the 2013 Provincial ASB Conference to Council. Council decided to vote on the resolutions in the following manner: 1. Resolution 1 (Weed Control in Provincial Waterways) — Yes, but need more information on what parts are Federal. 2. Resolution 2 (Inclusion of All Invasive Hawkweed Species as Prohibited Noxious under the Alberta Weed Control Act & Regulation) — Need more information. 3. Resolution 3 (Reporting Rats) — Yes. 4. Resolution 4 (Wild Boar Eradication Initiative) —Yes. 5. Resolution 5 (Agricultural Pests Act Review/Invasive Species Act) — Yes. 6. Resolution 6 (Composition of Soil Conservation Appeal Committee) — Need more information. 7. Resolution 7 (Pesticide Container Collection Program) — No, but the Administration would like to clarify some points with R. Juska of the Newell Regional Solid Waste Management Authority. 8. Resolution 8 (Timeliness of Agriculture Financial Services Corp. (AFSC) on farm hail investigations) —No. 9. Resolution 9 (Comprehensive Coverage for Wildlife D age to on y & Leafcutter Bee Structures) — No, but need more informs i r1. J 10.Resolution 10 (Continuation of the Prairi Shelterbelt gam — Need Page 3 of 10 Regular Council January 10,2013 more information. 11.Resolution 11 (Short Term Manure Storage) —Yes. 12.Resolution 12 (Agri-Environment Services Branch Staffing) — Need more information. 13.Resolution 13 (Modernization of Seed Cleaning Plants) — Need more information. The Agricultural Fieldman indicated that two Councillors must be selected to act as voting delegates for the County of Newell. LEFT THE MEETING Councillor L. Juss left the meeting at 10:48 a.m. and returned at 10:56 a.m. Councillor J. Bulger left the meeting at 11:13 a.m. and returned at 11:15 a.m. LEFT THE MEETING T. Green left the meeting at 11:16 a.m. 9. ADMINISTRATIVE BUSINESS a. Request for Use of MR Parcel - Lake Newell Resort Community Association The Assistant Administrator provided background information on this item and responded to questions from Council. C-06113 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell provides a letter in support of the Lake Newell Resort Block One Condo Association's proposal to install playground equipment on the Municipal Reserve parcel with the condition that they enter into a formal agreement with the County outlining responsibilities for both parties regarding the maintenance, insurance, and liability that may be associated with the installation of playground MOTION CARRIED b. Funding for Museums &Tourism Organizations in the County of Newell The Assistant Administrator requested that this item be removed from the Agenda. c. Request to Increase Funding for Division 7 Recreation The Assistant Administrator provided background information on this item and responded to questions from Council. C--41AV Page 4 of 10 Regular Council January 10,2013 low C-07/13 MOVED BY COUNCILLOR A. EASTMAN that we proceed with the public notice process inviting feedback from Division 7 residents regarding the proposal to increase recreation funding in Division 7. MOTION CARRIED d. Request to Approve Appointment of Member at Large - Recreation Board (Division 7) The Assistant Administrator provided background information on this item and responded to questions from Council. C-08/13 MOVED BY COUNCILLOR L. JUSS that the County of Newell APPROVES the appointment of Lorna Retzlaff as a member at large to the Rosemary/Division 7 Recreation Board. MOTION CARRIED g. Request for Refund of Development Permit Fees The Assistant Administrator provided background information on this item and responded to questions from Council. C-09/13 MOVED BY COUNCILLOR B. DE JONG that Council DENIES the request to Noire refund the Development Permit#3612 Application Fee. MOTION CARRIED C-10/13 MOVED BY COUNCILLOR R. ANDREWS that we move into Public Hearings at 11:30 a.m. MOTION CARRIED 6. PUBLIC HEARINGS a. Bylaw 1750-12 - Road Closure & SALE S 5-17-16-W4 and N 32-16-16-W4 Reeve M. Douglass called the Public Hearing to order at 11:31 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Manager of Planning & Development stated that the intent of the P blic Hearing is to hear representations on Bylaw 1750-12. The intent of thi y w is to close and SELL that portion of road that is comprised oa Ian 121 2306 in S 5-17-16-W4 and N 32-16-16-W4. Page 5 of 10 Regular Council January 10,2013 The Manager of Planning & Development provided background information on this item, indicating that a copy of the document had been circulated to all adjacent rural and urban municipalities as well as a list of affected agencies. Responses have been received from all but one of the required referral agencies. No responses were received from adjacent landowners. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. The Manager of Planning & Development responded to questions from Council. b. Bylaw 1760-12 - 12 LUA 002 Ptn. of SW 17-19-14-W4 - Division 10 A -Agricultural District to RB - Rural Business District Reeve M. Douglass called the Public Hearing to order at 11:36 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The County Planner stated that the intent of the Public Hearing is to hear representations on Bylaw 1760-12. The intent of this bylaw is to is to amend Land Use Bylaw 1755-12 by rezoning approximately 3.8 acres (1.53 hectares) in SW 17-19-14-W4 from A -Agricultural District to RB - Rural Business District. The County Planner provided background information on this item indicating that a copy of the document had been circulated to adjacent landowners and affected agencies. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. C-11113 MOVED BY COUNCILLOR A. EASTMAN that we move out of Public Hearings at 11:37 a.m. MOTION CARRIED (JINVO 3 Page 6 of 10 Regular Council January 10,2013 7. BYLAWS - CONTINUED a. Bylaw 1750-12 - Road Closure & SALE S 5-17-16-W4 and N 32-16-16-W4 The Manager of Planning & Development provided background information on this item and responded to questions from Council C-12/13 MOVED BY COUNCILLOR R. ANDREWS that Bylaw 1750-12, being a bylaw for the purpose of closing to public travel and SELLING the portion of road that is part of Road PIan121 2306 in S 5-17-16-W4 and N 32-16-16-W4, be given FIRST reading. MOTION CARRIED b. Bylaw 1760-12 - 12 LUA 002 Ptn. of SW 17-19-14-W4 - Division 10 A -Agricultural District to RB - Rural Business District The Manager of Planning & Development provided background information on this item and responded to questions from Council. C-13/13 MOVED BY COUNCILLOR L. JUSS that Bylaw 1760-12, being a bylaw to amend Land Use Bylaw 1755-12 by redesignating approximately 3.8 acres (1.53 hectares) in SW 17-19-14-W4 from A - Agricultural District to RB - Rural Business District, be given SECOND reading. MOTION CARRIED C-14/13 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1760-12 be given THIRD and FINAL reading. MOTION CARRIED LEFT THE MEETING A. Wickert and D. Horvath left the meeting at 11:40 a.m. 9. ADMINISTRATIVE BUSINESS - CONTINUED h. Funding Request - Bow River Basin Council Council was presented with background information on this item. C-15/13 MOVED BY COUNCILLOR A. EASTMAN that Council approve 2013 contribution for the Bow River Basin Council that is sed on r r year's l Page 7of10 °- Regular Council January 10,2013 '0? funding formula for this agency. MOTION CARRIED i. Cheque Register C-16113 MOVED BY COUNCILLOR A.M. PHILIPSEN that the Cheque Register be accepted. MOTION CARRIED 10. PUBLIC WORKS BUSINESS a. Superintendent of Public Works Report The Superintendent of Public Works presented his report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. Councillor A. Eastman requested an update on wheel lines in ditches and the Superintendent of Public Works reported that both County staff and Volker Stevin have been monitoring n from s the Council. The Superintendent of Public Works responded to questions Utilities - NRSC Report The Utilities - NRSC Report was presented to Council. C-17/13 MOVED BY COUNCILLOR B. DE JONG that the Superintendent of Public Works report and the Utilities - NRSC report for December 2012 be APPROVED as presented. MOTION CARRIED LEFT THE MEETING M. Harbicht left the meeting at 11:54 a.m. 9. ADMINISTRATIVE BUSINESS -CONTINUED f. Fire Services Review Meeting - Set Date The Assistant Administrator provided background information on this item and responded to questions from Council. The date for the Fire Services Review Meeting was set for February 27, 2013 at 10:00 a.m. Page 8 of 10 Regular Council January 10,2013 *we e. Proposed Increase in Division 7 Fire Services Mill Rate The Assistant Administrator provided background information on this item, indicating that the outcome would change the way funding is allocated. When the fire services review is completed and if County Council decides to levy one uniform mill rate, it would ensure everyone pays equally for fire services County wide. Funding to each department would be determined through the budget process. Discussion followed regarding how to maintain equal funding for all fire departments when each has differing needs and service level requirements. Further discussion on this item was postponed until after lunch. LUNCH Council RECESSED for lunch at 12:13 p.m. and RECONVENED at 1:03 p.m. ARRIVED AT MEETING K. Martin arrived at 1:03 p.m. 9. ADMINISTRATIVE BUSINESS - CONTINUED a. Proposed Increase in Division 7 Fire Services Mill Rate -continued Discussion continued on this item. The Chief Administrative Officer provided information on what would be included in the funding model and what could be offered as additional services. The Fire & Emergency Services Coordinator indicated that most fire departments strive for an average of 20 volunteer firefighters. He responded to concerns about the potential for one fire department to use all the funding, indicating that Council would have the ability to set thresholds and approve changes. Base amounts would be set according to each department's requirements for standard levels of service. Discussion followed regarding setting standard levels of service for fire departments. The Assistant Administrator and the Fire & Emergency Services Coordinator responded to further questions from Council. Council deferred a decision until more information is available regarding how to initiate the process and proceed. This item will be brought back to a future Council meeting. Funding for fire services in 2013 will remain the same with mill rate specific levies by division. C-18/13 MOVED BY COUNCILLOR A. EASTMAN that Council authorizes administration to proceed with issuing notice of a proposed change in funding Division 7 Fire Services and that feedback be requested from Division 7 residents before further consideration is given to the request submitted by the Village of Rosemary. MOTIOIM7D Page 9 of 10 Regular Council January 10,2013 11. POST AGENDA ITEMS a. Regional Council Meeting (January 24, 2013) Discussion followed regarding the Regional Council Meeting that is scheduled to be held in Tilley on January 24, 2013. Administration was directed to advise the Village of Tilley that this meeting conflicts with the Provincial ASB Conference and that only the Chief Administrative Officer and one Councillor are able to attend. 12. INFORMATION ITEMS There were no information items to discuss at this meeting. 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 14. IN CAMERA There were no in camera items to discuss at this meeting. 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:00 p.m. Signed this 2) day of z g..4 JALA. , 2013 • Reeve l AP. Co ty Administrator Page 10 of 10