HomeMy WebLinkAbout2018-03-08 Council (Regular) Minutes COUNTY OF NEWELL
MINUTES OF REGULAR COUNCIL
March 8, 2018
The regular Council Meeting of the County of Newell was held in the County Office on Thursday,
March 8, 2018 commencing at 11:16 a.m.
MEMBERS Molly Douglass, Reeve
PRESENT:
COUNCILLORS: C. Amulung
H. Kallen
A.M. Philipsen
T. Fyfe
K. Christman
E. Unruh
B. de Jong
L. Juss
ABSENT: W. Hammergren
STAFF: K. Stephenson, Chief Administrative Officer
L. Johnson, Director of Corporate Services
A. Wickert, Manager of Planning & Development
D. Horvath, County Planner- ORRSC
K. Hofmann, IT Administrative Assistant
K. Martin, Manager of Fire & Emergency Services
T. Green, Director of Agricultural Services
M. Harbicht, Director of Municipal Services
J. PorFoun, Executive Operations Administrative Assistant
A. Nielsen, Executive Assistant
OTHERS IN S. Stanway, Brooks Bulletin
ATTENDANCE: T. Anderson, Applicant - Road Closure -Approval to Proceed
L. Steinbach, Applicant- Road Closure -Approval to Proceed
A. Kassem, Global Village
K. Steinley, Newell Regional Services Corporation
D. Klassen, Gem Fire Department
1. CALL TO ORDER .
Reeve M. Douglass called the meeting to order at 11:16 a.m.
2. EXCUSED FROM MEETING
C-63/18 MOVED BY COUNCILLOR HUBY KALLEN that Councillor W. Hammergren be excused
from the meeting.
MOTION RRIED
Regular Council
March 8,2018
3. ADOPTION OF MINUTES
3.1 Minutes -Council (February 22, 2018)
C-64/18 MOVED BY COUNCILLOR BRIAN DE JONG that the February 22, 2018 Council Meeting
minutes be adopted as presented.
MOTION CARRIED
4. CALL FOR POST AGENDA ITEMS
Reeve M. Douglass called for post agenda items.
5. ADOPTION OF AGENDA
C-65/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that the agenda be adopted as
amended.
MOTION CARRIED
ARRIVED AT MEETING
A. Kassem arrived at 11:00 a.m.
8. DELEGATIONS
8.1 Global Village/Medicine Hat College
A. Kassem provided information to Council regarding the partnership between
Global Village and Medicine Hat Col/ege. The goal is for Medicine Hat College to
become recognized as a cultura/ hub for southeast Alberta and assistance from
the County and the City is requested to encourage peop/e to attend cultural
capacity building sessions there. A. Kassem provided details regarding past
workshops and presentations. He also provided an update on the PTSD research
project, indicating that interviews shou/d be finished in the next two weeks. The
focus of the cultural capacity building is the empowerment of newcomers to the
community, promotion of inclusivity, and encouragement of dialogue. A. Kassem
indicated that the Councils of the County, Brooks, Bassano, Duchess, and
Rosemary were invited to a special session of the Building Cultural Capacity in
Brooks and the County of Newell workshop on March 27, 2018. Additional
sessions will be he/d in Brooks on March 26 and in Medicine Hat on March 28.
ARRIVED AT MEETING
A. Wickert and D. Horvath arrived at 11:31 a.m.
A. Kassem responded to questions from Council.
LEFT THE MEETING
A ss ��eft the meeting at 11:33 a.m.
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March 8,2018
C-66/18 MOVED BY COUNCILLOR TRACY FYFE that we move into Public Hearings at
11:34 a.m.
MOTION CARRIED
6. PUBLIC HEARINGS
6.1 Bylaw 1903-18 - 18 LUA 001
(Text Amendments to Administrative Section of LUB 1892-17)
Reeve M. Douglass called the Public Hearing to order at 11:34 a.m.
Reeve M. Doug/ass did not review the procedures that would be followed for the
hearing as there were no new persons in attendance.
The County Planner stated that the intent of the Public Hearing is to hear
representations on Bylaw 1903-18. The intent of this bylaw is to amend Land Use
Bylaw 1892-17 to be compliant with recent amendments to the Municipal
Government Act, Revised Statutes of Alberta 2000, Chapter M-26, Part 17.
The County Planner provided background information on this item, indicating that
a copy of the document had been circu/ated to neighbouring municipalities and
affected agencies. None of the responses indicated any concerns. The County
Planner addressed questions raised during the February 8, 2018 Council meeting
discussion on Bylaw 1903-18 and provided suggested amendments.
ARRIVED AT MEETING
M. Harbicht arrived at 11:37 a.m.
There were no persons in attendance speaking either in favor of or in opposition
to the proposed bylaw.
Council was given the opportunity to ask questions. Discussion followed.
C-67/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move out of Public Hearings at
11:44 a.m.
MOTION CARRIED
ARRIVED AT MEETING
K. Steinley arrived at 11:45 a.m.
7. BYLAWS
7.1 Bylaw 1903-18 - 18 LUA 001
(Text Amendments to Administrative Section of LUB 1892-17)
C-68/18 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1903-18, being a bylaw to
amend Land Use Bylaw 1892-17 to be compliant with recent amendments to the Municipal
Government Act, Revised Statutes of Alberta 2000, Chapter M-26, Part 17, be given
SECOND reading with the following amendments:
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Regular Council
March 8,2018
: • Section 51.1 should read "Any person who contravenes any provision of this bylaw is
guilty of an offence in accordance with the applicable provincial legislation."
• Section 27.2 should read "Any application for a development permit shall be made by
submitting to the Development officer the following, which must be of a quality to
properly evaluate the application: ..."
MOTION CARRIED
C-69/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1903-18 be given
THIRD and FINAL reading.
MOTION CARRIED
7.2 Bylaw 1904-18 - 18 LUA 002 (NE 5-19-15-W4 -A to SH)
The County Planner provided background information on this item and responded to
questions from Council.
C-70/18 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1904-18, being a bylaw to amend
Land Use Bylaw 1892-17 by redesignating approximately 13.87 acres (5.61 hectares) in
NE 5-19-15-W4 from A - Agricultural District to SH - Small Holdings District, be given
FIRST reading.
MOTION CARRIED
� 10. ADMINISTRATIVE BUSINESS
10.2 Road Closure -Approval to Proceed
(W 30-20-17-W4 & E-25-20-18-W4; SW 31-20-17-W4&SE 36-20-18-W4)
The Manager of Planning&Development provided background information on this
item, indicating that the previous landowner had obtained permission from the
County in 1985 to cross the road allowance with a pivot irrigation system. A formal
agreement was proposed, and the current landowner has requested the closure of
additional road allowances. The Manager of Planning & Development indicated
on a map the lands and accesses involved. The applicant provided further
background information to Council. The Manager of P/anning&Deve/opment and
the applicant responded to questions from Council.
C-71/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that we proceed with the process
for closing and LEASING the undeveloped road allowances between SE 36-20-18-W4
and SW 31-20-17-W4, and between E 25-20-18-W4 and W 30-20-17-W4(north and south
of the EID canal).
MOTION CARRIED
LEFT THE MEETING
L. Steinbach left the meeting at 12:03 p.m.
s
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March 8,2018
10.3 Road Closure -Approval to Proceed
(NW 31-15-13-W4 &SW 6-16-13-W4; NE 31-15-13-W4 &SW 6-16-13-W4)
The Manager of Planning&Development provided background information on this
item and responded to questions from Council. The applicant was present to
respond to questions from Council.
C-72/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we proceed with the process
for closing and LEASING the road allowances between NW 31-15-13-W4 and
SW 6-16-13-W4, and between a portion of NE 31-15-13-W4 and a portion of
SW 6-16-13-W4.
MOTION CARRIED
LEFT THE MEETING
A. Wickert, D. Horvath, and T. Anderson left the meeting at 12:08 p.m.
11. MUNICIPAL SERVICES BUSINESS
11.1 Utilities - NRSC Report
K. Steinley presented The Utilities - NRSC Report to Council, giving an overview
of the highlights. Hamlet distribution systems are operating normally. NRSC staff
have been rep/acing some water meters in Rolling Hills. K. Stein/ey provided an
overview of the inspection at Lake Newell Resort conducted recently by A/berta
Environment & Parks, indicating that it received a score of 95%. Rural water
operators have been dealing with some minor snow issues. There are no issues
with the wastewater collection system. Year-end reports required by Alberta
Environment were submitted on time. Council was given the opportunity to ask
questions. K. Steinley responded to questions from Council regarding winter
conditions and the rural water system.
LEFT THE MEETING
K. Steinley and M. Harbicht left the meeting at 12:17 p.m.
LUNCH
Council RECESSED for lunch at 12:17 p.m. and RECONVENED at 1:02 p.m.
ARRIVED AT MEETING
K. Hofmann arrived at 1:02 p.m.
8. DELEGATIONS —continued
8.2 Community Engagement(K. Hofmann)
K. Hofmann provided information to Council regarding current efforts to engage
the community via the website and social media. Council identified community
engagement as a corporate strategic priority in 2014. The Commu "cati ns
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March 8, 2018
Committee has developed a socia/media plan involving the County's three main
channels - Facebook, Twitter, and Instagram. K. Hofmann provided statistics _
regarding the current number of followers and the people reached by post.
ARRIVED AT MEETING
K. Martin arrived at 1:07 p.m.
K. Hofmann indicated that a recent poll indicated that followers are most interested
in seeing bylaw information, fun content, and events in the County. She requested
Council's assistance and asked that they share events happening in their division
using the Events Submission form that has been created. Examples of events that
are currently being shared were provided.
ARRIVED AT MEETING
D. Klassen arrived at 1:10 p.m.
Council was given the opportunity to ask questions. K. Hofmann displayed a
spreadsheet used to track postings, indicating a mix of curated and original
material. This is used to determine which posts are getting the most feedback.
K. Hofmann responded to questions regarding followers, indicating that if someone
has subscribed they are interested in information from the County. Council
suggested posting employee profiles. A standing item will be added to the
Information/tems section of all future Council agendas so that Council can provide
information regarding upcoming events in their division.
LEFT THE MEETING
K. Hofmann and Councillor B. de Jong left the meeting at 1:17 p.m.
10. ADMINISTRATIVE BUSINESS —continued
10.4 Request for Additional Funding Prior to Final 2018 Budget Approval
(Bush Buggies)
The Manager of Fire & Emergency Services provided background information on
this item. The Director of Corporate Services and the Manager of Fire &
Emergency Services responded to questions from Council. The Manager of Fire
&Emergency Services provided further information regarding the cost of the bush
buggies, indicating that the 20 Year Capital Apparatus Replacement Plan is based
on estimates of what the equipment will cost in the future.
C-73/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that $520,000.00 be approved for the
purchase of Four (4) new Bush Buggy Units with funding coming from Restricted Surplus
Apparatus Funds, plus a $27,000.00 adjusted increase in funds being transferred to
e icted Surplus to reflect the changes to the 20 Year Capital Apparatus Replacement
d.
MOTION CARRIED
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Regular Council
March 8,2018
LEFT THE MEETING
K. Martin and D. Klassen left the meeting at 1:32 p.m.
10.5 AAMDC Spring 2018 Convention Resolutions
Council was presented with the resolutions package for the AAMDC Spring 2018
Convention. Discussion followed on the resolutions and whether to support them.
ARRIVED AT MEETING
T. Green arrived at 1:36 p.m.
10.6 Invitation to 2018 Citizen of the Year/Junior Citizen of the Year Gala &
Request for Proclamation (National Volunteer Week)
Council was presented with background information on this item. Councillor
C. Amulung provided further background information, reminding Council to submit
nominations.
C-74/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Council hereby proclaims
April 15-21, 2018 as "National Volunteer Week" in the County of Newell.
MOTION CARRIED
9. AGRICULTURAL SERVICES BUSINESS
9.1 ASB Update
The Director of Agricultura/ Services presented an update on the recent activities
of the Agricultura/Services Department. Council was given the opportunity to ask
questions. The Director of Agricultural Services provided an update on the
Emerson Bridge Park Supervisor position. Discussion followed regarding the
possibility of recycling agricultural plastics. The Director of Agricultural Services
indicated that Cypress County had been considering the purchase of an
agricultural plastics roller and the County could rent it, but only one or two
ratepayers have enquired about this service. Further discussion followed. The
Director of Agricultura/Services responded to questions about phragmites.
9.2 Request for Support-Quagga &Zebra Mussel Prevention Program
(District of Sicamous)
The Director of Agricultural Services provided background information on this item
and responded to questions from Council. Discussion followed. The Director of
Agricultural Services indicated that he would involve the Eastern Irrigation District
and compose a letter outlining our own prevention steps.
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Regular Council
March 8,2018
C-75/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that the County of Newell support the
District of Sicamous's request for Provincial funding to support prevention of Zebra and
Quagga mussel introduction into BC water systems and furthermore that the County of
Newell send correspondence as requested by the District of Sicamous.
MOTION CARRIED
LEFT THE MEETING
T. Green left the meeting at 1:59 p.m.
10. ADMINISTRATIVE BUSINESS
10.1 Planning & Development Report
Council was presented with a report outlining the recent activities of the Planning
&Development Department.
C-76/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that the Planning & Development
Report for January & February 2018 be accepted as presented.
MOTION CARRIED
10.7 Councillor Payment Sheets (January 2018)
C-77/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the January 2018 Councillor
Payment Sheets be accepted with the amendments recommended by the Councillor
Compensation Review Committee.
MOTION CARRIED
10.8 Cheques for Payment
There were no cheques for payment to discuss at this meeting.
10.9 Payment Register
The Director of Corporate Services responded to questions from Council.
C-78/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that the Payment Register be
accepted.
MOTION CARRIED
ARRIVED AT MEETING
M. Harbicht and J. PorFoun arrived at 2:07 p.m.
10.10 Requests for Functions of Council
Discussion followed regarding upcoming events.
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March 8,2018
C-79/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the following be APPROVED
as functions of Council:
• Bow River Basin Forum (March 14, 2018) - Councillor C. Amulung;
• Workshop "Building Cultural Capacity in Brooks &the County of Newell" (March 27,
2018) - Councillor C. Amulung and Councillor K. Christman;
• Alberta Community Crime Prevention Association Conference (May 8-10, 2018) -
Councillor T. Fyfe.
MOTION CARRIED
11. MUNICIPAL SERVICES BUSINESS
11.2 Director of Municipal Services Report
The Director of Municipal Services presented his report to Council, giving an
overview of the highlights. Council was given the opportunity to ask questions.
C-80/18 MOVED BY COUNCILLOR HUBY KALLEN that the Director of Municipal Services
Report and the Utilities - NRSC Report for February 2018 be APPROVED as presented.
MOTION CARRIED
11.3 Policy Review - Dust Abatement Program
The Director of Municipal Services provided background information on this item,
outlining the proposed changes to the policies.
C-81/18 MOVED BY COUNCILLOR TRACY FYFE that Policy 2018-PPW-052 (Dust Abatement
Program - Non-Residential) and Policy 2018-PPW-053 (Dust Abatement Program -
Residential) be adopted as presented.
MOTION CARRIED
11.4 2018 Proposed Dust Abatement(County Paid) Program
The Director of Municipa/ Services provided background information on this item,
indicating that the dust abatement program was reviewed to increase
efficiencies. Discussion followed regarding the se/ection of additional
areas. Municipa/ Services staff will determine the additional areas requiring dust
abatement and Council will review them only if there is a significant cost associated
with the application of dust abatement product. The Director of Municipal Services
indicated that approximately 70 ratepayers will be notified of theirremoval from the
dust abatement program and given the opportunity to apply at their own
expense. Councillors will be sent a copy of the notification along with a list of
affected ratepayers in their division. The Director of Municipal Services responded
to questions from Council.
C-82/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Council APPROVES the
2018 Dust Abatement (County Paid) Program plans as presented.
MOTION CARRIED
LEFT THE MEETING
J. Porfoun left the meeting at 2:33 p.m. _
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March 8,2018
11.5 Enterprise Fleet Management Partnership
The Director of Municipal Services provided background information on this item,
including an overview of the costs and benefits associated with the enterprise Fleet
Management program. He proposed signing up for one year to replace seven
units that are due for replacement. The Director of Municipal Services responded
to questions from Council regarding the units that are being disposed and not
replaced and funding required. Discussion followed.
C-83/18 MOVED BY COUNCILLOR TRACY FYFE that Council accepts the Municipal Services
Department recommendation to proceed with entering into the enterprise Fleet
Management partnership in managing up to seven (7) fleet on a one term arrangement
with up to $258,427.00 funded from the Machinery & Equipment Fund with the proceeds
from the sale of 15 units to be transferred to the Machinery & Equipment Fund.
MOTION CARRIED
LEFT THE MEETING
M. Harbicht left the meeting at 2:57 p.m.
12. POST AGENDA ITEMS
12.2 Update - Least Conflict Lands
The Director of Corporate Services provided an update on the Least Conflict Lands
workshop to be he/d on April 12, 2018. The Miistakis /nstitute is seeking a
representative of the Bow River Basin Council and has asked if a County
Councillor could take on both roles. A tentative list of participants has been
distributed for Council to review and suggest additional individuals. The Director
of Corporate Services noted that the representation from the two counties shou/d
be balanced. Discussion followed. Councillor L. Juss indicated that he wou/d
withdraw his name if Councillor 8. de Jong agrees to participate. The Director of
Corporate Services responded to questions from Council. Council suggested
C. Wildschutt and members of the Newel/ Regional Tourism Association as
representatives forthe Viewsheds group and E. Mattheis to replace C. Christensen
for the Ecology group. The Director of Corporate Services indicated that the
Miistakis /nstitute would make the fina/decision on the representatives.
12.1 Funding Request-Wheatland County (Building Successful Businesses)
Council was presented with background information on this item. This item was
referred to the next Joint Services Committee meeting.
13. INFORMATION ITEMS
13.1 Mini Bus Monthly Reports (February 2018)
This item was accepted as information.
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March 8, 2018
14. QUESTION PERIOD/NOTICE OF MOTION
A question period and notice of motion was held.
15. IN CAMERA
There were no In Camera items to discuss at this meeting.
16. ADJOURN
Being that the agenda matters have been concluded, the meeting adjourned at 3:10 p.m.
Signed this f��y of �� , 2018
Reeve
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Cqu�rEy�'Administrator
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